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Become An Account Specialist

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Working As An Account Specialist

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $56,726

    Average Salary

What Does An Account Specialist Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

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How To Become An Account Specialist

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Account Specialist jobs

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Account Specialist Career Paths

Account Specialist
Billing Specialist Specialist
Account Manager
5 Yearsyrs
Human Resources Coordinator Benefit Specialist Billing Specialist
Accounts Receivable Manager
6 Yearsyrs
Project Manager Program Manager Business Developer
Business Development Manager
9 Yearsyrs
Staff Accountant Operations Analyst Intelligence Analyst
Collections Manager
5 Yearsyrs
Accounts Receivable Specialist Accountant Controller
Corporate Controller
12 Yearsyrs
Staff Accountant Auditor Credit Analyst
Credit Manager
5 Yearsyrs
Account Executive Sales Manager
Director Of Sales
10 Yearsyrs
Operations Manager General Manager
District Manager
7 Yearsyrs
Accountant Senior Accountant Controller
Finance Controller
9 Yearsyrs
Account Manager Sales Manager
General Manager
7 Yearsyrs
Billing Specialist Office Administrator Human Resources Coordinator
Human Resources Business Partner
10 Yearsyrs
Accounts Receivable Specialist Finance Analyst Senior Finance Analyst
Manager Finance Planning And Analysis
8 Yearsyrs
Accountant Finance Manager Sales Manager
Office Manager
5 Yearsyrs
Account Executive Sales Consultant Sales Manager
Operations Manager
7 Yearsyrs
Business Analyst Senior Finance Analyst Accounting Manager
Payroll Manager
7 Yearsyrs
Human Resources Coordinator Payroll Specialist
Payroll/Human Resource Manager
7 Yearsyrs
Account Manager Account Executive
Sales Manager
5 Yearsyrs
Operations Manager Branch Manager Account Manager
Senior Account Manager
7 Yearsyrs
Project Manager Construction Manager Operations Manager
Territory Manager
7 Yearsyrs
Business Analyst Assistant Vice President
Vice President And Manager
10 Yearsyrs
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Average Length of Employment
Account Technician 3.3 years
Accounting Clerk 3.2 years
Billing Specialist 3.1 years
Account Specialist 3.0 years
Finance Specialist 2.9 years
Account Associate 2.8 years
Account Processor 2.7 years
Service Specialist 2.7 years
Center Specialist 2.6 years
Specialist 2.5 years
Client Specialist 2.3 years
Dispute Specialist 2.2 years
Top Employers Before
Cashier 5.7%
Internship 4.2%
Manager 3.2%
Specialist 2.8%
Teller 2.5%
Top Employers After
Specialist 3.7%
Manager 3.2%
Owner 2.9%
Supervisor 2.7%
Consultant 2.6%

Account Specialist Demographics

Gender

Female

64.7%

Male

33.3%

Unknown

2.0%
Ethnicity

White

79.2%

Hispanic or Latino

11.6%

Asian

7.0%

Unknown

1.6%

Black or African American

0.6%
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Languages Spoken

Spanish

58.0%

French

10.1%

Chinese

3.8%

Mandarin

3.4%

Russian

3.1%

Hindi

2.4%

Portuguese

2.4%

Vietnamese

2.0%

Italian

2.0%

German

2.0%

Arabic

2.0%

Japanese

1.6%

Cantonese

1.4%

Urdu

1.4%

Korean

1.3%

Polish

0.9%

Romanian

0.5%

Greek

0.5%

Carrier

0.5%

Tagalog

0.5%
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Account Specialist Education

Schools

University of Phoenix

29.3%

Strayer University

7.6%

Ashford University

5.8%

Southern New Hampshire University

5.3%

Liberty University

5.3%

Kaplan University

5.0%

Michigan State University

3.6%

Western Michigan University

3.5%

University of South Florida

3.5%

University of Central Florida

3.4%

Florida State University

3.4%

American InterContinental University

3.2%

Northeastern University

3.1%

University of Houston

2.7%

Eastern Michigan University

2.7%

Arizona State University

2.6%

Northern Virginia Community College

2.6%

Pennsylvania State University

2.6%

DePaul University

2.5%

Temple University

2.3%
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Majors

Business

35.7%

Accounting

10.7%

Marketing

6.3%

Communication

5.3%

Health Care Administration

4.8%

Psychology

4.4%

Management

4.1%

Criminal Justice

4.0%

Finance

3.6%

Human Resources Management

2.4%

General Studies

2.2%

Nursing

2.1%

Liberal Arts

2.0%

English

1.9%

Education

1.9%

Medical Assisting Services

1.8%

Computer Science

1.8%

Political Science

1.7%

Computer Information Systems

1.7%

Economics

1.5%
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Degrees

Bachelors

42.3%

Other

26.0%

Masters

12.3%

Associate

12.1%

Certificate

4.9%

Diploma

1.3%

Doctorate

0.6%

License

0.5%
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Job type you want
Full Time
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Internship
Temporary

Real Account Specialist Salaries

Job Title Company Location Start Date Salary
Sales Account Specialist III Verifone, Inc. Santa Monica, CA Aug 22, 2016 $112,278
Principal Support Account Specialist Salesforce.Com, Inc. San Francisco, CA Jul 11, 2011 $110,000
Technical Account Specialist [Data Virtualization] Denodo Technologies, Inc. Palo Alto, CA Jul 14, 2016 $110,000
Clinical Account Specialist Biosense Webster, Inc., A Johnson & Johnson Compan Diamond Bar, CA Aug 01, 2014 $108,700
DC (Defined Contribution) Account Specialist Pacific Investment Management Company (Pimco) Newport Beach, CA Sep 15, 2012 $105,000
Digital Account Specialist, Europe Netflix, Inc. Beverly Hills, CA Jul 11, 2015 $105,000
DPS Account Specialist Google Inc. New York, NY Dec 17, 2015 $105,000
Account Specialist Google Inc. New York, NY Nov 20, 2016 $103,000
Account Specialist Google Inc. New York, NY Jun 05, 2016 $93,000
Account Specialist Google Inc. New York, NY Apr 27, 2016 $91,417
Technical Account Specialist Keynote Systems, Inc. Seattle, WA Oct 01, 2014 $90,000
Account Specialist AON Risk Insurance Services, West San Francisco, CA Oct 01, 2014 $90,000
Technical Account Specialist Keynote Systems, Inc. Seattle, WA Oct 01, 2011 $90,000
Account Specialist Dataxu Inc. San Francisco, CA Sep 20, 2015 $65,000
Global Account Specialist Molex, Inc. Milpitas, CA Oct 01, 2011 $63,378 -
$73,378
Account Specialist Firmenich, Inc. Plainsboro, NJ Nov 21, 2011 $63,000
Account Specialist Firmenich, Inc. Plainsboro, NJ Dec 03, 2011 $63,000
Account Specialist Firmenich, Inc. New York, NY Nov 22, 2011 $63,000
Account Specialist Firmenich, Inc. Plainsboro, NJ Dec 09, 2011 $63,000
Legal Account Specialist Domingo Elias & Vu A Professional Law Corporation Brea, CA Nov 15, 2016 $62,860
Global Accounts Specialist Panasonic Electric Works Corporation of America New Providence, NJ Mar 10, 2011 $61,200
FS Account Specialist 1 R.R. Donnelley and Sons Company New York, NY Sep 08, 2016 $50,000
Legal Account Specialist Domingo Elias & Vu A Professional Law Corporation Brea, CA Nov 15, 2014 $48,773
Account Specialist Friendly Consultants Inc. Princeton Junction, NJ Jan 30, 2012 $48,422
Account Specialist Executek Systems LLC Aberdeen, MD Jul 02, 2012 $48,001
Account Specialist AON Risk Services Northeast, Inc. Philadelphia, PA Sep 14, 2016 $47,486

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Top Skills for An Account Specialist

CustomerServiceFinancialStatementsEnsureComplianceCreditCardDataEntryPayrollTerritoryCustomerAccountsEnsureCustomerSatisfactionNewAccountsAccountManagementPhoneCallsAuditInsuranceCompaniesPurchaseOrdersInboundCallsDelinquentAccountsInternalDepartmentsGeneralLedgerAccountInformation

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Top Account Specialist Skills

  1. Customer Service
  2. Financial Statements
  3. Ensure Compliance
You can check out examples of real life uses of top skills on resumes here:
  • Provide excellent customer service and maintain 100% compliance within the company.
  • Lead analyst in the preparation of annual financial statements for submission to the Department of Financial Services.
  • Procured all required documents internationally to ensure compliance with regulations.
  • Maintained, managed and entered credit card information into our credit card database for our recurring credit card paying customers.
  • Performed all data entry of all employee time sheets and scheduled all times for the employees to work.

Top Account Specialist Employers

Account Specialist Videos

The Opening - A day in the life of a PwC tax associate

Introduction to Accounts Payable Process

Key Account Management - Eight Key Factors 1

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