Office Manager jobs at 48forty Solutions - 323 jobs

About the role: As a Business Expansion and Strategy Manager for TQL you will be a key driver of innovation and growth as you help lead the launch and expansion of new business lines. You'll conduct in-depth research, develop strategic plans and implement scalable operations and processes that enhance service quality, drive efficiency and support long-term profitability across the organization. What's in it for you: Competitive base salary Paid relocation to Cincinnati, OH Join a well-established, respected, industry leader and brand Unmatched opportunity through the explosive growth of existing business and new services Comprehensive benefits package Health, dental and vision coverage 401(k) with company match Perks including employee discounts, financial wellness planning, tuition reimbursement and more Certified Great Place to Work with 800+ lifetime workplace award wins What you'll be doing: Drive the expansion of existing and new service lines in alignment with TQL's strategic growth initiatives Conduct gap analyses to assess current vs. target state operations and recommend actionable strategies Identify, lead and implement risk management and continuous improvement projects Manage cross-functional teams to ensure projects are delivered on time and within budget Support change management efforts through effective communication and training across teams and departments Deliver ad-hoc reporting and performance analysis to evaluate the success of new initiatives Lead and develop a small team responsible for customer onboarding, operational best practices and performance reporting What you need: Bachelor's degree in business or a related field 3-5 years of experience in project management or business leadership Proficiency in Microsoft Office, especially Excel Experience in customer-facing roles Proven success leading change management initiatives across cross-functional teams Strong organizational skills with the ability to manage multiple projects in a fast-paced environment Strategic mindset with attention to tactical details and a bias for action Excellent communication skills with the ability to tailor messaging to different audiences Knowledge of the transportation or logistics industry is preferred Where you'll be: 4289 Ivy Pointe Blvd Cincinnati, OH 45245 Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.

The Cleveland Steel Tool Company is a privately held family manufacturing company located in Cleveland, OH. We have been in business for 117 years and serve the structural steel, construction, truck frame, farm implement and repair/maintenance industries. We have an immediate opening for a full-time Office Administrator position in our manufacturing facility located in Cleveland, Ohio. The ideal candidate will be one who has knowledge of office processes and protocol, and experience in coordinating a busy office. Responsibilities We are seeking a full-time office admin. Responsibilities will include: Answering phones Managing customers' accounts receivables Entering and coordinating accounts payables Coordinating information and document flow between departments Filing Invoicing daily shipments Scheduling and maintaining freight pickups Other responsibilities as needed Requirements Pleasant telephone voice/manner, clear speaking voice, outstanding command of the English language, good listening skills Knowledge or experience in AR/AP Must be self-motivated, confident, positive and professional when dealing with both internal and external customers A team player who is flexible and takes pride in their work Ability to multi-task in a fast-paced environment Proficiency in Microsoft Office products, Outlook, Word and Excel Strong math skills, including fractions and metric conversions A strong work ethic with a positive can-do attitude Strong problem-solving skills and attention to detail High School degree required

M1 Support Services, LP 300 N. Elm Street, Suite 101 Denton, TX 76201 m1services.com Business Manager Job Posting No 113755 outside bar) to the bottom of the page and click on the "Apply for this position" button. Start Date TBD Contract AETC Acft. Mx. Support Svc Salary Range DOE Posting Date 12/02/2025 Union No FLSA Status Exempt Shift Work No FT/PT Full-time Relocation No Travel Possible Job Summary: The Business Manager serves as a key member of the Program Management Team. This position reports directly to the Vice President of Finance with dotted line reporting to the site Program Manager. Operating as a member of a highly collaborative, cross- functional team, the Business Manager oversees the financial execution of the program to ensure both project profitability and customer satisfaction. Primary responsibilities include but are not limited to the following: Program Financial Management: Manage and report on program performance to ensure: o Fulfillment of contractual obligations o Adherence to cost, quality, schedule, and profit objectives o Oversee all contract financial aspects through coordination with: * Executive management * Program management teams * Functional area staff o Conduct financial analysis and interpret program financial performance, providing recommendations to support contract execution. o Responsible for Month-End Close activities o Lead: * Sales and profit forecasting * Budgett planning * Financial metrics analysis at the program level * Financial Forecasting o Develop comprehensive business financial plans for the program. Cross Functional Collaboration & Communication o Interact effectively with all levels of management, from first-line supervisors to senior executives. o Establish clear lines of communication between Home Office and program business staff to: * Articulate program and customer goals * Track progress and performance toward objectives o Coordinate with functional departments to: * Establish and monitor metrics improving financial performance * Ensure compliance with all company and program-specific policies and procedures o Provide objective financial risk assessments to leadership. Page 2 of 3 Contract and Compliance Oversight o Support * Implementation and maintenance of contractual modifications * Customer requests and inquiries * Negotiation of contract changes o Maintain job numbers and change order setups in JAMIS ERP in accordance with contract requirements o Act as primary business liaison for: * Customer interface * Business review sessions with Home Office leadership and customers * Support Program Manager to ensure appropriate business and administrative staffing levels are maintained. Financial Reporting and Analysis o Lead development of: * Annual operating plans * Financial forecasts * Variance analysis * Unbilled reporting o Prepare: * Financial, cost, and budget reports for month-end close requirements o Ensure: * Reimbursable travel costs remain recoverable and within project estimates * Direct materials are competitively priced and procured per FAR and contract guidance o Submit timely contract billings in Wide Area Workflow (WAWF) per PWS requirements. o Develop financial briefings and reports for Home Office leadership. o Provide financial controls by: * Monitoring funding levels * Ensuring accurate and timely cost capture to correct charge numbers Program Management Reviews & Compliance o Participate in preparation and presentation of internal and external Program Management Reviews. o Maintain thorough knowledge of: * Collective Bargaining Agreements (CBAs) applicable to contract * Service Contract Act (SCA) provisions for union and non-union employees Additional Duties o Perform all other duties as assigned or requested in support of program and company objectives. Qualifications and Experience: Education: o Bachelor's degree in Accounting, Finance, Business Administration, or a related field. Experience: o Minimum 5 years of experience in: * Department of Defense (DoD) and Government service contracts/sub-contracts Page 3 of 3 o Proficiency in: * Microsoft Excel (intermediate to advanced) * Microsoft Word and PowerPoint o Experience with : * ERP Systems (JAMIS Prime ERP preferred) * Contract management, procurement, cost accounting, financial management Additional Skills: o Knowledge of Federal Acquisition Regulations (FAR) o Knowledge of Defense Federal Acquisition Regulation Supplement (DFARS) o Strong written, oral, and interpersonal communication skills o Strong organizational and administrative capabilities with experience in: * Contract Management * Human Resources coordination * Computer systems and business process support * Purchasing and accounting functions o Fluent in English (reading, writing, speaking, and comprehension). o Ability to travel as required o Obtain and maintain any required security clearance and/or base access per contract requirements. Working Conditions: * Work is generally performed in a professional environment with frequent interaction across functional and management levels * Travel to various company sites, customer facilities, and government facilities may be required * Must be able to sit or stand for prolonged periods, use computers and standard office equipment. * May occasionally be exposed to aircraft maintenance and hangar environments while performing site visits or audits. * Must be capable of meeting physical and medical requirements to obtain base or facility access if required by the contract. M1 Support Services, headquartered in Denton, Texas provides a variety of professional, technical, and maintenance services to the Department of Defense and government agencies. M1 Support Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, or veteran status. M1 Support Services offers a comprehensive benefits package including several options for Medical, Dental, Vision, Life and Dependent Life, AD&D, Short-and Long-term Disability. We also offer Flexible Spending Accounts for qualified health and dependent care expenses, as well as a free Employee Assistance Program.

January 2026 Office Administrator Job Posting No Req. 111967, Pos. 113803 outside bar) to the bottom of the page and click on the "Apply for this position" button. Start Date TBD Contract Ft. Rucker AMS Salary Range DOE Posting Date January 12, 2026 Union No FLSA Status Exempt Shift Work Possible FT/PT Full-time Relocation No Travel Possible M1 Support Services (M1) is seeking a knowledgeable and experienced Office Administrator to provide high-level administrative support to our Fort Rucker Vice President/General Manager. This position delivers comprehensive administrative and clerical services to ensure efficient daily office operations and serves as a key point of contact for internal staff and external partners. The Office Administrator plays a vital role in supporting leadership, maintaining records, and ensuring the office operates in a professional and organized manner. Primary Responsibilities include but are not limited to the following: * Coordinate and perform specialized administrative and secretarial services, including managing multiple suspense files and tracking action items. * Prepare, file, safeguard, and maintain accountability for sensitive and highly confidential correspondence and documents. * Provide extensive administrative and detailed secretarial support to directors and managers, as assigned. * Interface with company, corporate, government, and client contacts to exchange information and explain company policies and procedures. * Receive and screen visitors and telephone calls; determine the nature and priority of inquiries and route contacts appropriately based on business importance, rank, or position. * Provide authorized information to callers upon determining their right to receive it. * Research, compile, and prepare statistical data, correspondence, articles, speeches, and briefing charts in support of leadership. * Compose letters and memoranda from verbal instructions or based on knowledge of company policies and procedures. * Arrange travel accommodation as requested and coordinate relocation processing for management personnel when required. * Procure, set up, and coordinate meals, refreshments, and snack support for meetings, training events, and company functions, including vendor coordination and delivery logistics. * Perform other duties related to this position as assigned by cognizant management. * As applicable, enforce company, corporate, U.S. Government agency, and other rules, regulations, and procedures in support of organizational goals and objectives. * Handle employee-sensitive and confidential materials with discretion, professionalism, and tact. * Obtain and maintain a security clearance as required by the Performance Work Statement (PWS). In addition, the candidate should meet the following requirements: Education: * Associate degree in administrative or business science with a minimum of two (2) years of secretarial experience; or * High school diploma with a minimum of five (5) years of secretarial experience, including at least two (2) years supporting executive-level leadership. * Education may be substituted, in part, for experience at the discretion of the General Manager. January 2026 Experience: * Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.). * Ability to speak, read, write, and understand English. * Reliable, self-motivated, and capable of working under pressure while meeting deadlines. * Demonstrates professionalism and maintains a non-confrontational demeanor in stressful situations. Physical demands and environmental conditions: * Primarily an office environment, with periodic work in hangars and flight line areas. * Prolonged periods of sitting at a desk and working on a computer. * Some physical activity, including standing, bending, and walking. * Potential exposure to loud and persistent noise in hangar environments. * Required use of Personal Protective Equipment (PPE), including safety-toe footwear and safety glasses, as applicable. M1 Support Services, a business headquarters in Denton, Texas, provides a variety of professional, technical, and maintenance services to the Department of Defense and government agencies. M1 Support Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. M1 Support Services offers a comprehensive benefits package including several options for Medical, Dental, Vision, Life and Dependent Life, AD&D, Short-and Long-term Disability. We also offer Flexible Spending Accounts for qualified health and dependent care expenses, as well as a free Employee Assistance Program.

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions. Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050. Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group's shipping and logistics expertise to bring humanitarian supplies around the world. Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located. Position Summary The Executive Assistant I - Assistant to the President provides high-level administrative support to the President of an organization. This role involves managing the President's schedule, coordinating meetings and events, drafting correspondence, preparing reports and presentations, and handling confidential information. The Executive Assistant I may also liaise with internal and external stakeholders, oversee special projects, and perform other administrative duties as required. Strong organizational skills, attention to detail, discretion, and effective communication are essential for success in this role. Functions & Duties Description * All administrative support for up to three senior executives, with emphasis on administrative support for the President of CMA CGM (America) LLC. * Act as liaison with all outside agencies and industry contacts on behalf of the President and Senior Executives. * Handle scheduling, travel arrangements (domestic and international) and travel expense reporting for President and Senior Executives. * Ad Hoc reporting and analysis as requested by the President and/or Senior Executives. * Direct involvement with meeting minutes, ad hoc presentations, and preparation of corporate communication materials for the Executive Management team, as requested by the President. * Prepare correspondence on behalf of the President and Senior Executives. * Organize meetings and special events including direct involvement with meeting materials and presentations as requested by the President. Knowledge, Skills, Abilities * Superior skills in using Microsoft Office software, particularly skilled with Microsoft Excel, Word, and Power Point. * Ability to multi-task while maintaining focus and attention to detail. * Discretion and confidentiality are essential. This individual must be able to keep confidences and act with the highest level of diplomacy and tact. * A self-starter who does not need to wait for direction on daily support functions, but who understands when to ask for clarification or permission to move forward with a decision or delivery of a project. * Well spoken and articulate; excellent written communication skills. * Ability to work more than a 40 hour work week, when necessary. Qualifications Education Required/Preferred Education Level Description Required High School Diploma or GED Preferred Bachelor's Degree Work Experience Experience Years of Experience Description General Experience 5-10 years A proven track record working for senior executives, with at least five years of experience supporting the Vice President level or above. Preference will be given to candidates who have supported the President / CEO level. Come along on CMA CGM's adventure! The Company is an equal opportunity employer. All qualified applicants will receive consideration for employment. Discrimination or harassment based upon any protected characteristics as defined by state or federal law is wholly inconsistent with our company values and will not be tolerated. Alternative application methods are available for individuals who are unable to use or access our online application system. For assistance, please contact us at orf.pse_********************** Nearest Major Market: Hampton Roads

Company History: McAllister Towing has provided superior tugboat service to New York Harbor since 1864, when Captain James McAllister, great-grandfather to current president Brian A. McAllister, bought his first sail lighter to carry cargo from Manhattan to Brooklyn. Today, McAllister's tugs provide a wide variety of services to the busy ports of New York and New Jersey, serving the most concentrated and affluent consumer market in the world and handling a significant part of the 16 million tons of cargo that passes through the port every year. In addition to ship docking services and general harbor assist work, New York based tugs are regularly employed in offshore towing along the entire East Coast. McAllister is proud of its long history in New York Harbor and continues to provide its clients and customers with the highest quality service along the entire East Coast and Galveston, TX. McAllister Towing is looking for an industrious employee who is eager to serve as the Office Services Manager. The duties and responsibilities of the Office Services Manager are outlined below: Office Services Manager Reports to: * The Office Services Manager is responsible and accountable to the Executive Vice President & General Counsel. Supervises: * Mail Clerk Description of Duties: The Office Services Manager oversees daily mailroom operations while serving as the first point of contact for visitors and callers, ensuring efficient mail distribution, professional guest reception, and secure facility access. * Manage receipt, sorting, tracking, and distribution of incoming mail and packages. * Oversee outgoing mail, courier services, postage systems, and shipping processes. This may include off-site drop-offs, postage purchases, or coordination with third-party shipping providers as needed. * Ensure confidential and time-sensitive materials are handled securely. * Transport materials, documents, packages, or equipment to other McAllister offices, vendors, legal partners, or other designated locations, including on an as-needed basis outside standard office hours. * Handle delivery and return of items purchased for office use or company needs, coordinating with staff as necessary. * Greet and receive guests in a professional and courteous manner. * Maintain visitor access in accordance with company security policies. * Has primary responsibility for managing the company's main phone line (including answering, screening, and directing calls) and ensuring consistent coverage. This includes developing a plan for phone coverage during breaks, absences, or high-volume periods, with support from the Mailroom Clerk and other designated office staff as needed. * Order, store, and distribute office, cleaning, and kitchen supplies. * Ensure that all ordered supplies are properly stocked in kitchen areas and designated pantries. Maintain cleanliness and organization of these areas, either by coordinating with cleaning vendors or addressing issues directly as needed. * Responsible for office hygiene and cleanliness, including coordination with cleaning vendors, exterminators, and deep cleaning service providers to ensure consistent maintenance and presentation of all common areas. * Maintain all photocopiers, fax machines, coffee machines, appliances and postage meters. * Facilitate off-site storage, inventory, and record management requests. * Ensure water, snacks and office supplies are available to employees on a continual basis. * Coordinate workspace setup and fulfill reasonable employee requests for office furnishings, accessories, or ergonomic items (e.g., chairs, heaters, desk fans), ensuring availability and proper tracking of such items. * Maintain a full-time, on-site presence at the company's primary office, Monday through Friday, with occasional weekend work as needed. * Supervise mailroom staff and maintain operational efficiency. * Other duties as assigned. Minimum Requirements: * A High School Diploma or equivalent is required. * Experience in mailroom operations, reception, or administrative support. * Strong customer service and communication skills. * Ability to manage multiple priorities in a front-facing role. * Strong supervisory, organizational, written, and verbal skills. * Valid driver's license. Physical Requirements: * The ability to lift a minimum of 25lbs. * The ability to operate a computer terminal. * The ability to operate telephones and standard office equipment. * The ability to drive to perform job-related deliveries and off-site errands, primarily during daytime hours. Salary: $60,000 - $75,000 a year. FLSA Status: * Non-Exempt * This position description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated. Employees are always expected to follow their supervisor's instructions and to perform the tasks requested by their supervisors. Equal Employment Opportunity Employer: We are an Equal Employment Opportunity ("EEO") Employer. It has been and will continue to be a fundamental policy of McAllister Towing not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Company History: McAllister Towing has provided superior tugboat service to New York Harbor since 1864, when Captain James McAllister, great-grandfather to current president Brian A. McAllister, bought his first sail lighter to carry cargo from Manhattan to Brooklyn. Today, McAllister's tugs provide a wide variety of services to the busy ports of New York and New Jersey, serving the most concentrated and affluent consumer market in the world and handling a significant part of the 16 million tons of cargo that passes through the port every year. In addition to ship docking services and general harbor assist work, New York based tugs are regularly employed in offshore towing along the entire East Coast. McAllister is proud of its long history in New York Harbor and continues to provide its clients and customers with the highest quality service along the entire East Coast and Galveston, TX. McAllister Towing is looking for an industrious employee who is eager to serve as the Office Services Manager. The duties and responsibilities of the Office Services Manager are outlined below: Office Services Manager Reports to: The Office Services Manager is responsible and accountable to the Executive Vice President & General Counsel. Supervises: Mail Clerk Description of Duties: The Office Services Manager oversees daily mailroom operations while serving as the first point of contact for visitors and callers, ensuring efficient mail distribution, professional guest reception, and secure facility access. Manage receipt, sorting, tracking, and distribution of incoming mail and packages. Oversee outgoing mail, courier services, postage systems, and shipping processes. This may include off-site drop-offs, postage purchases, or coordination with third-party shipping providers as needed. Ensure confidential and time-sensitive materials are handled securely. Transport materials, documents, packages, or equipment to other McAllister offices, vendors, legal partners, or other designated locations, including on an as-needed basis outside standard office hours. Handle delivery and return of items purchased for office use or company needs, coordinating with staff as necessary. Greet and receive guests in a professional and courteous manner. Maintain visitor access in accordance with company security policies. Has primary responsibility for managing the company's main phone line (including answering, screening, and directing calls) and ensuring consistent coverage. This includes developing a plan for phone coverage during breaks, absences, or high-volume periods, with support from the Mailroom Clerk and other designated office staff as needed. Order, store, and distribute office, cleaning, and kitchen supplies. Ensure that all ordered supplies are properly stocked in kitchen areas and designated pantries. Maintain cleanliness and organization of these areas, either by coordinating with cleaning vendors or addressing issues directly as needed. Responsible for office hygiene and cleanliness, including coordination with cleaning vendors, exterminators, and deep cleaning service providers to ensure consistent maintenance and presentation of all common areas. Maintain all photocopiers, fax machines, coffee machines, appliances and postage meters. Facilitate off-site storage, inventory, and record management requests. Ensure water, snacks and office supplies are available to employees on a continual basis. Coordinate workspace setup and fulfill reasonable employee requests for office furnishings, accessories, or ergonomic items (e.g., chairs, heaters, desk fans), ensuring availability and proper tracking of such items. Maintain a full-time, on-site presence at the company's primary office, Monday through Friday, with occasional weekend work as needed. Supervise mailroom staff and maintain operational efficiency. Other duties as assigned. Minimum Requirements: A High School Diploma or equivalent is required. Experience in mailroom operations, reception, or administrative support. Strong customer service and communication skills. Ability to manage multiple priorities in a front-facing role. Strong supervisory, organizational, written, and verbal skills. Valid driver's license. Physical Requirements: The ability to lift a minimum of 25lbs. The ability to operate a computer terminal. The ability to operate telephones and standard office equipment. The ability to drive to perform job-related deliveries and off-site errands, primarily during daytime hours. Salary: $60,000 - $75,000 a year. FLSA Status: Non-Exempt *This position description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated. Employees are always expected to follow their supervisor's instructions and to perform the tasks requested by their supervisors. Equal Employment Opportunity Employer: We are an Equal Employment Opportunity (“EEO”) Employer. It has been and will continue to be a fundamental policy of McAllister Towing not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at *********** Location: USA - South San Francisco, 395 Oyster Point Division: Group Job Posting Title: Customs Manager Time Type: Full Time Summary The purpose of this role is to provide responsible supervision and control over the Customs business transacted under DSV A/S, Inc. locally. The Customs Manager provides on-site support, expertise, and knowledge ensuring local alliance with Customs business activities. They lead their DSV Customs Brokerage team in alignment with Customs regulations and DSV Customs Compliance mandates to achieve minimal risk. Duties and Responsibilities * Provide training and development opportunities to the customs team to enhance their knowledge and skills. * Monitor volume and type of business conducted. * Monitor reject rate for the various customs transactions relative to overall volume. * Ensure brokerage employees have current editions of CBP regulations, the Harmonized Tariff Schedule of the United States, and CBP issuances. * Perform audits and reviews of the customs transactions handled. * Monitor and ensure timeliness of processing entries and payment of duty, tax, or other debt or obligation owing to the Government for which the broker is responsible, or for which the broker has received payment from a client. * Ensure proper and timely responsiveness and action to communications, direction, and notices from CBP. * Conduct Customs entry audits and compliance reviews to assess adherence to regulations and internal procedures. * Maintain documents required under 19 CFR 163. * Optimize customs processes to enhance efficiency and minimize customs clearance delays. * Manage partnership with customs authorities and clients. * Collaborate with cross-functional teams to ensure alignment and compliance with customs requirements. * Enforce the Brokerage Recognition of Achievements and Growth program locally. Educational background / Work experience * Bachelor's degree in international trade, supply chain management, or a related field is preferred. * U.S. Customs Brokerage License * Minimum of 5 years of experience in customs operations, including management and customs compliance responsibilities. Skills & Competencies * In-depth understanding of Customs regulations, import requirements, and international trade practices. * Proven leadership and people management skills. * Strong analytical and problem-solving abilities. * Excellent communication and interpersonal skills. * Proficiency in customs valuation and classification methodologies. * Knowledge of customs automation systems and software. * Familiarity with customs audits and compliance assessments. * Experience with ACE Secure Data Portal Language skills * Fluent in English (oral and written) Computer Literacy * Proficient in using customs management software and tools. * Familiarity with Microsoft Office suite (Word, Excel, Outlook). * Ability to quickly learn and adapt to new software and technology platforms used in customs operations and management. At Will Employment DSV Air & Sea Inc. employees are hired for an undefined period of time as "at will" employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time. *Except if employed in Montana, where termination requires just cause. For this position, the expected base pay is: $86,500 - $129,500 / Annual. Actual base compensation will be determined based on various factors including job-related knowledge, skills, experience, geographic location and other objective business considerations. DSV provides a comprehensive package of health benefits including medical, prescription, dental, vision, and life insurance, along with flexible and health spending accounts, short and long-term disability coverage, and wellness resources to support your overall well-being. In addition, our 401(k) plan offers company-matching contributions of up to 5% to help you build a secure financial future. To support a healthy work-life balance, DSV also offers paid time off, paid holidays, and additional floating holidays. DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. DSV - Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements. With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. 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The Customer Support Manager (Outside Parts Sales) represents the dealership to existing and potential customers by aligning company products and services with customer needs. This position is responsible for promoting and selling parts and services, maintaining customer relationships, responding to technical inquiries, and ensuring timely, professional customer support. The role requires a high level of product knowledge, customer service, and accountability for accurate documentation and compliance with company policies. Essential Duties and Responsibilities: Promote and sell heavy-duty truck and equipment parts and services to new and existing customers. Provide technical support, product updates, and solutions to customer inquiries. Manage customer relationships, including identification of whole goods sales leads. Respond promptly and professionally to customer communications by phone, email, and in person. Prepare, deliver, and follow up on quotes for parts, service, and training. Use CRM systems to track sales activities, customer interactions, and account status. Meet with customers on a regular basis to assess needs, expand accounts, and ensure satisfaction. Collaborate with Parts, Service, and Sales departments to troubleshoot and resolve customer concerns. Meet with new customers within recommended timeframes to establish relationships. Maintain compliance and readiness of company vehicle, including required documentation and daily inspection reports. Complete and submit call reports, delivery sheets, and returns in accordance with company procedures. Report vehicle issues or needed repairs promptly to the Parts Manager. Provide coverage for Parts Department shifts as needed. Secondary Duties: Maintain cleanliness and professional appearance of company-provided vehicle, both internally and externally. Stay current on product bulletins, updates, and technical training. Complete required monthly company training: one Construction Equipment (CE), one Truck, and one Safety module. Customer Service Responsibilities: The Customer Support Manager serves as a primary point of contact with customers and is expected to: Demonstrate professionalism, courtesy, and responsiveness in all customer interactions. Accurately assess and address customer needs, ensuring timely follow-through. Provide clear communication regarding pricing, lead times, and service expectations. Maintain customer trust through transparency, accountability, and consistent delivery of commitments. Actively seek opportunities to enhance the customer experience and strengthen long-term relationships. Represent the company brand positively in all customer-facing activities. Minimum Qualifications: Education: High school diploma or equivalent required. Experience: Minimum five (5) years of industry parts and service experience. Demonstrated mechanical aptitude required. Knowledge, Skills, and Abilities: Technical knowledge of 2007 and newer trucks, construction equipment, and onboard computer systems/software. Strong customer service and communication skills with ability to build and maintain relationships. Proficiency with Microsoft Word, Excel, Outlook, CRM systems, and related web applications. Ability to work independently and manage time effectively. Ability to work flexible hours as needed to accommodate customer schedules. Must hold a valid driver's license; CDL preferred. Work Environment and Physical Requirements: Frequent driving of company-provided vehicles (6-10 hours per day). Regular lifting, carrying, and transporting of parts weighing up to and/or exceeding 70 pounds. Exposure to shop and field environments, including noise, dust, exhaust fumes, and other related conditions. Extended periods of sitting, standing, and driving required. Accountability and Compliance: Ensure accurate documentation of all sales activities, call reports, and customer interactions. Maintain compliance with all company policies, safety protocols, and applicable regulatory requirements. Accept accountability for meeting sales goals, customer service standards, and assigned performance objectives. Report all accidents, injuries, and unsafe conditions immediately to management. Participate in required training, performance reviews, and corrective action processes as applicable.

Job DescriptionBenefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Opportunity for advancement Paid time off Training & development Office Manager Job Ad.pdf 218.36 KB Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

The responsibilities of the office manager include, but are not limited to opening, routing and responding to correspondence, answering the telephone and routing/taking messages, as well as providing high-level general clerical support to the Regional Director or assigned supervisor. The office manager is expected to use discretion and independent judgment regarding confidential information and sensitive matters. Secondary duties will include various special projects related to the events and activities in which the organization or Supervisor is involved. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Utilizes computer hardware and software to produce documents in English and Spanish Assist in the budget development for the industry or region Reads and routes incoming mail, prepares outgoing mail and correspondence, including e-mail and faxes. Composes and prepares routine and complex correspondence requiring ability to create merge documents and graphics. Requires above average proficiency of Microsoft Office and other software as assigned. Assists in the preparation of budgets and ensures adherence to said budget. Reviews and approves office expenses for office in compliance with organizational policy Design and implement filing system Oversee adherence to office policies and procedures Manage internal staff relations Develops PowerPoint slides and makes presentations Perform, review and analysis of special projects ensuring management is properly informed Participate actively in the planning and execution of organization's events including outdoor events Arranges conference calls and WebEx meetings as necessary. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities & transportation, and records and transcribes minutes of meetings as needed Knowledge of organizing/membership database and acts as back up to organizing staff when entering data or producing reports Ensures office has assigned proper equipment and social media accounts as needed for staff to work according to company standards. Maintain current list and de-activate as needed. Collection and filing of new hire paperwork for regional staff Orders and maintains supplies, and arranges for equipment maintenance. Ensures work space and office environment is sanitary and organized. Arranges for volunteers in the office SUPERVISORY RESPONSIBILITIES Responsible for the supervision of any administrative staff, interns or volunteers at the regional office. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Associate's degree (A. A.) or equivalent from two-year college or technical school; and six years or more of related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Requires ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. This position requires bilingual and/or bi-literate ability (English/Spanish). MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. CERTIFICATES, LICENSES, REGISTRATIONS Requires the ability to type at a rate of not less than 45 Net Words Per Minute (NWPM). BENEFITS Benefits package that includes paid family medical, dental, vision, pension, 401k, 12 paid holidays, 48 hours of sick pay & paid vacations. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this work environment is typically moderate. COVID19 Vaccination Requirement The UFW seeks to minimize the exposure and transmission of the COVID-19 virus in the workplace by providing occupational safeguards to its staff and thereby helping to prevent exposure to members of the communities, we serve. To ensure this objective, all UFW's employees (full-time, part-time, and temporary), interns, and volunteers must receive the vaccine no later than thirty (30) calendar days from the date of hire. Staff must fully complete the Mandatory UFW COVID-19 Vaccination form and submit it via email. You also have the right to seek a waiver from the vaccine requirement due to a medical condition and/or disability or sincerely held religious beliefs and submit it no later than five (5) business days from the date of hire. UFW believes a strong commitment to equal employment opportunity is more than a legal and moral obligation - it is also sound business practice to realize the potential of every individual. To provide equal employment and advancement opportunities to all individuals, employment decisions at UFW will be based on merit, qualifications, and abilities. Except where required or permitted by law, employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex/gender, gender identity, gender expression, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, age, or any characteristic protected by law. UFW believes in second chances. As an organization, we will rely on individualized assessments in the hiring of those with past criminal convictions. We encourage all qualified applicants to apply for a position fighting for our immigrant communities! This policy governs all aspects of employment, including selection, job assignment, compensation, counseling, discipline, termination, access to benefits, and training. UFW will make reasonable accommodations for qualified individuals with qualified - disabilities under the Americans with Disabilities Act unless doing so would result in an undue hardship. UFW is an Equal Opportunity Employer.

Job Description: We are seeking a highly skilled Business Office Manager to oversee projects and support business operations. The ideal candidate will have strong organizational and communication skills with experience in people management. Key Responsibilities: Oversee business operations and project management tasks. Manage multiple priorities efficiently and effectively. Ensure compliance with company policies and industry standards. Qualifications: Minimum of 5 years of consulting and/or directly relevant industry experience. Strong organizational and communication skills. Experience in people management. Detail-oriented, organized, and self-motivated with high attention to detail. Preferred Skills: Familiarity with the DoD and the Defense Health Agency. Salary Range: $70K to $80K/nego. based on experience

Workforce Solutions is the public workforce system for the Houston-Galveston region. Our mission is simple: help people get a job, keep a job, and build a career. We connect individuals with training, employment opportunities, and resources to achieve long-term success. Every day, we make a difference by empowering people and strengthening our community. Are you a dynamic leader who thrives on making an impact? Join us as a Career Office Manager, where you'll lead a team dedicated to helping customers achieve their career goals. You'll set the tone for excellence, ensure quality service, and oversee programs that provide training, financial aid, and essential support services. What You'll Do Lead & Inspire Communicate clear expectations and priorities to staff. Supervise and mentor office supervisors and team leaders. Foster a culture of accountability and customer-focused service. Manage Key Programs Financial Aid Services: Match participants with suitable training programs. Monitor progress and provide support for success. Collect and verify training documentation. Assist with resumes, interviews, and job searches. TANF & SNAP Support: Oversee teams assisting customers with benefits. Ensure timely reporting and attend appeal hearings. Provide job referrals and conduct orientations. Drive Results Align daily activities with organizational goals. Ensure compliance with policies and contract requirements. Coordinate with training providers and employers to track employment outcomes. What We're Looking For Strong leadership and team management experience. Excellent communication and organizational skills. Ability to juggle multiple priorities and adapt to changing needs. Knowledge of Workforce Solutions systems is a plus. Why Join Us? Make a real impact by helping individuals achieve career success. Work in a collaborative environment that values creativity and flexibility. Enjoy remote work options and opportunities for growth. Qualifications Education Education Level Education Details Required/ Preferred Bachelor's Degree Preferred Experience Experience Details Required/ Preferred 1-3 years Minimum of two years' experience in the work place and 1-3 years Substitute 2 years of management experience for each year of college and 4-6 years Five years of experience at Workforce Solutions - at least some of that in a supervisory role BakerRipley is an equal opportunity employer/program. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any status protected by federal, state, or local laws. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws. Auxiliary aids and services are available upon request for persons with disabilities.

Full-time Description Job Title: Office Manager FLSA Status: Exempt The Office Manager plays an essential role in the practice. He/she is responsible for managing administrative and clinical staff and oversee office flow and patient flow as well as ensuring that day to day operations run smoothly by developing systems and procedures to ensure optimal efficiency, ensuring that the employees have adequate training, resources, and support, and that the patient's needs are being met. The Office Manager is responsible for managing the overall compliance and certification programs, information technology, and building maintenance. Strong organization and communication skills are imperative to the success of this position. Supervisory Responsibilities Manages the activities of all administrative and clinical staff at assigned Locations. Work and cover for the Office Managers at the other locations as needed. Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards Counseling any employees struggling in their roles Answering telephone calls and emails from customers and clients and directing them to relevant staff Creating an office budget and ensuring all employees follow it Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required Interviewing and training new office employees and organizing their employment paperwork Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order Reporting office progress to senior management and working with them to improve office operations and procedures Essential Duties and Responsibilities Administrative Management - Collaborate with Front Desk Lead Supervise daily work of Front Office and Billing Office Delegate tasks Develop and assign projects. Work with Credentialling team to assure Physicians and Physician Assistants are Credentials with all insurance plans. Maintains schedule to assure coverage for all providers and staff Clinical Management - Collaborate with MA Lead and Clinical Coordinator Supervise daily work of Medical Assists/Nurse and Physician Assistants Delegate tasks Develop and assign projects Maintains schedule to assure coverage for all providers and clinical staff Work closely with the MA leads at the locations to assure proper workflow and completion of tasks Time Management - Collaborate with Practice Manager/Administrator Assists the physician(s) with office/personnel matters. Inform physician(s) of: Commitments Meetings Seminars CME Requirements and Course Schedules Office/patient appointments Hospital obligations Depositions/court appearances Other as required When necessary acts as a liaison between the physician(s) and: Management Pharmaceutical Reps Sales people (software vendors, advertising sales etc.) Contractors Patients Other physician(s) Other as required Assists the physician(s) with personal matters as deemed appropriate Assists the physician(s) in any areas to optimize his/her time Performs legal or professional correspondence as necessary Reviews current procedures and identifies ways to improve accuracy and efficiency Set goals for staff and work with Practice Manager and leads to develop KPI Holds regular meetings with staff and Management to determine practice needs Conduct and attend Front Office, Back Office and General Staff Meetings (Document Agenda and meeting minutes). Holds regular meetings with office staff to assure optimal medical care. Hires and trains staff as needed Performs 90 days, quarterly and annual employee evaluations and as needed. Schedules regular in-service training programs to keep staff current Practice Enhancement Marketing - Collaborate with Marketing Coordinator Work with our Marketing Coordinator for the marketing and public relations of your practice (s) Responsible for assuring good patient relations: Written communication Timely responses to patient complaints Adequate/consistent policies are in place Monitoring staff and patient satisfaction surveys Sending thank you notes for patient to patient referrals Financial Management - Collaborate with Practice Manager and Accountant. Daily deposit reconciliation and weekly deposits/ reports Complete credit card purchases report weekly and monthly- CME/Travel Reimbursement reconciliation Maintains a system for accounts payable Supervise that all incoming bills are paid bimonthly and others as needed Issue patient and insurance refunds as required Prepares end-of-the-month and quarterly reports- Work with Billing Manager Generates accounts receivable reports Generates monthly aging of account reports Generates other financial reports as required Keeps physician(s) aware of office activity and statistics Monthly reports of collections vs. services rendered Number of patients seen (New vs. Existing) Percent of Insurance vs. Self Pay Any growth or declined patterns noted Other reports as required Responsible for minimizing office overhead expenses according to acceptable area/specialty average Minimize office waste Inventory control system Control personnel waste as required Responsible for verifying daily deposit of monies Monitor service charges Human Resources - Collaborate with Human Resources Manager Interview, and trains personnel as required to assure efficient and effective office workflow. Track employee's time and attendance Process Time off Requests Produce detailed employee reviews Conduct evaluation and training schedule for new hires Maintains a personnel file on each employee including: Employment Application or Resume Offer Letter and Signed Contract (if applicable) Policy Manual Acknowledgment Letter Performance Review Data/Forms Fluctuating Work Week Letter (if applicable) Copies of Training Certificates, Licenses etc. Proof of vaccinations (if applicable) CPR Certification (if applicable) Copies of W-2's and other Tax Paperwork Copies of incident reports Responsible for managing the work schedule Ensuring that all shifts are covered Scheduling vacations Covering positions when employees are out Responsible for holding weekly staff meetings Responsible for rectifying all personnel problems as they relate to office efficiency, performance, and effectiveness Foster teamwork, coach employees and promote good will Regulatory Responsibilities - Collaborate with Compliance Officer (OSHA and HIPPA) Understand and Implement State and Federal Employment Regulations Maintain OSHA standards Maintain HIPAA compliance Maintain employee records Have a clear understanding of Risk Management Responsible for having an appropriate OSHA plan. The plan should include: Blood-borne pathogen program Hazardous chemical communication plan Biohazardous waste tracking and disposal plan Laboratory plan Responsible for maintaining manuals and written materials as required by Federal and/or state plan Responsible for scheduling employee in-service meetings to familiarize staff of mandated OSHA information Responsible for assuring The Guard training is up to date with compliance requirements and staff training Responsible for assuring physical plan compliance Biohazard signage Lab Eyewash station Responsible for ensuring that the office maintains the appropriate inventory of universal safety precaution items (e.g., gloves, masks, gowns, eye shields, etc.) Responsible for assuring proper waste of biohazardous materials Sharps Contaminated supplies Chemicals Other Responsible for keeping up-to-date on the provisions of OSHA as appropriate Medical Records Activity - Collaborate with Practice Manager Responsible for maintaining a current, accurate medical record system Responsible for assuring accurate and timely entries of pertinent medical information on all patients: Phone messages by patients Reports from outside facilities Referral Letters Progress notes Operative Reports Refills/prescriptions No Shows/cancellations Other as required Responsible for supervising all transcription activities, whether, in-house or out-of-house Assures quality Assures confidentiality of information Assures timeliness Responsible for maintaining a policy to assure confidentiality of Medical Records and Private Health Information to include: A Notice of Privacy Practices that is readily available for patients to review A policy for release of medical information Record storage Record destruction Personnel education on ethics and professionalism regarding record maintenance Any other activities as deemed necessary to maintain the integrity of the system Environmental Management - Collaborate with Practice Manager/Landlords Responsible for the proper maintenance and functioning of the physical office Janitorial services Landscaping services Pest Control services Repairs/other maintenance Garbage Utilities Assures adequate insurance, proper permits and occupational licenses are maintained and up to date including; Liability/accident Contents/structure Accounts receivable Medical Records/Important papers Down time insurance (office closed due to fire, structural damage) Other as necessary Troubleshoot computer problems Manage office environment Organize repair work Information Technology - Collaborate with IT Manager Responsible for management of office computer equipment, network, and Internet service Ensures that servers are operating efficiently and data is being backed up Assure practice Web site information for location is accurate Ensures data security and compliance per HIPAA standards Performs any and all other duties which may be required to assure proper administration and management of the practice Requirements Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks Organization and the ability to multitask to complete a wide variety of tasks Flexibility to help them adjust to new tasks should company or office needs change Strong interpersonal skills to interact positively with all employees Leadership ability to manage challenges and oversee employees Attention to detail to ensure tasks are completed thoroughly and correctly Competencies Practice Ideals - Maintain the professional atmosphere of the Practice; Follow CVLC Policy and Procedure; Upholds organizational values; Treats people with respect; Works with integrity and exhibits ethical behavior. Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others. Managing People - Includes staff in planning, decision -making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Improves processes and services; continually works to improve supervisory skills. Planning and Organization - Prioritizes and plans work activity; Uses time efficiently; Integrates changes in work assignment smoothly, exhibits ability to adapt to changing scenarios; Sets goals and objectives both professionally and personally; Works in an organized manner. Critical Thinking/Creative Problem Solving - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Supports practice decisions; Contributes to innovative approaches and ideas. Communication - Listens and get clarification; Responds well to questions; Communicates effectively with team members; Communicates effectively with vendors and service providers; Writes clearly and legibly. Job Knowledge - Competent in required job skills and knowledge; Exhibits ability to learn and apply new skills; Requires minimal supervision; Displays understanding of how job relates to others; Uses resources effectively. Quality - Demonstrates accuracy and thoroughness; Displays commitment to excellence; Looks for ways to improve and promote quality; Applies feedback to improve performance; Completes work / tasks in a timely manner. Dependability - Punctual; Exhibits intellectual honesty, accepts responsibility for behavior and decisions; Follows through on new tasks or programs; Responds to Medical Director's direction, follows instructions; Does not waste Practice resources. Use of Technology - Demonstrates necessary skills to perform job; Adapts to new technologies; Uses technology to increase productivity; Keeps technical skills up to date; Maintains technology in good working order. Teamwork - Balances team and individual responsibilities; Focuses on solving conflict, not blaming; Gives and welcomes feedback (constructive criticism); Contributes to positive team spirit; Puts success of team above own interests. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: Bachelor's degree (B. A.) from a four-year college or university; or 5 to 10 years related experience and/or training; or equivalent combination of education and experience. Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: To perform this job successfully, an individual should have knowledge of Accounting software; Contact Management systems; Database software; Human Resource systems; Internet software; Inventory software; Spreadsheet software and Word Processing software. Other Skills and Abilities: Must have a positive outlook and have the ability to interact with a diverse group of people. Salary Description $50,000 - $60,000

Responsive recruiter Benefits: Competitive salary Paid time off Training & development Office Manager - Flooring & Home Improvement Employment Type: Full-Time with PTO Salary Range: $45,000-$55,000 + Bonus Opportunities Health Stipend: Available, if needed Ready to Build Something Awesome?This isn't your typical desk job - it's a hands-on opportunity to help grow a local Floor Coverings International franchise from the ground up while shaping an exceptional customer experience in your community. We're a family-owned, fast-growing flooring and home improvement company seeking an Office Manager who is organized, energetic, and passionate about people. You'll wear many hats - from managing operations and scheduling to engaging with customers and supporting local marketing efforts. If you're a creative problem-solver who thrives in a dynamic, fast-paced environment and loves helping people, this could be the career for you. Who We AreFloor Coverings International is the #1 mobile flooring company in North America, with over 300 locations across the U.S. and Canada. Our unique shop-at-home model allows customers to explore flooring options from the comfort of their home - earning us a 4.8-star average rating from over 400,000 happy customers. We believe in craftsmanship, community, and culture - and we're looking for someone who shares those values. What You'll Do as an Office Manager Be the welcoming voice of our company - answer calls and manage communications with customers, installers, and vendors. Schedule sales appointments and follow up on open proposals to keep the pipeline moving. Ensure every customer has a 5-star experience through consistent follow-up, thank-you notes, and review requests. Keep the office organized, professional, and inviting. Maintain accurate data in Salesforce and QuickBooks, ensuring clean records from lead to close. Assist with order tracking, job scheduling, and delivery coordination. Support production by communicating timelines, job details, and updates with customers and installers. Marketing & Community Engagement Help manage local marketing efforts - including social media content, community events, and home shows. Post engaging content on Facebook, Instagram, and LinkedIn that highlights our work and tells our story. Coordinate with marketing partners to ensure strong online presence and return on ad spend. Plan and support local outreach and partnership events with realtors, property managers, and contractors. What We're Looking For 1-3 years of experience in office administration, customer service, or home improvement (flooring experience a plus). Strong multitasking, organization, and follow-through skills. Excellent phone and written communication skills. Proficient with technology - especially Salesforce, QuickBooks, Excel, and social media platforms. A positive, team-oriented attitude with a willingness to learn and grow. Comfortable working independently and managing multiple priorities. Occasional availability for weekend or after-hours community events. Why You'll Love Working With Us Opportunity to grow with a growing company - your ideas will help shape our future. Family-owned, people-first culture that values integrity, creativity, and community. Competitive pay, performance-based bonuses, and room for long-term growth. Paid training and the chance to represent a national brand that truly cares about its customers. No two days are the same - and that's what makes it fun. Meet Gary - Owner, Floor Coverings International of Pompano Beach, FL Gary is the proud new owner of Floor Coverings International serving the Pompano Beach, FL area. With a strong background in business and a passion for helping others, Gary is excited to bring his business savvy and leadership skills to his own venture. His mission is simple yet powerful - to make every customer feel like part of the family while providing an exceptional flooring experience from start to finish. Gary and his wife, Chelsy, have been married for four years. While Chelsy isn't directly involved in the day-to-day operations, she is a visible and supportive presence in and around the business. As Gary's biggest advocate, she shares his enthusiasm for building a company that reflects their shared values of trust, comfort, and community. Together, Gary and Chelsy are excited to bring comfort, quality, and care to every home they serve - one floor at a time. If you're organized, proactive, and excited to manage operations while delivering a stellar customer experience, we'd love to hear from you! Apply today and help us deliver the #1 flooring experience in North America. Compensation: $45,000.00 - $55,000.00 per year Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.

Responsive recruiter Benefits: Bonus based on performance Competitive salary Paid time off Training & development Health insurance New Year~ New Career! Office Manager - Flooring & Home Improvement Location: 8805 East Ave. Mentor, OH 44060 Employment Type: Full-Time with PTO Salary Range: $40,000-$55,000 + bonus opportunities Heath Benefits: Stipend offered, if needed Ready to Build Something Awesome? This isn't just another desk job - it's a front-row seat to helping grow the Floor Coverings International brand from the ground up in our hometown market. We're a family-owned, fast-growing flooring and home improvement company looking for a savvy, high-energy Office and Marketing Manager to join us on the journey. You'll wear multiple hats - from local marketing and event planning to running our daily operations - and your ideas will shape how we grow. If you're an organized go-getter who's equal parts creative and customer-focused, this could be your dream job. What You'll Do - A Little Bit of Everything, and That's the Fun Part Marketing & Community Engagement Post fresh, engaging content on social (FB, Insta, LinkedIn, etc) that tells our story and highlights our work. Plan and host local events - home shows, farmers markets, vendor events Coordinate with digital marketing partners to ensure we're hitting the mark online and maximizing our return on ad spend - SEO, ads, web presence. Set up meet and greets for the Business Manager to build real relationships with realtors, property managers, contractors, and community organizations. Operations & Office Management Be the welcoming face and voice of our studio - answer calls, greet visitors, manage deliveries. Stay on top of the phone system so every call finds the right person. Turn website and phone leads into scheduled appointments. Order flooring & materials, manage logistics, and enter invoices into QuickBooks. Help set up vendor/installer accounts, and support project scheduling. Keep us organized in Salesforce and QuickBooks - from lead to close. Ensure every customer experience ends on a high note - follow-ups, thank-you notes, and yes… review requests. What We're Looking For 2+ years in office admin, customer service, or marketing (flooring or home services is a big plus). Comfortable being independent - you take initiative, stay on top of tasks, and keep things moving. A natural storyteller with a love for social media. Bonus: you dabble in content creation or editing. Tech-literate and willing to learn - especially with platforms like Salesforce, Quickbooks, Excel, Social Media, phone and payments systems. Organized, resourceful, and able to manage multiple balls in the air (without dropping any). A people-person - because creating great customer experiences is just who you are. Open to attending occasional weekend or after-hours events. Forklift experience would be nice, but not necessary. Why You'll Love Working With Us This is your chance to grow with a growing company - and help shape what it becomes. We're family-owned and people-first - we care about craftsmanship, community, and culture. Your voice will be heard - we welcome ideas, not just task-doers. No two days are the same - and we mean that in the best way. Competitive pay, performance bonuses, and lots of room to grow your role over time. Meet Joe and Shelly- owners of Floor Coverings International Joe and Shelly are a husband-and-wife duo who have been building their business together since 2017. What started as a shared dream has grown into a thriving company with a reputation for excellence-and they are excited to welcome someone new who can be the heartbeat of their team. Family, loyalty, and honesty are the foundation of everything they do. With a 4.9/5.0 star rating and over 275 (and growing) reviews, Joe and Shelly are proud of the trust they've earned from their customers and community. Their success is driven by a set of core values they live out every day: Do the right thing Don't be afraid to fail A little bit of venom won't kill you Be accountable Play to win Celebrate Together, Joe and Shelly are not just building a business-they're building a culture where people feel valued, challenged, and inspired to grow. If you're a proactive and organized professional with a passion for delivering exceptional service and contributing to a growing business, we want to hear from you! Apply today to become a key member of our Floor Coverings International family in the Mentor area. Compensation: $40,000.00 - $55,000.00 per year Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.

It has been more than 60 years since SYSTRA has garnered expertise that spans the entire spectrum of Mass Rapid Transit System. SYSTRA India's valuable presence in India roots back to 1957, where SYSTRA worked on the electrification of Indian Railways. Our technical excellence, holistic approach and the tremendous talent provides a career that puts people who join us at the heart of improving transportation and urban infrastructure efficiency. Understand better who we are by visiting ************* Context In India, SYSTRA is an international consulting and engineering company operating in the fields of Metros, High Speed Rail, Railways, Roads, Buildings, Urban planning, and Water Infrastructure for public and private organizations. Our unique expertise is backed with a reputation built through technical excellence delivered on projects. Our fully integrated services are tailored to plan and manage projects using proven best practices. We are seeking applications for the position of Office Manager for Mumbai Metro Line 10 & 12. Missions/Main Duties Oversee day-to-day administrative operations of the project office, including managing office supplies, equipment, and facilities. Develop and implement administrative policies, procedures, and systems to streamline office processes and improve efficiency. Coordinate office activities and events, including meetings, appointments, and travel arrangements. Serve as the primary point of contact for internal and external inquiries, requests, and communications. Establish and maintain document control systems to organize, store, and retrieve project documentation, including correspondence, reports, and records. Ensure the accuracy, completeness, and confidentiality of sensitive information. Manage incoming and outgoing correspondence, emails, and phone calls. Draft, edit, and proofread documents, letters, and reports on behalf of project personnel as needed. Schedule and coordinate meetings, conferences, and workshops for project teams and stakeholders. Prepare meeting agendas, distribute materials, and take minutes to document key discussions and action items. Liaise with vendors, suppliers, and service providers to procure goods and services for the project office. Negotiate contracts, obtain quotes, and ensure timely delivery of supplies and equipment. Assist in budget preparation, expense tracking, and financial reporting for the project office. Process invoices, reimbursements, and expense claims in accordance with established procedures and guidelines. Ensure the safety compliances, conduct safety training as per group policy mainly 3S training. Ensure every team member must have gone through Business Ethics and compliance training Ensure every project member has knowledge of Environment policy of company. Ensure each member of team has gone through 9 lifesaving rules Everyone had gone through the Anti-Corruption training. Instigate and organize information and training sessions dealing with health and safety, Organize risk assessment for the workplace. Ensure and manage fire protection, make arrangements for first aid, evacuate plans, organize and take part in evacuate exercise. Profile/Skills Education qualification - Graduate / Diploma Years of experience - 2 to 5 Years Prior experience requirement - 2 to 5 Years Excellent written and oral English communication skills. Ability to work within a culturally diverse organization, recognizing and respecting differences. Ability to problem solve, especially in an integrated project delivery environment, applying industry best practices. Self-motivated individual with outstanding leadership skills and the ability to influence without authority Strong leadership skills, proven ability to lead a team effort & make independent decisions and be a good troubleshooter. We commit to put people who join us at the heart of improving transportation and urban infrastructure efficiency. As we are growing, this is time to be a part of this challenging adventure.It's not a job - it's a career!