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Become An Accountable Clerk

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Working As An Accountable Clerk

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $44,690

    Average Salary

What Does An Accountable Clerk Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

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How To Become An Accountable Clerk

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Accountable Clerk jobs

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Accountable Clerk Career Paths

Accountable Clerk
Accounting Clerk Billing Specialist Specialist
Account Manager
5 Yearsyrs
Staff Accountant Accounting Manager
Accounting Director
11 Yearsyrs
Accounts Payable Clerk Accountant Senior Accountant
Accounting Manager
7 Yearsyrs
Accounting Technician Budget Analyst Controller
Accounting Officer
7 Yearsyrs
Accounts Receivable Specialist Account Manager Billing Specialist
Accounts Receivable Manager
6 Yearsyrs
Accounting Technician Finance Analyst Human Resources Coordinator
Business Office Manager
8 Yearsyrs
Accounts Receivable Specialist Credit And Collections Analyst Collections Specialist
Collections Manager
5 Yearsyrs
Accountant Senior Accountant Controller
Corporate Controller
12 Yearsyrs
Accounting Assistant Accounts Payable Clerk Credit Analyst
Credit Manager
5 Yearsyrs
Billing Specialist Specialist Account Manager
Director Of Sales
10 Yearsyrs
Bookkeeper Accounting Manager Controller
Finance Controller
9 Yearsyrs
Accounts Payable Clerk Accounts Receivable Specialist Accountant
Finance Manager
7 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Accounting Clerk Accountant Senior Finance Analyst
Manager Finance Planning And Analysis
8 Yearsyrs
Accountant Finance Manager Sales Manager
Office Manager
5 Yearsyrs
Bookkeeper Billing Specialist Specialist
Operations Manager
7 Yearsyrs
Billing Specialist Human Resources Coordinator Payroll Specialist
Payroll Manager
7 Yearsyrs
Accounting Assistant Human Resources Coordinator Payroll Specialist
Payroll/Human Resource Manager
7 Yearsyrs
Office Manager Account Manager Account Executive
Sales Manager
5 Yearsyrs
Staff Accountant Finance Manager General Manager
Territory Manager
7 Yearsyrs
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Average Length of Employment
Accountable Clerk 4.0 years
Adjustment Clerk 4.0 years
Bookkeeper 3.6 years
Bookkeeping Clerk 3.6 years
Settlement Clerk 3.5 years
Fiscal Technician 3.4 years
Invoice Clerk 3.4 years
Clerk Secretary 3.3 years
Account Technician 3.3 years
Fiscal Assistant 3.2 years
Accounting Clerk 3.2 years
Credit Clerk 3.1 years
Bank Clerk 3.0 years
Fiscal Clerk 3.0 years
Deposit Clerk 3.0 years
Maintenance Clerk 2.9 years
Operations Clerk 2.9 years
Account Associate 2.8 years
Audit Clerk 2.6 years
Finance Clerk 2.6 years
Posting Clerk 2.3 years
Clerk 2.3 years
Finance Assistant 2.2 years
Top Employers Before
Cashier 5.8%
Secretary 5.5%
Clerk 5.4%
Bookkeeper 3.6%
Teller 2.9%
Internship 2.7%
Accountant 2.5%
Top Employers After
Accountant 7.5%
Cashier 5.1%
Bookkeeper 4.7%
Clerk 3.5%
Secretary 3.4%
Supervisor 2.3%
Manager 2.3%

Accountable Clerk Demographics

Gender

Female

78.5%

Male

19.2%

Unknown

2.4%
Ethnicity

White

75.9%

Hispanic or Latino

12.4%

Asian

8.7%

Unknown

2.0%

Black or African American

1.0%
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Languages Spoken

Spanish

56.0%

French

7.8%

Mandarin

4.1%

Chinese

4.1%

Cantonese

3.6%

Vietnamese

3.1%

Hindi

2.6%

German

2.6%

Arabic

2.6%

Russian

1.6%

Urdu

1.6%

Thai

1.6%

Italian

1.6%

Japanese

1.6%

Hmong

1.0%

Korean

1.0%

Hungarian

1.0%

Tagalog

1.0%

Dakota

1.0%

Marathi

0.5%
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Accountable Clerk Education

Schools

University of Phoenix

27.2%

Ashford University

6.3%

Troy University

4.9%

Fresno City College

4.4%

Strayer University

4.4%

University of Nebraska at Omaha

4.1%

American InterContinental University

4.1%

Kaplan University

4.1%

Indiana Wesleyan University

4.1%

Purdue University

3.8%

Southern New Hampshire University

3.8%

Hudson Valley Community College

3.6%

State University of New York Empire State College

3.6%

College of the Sequoias

3.6%

Liberty University

3.3%

Grand Canyon University

3.3%

Butte College

3.0%

Heald College - Central Administrative Office

2.7%

Modesto Junior College

2.7%

Baker College

2.7%
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Majors

Business

30.7%

Accounting

29.8%

Health Care Administration

4.8%

Finance

4.4%

Criminal Justice

3.3%

Management

3.3%

Psychology

2.4%

Nursing

2.2%

General Studies

2.2%

Computer Science

2.0%

Human Resources Management

2.0%

Liberal Arts

1.7%

Education

1.6%

Medical Assisting Services

1.6%

Computer Information Systems

1.6%

Elementary Education

1.3%

Communication

1.2%

Secretarial And Administrative Science

1.2%

Legal Support Services

1.1%

English

1.1%
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Degrees

Bachelors

31.5%

Other

29.3%

Associate

18.4%

Masters

9.8%

Certificate

7.2%

Diploma

2.8%

Doctorate

0.5%

License

0.5%
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Job type you want
Full Time
Part Time
Internship
Temporary

Real Accountable Clerk Salaries

Job Title Company Location Start Date Salary
New Accounts Clerks Sumitomo Trust & Banking Co. (U.S.A.) Hoboken, NJ Aug 08, 2012 $65,660
Account Clerk Dominion Millwork Company, Inc. Manassas, VA Oct 28, 2016 $53,789
Accounts Clerk Kaya Tax & Bookkeeping Services, Inc. Irvine, CA Jan 17, 2012 $45,198
Accounts Clerk IV New Haven Public Schools System New Haven, CT Jan 25, 2011 $45,059
Accounts Clerk IV New Haven Public Schools System New Haven, CT Mar 03, 2011 $45,059
Korean-Speaking Account Clerk Carepeople Home Health, Inc. Annandale, VA Aug 26, 2016 $44,762
Accountant Clerk Hassan&Son's Inc. Orange, CA Sep 26, 2016 $43,576
Account Clerk I & I Wholesales Corp. Vernon, CA Nov 19, 2015 $40,830
New Accounts Clerk Test-DOL Atlanta Atlanta, GA Feb 09, 2009 $40,000
New Accounts Clerk Test-DOL Atlanta Atlanta, GA Nov 18, 2008 $40,000
Account Clerk Total Corporation Services Inc. Virginia Gardens, FL Feb 12, 2015 $39,000
Bookkeeper/Account Clerk Sunrise Auto Service Daly City, CA Oct 01, 2009 $37,566
Accounts Clerk Allied Rehab Services, Inc. Torrance, CA Sep 01, 2015 $37,000
Account Clerk Sandrog International Commerce, LLC Richmond, VA Aug 24, 2016 $32,573
Account Clerk Meeka Enterprises, Inc. Annapolis, MD Mar 03, 2016 $29,286
Account Clerk I Park, Inc. Los Angeles, CA Oct 26, 2016 $27,290
Account Clerk Modne, Inc. Cerritos, CA Sep 11, 2016 $27,290
Account Clerk Modne, Inc. Cerritos, CA Oct 11, 2016 $27,290
Account Clerk I Park, Inc. Los Angeles, CA Oct 11, 2016 $27,290
Account Clerk Modne, Inc. Cerritos, CA Aug 08, 2016 $27,290
Account Clerk Modne, Inc. Cerritos, CA Sep 08, 2016 $27,290
Account Clerk Modne, Inc. Cerritos, CA Oct 08, 2016 $27,290

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Top Skills for An Accountable Clerk

ProcessPayrollFinancialReportsDataEntryPurchaseOrdersCustomerServiceGeneralLedgerAccountsAuditAccountClerkIIAccountsReceivablesJournalEntriesCreditCardTransactionsBankDepositsBankReconciliationAccountsPayablesFinancialStatementsBankStatementsFinancialRecordsIncomeOfficeSuppliesPhoneCalls

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Top Accountable Clerk Skills

  1. Process Payroll
  2. Financial Reports
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Process payroll for client companies, by inputting data from time sheets.
  • Performed allocation of funds for the weekly and monthly financial reports.
  • Assisted in all areas of administrative work including data entry, receptionist duties, file organization, research and development.
  • Prepare purchase orders and expense reports.
  • Prepared reports and surveyed standard techniques to identify present status to determine objectiveness in customer service.

Top Accountable Clerk Employers

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