How to hire an account receivable associate

How to hire an account receivable associate, step by step

Here's a step-by-step account receivable associate hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an account receivable associate job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new account receivable associate
• Step 8: Go through the hiring process checklist

What does an account receivable associate do?

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1. Identify your hiring needs

   Before you start hiring an account receivable associate, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect account receivable associate also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of account receivable associates.

   Type of Account Receivable Associate	Description	Hourly rate
   Account Receivable Associate	Bill and account collectors, sometimes called collectors, try to recover payment on overdue bills. They negotiate repayment plans with debtors and help them find solutions to make paying their overdue bills easier.	$13-30
   Billing Analyst	A billing analyst is responsible for supporting the operations of an accounting department, evaluating and issuing invoices, and analyzing the financial transactions of the company. Billing analysts assist with creating financial statements and reports, managing billing discrepancies, updating recent account statements on the company's database, and checking the accuracy of balance sheets... Show more	$16-35
   Finance Clerk	Finance clerks are financial professionals who are responsible for performing various administrative tasks such as keeping financial records, preparing bills, and delivering excellent customer service. These clerks are required to process bills, checks, receipts, and other documents to ensure that they are all properly signed and distributed... Show more	$12-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Data Entry
   • Patients
   • Good Judgment
   • Credit Card Payments
   • Cash Application
   • Collection Efforts
   • Reconciliations
   • General Ledger
   • Cash Receipts
   • Patient Accounts
   • Accounts Receivables
   • ACH
   • Financial Statements

   Check all skills

   Responsibilities:

   • Manage daily credit card reconciliations and personally deliver regular cash deposits in a safe and professional manner.
   • Manage profitable accounts receivable ledgers for existing and new clientele maintaining accuracy of monies enter to appropriate relate account.
   • Participate in month end close process by ensuring all assign journal entries and account reconciliations are perform timely and accurately.
   • Receive payments by credit card, ACH (automate clearing house) and electronic bank deposits.
   • Create and process ACH draft files, credit cards and manual deposits for multiple bank accounts.
   • Print and export daily EDI orders, match documents by PO number and forward to shipping department for processing.

   More account receivable associate duties

3. Make a budget

   Including a salary range in the account receivable associate job description is a good way to get more applicants. An account receivable associate salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an account receivable associate in Alabama may be lower than in Connecticut, and an entry-level engineer typically earns less than a senior-level account receivable associate. Additionally, an account receivable associate with lots of experience in the field may command a higher salary as a result.

   Average account receivable associate salary

   $43,252yearly

   $20.79 hourly rate

   ---

   Entry-level account receivable associate salary

   $29,000 yearly salary

   Updated December 21, 2025

   Average account receivable associate salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Connecticut	$81,548	$39
   2	District of Columbia	$71,926	$35
   3	New York	$65,653	$32
   4	Massachusetts	$63,898	$31
   5	New Jersey	$61,904	$30
   6	Maryland	$59,429	$29
   7	Rhode Island	$59,392	$29
   8	Virginia	$59,243	$28
   9	California	$51,085	$25
   10	Illinois	$50,919	$24
   11	Michigan	$47,163	$23
   12	Ohio	$45,292	$22
   13	Arizona	$43,311	$21
   14	Washington	$41,282	$20
   15	Georgia	$40,142	$19
   16	Texas	$39,839	$19
   17	Florida	$39,224	$19
   18	South Carolina	$39,072	$19
   19	Colorado	$38,977	$19
   20	New Mexico	$38,374	$18

   Average account receivable associate salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Alvarez & Marsal	$101,236	$48.67
   2	Sherpa	$85,030	$40.88	6
   3	Macerich	$74,727	$35.93
   4	Patterson-UTI Energy	$69,024	$33.18	2
   5	Global Indemnity Group	$57,165	$27.48
   6	SmithBucklin	$57,125	$27.46
   7	Hyundai Motor Manufacturing Alabama	$55,014	$26.45	1
   8	Kaiser Aluminum	$51,460	$24.74
   9	SCC Soft Computer	$51,408	$24.72
   10	Altec	$51,101	$24.57
   11	University of Rochester	$48,651	$23.39	2
   12	Hanley	$46,949	$22.57
   13	State of Connecticut	$46,771	$22.49	2
   14	Merritt	$46,668	$22.44
   15	Access Intelligence	$45,762	$22.00
   16	Lockton Companies	$45,743	$21.99	15
   17	Titan America	$45,425	$21.84	1
   18	Wsp USA Buildings Inc.	$43,324	$20.83
   19	athenahealth	$43,322	$20.83
   20	Steve Madden	$43,283	$20.81	1

4. Writing an account receivable associate job description

   A good account receivable associate job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an account receivable associate job description:

   Account receivable associate job description example

   Accounts Receivable Associate FULL-TIME
   $23/hr This is a non-exempt, hourly role. Hourly rates start at $23.00, plus Over Time (paid at 1.5x), plus Bonuses. Annual pay for new hires generally ranges between $52,300 and $64,800 or more, depending on experience, overtime hours worked and bonuses. • Responsible for billing, collection and reporting activities according to specific deadlines
   • Monitor customer accounts for non-payments, delayed payments and other irregularities
   • Maintain customer files for internal records and reconcile accounts
   • Follow established procedures for processing receipts, cash, etc.
   • Investigate customer queries as necessary and find solutions if necessary
   • Communicate with customers face to face, via phone, or mail LAX-01 WS-01 WS-LC
   Schedule
   Shift start: 9:00AM
   Shift length: 8 hours
   
   Benefits
   Health, dental insurance 401(k) plan
   Qualifications
   Must pass drug screen (cannabis included) Must pass background check Can lift 25 lbs Must be at least 21+ years old Two (2) plus years' experience in Accounts Receivable Exposure to MAS500 receivables systems Attention to detail in a high stress level environment Excellent accuracy and able to meet deadlines Strong computer skills and Proficient in Microsoft Word and Excel Ability to solve problems Strong oral and written English language communication skills The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
   
   About M S International, Inc.
   Founded in 1975, MSI is a leading nationwide distributor of flooring, countertop, wall tile and hardscaping products. Headquartered in Orange, California, MSI maintains more than 20 distribution centers across the United States and Canada.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right account receivable associate for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your account receivable associate job on Zippia to find and attract quality account receivable associate candidates.
   • Use niche websites such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post a job on free websites.

6. Interview candidates

   Recruiting account receivable associates requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new account receivable associate

   Once you've found the account receivable associate candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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