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Become An Account Payables Analyst

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Working As An Account Payables Analyst

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $37,250

    Average Salary

What Does An Account Payables Analyst Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

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How To Become An Account Payables Analyst

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Account Payables Analyst jobs

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Account Payables Analyst Career Paths

Account Payables Analyst
Accounts Payable Associate Accountant
Account Manager
5 Yearsyrs
Senior Accountant Accounting Manager
Accounting Director
11 Yearsyrs
Accountant Senior Accountant
Accounting Manager
7 Yearsyrs
Payroll Administrator Human Resources Coordinator Controller
Accounting Officer
7 Yearsyrs
Payroll Administrator Benefit Specialist Billing Specialist
Accounts Receivable Manager
6 Yearsyrs
Accounts Payable Associate Accounts Payable Clerk Billing Specialist
Business Office Manager
8 Yearsyrs
Business Analyst Program Manager General Manager
Chief Executive Officer
8 Yearsyrs
Accounting Analyst Operations Analyst Intelligence Analyst
Collections Manager
5 Yearsyrs
Staff Accountant Accounting Manager Controller
Corporate Controller
12 Yearsyrs
Senior Accountant Controller General Manager
District Manager
7 Yearsyrs
Accounts Receivable Analyst Accountant Controller
Finance Controller
9 Yearsyrs
Staff Accountant Finance Analyst Senior Finance Analyst
Finance Manager
7 Yearsyrs
Accountant Finance Manager Sales Manager
General Manager
7 Yearsyrs
Accounts Receivable Analyst Finance Analyst Senior Finance Analyst
Manager Finance Planning And Analysis
8 Yearsyrs
Business Analyst Product Manager Sales Manager
Office Manager
5 Yearsyrs
Finance Analyst Finance Manager Sales Manager
Operations Manager
7 Yearsyrs
Senior Finance Analyst Cost Accounting Manager Accounting Manager
Payroll Manager
7 Yearsyrs
Accounting Analyst Human Resources Coordinator Payroll Specialist
Payroll/Human Resource Manager
7 Yearsyrs
Senior Finance Analyst Assistant Controller
Plant Controller
10 Yearsyrs
Finance Analyst Business Analyst Senior Consultant
Senior Manager
10 Yearsyrs
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Average Length of Employment
Accounting Clerk 3.2 years
Account Associate 2.8 years
Top Employers Before
Accountant 4.2%
Analyst 2.3%
Bookkeeper 2.3%
Internship 2.1%
Top Employers After
Accountant 8.2%
Analyst 2.7%
Bookkeeper 2.2%

Account Payables Analyst Demographics

Gender

Female

72.5%

Male

25.6%

Unknown

1.9%
Ethnicity

White

74.4%

Hispanic or Latino

13.8%

Asian

8.6%

Unknown

2.4%

Black or African American

0.8%
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Languages Spoken

Spanish

52.3%

Portuguese

6.9%

French

6.2%

Hindi

3.8%

Russian

3.8%

Chinese

3.8%

German

3.8%

Mandarin

3.1%

Arabic

3.1%

Cantonese

2.3%

Vietnamese

1.5%

Italian

1.5%

Japanese

1.5%

Urdu

1.5%

Marathi

0.8%

Somali

0.8%

Bulgarian

0.8%

Ukrainian

0.8%

Bengali

0.8%

Tamil

0.8%
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Account Payables Analyst Education

Schools

University of Phoenix

31.3%

Strayer University

14.0%

Houston Community College

5.5%

University of Houston

4.0%

Webster University

3.7%

Ashford University

3.3%

Middle Tennessee State University

3.3%

American InterContinental University

3.3%

Northern Virginia Community College

3.3%

Wayne State University

2.9%

Montclair State University

2.9%

Texas Southern University

2.9%

University of South Florida

2.6%

Tennessee State University

2.6%

Kean University

2.6%

Florida International University

2.6%

Sacred Heart University

2.6%

University of North Carolina at Greensboro

2.2%

Michigan State University

2.2%

Macomb Community College

2.2%
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Majors

Accounting

36.9%

Business

33.3%

Finance

8.4%

Management

3.2%

Health Care Administration

1.9%

Economics

1.5%

Psychology

1.5%

Criminal Justice

1.4%

Liberal Arts

1.3%

Human Resources Management

1.3%

Information Technology

1.2%

Education

1.1%

General Studies

1.0%

Marketing

1.0%

English

0.9%

Communication

0.9%

Computer Information Systems

0.9%

Computer Science

0.8%

General Education, Specific Areas

0.8%

Legal Support Services

0.7%
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Degrees

Bachelors

45.8%

Other

19.9%

Masters

17.6%

Associate

11.8%

Certificate

3.6%

Diploma

0.8%

License

0.2%

Doctorate

0.2%
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Job type you want
Full Time
Part Time
Internship
Temporary

Real Account Payables Analyst Salaries

Job Title Company Location Start Date Salary
SAP Accounts Payable Analyst Conocophillips Company Bartlesville, OK Jul 21, 2015 $105,000
SAP Treasury & Accounts Payable Analyst Conocophillips Company Houston, TX Mar 15, 2016 $102,981 -
$135,360
Senior Accounts Payable Analyst Salesforce.Com, Inc. San Francisco, CA Aug 11, 2014 $90,000
SAP Treasury & Accounts Payable Analyst Conocophillips Company Bartlesville, OK Feb 17, 2014 $77,440 -
$116,160
Accounts Payable Analyst Virtu Financial Operating LLC New York, NY Sep 11, 2013 $60,000
Accounts Payable Analyst DWL International Trading Company Lodi, NJ May 07, 2016 $55,556
Accounts Payable Analyst Samsung Telecommunications America, LLC Richardson, TX Aug 27, 2013 $53,000
SR. Accounts Payable Analyst IDT Corporation Newark, NJ Sep 23, 2013 $42,266
Accounts Payable Analyst Beam Inc. Louisville, KY Nov 18, 2013 $40,144 -
$43,000

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Top Skills for An Account Payables Analyst

VendorInvoicesPurchaseOrdersFinancialReportsExpenseReportsGeneralLedgerAccountsAuditAccountsPayablesJournalEntriesWeeklyCheckRunsCustomerServiceDataEntryACHPayrollVendorStatementsHighVolumeVendorAccountsSpecialProjectsProcessInvoicesWireTransfersPeoplesoft

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Top Account Payables Analyst Skills

  1. Vendor Invoices
  2. Purchase Orders
  3. Financial Reports
You can check out examples of real life uses of top skills on resumes here:
  • Coded vendor invoices and entered into computer and processed for payment
  • Worked closely with buyers to ensure purchase orders were created accurately for goods and services received.
  • Created financial reports for Tax department
  • Process expense reports to ensure employees receive disbursements in a timely manner.
  • Processed and reconciled checks for all operating expenses with relevant general ledger accounts.

Top Account Payables Analyst Employers

Account Payables Analyst Videos

Working in Accounts Payable

A Day in the Life of a Purchasing Officer: Green Up and Go! - Gem Car

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