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Account Specialist Jobs in Paterson, NJ

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  • Engagement & Retention Specialist

    Avis Budget Group 4.1company rating

    Account Specialist Job 21 miles from Paterson

    Here at Avis Budget Group, you will be joining a team of 25,000 driven people, performing with purpose. Together, we're moving the future of transportation forward with our innovative, customer-focused solutions. Our culture is performance driven, where we encourage and support each other to be at our best through leadership, training, tools, and rewards. We are proud to make a positive difference to the lives of our colleagues, customers, and communities where we operate. The Impact you'll make: The HR Engagement and Retention Specialist will work to help establish ABG as the employer of choice by implementing employee engagement strategies; promoting the ABG culture, value and brand; and by creating an exceptional and inclusive employee experience. Under the guidance of the Human Resources Director and Human Resources Business Partner and working closely with Operations Leadership, Talent Acquisition, and HRBPs, this role will be responsible for helping to develop and maintain programs, policies, and practices focused on retention, onboarding, orientation, and training. What you'll do: Ensure retention and engagement strategies are locally put into practice efficiently and effectively Assist operation teams with orientation and onboarding of new employees through the development and enhancement of tools and resources to facilitate the implementation of processes and procedures to improve the new hire experience Conduct stay interviews with goal of enhancing employee retention strategies Use employee survey data to assess engagement, enhance processes, and develop action plans Assist operations management with conducting, tracking, and or evaluating training for associates Organize virtual and in-person trainings and events to promote employee engagement and help employees feel connected Support diversity, equity and inclusion initiatives especially as it relates to onboarding and retention Responsible for tracking employee turnover and focusing on new hire retention at assigned locations Conduct periodic pulse surveys and quickly aggregate data to help provide leading insights into potential turnover Collaborate with Operations and HRBPs to look for creative ways to engage, recognize and communicate with the workforce Partner with Operations, Talent Acquisition, and HRBPs to engage with new hires prior to Day 1 and to help coordinate the hand off of the new hire to the Operations Team Performs similar or related duties as assigned or requested What we're looking for: Bachelor's degree required - Business, HR majors highly preferred Entry level to 2 years of experience in HR, Talent Acquisition, operations or similar field Personable and caring person, because relationship building is of utmost importance! Good interpersonal skills including excellent written and verbal communication skills Creativity in developing programs and methods Have a level of empathy that demonstrates the ability to determine what is most important to their audience and work to deliver on expectations Excellent time and task management skills Good collaboration and team building skills, with ability to work with all levels and roles of an organization effectively Passionate about people and have a strong belief in all employees ability and potential to succeed Ability to adapt to changing priorities and deadlines Attention to detail and ability to maintain confidentiality in HR matters is essential Excellent analytical skills Knowledge or experience with Workday is an asset Proficient with Microsoft Suite of products Familiar with various social media platforms and willingness to learn other platforms that can be used to engage with employees Perks you'll get: Use of a company vehicle which includes gas, insurance and maintenance Access to Medical, Dental, Vision, Life and Disability insurance Eligible to elect other voluntary benefits including: Group Auto Insurance, Group Home Insurance, Pet Insurance, Legal Assistance, Identity Theft Protection, FSA, Accident Insurance, Critical Illness Insurance, and additional life insurance coverages 401(k) Retirement Plan with company matched contributions Full training to learn the business and enhance professional skills Employee discounts, including discounted prices on the purchase of Avis/Budget cars Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more Community involvement opportunities Good-Faith Salary Range: The annual starting salary for this position is between $64,350- 70,000. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. This position is also eligible for bonus. This job posting is anticipated to remain open until March 7th, 2025. Who are we? Glad you asked! Avis Budget Group is a leading provider of mobility options, with brands including Avis, Budget & Budget Truck, and Zipcar. With more than 70 years of experience and 11,000 locations in 180 countries, we are shaping the future of our industry and want you to join us in our mission. Apply today to get connected to an exciting career, a supportive family of employees and a world of opportunities. The fine print: Avis Budget Group is an equal opportunity employer - M/F/Veterans/Disabled. This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. *Use of company vehicle subject to company policy. This position may be with any affiliate of Avis Budget Group.
    $64.4k-70k yearly 14d ago
  • Senior Client Account Billing Specialist (Global Law Firm)

    Kay Search Group

    Account Specialist Job 21 miles from Paterson

    Senior Client Account Billing Specialist (Global Law Firm) Company: AM 100 Law (Hybrid) Comp Package: Base to $110K, Paid Overtime, Tuition Reimbursement, Full Benefits, Bonus, 401K+, etc. Responsibilities for Senior Client Billing Specialist (Global Law Firm): Handle complex billing and client analysis projects Understands and responds to inquiries and requests made by clients, attorneys and support staff Ability to formulate strong work team relationships both internally and externally Prepare bills and internal forms including appropriate back-up required to process monthly reminder memos, A/R write-offs, retainer and on-account applications, etc Handle assigned partner(s) billing and collection activity Handle time/cost transfers; investigate appropriateness of where entries should be billed Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise Provide assistance to partners and clients regarding outstanding and/or short paid invoices Qualifications for Senior Client Account Billing Specialist (Global Law Firm): Bachelor's Degree required 3+ years of billing experience within a law firm required Aderant, 3E or Elite a plus Possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently Ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment MS Office with emphasis on Word and Excel
    $110k yearly 7d ago
  • Associate Accountant

    CIFC Asset Management 4.7company rating

    Account Specialist Job 21 miles from Paterson

    A global alternative asset manager focused on credit solutions across CLOs, corporate credit (including senior loans and high yield bonds), structured credit, opportunistic credit, and direct lending. Founded in 2005, our seasoned investment professionals have an acute focus on downside risk with bottom-up credit research applied across all of our disciplines. We are currently seeking a staff accountant with approximately 1-3 years of experience to join our corporate accounting team. This role is based in NYC with a 4 day in-office schedule (Mon-Thurs in office, Fri remote). Primary Responsibilities Assist with the month-end and year-end close processes, including preparing journal entries, account reconciliations, variance analysis and maintaining support schedules Assist in overall AP process working with our outsourced AP team to address questions and escalate issues as needed Assist with AR process which includes recording transactions, along with maintaining and reconciling receivable balances for both management/incentive fees and reimbursable fund expenses Assisting with cash management which included preparing wires, recording bank transactions, bank reconciliations and coding cash activity in the internal data warehouse Record depreciation for all fixed assets and maintain relevant supporting schedules Update and maintain prepaid asset schedule by adding new invoices, booking monthly expense amortization, and reconciling schedule to the general ledger Assist with financial statement preparation, including footnotes and supplemental schedules Support annual audit process and various ad-hoc requests Requirements Bachelor's degree with 1-3 years of public or private accounting experience Intermediate-to-advanced Excel skills CPA license or demonstrated progress toward obtaining is preferred Experience with Workday FIN and/or Dynamics GP, while not required, is a big plus Strong attention to detail with an analytical mindset Strong work ethic, possesses a can-do and positive attitude Ability to work well independently and as part of a team
    $53k-70k yearly est. 14d ago
  • Entry-Level Account Specialist

    Moon Moments

    Account Specialist Job 21 miles from Paterson

    Start Your Career as Junior Account Specialist! Are you detail-oriented, customer-focused, and eager to grow in a dynamic business environment? We're looking for an Entry-Level Account Specialist to support our clients and help drive business success. This role is perfect for someone looking to build a strong foundation in account management and customer relations. Responsibilities: Assist in managing client accounts and ensuring customer satisfaction. Respond to client inquiries and provide product/service information. Maintain accurate account records and update client details. Support the sales and customer service teams with account-related tasks. Help track account performance and provide reports to management. Collaborate with internal teams to ensure seamless client experiences. Qualifications: Strong communication and organizational skills. Customer-focused mindset with problem-solving abilities. Basic proficiency in Microsoft Office and CRM software is a plus. High school diploma or equivalent (a Bachelor's degree is a plus). Previous experience in customer service, sales, or account management is an advantage but not required. Benefits: Hands-on training and mentorship to develop your skills. Opportunities for career growth and professional development. A supportive, team-oriented work environment. Exposure to real-world business and client management experience. Apply now to join our team.
    $45k-74k yearly est. 6d ago
  • Assistant Account Executive

    KLG Public Relations

    Account Specialist Job 21 miles from Paterson

    KLG Public Relations - is hiring an Assistant Account Executive. KLG PR is looking for an ambitious self-starter with a minimum of 1 year of public relations agency experience and strong general skills to represent various high-profile clients. The ideal candidate is a multitasker that is outgoing, organized, positive in nature, a fast-learner and has the drive to succeed. The Assistant Account Executive will handle account support such as building and managing lists of media, PowerPoint presentations, clipping, media monitoring as well as proactive and reactive media relations; client service, creative writing (press releases, media alerts), and creative brainstorming. This is not an entry level position and requires previous agency experience in addition to internships. Responsibilities: Proactive and reactive media pitching to consumer and trade press Successfully pitch stories to deliver high-quality results Contribute to creative brainstorming sessions and brand strategy Seek out creative ideas and opportunities to identify and cultivate story ideas for media pitching Follow industry and client category trends and regularly share insights, thoughts and key findings particularly as it relates to competitors Create key assets for accounts including press releases, fact sheets, biographies, messaging, media alerts, agendas and recaps Clipping PowerPoint Presentations Media monitoring and reporting Must be based in NYC Job Type: Full-time, 2x/week in office Benefits: Healthcare, Vision, Dental, Life and 401K
    $45k-64k yearly est. 18d ago
  • Accounts Payable Associate

    Midea America

    Account Specialist Job 14 miles from Paterson

    Midea America Corp. is a U.S. subsidiary within Midea Group, the Fortune 500 giant known for making life easier for millions around the globe. As the world's top maker of home appliances, Midea is proud of its 166,000+ employees and presence in 200+ countries, including here in the U.S. Headquartered in Parsippany, N.J., with an innovation hub in Louisville, Kentucky, Midea America is dedicated to providing practical innovations that surprise and delight, creating moments to cherish at home. Midea's lineup of appliances - from refrigerators to air conditioners, laundry solutions and floor care - are high quality, reliable, and affordable. By thoughtfully engineering performance, convenience, and design into every product, Midea delivers on the promise of every appliance - to make your life a little easier. Key Responsibilities: Invoice Processing & Compliance: Process accounts payable invoices, ensuring accuracy and compliance with company policies and procedures. Research and resolve discrepancies as needed. Cash Flow Management: Prepare and update cash flow files based on bank information, monitor account balances, and perform fund transfers as required. Bank Transactions & Reconciliation: Deposit checks into the bank account and ensure timely bank transactions. Month-End Closing: Assist with closing activities, including processing payments and providing required financial information. Mail & Documentation Management: Sort and distribute office mail and maintain organized financial records. Cross-Functional Support: Respond to accounting requests, provide necessary documentation, and support broader financial operations as needed. Financial Operations Support: Assist with various accounting and AP-related projects, including system optimizations and IT projects related to AP and GL functions. Qualifications: A strong core knowledge of general accounting procedures, solid analytical and data entry skills Strong attention to detail and ability to handle multiple tasks simultaneously. Proficiency in financial systems and Microsoft Excel. Previous experience in Oracle preferred. Ability to work collaboratively in a fast-paced environment. Benefits: PTO, Medical, Dental, Vision, 401K, % Bonus Comprehensive benefit package, to learn more, please visit Careers Page (midea.com) Midea America Corp. is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
    $38k-50k yearly est. 10d ago
  • GTB - MO for Letters of Credit

    SMX Services & Consulting, Inc. 3.7company rating

    Account Specialist Job 21 miles from Paterson

    Business Management and Change (BM & C) TASKS: BAU Activities in Operations - Monitor client and front office requests - Prepare daily report and reconciliation $30 - $40 /hour - Prepare documentation and submit to Backoffice - Other related tasks Candidate Must Have Skills - Advanced Excel, Macro and VBA - Banking industry knowledge, mainly about lending concepts - Letters of Credit knowledge will be highly valued.
    $30-40 hourly 9d ago
  • Senior Billing Manager

    LHH 4.3company rating

    Account Specialist Job 21 miles from Paterson

    Schedule: Hybrid/in the office- first week or so will be fully on site, they will come in 4-5 days on site, 4/1 model after training- thinking Friday Hours: 9-5, 1 hour lunch Essential Duties and Responsibilities: Supervision and Leadership: Manage the billing team, ensuring high performance and adherence to policies. Provide leadership and direction, acting as a positive and motivated coach. Billing and Compliance: Oversee the billing of vouchers and contracts to government agencies, insurance companies, and third-party billing companies. Ensure the appropriate onboarding of new contracts and amendments. Budget Management: Work with program managers and finance staff to build budgets for grants. Initiate budget modifications as needed. Review vouchers, payroll, and general ledgers. Financial Performance and Compliance: Develop and implement management tools to assess the financial performance and compliance of grants. Perform periodic reviews/audits of contracts to ensure compliance. Collaboration and Communication: Manage communications with cross-functional teams and divisions. Work closely with payroll, accounts payable, accounts receivable, and accounting teams to ensure billing-related reporting accuracy. Reporting and Audits: Prepare management reports with performance indicators. Issue and manage annual audit confirmations. Assist in the preparation for external audits. Training and Development: Attend training sessions on budgets and vouchering offered by funding agencies. Ensure the team is appropriately staffed and trained. Competencies: Experience: Minimum of five years of financial and/or managerial management experience. Technical Skills: High level of computer literacy, competent in Microsoft Office Suite and other financial software programs. Analytical and Organizational Skills: Strong analytical, organizational, and communication skills. Adaptability: Ability to adapt to pressure, work independently, and meet deadlines efficiently. Education: Bachelor's Degree: In accounting or a related field.
    $53k-71k yearly est. 14d ago
  • Client Service Specialist

    Your Choice Home Care 3.6company rating

    Account Specialist Job 8 miles from Paterson

    Company Overview: Your Choice Home Care is dedicated to providing exceptional home care services to our clients, ensuring their comfort, dignity, and quality of life. We are committed to delivering personalized care and support, tailored to meet the unique needs of each individual. Our team is passionate about making a positive difference in the lives of our clients and their families. Position Summary: Client Service Specialist (CSS) will manage care coordination for individuals with developmental disabilities, ensuring compliance with Medicaid and DDD standards. This role involves working closely with clients and families to ensure high-quality care. This individual will supervise Direct Support Professionals providing services to individuals through the NJ DDD community-based supports and individual supports programs. Position Responsibilities: · Lead a team of Direct Support Professionals (DSPs) and caregivers, ensuring continuous training and compliance with regulatory standards. · Manage the onboarding process for new DSPs, including scheduling of required background checks and training. · Provide ongoing support to new DSPs during their initial period of employment and subsequent supervision. · Address and resolve DSP issues and concerns promptly. · Act as the primary liaison between clients, families, and caregivers, ensuring all client needs are met. · Monitor the delivery of services to ensure they meet quality standards and regulatory requirements. · Attend ISP renewal meetings and assist in the development of personalized care plans in compliance with Medicaid, DDD, and state healthcare regulations. · Implement feedback and improvement programs to enhance client satisfaction and service efficiency. · Analyze client care data to identify trends and opportunities for improving service delivery. · Develop strong relationships with community organizations and stakeholders to ensure seamless client support and resources. Including attendance at community events. This role may involve work on some nights/weekends. · Completion and maintenance of active CPR/First Aid certification · Completion and maintenance of all DDD/DHS trainings/continuing education requirements per Appendix E of the CCP and SP manuals and any other specialized training relating to the services being delivered/individual being served. · Collaboration with DDD/DHS for any investigations, inspections, or inquiries and act as a mandated reporter. · Other Duties as assigned. Education, Experience, and Skills: · Education: Bachelor's degree in social work, Healthcare, or a related field referred. · Experience: 5+ years of experience in client service management, preferably in home care or healthcare. · BCBA/RN a plus but not required. Job Requirements: · Must be at least 18 years of age and authorized to work in the United States. · Ability to read and write in English. · Valid Driver's license (if applicable). · Successful completion of initial, and ongoing, Background and Exclusion Checks, fingerprinting, drug testing, and other pre-employment screening, as applicable to comply with NJ DDD Supports Program or Community Care Program Policy & Procedures Manuals. Additional Information: · Position Type: Full-time · Work Location: In-person in Fairfield, NJ · Supervisor: Senior Director, Client Services · Supervision Authority: Supervises Direct Support Professionals (DSPs). Your Choice Home Care is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. Salary based on experience.
    $23k-29k yearly est. 3d ago
  • Account Representative

    Haver Analytics 3.8company rating

    Account Specialist Job 21 miles from Paterson

    What we do Haver Analytics is the premier provider of time series data for the global strategy, research and quant communities. Our DLX database system offers a wide range of access options, including charting tools, cloud-based platforms, and API integration with Microsoft applications. Discover more about our exceptional products and services at our website, ********************** Join our team at Haver Analytics and be part of an exciting organization that takes pride in providing unparalleled quality of data and ease of access to our impressive client portfolio. With our continuous effort to update and support our products, we remain the industry leader since our establishment in 1978. Our head office is headquartered in New York City, with additional offices in London, Singapore, and Tokyo. As part of our team, you will have the opportunity to work with the best and brightest in the industry, with a shared commitment to excellence and innovation. Apply now and be part of a dynamic team that leads the industry forward. Job Description We are currently seeking a talented and driven account representative to join our sales and account management team. In this role, you will have the opportunity to work with a diverse group of clients, including economists, data scientists, strategists, and risk managers from the corporate marketplace and public sector. This is an exciting opportunity for anyone who is passionate about learning and growing in the field of professional big data analytics, risk management, and economic research. As a valued member of our team, you will receive comprehensive training and support to help you succeed in your role. As account representative, you'll be responsible for: Providing remote/on-site training in Haver's software suite and support of our growing client base Enhancing Haver's presence within our existing client portfolio, building productive relationships with end users Working on ad-hoc projects to support the sales process. Communicating client feedback effectively within Haver Effectively utilizing our CRM to support general management of the account What we're looking for: Bachelor's degree, either in economics or related with an economics component Demonstrated proficiency in Excel Flexibility to travel internationally Preferred, but not required: Experience of working in a service related industry Exposure to big data/statistical platforms such as R and Python What we offer Vibrant and expanding field office on the forefront of the sales team for a growing firm Regularly liaise directly with key economists, strategists and quants across a broad set of clients including investment banks, hedge funds and governmental entities Full training provided including Haver integration tools with platforms such as R and Python Competitive base salary, generous activity-based compensation plan, and health coverage Generous training/education allowance so you can continue to learn and grow in your role Hybrid work model Mobile Phone/Laptop to help you succeed in your role and stay connected with the team New York | London | Singapore | Tokyo *************
    $38k-53k yearly est. 16d ago
  • Senior Billing Specialist (1 day in/week)

    Henderson Scott Us

    Account Specialist Job 21 miles from Paterson

    Join a prestigious Global Top 50 law firm as a Senior Billing Specialist within their dynamic Revenue Management Team in New York, NY! This exciting opportunity offers a hybrid work model (1 day/week in-office), providing flexibility while being part of a top-tier legal team. Ideal candidates should be local or within commutable distance to New York, NY. Key Responsibilities: Manage the preparation and processing of client bills using Pre-bill Viewer and Aderant software, ensuring precision and timely delivery. Efficiently submit electronic client invoices and accruals through leading e-billing platforms like EHub and Bill Blast. Proactively research and resolve any billing and accounting inquiries with exceptional attention to detail. Collaborate closely with attorneys and legal support specialists to review and edit pre-bills, ensuring they meet all specifications. Handle a high volume of complex billing tasks with accuracy and efficiency. Review and verify the integrity of billing documentation to maintain consistency and compliance. Candidate Requirements: At least 3 years of experience in legal billing, ideally within an Am Law 100 or 200 firm. Expertise with Aderant or Elite software, Concur, Pre-bill Viewer, and e-billing platforms (EHub/Bill Blast) is a must. This is an excellent opportunity to make a significant impact within a globally recognized firm, where your billing expertise will play a pivotal role in supporting high-level legal operations. Ready to elevate your career with a firm that values precision, collaboration, and growth?
    $52k-79k yearly est. 2d ago
  • Legal Billing Specialist

    Solomon Page 4.8company rating

    Account Specialist Job 21 miles from Paterson

    We are looking for a Legal Billing Specialist who will be responsible for bill preparation and management. This role will support and work closely with legal staff and Revenue Services & Financial Analysis Department by providing billing and accounts receivable information/documentation as well as interface with non-legal staff, vendors, and clients. The Legal Billing Specialist will report to the Billing Manager. $90-110k Responsibilities: Monitor inventory and ensure adherence to client discounts and guidelines by reviewing proformas and analyzing aged WIP prior to distribution to Billing partners; follow-up with Billing Partners regarding AWIP especially those over 30 days; keep Manager informed by regularly providing updates to billing status, and reasons for delayed billing. Monitor unallocated funds and expedite application of funds; advise Manager of any payment that remains unapplied for more than one week. Monitor On Account funds and follow up with partner to ensure timely application to WIP and AR; bring to Manager's attention if unallocated for more than two months. Suggest ways to improve the billing process, productivity, and over-all functioning of the department. Provide monthly Billing Projections, Aged WIP Report, Hit List and Missed List by dates indicated on Billing Schedule, or as required by Manager. Assist Accounts Receivable department by actively monitoring receivables. Prepare, print and distribute proformas each month. Draft bills and forward to partners each month; carefully observe and apply discounts ensuring adherence to client requirements; follow up with partner/reviewer to ensure timely review and transmittal to clients. Edit time records, maintaining and filing documentation for adjustments in a timely manner; develop awareness of repetitive adjustments; suggest ways to improve the time-keeping and adjustment process. Maintain a correspondence folder for each Billing Partner; promptly file miscellaneous correspondence, and time and disbursement adjustments; ensure that copies of all posted bills are filed and saved. Offer assistance with peer assignments; mentor and assist in the training and development of new Billing Coordinators. Any other responsibilities or special projects as required by partners, or as assigned by management. Required Qualifications: 2+ years experience working in a Billing department for a law firm or professional services firm. Ability to work with limited supervision and follow up on problem areas. Strong oral and written communication skills Strong Math skills Strong interpersonal and organizational skills a plus. Work well in a team environment. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.
    $34k-45k yearly est. 18d ago
  • Client Account Specialist

    Cooley LLP 4.8company rating

    Account Specialist Job 21 miles from Paterson

    Client Account SpecialistCooley is seeking a Client Account Specialist to join the Accounting team. The Client Account Specialist is responsible for assisting Client Account Managers and Client Account Supervisors in client billing. Specific duties include, but are not limited to, the following: Position Responsibilities: Responsible for all billing aspects for designated billing attorneys: distribution, logging, preparation, processing, and mailing of client billing Provide prompt and accurate assistance to attorneys, clients and staff in resolving complex billing problems by providing billing analysis/adjustments Research all inquiries regarding past and present billing Provide guidance and training to new billing attorneys, as necessary File and prepare past month's billing for electronic scanning Review and summarize engagement letters pertaining to special financial agreements Implement and maintain special fee and cost rate structures Implement and maintain client and matter database All other duties as assigned or required Skills & Experience Required: After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications Intermediate/advanced Excel skills Available to work overtime, as required Prior experience with the principles of billing, accounting, billing rates and client maintenance procedures Preferred: Associate or Bachelor's degree Prior law firm experience Previous 3E and electronic billing experience 10 key by touch Competencies Ability to successfully maintain and promote attorney and client relations Excellent organizational, communication (verbal and listening) and writing skills Ability to work independently and under tight deadlines Excellent follow-up, accuracy, initiative, and math skills Ability to interact and work well with teammates and co-workers Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $36.00 - $54.00 ($70,200.00 - $105,300.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources. RequiredPreferredJob Industries Other
    $70.2k-105.3k yearly 25d ago
  • Billing and Collections Leadership Position

    Gainor Staffing 4.0company rating

    Account Specialist Job 21 miles from Paterson

    A well-established New York-based firm is seeking a senior level Billing & Collections individual to lead and optimize its revenue operations team. This leadership role is ideal for someone with deep expertise in legal billing, collections processes, and client account management, who also brings a collaborative mindset and thrives in fast-paced environments. What You'll Do ✅ Oversee the end-to-end billing process, ensuring timely and accurate client invoicing aligned with outside counsel guidelines. ✅ Manage collections efforts, proactively addressing outstanding receivables and partnering with internal teams and clients to resolve billing issues. ✅ Collaborate closely with partners, practice groups, and finance teams to ensure strong communication and alignment on client accounts. ✅ Lead a high-performing team, ensuring staff are well-trained, supported, and aligned with best practices. ✅ Analyze billing and collection data, preparing regular reports for leadership to monitor performance and identify areas for improvement. ✅ Identify and implement process enhancements to improve efficiency, accuracy, and client service. What We're Looking For ✔️ Minimum of 10 years' experience in billing and collections within a midsize or large law firm. ✔️ Must have 4 to 5 years' experience leading teams in a supervisory capacity. ✔️ Strong understanding of legal billing systems (SAP preferred) and outside counsel guidelines. ✔️ Highly analytical with strong Excel skills and experience preparing financial reports for leadership. ✔️ Excellent communication skills, able to collaborate effectively with attorneys, clients, and internal stakeholders. ✔️ Proven ability to drive process improvements and foster a culture of continuous improvement. ✔️ Flexibility to work additional hours during month-end, year-end, and peak periods. Why This Role? This is a great opportunity to step into a high-impact leadership role, working directly with firm leadership and shaping the processes that drive revenue. If you're looking for your next career move in law firm finance, this could be the perfect fit. Salary Range: $170,000 - $185,000 annually, based on experience Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
    $33k-38k yearly est. 2d ago
  • Vendor / Client Service Specialist (Admin)

    Open Systems Technologies 4.7company rating

    Account Specialist Job 14 miles from Paterson

    Onsite interviews Vendor Client Specialist Senior What would “a day in the life” of this role look like? Managing emails, calls, post funding inquiries/issues What would you say is the top priority for the worker over the first few weeks/months? Learning process and procedures & managing our assigned email folders in a timely manner. What do you foresee being the biggest challenge in this role? Differentiating our vendors, and their guidelines. Top 3 Must-Haves (Hard and/or Soft Skills): 1.Effective Verbal & Written Communication 2.Problem Solving 3. Accuracy & Attention to Detail Top 3 Nice-To-Haves (Hard and/or Soft Skills) 1.Time Management 2.Critical Thinking 3.Flexibility & Adaptability
    $44k-56k yearly est. 2d ago
  • Accounts Payable Specialist

    Maryellen Geoghan & Associates

    Account Specialist Job 19 miles from Paterson

    requires Accounts Payable Experience It is located in Central New Jersey. Required Skills: Accounts Payable experience Vendor Invoicing Great organizational and follow up skills Customer service Expense report processing Credit Card approvals Excellent work ethic Sense of team work Administrative Assistance The company has a wonderful culture with great leaders. There is room for growth and expansion of responsibility. The client closes at 3pm every Friday. They close for 16 Jewish holiday, all paid as well as paid vacation and 5 sick days/PTO. This a great opportunity to start kick your career!!
    $38k-50k yearly est. 6d ago
  • Billing Specialist (Time & Submissions)- Law Firm

    Coda Search│Staffing

    Account Specialist Job 9 miles from Paterson

    Time and Submissions Specialist An Award-winning Law Firm based in Northern New Jersey, is growing their Accounting and Finance team, where exceptional talent converges with a relentless drive for excellence. As a pivotal member on this team, you will thrive in an environment that values innovation, agility, and an unwavering commitment to achieving unparalleled, groundbreaking results for our clients. The time and submissions specialist reports to the Accounting Manager as well as Senior Management. In this capacity the time and submissions specialist will be responsible for: Compiling time from attorneys and legal support staff Review and edit pre-bills according to attorney and paralegal requests Oversee the firm's monthly submissions of time and expenses to the Court Onboarding new hires with respect to timekeeping policies and procedures, including training of Firm billing and expense platforms Maintain the firm's billing rates under guidance and coordination with Senior Management Creation and distribution of new matter numbers within the billing system Research and respond to inquiries regarding billing issues Review and verify accuracy of billing and supporting documentation as required Create billing schedules and proactively communicate those deadlines firm-wide Coordinate with Accounting team members to finalize billing and submissions Create and distributes monthly reports under guidance of Senior Management May assist in preparing documentation and responses for litigation and court appearances Assist with Ad-hoc projects if needed You possess: Ability to function well under pressure, managing a high volume of activity Excellent written and oral communication Effectively interact and communicate with firm employees at all levels Utilize accounting and payables software platforms Ability to maintain strict confidentiality and discretion at all times Strong desire to success in a fast-paced, team-oriented environment Extreme organizational skills, with an acute attention to detail Must be of the problem solving, data driven and analytically focused mindset. Ability and experience in independently managing multiple projects in an accurate and timely manner Qualifications: 5+ years of experience in a professional environment Bachelor's Degree; Accounting, Business or Finance a plus Background in Professional Services, Legal or Finance industry a plus Proficient in MS Office- Intermediate level Excel
    $35k-47k yearly est. 2d ago
  • Collections Specialist - Real Estate & Litigation Support

    The Moinian Group 4.0company rating

    Account Specialist Job 21 miles from Paterson

    The Moinian Group is one of the largest privately held real estate investment companies in the world, pioneering in the development of state-of-the-art, visually distinguished properties. Key Responsibilities: Landlord-Tenant Collections & Dispute Resolution: Manage rent collection efforts, working with tenants to resolve outstanding balances and negotiating payment plans when necessary. Coordinate with legal teams on eviction proceedings and tenant disputes, ensuring compliance with NYC landlord-tenant laws, including rent stabilization regulations. Litigation Support & Court Coordination: Assist attorneys in preparing for Housing Court appearances related to eviction cases, breach of lease claims, and security deposit disputes. Track court filings, deadlines, and case statuses to ensure efficient case management. Lease Compliance & Enforcement: Review lease agreements to ensure compliance with the terms and assist in enforcing tenant obligations. Work with property management to address lease violations and escalate legal action when necessary. Regulatory Compliance & Documentation: Maintain knowledge of NYC rent laws, fair housing regulations, and tenant protections to ensure collections processes align with legal requirements. Prepare and issue legal notices, demand letters, and documentation required for court filings. Tenant Communication & Negotiation: Engage with tenants professionally to resolve payment issues, minimizing legal action when possible. Serve as a liaison between tenants, property management, and attorneys to facilitate dispute resolution. External Counsel & Legal Coordination: Collaborate with outside counsel on complex legal matters related to non-payment, lease violations, and regulatory compliance. Maintain organized case files and assist in gathering necessary documentation for legal proceedings. Qualifications: 5+ years of experience in real estate collections, leasing, or property management with exposure to litigation and landlord-tenant matters. Strong knowledge of NYC landlord-tenant laws and lease enforcement practices. Experience working alongside attorneys and managing legal documentation related to evictions and rent collections. Excellent negotiation and communication skills, with the ability to handle sensitive tenant interactions professionally. Proficiency in case tracking software, Microsoft Office, and document management systems. Ability to work independently while collaborating with legal and property management teams.
    $30k-38k yearly est. 7d ago
  • Payroll/Billing Specialist

    Atlas Search LLC 4.1company rating

    Account Specialist Job 21 miles from Paterson

    Our client is a healthcare firm looking for a Payroll/Billing Specialist. Responsibilities: * You will play an integral role in our client/caregiver scheduling, payroll, and billing efforts. * You'll also be responsible for several human resources-related tasks. * Monitor and ensure accuracy in employees' electronic clock-in and clock-out times * Identify and resolve issues that arise in timekeeping for hourly employees * Generate weekly and bi-weekly payroll files for employees * Handle requests for employee expense reimbursements * Generate bi-weekly invoices for clients * Assist with billing and accounts receivable * Support employees with requests on health benefits, 401K plan, and various requests for PTO / sick leave or other benefits Qualifications: * Minimum 2 years of payroll experience * Certified Payroll Professional certification preferred * Exceptional understanding and comfort with Microsoft Excel #INDEEDOS Job Type: Full-time Pay: $60,000.00 - $80,000.00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Flexible schedule * Health insurance * Health savings account * Life insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday Education: * Bachelor's (Preferred) Experience: * Payroll: 3 years (Required) Work Location: Hybrid remote in New York, NY 10036
    $60k-80k yearly 60d+ ago
  • PATIENT A/R COORDINATOR - Entry Level

    IVI America 3.9company rating

    Account Specialist Job 10 miles from Paterson

    RMA is seeking a Patient AR Coordinator for our Basking Ridge, NJ location. Responsibilities include: Maintain patient accounts by obtaining, recording, and updating personal, financial and insurance information accurately and timely Answering the phones and resolving patient billing questions Maintain and update insurance and demographic information to facilitate the reimbursement procedure Ensuring accounts are reviewed and accurate before submitting to collections Work with Collection agency to facilitate resolution of debt Maintain an excellent rapport and working relationship with Patient Services, and supporting front desk activity as needed Skills & Requirements High School Diploma (GED) required. Minimum 1 year medical reimbursement experience Medical software program experience required. Excel a plus. High level of listening skills. Ability to communicate accurately and concisely Aptitude to work independently and demonstrate good judgment Must be able to work overtime as needed and some holidays IVI-RMA offers a comprehensive full-time benefits package to all employees who work a minimum of 30 hours per week. Medical, Dental, Vision Insurance Options Paid Time Off & 8+ Paid Holidays Company Paid Life Insurance, Long Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program Retirement 401K Plan Optional benefits including STD, Life & AD&D Buy-up plans & more. #HP
    $40k-53k yearly est. 24d ago

Learn More About Account Specialist Jobs

How much does an Account Specialist earn in Paterson, NJ?

The average account specialist in Paterson, NJ earns between $38,000 and $94,000 annually. This compares to the national average account specialist range of $28,000 to $62,000.

Average Account Specialist Salary In Paterson, NJ

$60,000

What are the biggest employers of Account Specialists in Paterson, NJ?

The biggest employers of Account Specialists in Paterson, NJ are:
  1. US Oncology Holdings Inc
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