Office Manager jobs at 48forty Solutions

Onsite role based in 10913 S River Front Pkwy, South Jordan, UT 84095 Schedule: M-F 8:30AM-5PM The Regional Office Facilities Manager oversees all office facilities and office operations across all of North America Group region. This role manages property leases, office renovations, office relocations, and technical services ensuring a safe, efficient, and productive environment alongside business continuity. Who is OOCL? OOCL is one of the world's largest integrated international container transportation, logistics and terminal companies. As one of Hong Kong's most recognized global brands, OOCL provides customers with fully integrated logistics and containerized transportation services, with a network that encompasses Asia, Europe, the Americas, Africa, and Australasia. This role is a part of the North America Group region with the NAG HQ office located in Utah. Through our core values - People People People, Community Responsibility, Customer Focus, Excellence through Quality - we strive to empower our employees to achieve the mission of OOCL. Summary of Key Responsibilities: Facilities & Technical Services Management Manage office facilities and operations across multiple sites in North America (Canada, USA, Mexico, and Costa Rica offices) Facilitate property lease negotiations and oversee space planning Lead office renovation, relocation, and expansion projects Negotiate office facilities and technical services contracts and oversee office technical needs Organize and maintain security protocols for all locations Ensure compliance with government regulations and environmental health and safety standards Financial & Administrative Oversight Develop and manage facilities and IT budgets Oversee purchasing and vendor management Process and approve capital expenditure requests Approve and ensure proper accounting and reconciliation of vendor invoices HR Support Assist with compliance, workforce planning, and organizational development Support performance management and policy implementation Collaboration & Leadership Work closely with internal teams and external vendors Provide guidance and support for office services and technical administrative functions Occasional travel required for site visits and project oversight Qualifications & Skills: Bachelor's degree in business administration, facilities management, or related field Minimum 3 years of experience in facilities management or corporate services Strong technical, analytical, and problem-solving skills Excellent interpersonal and communication abilities Proficient in Microsoft Office Suite and facility management tools Highly organized with strong time management skills Ability to manage complex workloads and multiple priorities Travel to other locations required Ideal Candidate Attributes: Detail-oriented and technically competent Skilled in negotiation and project management Strong leadership and collaboration skills Adaptable and proactive in a fast-paced environment OOCL Benefits: All full-time employees enjoy these outstanding benefits, while in a safe, friendly, clean, business casual office environment. Benefits include: Medical, Dental, and Vision Insurance 401k Retirement Plan AND Pension Plan Paid Vacation/PTO Separate Paid Sick Time Off Major Holidays Paid Paid Personal Days in addition to PTO Tuition Assistance after 12 months Employee Assistance Program Excellent Growth and Advancement Opportunities Referral bonus All employment is contingent upon the successful completion of a background check. OOCL is an Equal Opportunity Employer and offers a diverse, inclusive, and equitable work environment. OOCL does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. For more information, we encourage you to visit us at *************

Job DescriptionBenefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

We are looking for an energetic, highly organized Office Admin/Manager to take full ownership of our office operations and culture. This isn't just administrative work. You'll be the heartbeat of the office, keeping things running smoothly, managing spaces and supplies, and creating an environment where our team can thrive. Key Responsibilities Oversee day-to-day office operations with a focus on efficiency, organization, and a welcoming environment. Manage office spaces including kitchen, storage room, meeting rooms, and décor to maintain a clean, functional, and inspiring workplace. Coordinate and execute company lunches, holiday parties, team-building activities, charity drives, and other special events from concept to cleanup. Maintain vendor relationships for supplies, services, and equipment; manage office budget and purchasing. Implement and refine office procedures, policies, and systems to improve workflow. Serve as the go-to point of contact for staff, tenants, and visitors, ensuring clear communication across all departments. Coordinate with tenants and vendors to ensure timely communication and issue resolution. Handle scheduling and meeting coordination, including virtual and in-person meetings. Organize and distribute meeting agendas and minutes to create accountability and ensure follow-through. Support leadership with light financial and administrative tasks, such as expense reporting and invoice processing. Prepare reports and presentations for management as needed. Professionally handle company notices and communications. Conduct research to attain and evaluate data in support of management initiatives. Assist with special projects as requested. Required Skills & Abilities Excellent verbal and written communication skills. Friendly, professional demeanor when greeting clients, visitors, and colleagues. Strong attention to detail and proofreading skills. Ability to work independently and take initiative to solve problems. Discretion when handling sensitive or confidential information. Self-motivated and comfortable asking questions when clarity is needed. Team player who supports colleagues on shared projects. Proficient/Fluent use of Microsoft Office Suite (Excel, Word, PowerPoint, etc.) Proficient/Fluent use of Google Suite (Gmail, Drive, Docs, Sheets, etc.) Proficient in hosting and managing virtual meetings via Zoom, Google Meet, and Microsoft Teams. Strong organizational skills with the ability to manage multiple priorities at once. Excellent communication skills and a proactive, problem-solving mindset. Hospitality experience a plus. Qualifications High school diploma or equivalent required; associate or bachelor's degree preferred. 3+ years of experience in office management, executive administration, or a similar role requiring high autonomy. Benefits Affordable health insurance with employer contributions. Dental, vision, accident, critical illness, and life insurance available. Paid Time Off (PTO) for all full-time employees. Employee discounts at Marriott Hotels. Collaborative, small-office team environment.

Office Services Coordinator FLSA Status: Non-Exempt Dept/Div Child, Family & Community Services Responsibilities: Assist Program Director, Educational Consultant and PIN staff with the collection, compilation and analysis of program data Greet and direct visitors and staff in a professional and courteous manner Serve as point person for reception area and telephone directory Prepare all correspondence, memoranda and reports in a professional and confidential manner Record all program data and required documentation for billing and reporting utilizing excel spreadsheet Maintain filing system and program database keeping it organized and up to date Maintain all office machinery, order program supplies and keep reception area neat and orderly Assist staff/families with identifying and accessing resources for client families Maintain resource center and market program resources to the community Assist Program Director with PIN budget to include all documentation needed for billing utilizing excel spreadsheet Prepare for monthly staff meetings and record/transcribe minutes Distribute consumer satisfaction surveys for DMH and BAMSI and follow-up as needed to assure high level of returns Oversee childcare workers scheduling. Act as lead editor for e-newsletter Act as website editor Must be able to create program materials, e.g. Flyers, support group calendars, etc. Provide courier services for the program Act as Financial Officer for the program. Assist with planning and organizing activities for PIN families working occasional nights and weekends as needed Perform any other work duties/projects as assigned by supervisor or designee Assist staff and families with agency/program policies and procedures Perform job duties in accordance with program/agency policies and procedures Execute duties to reflect reasonable safety standards. Universal precautions must be utilized and training obtained in areas that constitute risk. Qualifications: Must be proficient in computer skills including Word, Excel, and Outlook Must have knowledge of Power Point, Canva, Publisher Must be proficient in operating fax and copier machine Must be able to work as a professional in a highly visible, fast- paced confidential environment Must have strong multi-tasking skills, be organized and a quick learner Must be a team player as well as able to work independently Must be able to maintain a professional, friendly and courteous manner Knowledge of human services strongly desired; having an understanding knowledge of families struggling with emotional disturbances in children Must have 3-5 years' experience as an administrative assistant 40hrs: Mon-Fri 9a-5p 40

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Opportunity for advancement Paid time off Training & development Office Manager Job Ad.pdf 218.36 KB Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

The responsibilities of the office manager include, but are not limited to opening, routing and responding to correspondence, answering the telephone and routing/taking messages, as well as providing high-level general clerical support to the Regional Director or assigned supervisor. The office manager is expected to use discretion and independent judgment regarding confidential information and sensitive matters. Secondary duties will include various special projects related to the events and activities in which the organization or Supervisor is involved. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Utilizes computer hardware and software to produce documents in English and Spanish Assist in the budget development for the industry or region Reads and routes incoming mail, prepares outgoing mail and correspondence, including e-mail and faxes. Composes and prepares routine and complex correspondence requiring ability to create merge documents and graphics. Requires above average proficiency of Microsoft Office and other software as assigned. Assists in the preparation of budgets and ensures adherence to said budget. Reviews and approves office expenses for office in compliance with organizational policy Design and implement filing system Oversee adherence to office policies and procedures Manage internal staff relations Develops PowerPoint slides and makes presentations Perform, review and analysis of special projects ensuring management is properly informed Participate actively in the planning and execution of organization's events including outdoor events Arranges conference calls and WebEx meetings as necessary. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities & transportation, and records and transcribes minutes of meetings as needed Knowledge of organizing/membership database and acts as back up to organizing staff when entering data or producing reports Ensures office has assigned proper equipment and social media accounts as needed for staff to work according to company standards. Maintain current list and de-activate as needed. Collection and filing of new hire paperwork for regional staff Orders and maintains supplies, and arranges for equipment maintenance. Ensures work space and office environment is sanitary and organized. Arranges for volunteers in the office SUPERVISORY RESPONSIBILITIES Responsible for the supervision of any administrative staff, interns or volunteers at the regional office. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Associate's degree (A. A.) or equivalent from two-year college or technical school; and six years or more of related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Requires ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. This position requires bilingual and/or bi-literate ability (English/Spanish). MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. CERTIFICATES, LICENSES, REGISTRATIONS Requires the ability to type at a rate of not less than 45 Net Words Per Minute (NWPM). BENEFITS Benefits package that includes paid family medical, dental, vision, pension, 401k, 12 paid holidays, 48 hours of sick pay & paid vacations. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this work environment is typically moderate. COVID19 Vaccination Requirement The UFW seeks to minimize the exposure and transmission of the COVID-19 virus in the workplace by providing occupational safeguards to its staff and thereby helping to prevent exposure to members of the communities, we serve. To ensure this objective, all UFW's employees (full-time, part-time, and temporary), interns, and volunteers must receive the vaccine no later than thirty (30) calendar days from the date of hire. Staff must fully complete the Mandatory UFW COVID-19 Vaccination form and submit it via email. You also have the right to seek a waiver from the vaccine requirement due to a medical condition and/or disability or sincerely held religious beliefs and submit it no later than five (5) business days from the date of hire. UFW believes a strong commitment to equal employment opportunity is more than a legal and moral obligation - it is also sound business practice to realize the potential of every individual. To provide equal employment and advancement opportunities to all individuals, employment decisions at UFW will be based on merit, qualifications, and abilities. Except where required or permitted by law, employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex/gender, gender identity, gender expression, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, age, or any characteristic protected by law. UFW believes in second chances. As an organization, we will rely on individualized assessments in the hiring of those with past criminal convictions. We encourage all qualified applicants to apply for a position fighting for our immigrant communities! This policy governs all aspects of employment, including selection, job assignment, compensation, counseling, discipline, termination, access to benefits, and training. UFW will make reasonable accommodations for qualified individuals with qualified - disabilities under the Americans with Disabilities Act unless doing so would result in an undue hardship. UFW is an Equal Opportunity Employer.

We are seeking an experienced, highly organized Office Manager to establish and lead operations at our new San Antonio facilities. This is a hands-on role that requires a seasoned professional who can independently manage dual facility locations situated one mile apart, combining strategic ownership of office operations with daily reception responsibilities. The Office Manager will be the first point of contact for visitors and vendors, while also ensuring both facilities run smoothly, supporting business functions, and coordinating internal and client-facing events. This position requires a confident self-starter who can manage multiple priorities, build strong relationships, and represent the company with professionalism. This position offers the opportunity to build processes from the ground up in a growing company. Essential Duties and Responsibilities Facilities Duties Oversee two facility locations and ensure buildings are properly maintained and organized. Manage relationships with building management, maintenance providers, and service vendors (e.g., janitorial, security, catering, and office supply vendors) for both locations. Coordinate office moves, space planning, and workstation setup for new hires. Monitor, purchase and manage inventory of office supplies, furniture, and equipment across dual sites. Coordinate maintenance requests, repairs, and facility improvements. Serve as primary contact with property management. Distribute appropriate facilities announcements to employees. Maintain compliance by distributing foreign visitor announcements to employees. Ensure compliance with health, safety, and security standards across both facilities. Monitor and manage facility budgets, tracking expenses and identifying cost-saving opportunities. Partner with IT and other internal teams to ensure technical resources are maintained and functioning properly. Event Planning & Organization Duties Plan and execute internal meetings, from small team gatherings to large facility-wide events. Coordinate external-facing events, including client meetings, vendor visits, entertainment and executive site tours. Organize location-specific company events, celebrations, and employee recognition programs. Manage event logistics such as catering, A/V equipment, meeting materials, and venue logistics. Administration Duties Provide administrative support to the site supervisor. Develop, implement and serve as on-site lead for office policies, procedures, and administrative systems. Manage office communications, including phone systems and directory maintenance. Partner with the corporate administrative team to align San Antonio practices with company standards. Track and reconcile office-related expenses, budgets, and vendor invoices. Provide administrative support for leadership visits, including scheduling, travel coordination, and onsite logistics. Prepare memos, reports and other documents using Microsoft Office Suite. Maintain confidential information with discretion and professionalism. Reception Duties Serve as the first point of contact by greeting and assisting visitors, clients, and vendors at the front desk. Screen and announce visitors to appropriate personnel. Provide visitor badges and parking validation. Answer and route incoming calls, manage deliveries and mail distribution, and monitor visitor access in compliance with company security procedures. Maintain the reception area to reflect a professional, welcoming environment. Provide general administrative support to staff as needed from the front desk. Maintain regular attendance including being at work, being on time to work, and working full shifts. Other duties may be assigned. Competencies To perform the job successfully, an individual should demonstrate the following competencies: Greenpoint Core Competencies Adaptability - Adapts to changes in the work environment, manages competing demands, and accepts constructive criticism/feedback and changes approach or method to best fit the situation. Communications - Expresses ideas and thoughts effectively in verbal and written form, exhibits good listening and comprehension, keeps others informed and uses appropriate communication methods. Dependability - Responds to requests for service and assistance, follows instruction and responds to management direction, takes responsibility for own actions and doing the best job possible, keeps commitments, and maintains reliable attendance. Initiative - Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, recognizes and acts on opportunities, and takes calculated risks to accomplish goals. Teamwork - Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests. Work Quality - Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality. Job Core Competencies Customer Service - Displays courtesy and sensitivity, manages difficult or emotional customer situations, meets commitments, responds promptly to customer needs, solicits customer feedback to improve service. Planning & Organization - Prioritizes and plans work activities, uses time efficiently, plans for additional resources, integrates changes smoothly, sets goals and objectives, works in an organized manner. Summary of Education, Experience & Certification Associate's degree (AA) or equivalent from two-year college or technical school, or equivalent combination of education and experience. Minimum of ten years of office management, facilities coordination or administrative leadership experience. US Citizen Required - this position is located at a facility that requires special access. Required Knowledge, Skills & Abilities Proven experience managing multiple priorities and locations simultaneously in a fast-paced environment. Excellent written and verbal communication, organizational and problem-solving skills with attention to detail. Professional demeanor with strong customer service orientation. Demonstrated experience with Microsoft Office Suite and ability to quickly learn company systems. Ability to work independently and cross-functionally as part of a growing team while exercising sound judgment in decision-making. Reliable transportation and ability to travel between facilities as needed. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to sit for extended periods of time, use hands to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds, and have close/color vision ability to adjust focus. Ability to travel as required. Ability to work overtime as required. About Greenpoint Technologies Greenpoint delivers nose-to-tail VIP Jet aircraft interiors for private clients and Heads-of-State. We are proud to be known in the aerospace industry for our design and engineering innovation, award-winning company culture, and on-time delivery of our beautiful products. We use leading-edge tools and employee-built processes to deliver extraordinary, one-of-a-kind custom aircraft interiors. It's complex work, but we work smart. In return for hard work, collaboration, and creativity, our people experience a culture custom built for high achievers: Big jobs and stretch assignments. High accountability environment, with transparent decisions aligned to values, open communication, and engaged leadership. Ability to make a big, visible impact on the end product. We welcome diverse contributions and provide equal employment opportunities to all individuals without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Responsive recruiter Benefits: Bonus based on performance Competitive salary Paid time off Training & development Office Manager - Flooring & Home Improvement Employment Type: Full-Time with paid Holidays and PTO Salary Range: $45,000-$55,000 + Bonus Opportunities Ready to Build Something Awesome?This isn't your typical desk job - it's a hands-on opportunity to help grow a local Floor Coverings International franchise from the ground up while shaping an exceptional customer experience in your community. We're a family-owned, fast-growing flooring and home improvement company seeking an Office Manager who is organized, energetic, and passionate about people. You'll wear many hats - from managing operations and scheduling to engaging with customers and supporting local marketing efforts. If you're a creative problem-solver who thrives in a dynamic, fast-paced environment and loves helping people, this could be the career for you. Who We AreFloor Coverings International is the #1 mobile flooring company in North America, with over 300 locations across the U.S. and Canada. Our unique shop-at-home model allows customers to explore flooring options from the comfort of their home - earning us a 4.8-star average rating from over 400,000 happy customers. We believe in craftsmanship, community, and culture - and we're looking for someone who shares those values. What You'll Do as an Office Manager Be the welcoming voice of our company - answer calls and manage communications with customers, installers, and vendors. Schedule sales appointments and follow up on open proposals to keep the pipeline moving. Ensure every customer has a 5-star experience through consistent follow-up, thank-you notes, and review requests. Keep the office organized, professional, and inviting. Maintain accurate data in Salesforce and QuickBooks, ensuring clean records from lead to close. Assist with order tracking, job scheduling, and delivery coordination. Support production by communicating timelines, job details, and updates with customers and installers. Marketing & Community Engagement Help manage local marketing efforts - including social media content, community events, and home shows. Post engaging content on Facebook, Instagram, and LinkedIn that highlights our work and tells our story. Coordinate with marketing partners to ensure strong online presence and return on ad spend. Plan and support local outreach and partnership events with realtors, property managers, and contractors. What We're Looking For 1-3 years of experience in office administration, customer service, or home improvement (flooring experience a plus). Strong multitasking, organization, and follow-through skills. Excellent phone and written communication skills. Required: QuickBooks - essential for daily operations and financial management. Bonus skills: Salesforce, Excel, and social media platforms - helpful but not required. A positive, team-oriented attitude with a willingness to learn and grow. Comfortable working independently and managing multiple priorities. Occasional availability for weekend or after-hours community events. Why You'll Love Working With Us Opportunity to grow with a growing company - your ideas will help shape our future. Family-owned, people-first culture that values integrity, creativity, and community. Competitive pay, performance-based bonuses, and room for long-term growth. Paid training and the chance to represent a national brand that truly cares about its customers. No two days are the same - and that's what makes it fun. Meet Mitch and Kenny - Your Newest Floor Coverings International Owners Mitch and Kenny are the newest members of the Floor Coverings International family, bringing a true father-son partnership to the area. Mitch leads the business full-time as the owner-operator, while Kenny provides invaluable behind-the-scenes support-and often jumps in for hands-on help whenever needed. Together, they make a strong team dedicated to service, quality, and community. Mitch and his wife, Bianca, have been married for two years and are excitedly preparing to welcome their first baby in February. When Mitch isn't working, you'll likely find him camping or out on the golf course. Bianca is a proud high school teacher who fully supports the family's new business adventure. Family is at the heart of everything Mitch and Kenny do. They are committed to building a warm, supportive atmosphere within their business and look forward to growing their team with people who value connection, integrity, and community just as much as they do. If you're organized, proactive, and excited to manage operations while delivering a stellar customer experience, we'd love to hear from you! Apply today and help us deliver the #1 flooring experience in North America. Compensation: $45,000.00 - $55,000.00 per year Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.

Who We Are: GEODIS specializes in unlocking business value in a complex world, ensuring seamless movement of goods worldwide. As a global third-party logistics provider (3PL), we power A Better Way to Deliver for the world's top brands and manufacturers. Fuel your career with GEODIS and discover endless growth opportunities. Your role on the team: * Acts as the liaison between GEODIS, the landlord, and the building services providers * Responsible for keeping the conference rooms operational; provides technical assistance and support * Maintains inventory and procures kitchen supplies, coffee, drinks, and snacks for the facility * Maintains inventory and procures office supplies, PPE for the office, and security items such as badges * Operates within assigned budget * Acts as the office maintenance liaison, including furniture, building, and office repairs * Responsible for space planning and new space build out as necessary What you need: * Minimum 3 years related experience * Experience in logistics, IT, and/or services industry preferred * Experience in negotiations * PC literate with experience with Microsoft Outlook, Word, Access, and Excel * Excellent written and verbal communication skills and organizational skills * Ability to read and interpret What you gain from joining our team: * Access wages early with the Rain financial wellness app * Free telemedical access to doctors and therapists through First Stop Health is available on the first day of employment * Health, dental, and vision insurance after 30 days of employment * 401k match * Paid maternity and parental leave * Access to career development, employee resource groups, and mentorship programs * Employee discounts * Access to employee perks like fitness class discounts and free access to a relaxation and meditation app * Free financial wellness programs * Daycare discount program * Opportunities to volunteer and give back to your community * + more! Join our Team! * Visit our website at workat GEODIS.com and chat with our virtual recruiter, Sophie, to fast-track your way to an interview! OR * Text DELIVER to 88300 to apply!

Job Description GENERAL PURPOSE Under the administrative supervision of the Regional Director, this position is responsible for overseeing daily administrative operations of the program he/she is assigned to, providing administrative support to the Regional Director and Program Director, providing mentoring and training to other Office Managers throughout the organization as requested, and ensuring excellent customer service for internal and external stakeholders. DISTINGUISHING CHARACTERISTICS This is an at-will leadership position within a program. Additionally, this position is responsible for the day-to-day supervision of assigned staff who perform the established duties of the program. ESSENTIAL DUTIES AND RESPONSIBILITIES - (ILLUSTRATIVE ONLY) The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class Provides supervision for all administrative activities at the assigned program including but not limited to: oversight of all reception activities; management of all conference room and meeting space calendars; inventory control and office supply ordering; training staff in use of office systems, equipment, computer applications; troubleshooting computer and network issues in the program and setting up ticket with IT department for repair if unable to resolve the issue. Serves as key liaison between Regional Director and Program Director and key internal and external partners, clients, institutions and other stakeholders, providing excellent customer service. Oversees preparation, review and dissemination of a variety reports for submission both within the program and to the county and other entities. Prepares and reviews documents for and on behalf of the Regional Director and Program Director as assigned. Drafts and manages correspondence and files for Program Leadership. Keeps minutes for meetings as requested; transcribes minutes from recorded meetings and provides timely dissemination to stakeholders. Conducts research for leadership and may make recommendations for action. Serves as member of leadership team and leadership committees on special assignments. Responsible for meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events. Maintains complex filing systems and databases and directly or through delegation, develops logical, clear electronic filing systems and maintains documentation for easy retrieval by program leadership. Provides individual mentoring to Office Managers from other programs and assists them with the development of appropriate systems and guidelines to support the efficient functioning of other programs. Provides written documentation of mentoring support provided to both the individual being mentored and his/her direct supervisor. Adheres to and upholds the policies and procedures of Turning Point Community Programs, including maintenance of any guideline and/or procedural information. Attends all staff meetings unless approval for non-attendance is secured by the Regional Director. MINIMUM QUALIFICATIONS AND CERTIFICATIONS & LICENSES Education, Training and Experience A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from an accredited college with a bachelor's degree in business or a related field; four (4) years of experience of clerical or other administrative experience in a variety of capacities, with at least five (5) years of administrative supervisory experience. Licenses; Certificates; Special Requirements: California driver's license & current vehicle insurance/registration if driving; and, Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds and motorcycles Schedule: Monday - Friday 8am -4:30pm

Full-time Description Job Title: Office Manager FLSA Status: Exempt The Office Manager plays an essential role in the practice. He/she is responsible for managing administrative and clinical staff and oversee office flow and patient flow as well as ensuring that day to day operations run smoothly by developing systems and procedures to ensure optimal efficiency, ensuring that the employees have adequate training, resources, and support, and that the patient's needs are being met. The Office Manager is responsible for managing the overall compliance and certification programs, information technology, and building maintenance. Strong organization and communication skills are imperative to the success of this position. Supervisory Responsibilities Manages the activities of all administrative and clinical staff at assigned Locations. Work and cover for the Office Managers at the other locations as needed. Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards Counseling any employees struggling in their roles Answering telephone calls and emails from customers and clients and directing them to relevant staff Creating an office budget and ensuring all employees follow it Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required Interviewing and training new office employees and organizing their employment paperwork Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order Reporting office progress to senior management and working with them to improve office operations and procedures Essential Duties and Responsibilities Administrative Management - Collaborate with Front Desk Lead Supervise daily work of Front Office and Billing Office Delegate tasks Develop and assign projects. Work with Credentialling team to assure Physicians and Physician Assistants are Credentials with all insurance plans. Maintains schedule to assure coverage for all providers and staff Clinical Management - Collaborate with MA Lead and Clinical Coordinator Supervise daily work of Medical Assists/Nurse and Physician Assistants Delegate tasks Develop and assign projects Maintains schedule to assure coverage for all providers and clinical staff Work closely with the MA leads at the locations to assure proper workflow and completion of tasks Time Management - Collaborate with Practice Manager/Administrator Assists the physician(s) with office/personnel matters. Inform physician(s) of: Commitments Meetings Seminars CME Requirements and Course Schedules Office/patient appointments Hospital obligations Depositions/court appearances Other as required When necessary acts as a liaison between the physician(s) and: Management Pharmaceutical Reps Sales people (software vendors, advertising sales etc.) Contractors Patients Other physician(s) Other as required Assists the physician(s) with personal matters as deemed appropriate Assists the physician(s) in any areas to optimize his/her time Performs legal or professional correspondence as necessary Reviews current procedures and identifies ways to improve accuracy and efficiency Set goals for staff and work with Practice Manager and leads to develop KPI Holds regular meetings with staff and Management to determine practice needs Conduct and attend Front Office, Back Office and General Staff Meetings (Document Agenda and meeting minutes). Holds regular meetings with office staff to assure optimal medical care. Hires and trains staff as needed Performs 90 days, quarterly and annual employee evaluations and as needed. Schedules regular in-service training programs to keep staff current Practice Enhancement Marketing - Collaborate with Marketing Coordinator Work with our Marketing Coordinator for the marketing and public relations of your practice (s) Responsible for assuring good patient relations: Written communication Timely responses to patient complaints Adequate/consistent policies are in place Monitoring staff and patient satisfaction surveys Sending thank you notes for patient to patient referrals Financial Management - Collaborate with Practice Manager and Accountant. Daily deposit reconciliation and weekly deposits/ reports Complete credit card purchases report weekly and monthly- CME/Travel Reimbursement reconciliation Maintains a system for accounts payable Supervise that all incoming bills are paid bimonthly and others as needed Issue patient and insurance refunds as required Prepares end-of-the-month and quarterly reports- Work with Billing Manager Generates accounts receivable reports Generates monthly aging of account reports Generates other financial reports as required Keeps physician(s) aware of office activity and statistics Monthly reports of collections vs. services rendered Number of patients seen (New vs. Existing) Percent of Insurance vs. Self Pay Any growth or declined patterns noted Other reports as required Responsible for minimizing office overhead expenses according to acceptable area/specialty average Minimize office waste Inventory control system Control personnel waste as required Responsible for verifying daily deposit of monies Monitor service charges Human Resources - Collaborate with Human Resources Manager Interview, and trains personnel as required to assure efficient and effective office workflow. Track employee's time and attendance Process Time off Requests Produce detailed employee reviews Conduct evaluation and training schedule for new hires Maintains a personnel file on each employee including: Employment Application or Resume Offer Letter and Signed Contract (if applicable) Policy Manual Acknowledgment Letter Performance Review Data/Forms Fluctuating Work Week Letter (if applicable) Copies of Training Certificates, Licenses etc. Proof of vaccinations (if applicable) CPR Certification (if applicable) Copies of W-2's and other Tax Paperwork Copies of incident reports Responsible for managing the work schedule Ensuring that all shifts are covered Scheduling vacations Covering positions when employees are out Responsible for holding weekly staff meetings Responsible for rectifying all personnel problems as they relate to office efficiency, performance, and effectiveness Foster teamwork, coach employees and promote good will Regulatory Responsibilities - Collaborate with Compliance Officer (OSHA and HIPPA) Understand and Implement State and Federal Employment Regulations Maintain OSHA standards Maintain HIPAA compliance Maintain employee records Have a clear understanding of Risk Management Responsible for having an appropriate OSHA plan. The plan should include: Blood-borne pathogen program Hazardous chemical communication plan Biohazardous waste tracking and disposal plan Laboratory plan Responsible for maintaining manuals and written materials as required by Federal and/or state plan Responsible for scheduling employee in-service meetings to familiarize staff of mandated OSHA information Responsible for assuring The Guard training is up to date with compliance requirements and staff training Responsible for assuring physical plan compliance Biohazard signage Lab Eyewash station Responsible for ensuring that the office maintains the appropriate inventory of universal safety precaution items (e.g., gloves, masks, gowns, eye shields, etc.) Responsible for assuring proper waste of biohazardous materials Sharps Contaminated supplies Chemicals Other Responsible for keeping up-to-date on the provisions of OSHA as appropriate Medical Records Activity - Collaborate with Practice Manager Responsible for maintaining a current, accurate medical record system Responsible for assuring accurate and timely entries of pertinent medical information on all patients: Phone messages by patients Reports from outside facilities Referral Letters Progress notes Operative Reports Refills/prescriptions No Shows/cancellations Other as required Responsible for supervising all transcription activities, whether, in-house or out-of-house Assures quality Assures confidentiality of information Assures timeliness Responsible for maintaining a policy to assure confidentiality of Medical Records and Private Health Information to include: A Notice of Privacy Practices that is readily available for patients to review A policy for release of medical information Record storage Record destruction Personnel education on ethics and professionalism regarding record maintenance Any other activities as deemed necessary to maintain the integrity of the system Environmental Management - Collaborate with Practice Manager/Landlords Responsible for the proper maintenance and functioning of the physical office Janitorial services Landscaping services Pest Control services Repairs/other maintenance Garbage Utilities Assures adequate insurance, proper permits and occupational licenses are maintained and up to date including; Liability/accident Contents/structure Accounts receivable Medical Records/Important papers Down time insurance (office closed due to fire, structural damage) Other as necessary Troubleshoot computer problems Manage office environment Organize repair work Information Technology - Collaborate with IT Manager Responsible for management of office computer equipment, network, and Internet service Ensures that servers are operating efficiently and data is being backed up Assure practice Web site information for location is accurate Ensures data security and compliance per HIPAA standards Performs any and all other duties which may be required to assure proper administration and management of the practice Requirements Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks Organization and the ability to multitask to complete a wide variety of tasks Flexibility to help them adjust to new tasks should company or office needs change Strong interpersonal skills to interact positively with all employees Leadership ability to manage challenges and oversee employees Attention to detail to ensure tasks are completed thoroughly and correctly Competencies Practice Ideals - Maintain the professional atmosphere of the Practice; Follow CVLC Policy and Procedure; Upholds organizational values; Treats people with respect; Works with integrity and exhibits ethical behavior. Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others. Managing People - Includes staff in planning, decision -making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Improves processes and services; continually works to improve supervisory skills. Planning and Organization - Prioritizes and plans work activity; Uses time efficiently; Integrates changes in work assignment smoothly, exhibits ability to adapt to changing scenarios; Sets goals and objectives both professionally and personally; Works in an organized manner. Critical Thinking/Creative Problem Solving - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Supports practice decisions; Contributes to innovative approaches and ideas. Communication - Listens and get clarification; Responds well to questions; Communicates effectively with team members; Communicates effectively with vendors and service providers; Writes clearly and legibly. Job Knowledge - Competent in required job skills and knowledge; Exhibits ability to learn and apply new skills; Requires minimal supervision; Displays understanding of how job relates to others; Uses resources effectively. Quality - Demonstrates accuracy and thoroughness; Displays commitment to excellence; Looks for ways to improve and promote quality; Applies feedback to improve performance; Completes work / tasks in a timely manner. Dependability - Punctual; Exhibits intellectual honesty, accepts responsibility for behavior and decisions; Follows through on new tasks or programs; Responds to Medical Director's direction, follows instructions; Does not waste Practice resources. Use of Technology - Demonstrates necessary skills to perform job; Adapts to new technologies; Uses technology to increase productivity; Keeps technical skills up to date; Maintains technology in good working order. Teamwork - Balances team and individual responsibilities; Focuses on solving conflict, not blaming; Gives and welcomes feedback (constructive criticism); Contributes to positive team spirit; Puts success of team above own interests. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: Bachelor's degree (B. A.) from a four-year college or university; or 5 to 10 years related experience and/or training; or equivalent combination of education and experience. Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: To perform this job successfully, an individual should have knowledge of Accounting software; Contact Management systems; Database software; Human Resource systems; Internet software; Inventory software; Spreadsheet software and Word Processing software. Other Skills and Abilities: Must have a positive outlook and have the ability to interact with a diverse group of people. Salary Description $50,000 - $60,000

Job Details 125 Cedar Hill TX - Cedar Hill, TX Full TimeWho We Are As a company, we promote a culture of honesty and integrity, and value the trust it allows us to build with customers and employees alike. Our focus on our people is what sets us apart and keeps our customers coming back to work with us! If you are seeking to be a part of a family, this is the place for you! Maersk Warehousing and Distribution USA LLC handles end-to-end warehousing and distribution logistics needs utilizing our strategic network of storage facilities. Our facilities are capable of receiving, storing, processing and dispatching cargo, so we can build flexibility and resilience into the supply chain process. Our integrated solutions allow us to be prepared for supply chain risks, so we can plan distribution to better achieve lead time and goals despite unexpected conditions. Our extensive experience, connections, and deep expertise across different sectors, industries, and transportation modes, means we can be counted on for process excellence that will save time and money. Description Summary: Manages a variety of general office activities by performing the following duties personally or through subordinate supervisors. Essential Duties and Responsibilities: Analyzes and organizes office operations and procedures such as bookkeeping, preparation of payrolls, personnel, information management, filing systems, requisition of supplies, and other clerical services. Maximizes office productivity through proficient use of appropriate software applications. Researches and develops resources that create timely and efficient workflow. Establishes uniform correspondence procedures and style practices. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Plans office layout, develops office budget, and initiates cost reduction programs. Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness. Prepares activities reports for guidance of management. Coordinates activities of various clerical departments or workers within department. Maintains contact with customers and outside vendors. Position is full-time and on-site. Supervisory Responsibilities: Directly supervises 10 - 15 employees in the warehouse offices with relation to floor operations. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Computer Skills: To perform this job successfully, an individual should have knowledge of MS Excel Spreadsheet software, MS Word Processing software and Outlook. Education and/or Experience: Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. Company Benefits: Medical Dental Vision 401k + Company Match Employee Assistance Program Paid Time Off Flexible Work Schedules (when possible) And more! Pay Range: $60k-$67,970k annually *The above stated pay range is the anticipated starting salary range for the position. The Company may adjust this range in light of prevailing market conditions and other factors such as location. The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws. You must be authorized to work for any employer in the U.S. Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements. We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.

Job DescriptionThe Krause Auto Group has been in business for over 30 years, and we contribute our longevity to our focus on both customer and employee satisfaction. Our employees are not just a number. We acknowledge and support every employee regardless of position and care for everyone individually. We love to help people grow, promote from within, and celebrate individual success stories! We offer great opportunities to grow with our company portfolio which consists of 12 brands (BMW, Mercedes, Ford, Lincoln, Hyundai, Genesis, Lamborghini, Aston Martin, Rolls Royce, Koenigsegg, Mclaren, and Lotus) across 4 states (Georgia, South Carolina, North Carolina, and Florida) What we offer: Free Health Insurance Option Available 401k Match Options Available HSA company match contribution Dental and Vision Insurance Available Paid Vacations, Holiday Pay, PTO pay Career advancement opportunities, promote from within Discounts on products and services Family owned and operated Long term job security Responsibilities File all dealership forms, records, reports, correspondence, or other relevant material Read/examine incoming material for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate file system Search for and retrieve information contained in files as requested Keep current files and records of material removed from files Dispose of obsolete files in accordance with established retirement schedule or legal requirements Copy records & additional supporting tasks as needed Serve as a backup to telephone operator when needed Qualifications Arrive to work on time Interact effectively with co-workers Understand and follows work rules and procedures High school diploma or equivalent Positive attitude and eagerness to improve We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The Krause Auto Group has been in business for over 30 years, and we contribute our longevity to our focus on both customer and employee satisfaction. Our employees are not just a number. We acknowledge and support every employee regardless of position and care for everyone individually. We love to help people grow, promote from within, and celebrate individual success stories! We offer great opportunities to grow with our company portfolio which consists of 12 brands (BMW, Mercedes, Ford, Lincoln, Hyundai, Genesis, Lamborghini, Aston Martin, Rolls Royce, Koenigsegg, Mclaren, and Lotus) across 4 states (Georgia, South Carolina, North Carolina, and Florida) What we offer: Free Health Insurance Option Available 401k Match Options Available HSA company match contribution Dental and Vision Insurance Available Paid Vacations, Holiday Pay, PTO pay Career advancement opportunities, promote from within Discounts on products and services Family owned and operated Long term job security Responsibilities File all dealership forms, records, reports, correspondence, or other relevant material Read/examine incoming material for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate file system Search for and retrieve information contained in files as requested Keep current files and records of material removed from files Dispose of obsolete files in accordance with established retirement schedule or legal requirements Copy records & additional supporting tasks as needed Serve as a backup to telephone operator when needed Qualifications Arrive to work on time Interact effectively with co-workers Understand and follows work rules and procedures High school diploma or equivalent Positive attitude and eagerness to improve We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Responsive recruiter Benefits: Bonus based on performance Competitive salary Paid time off Training & development Office Manager - Flooring & Home Improvement Employment Type: Full-Time with PTO Salary Range: $40,000-$50,000 + bonus opportunities Heath Benefits: Stipend offered, if needed Ready to Build Something Awesome? This isn't just another desk job - it's a front-row seat to helping grow the Floor Coverings International brand from the ground up in our hometown market. We're a family-owned, fast-growing flooring and home improvement company looking for a savvy, high-energy Office and Marketing Manager to join us on the journey. You'll wear multiple hats - from local marketing and event planning to running our daily operations - and your ideas will shape how we grow. If you're an organized go-getter who's equal parts creative and customer-focused, this could be your dream job. What You'll Do - A Little Bit of Everything, and That's the Fun Part Marketing & Community Engagement Post fresh, engaging content on social (FB, Insta, LinkedIn, etc) that tells our story and highlights our work. Plan and host local events - home shows, farmers markets, vendor events Coordinate with digital marketing partners to ensure we're hitting the mark online and maximizing our return on ad spend - SEO, ads, web presence. Set up meet and greets for the Business Manager to build real relationships with realtors, property managers, contractors, and community organizations. Operations & Office Management Be the welcoming face and voice of our studio - answer calls, greet visitors, manage deliveries. Stay on top of the phone system so every call finds the right person. Turn website and phone leads into scheduled appointments. Order flooring & materials, manage logistics, and enter invoices into QuickBooks. Help set up vendor/installer accounts, and support project scheduling. Keep us organized in Salesforce and QuickBooks - from lead to close. Ensure every customer experience ends on a high note - follow-ups, thank-you notes, and yes… review requests. What We're Looking For 2+ years in office admin, customer service, or marketing (flooring or home services is a big plus). Comfortable being independent - you take initiative, stay on top of tasks, and keep things moving. A natural storyteller with a love for social media. Bonus: you dabble in content creation or editing. Tech-literate and willing to learn - especially with platforms like Salesforce, Quickbooks, Excel, Social Media, phone and payments systems. Organized, resourceful, and able to manage multiple balls in the air (without dropping any). A people-person - because creating great customer experiences is just who you are. Open to attending occasional weekend or after-hours events. Forklift experience would be nice, but not necessary. Why You'll Love Working With Us This is your chance to grow with a growing company - and help shape what it becomes. We're family-owned and people-first - we care about craftsmanship, community, and culture. Your voice will be heard - we welcome ideas, not just task-doers. No two days are the same - and we mean that in the best way. Competitive pay, performance bonuses, and lots of room to grow your role over time. Meet Joe and Shelly- owners of Floor Coverings International Joe and Shelly are a husband-and-wife duo who have been building their business together since 2017. What started as a shared dream has grown into a thriving company with a reputation for excellence-and they are excited to welcome someone new who can be the heartbeat of their team. Family, loyalty, and honesty are the foundation of everything they do. With a 4.9/5.0 star rating and over 275 (and growing) reviews, Joe and Shelly are proud of the trust they've earned from their customers and community. Their success is driven by a set of core values they live out every day: Do the right thing Don't be afraid to fail A little bit of venom won't kill you Be accountable Play to win Celebrate Together, Joe and Shelly are not just building a business-they're building a culture where people feel valued, challenged, and inspired to grow. If you're a proactive and organized professional with a passion for delivering exceptional service and contributing to a growing business, we want to hear from you! Apply today to become a key member of our Floor Coverings International family in the Mentor area. Compensation: $40,000.00 - $50,000.00 per year Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.

Job DescriptionBenefits: 401(k) 401(k) matching Company parties Competitive salary Health insurance Paid time off Benefits/Perks Competitive Compensation Paid Time Off Responsibilities You are responsible for clerical, receptionist, and project-based work to contribute to the day-to-day operations Manage office, departments, and schedules, oversee daily operations Answer phones Strong multi-tasking skills, with ability to simultaneously manage various projects and schedules Attention to detail Qualifications Experience working for a Restoration Services Company (water/fire damage, mold remediation, sewage) is a plus Minimum of two-year experience in Office Managing Minimum of two years experience working for a service-oriented company Detail-oriented, articulate with strong writing skills PC Computer Savvy, with ease learning new applications Experience with Microsoft Teams, Excel and Word Insurance company experience Professional phone voice Strong work ethic Arriving to office on time and staying late if needed Experience in Quickbooks is a plus

Job Details Charlotte, NCDescription ROOF ABOVE Roof Above is NC's most comprehensive homeless service provider. Our mission is to unite our community to end homelessness, one life at a time. Focusing on individuals experiencing homelessness, Roof Above offers everything from street outreach to shelter to Rapid Rehousing to Permanent Supportive Housing. Roof Above's services and programs reach over 1,200 individuals every day across seven campuses in Charlotte (up to 14 campuses in COVID). Roof Above was born through the merger of Urban Ministry Center and Men's Shelter of Charlotte in 2019. POSITION SUMMARY The Office Manager plays a key role in ensuring the effective operations of the program. The Office Manager is responsible for managing the filing system, responding to customer/tenant inquiries and complaints, managing the calendar for the office and administrative duties to support operational excellence for the program. Performs administrative duties as needed for management including report writing. This position is ideally suited to an individual with strong organizational skills and previous property management experience who enjoys working in a dynamic environment. ESSENTIAL FUNCTIONS Maintain the condition of the office and arranging for repairs Process invoicing for monthly rents invoices and grant billing Accept/process payments Process invoices from vendors Prepare bank deposits Assist in design and implementation of office policies Maintain and replenish office supplies, anticipating needs. Purchase supplies as required. Develop relationship and liaise with other agencies and businesses Maintain office equipment Track and assist with leases and; Use and Occupancy agreements Perform tenant interim and annual income recertifications as required Maintain databases and ensure information is uploaded to appropriate government programs Maintain petty cash, including co-pays for medication Ensure filing systems are maintained and up to date Maintain files and records according to HUD and Housing Authority's filing guidelines, retention schedules and policies Ensure protection and security of files and confidential records Ensure compliance with all Housing Authority rules and regulations Perform other duties as assigned. Deep commitment to Roof Above core values Qualifications EDUCATION, EXPERIENCE AND SKILLS REQUIRED High School Diploma or Equivalent 3 years' experience working in an administrative role Knowledge of office administration Property management experience Ability to successfully complete Section 8 and Public Housing training Ability to use a range of office software, including email, spreadsheets, and databases (experience with Microsoft Dynamics a plus) Able to produce business correspondence, proofread for grammar, spelling and punctuation with a high degree of accuracy Ability to maintain a high level of accuracy in preparing and entering data Excellent interpersonal skills Ability to set good boundaries with tenants and other customers Analytical and problem-solving skills Decision-making skills Effective verbal and written communication skills Attention to detail and high level of accuracy Effective organizational skills Ability to juggle multiple tasks and deadlines PROGRAM OVERVIEW Moore Place is a permanent supportive housing program serving 120 chronically homeless men and women WORKING ENVIRONMENT In person presence in office required. Individuals must be able to work with limited supervision, embrace a fast-paced environment, and be comfortable de-escalating negative behaviors with diverse individuals including persons with mental illness and substance use issues. OUR VALUES: Heart for the Work We choose this work and embrace this place. We practice radical compassion. We each do our unique part to end homelessness. Solution-Oriented Grounding ourselves in what we know, we imagine what is possible. We are intentional about getting the right people involved and we move towards effective action. We are exhaustive in our search for solutions. Bring Our Best We practice self-care, self-awareness, and safety. We recognize what we need to let go of to move forward. We exercise diligence and grit. Value Others We honor the profound worth of each life and our work reflects it. We meet people where they are and approach others with genuine curiosity. We know we can't do it alone. We are stronger and smarter together. Roof Above is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees