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Become An Accountable Clerk

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Working As An Accountable Clerk

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $40,483

    Average Salary

What Does An Accountable Clerk Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

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How To Become An Accountable Clerk

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Do you work as an Accountable Clerk?

Accountable Clerk Jobs

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Accountable Clerk Career Paths

Accountable Clerk
Office Manager Accountant Accounting Manager
Accounting Director
11 Yearsyrs
Accounts Payable Clerk Staff Accountant
Accounting Manager
8 Yearsyrs
Bookkeeper Accounts Payable Clerk Accounts Receivable Specialist
Accounts Receivable Manager
6 Yearsyrs
Accounts Receivable Specialist Accounts Receivable Supervisor Credit Manager
Accounts Receivable/Credit Manager
6 Yearsyrs
Staff Accountant Assistant Vice President Office Manager
Administrative Manager
6 Yearsyrs
Accounts Payable Clerk Accountant Accounting Manager
Assistant Controller
6 Yearsyrs
Bookkeeper Payroll Clerk Office Manager
Business Office Manager
8 Yearsyrs
Accounting Assistant Billing Specialist Collections Specialist
Collections Manager
5 Yearsyrs
Accounting Technician Office Manager Controller
Controller/Office Manager
7 Yearsyrs
Accountant Senior Accountant Controller
Corporate Controller
11 Yearsyrs
Billing Specialist Collections Specialist Collections Manager
Credit And Collection Manager
7 Yearsyrs
Accounting Assistant Accounting Clerk Credit Analyst
Credit Manager
5 Yearsyrs
Office Manager Staff Accountant Controller
Finance Controller
9 Yearsyrs
Accountant Finance Analyst Senior Finance Analyst
Manager Finance Planning And Analysis
8 Yearsyrs
Staff Accountant Payroll Administrator Human Resources Coordinator
Office Manager Of Human Resources
7 Yearsyrs
Accounting Clerk Accounts Payable Clerk Payroll Specialist
Payroll Manager
8 Yearsyrs
Accounting Technician Human Resources Assistant Payroll Specialist
Payroll/Human Resource Manager
7 Yearsyrs
Accounting Clerk Accounting Manager
Plant Controller
10 Yearsyrs
Billing Specialist Billing Manager
Revenue Manager
8 Yearsyrs
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Do you work as an Accountable Clerk?

Help others decide if this is a good career for them

Average Length of Employment
Accountable Clerk 4.0 years
Bookkeeping Clerk 3.6 years
Invoice Clerk 3.3 years
Accounting Clerk 3.2 years
Account Technician 3.2 years
Fiscal Assistant 3.2 years
Finance Clerk 2.6 years
Audit Clerk 2.5 years
Finance Assistant 2.2 years
Top Employers Before
Cashier 6.5%
Secretary 5.7%
Clerk 5.4%
Teller 5.1%
Bookkeeper 4.0%
Internship 2.6%
Accountant 2.4%
Top Employers After
Accountant 7.4%
Cashier 6.0%
Bookkeeper 4.9%
Teller 4.0%
Clerk 3.7%
Secretary 3.6%
Supervisor 2.3%
Internship 2.2%

Do you work as an Accountable Clerk?

Accountable Clerk Demographics

Gender

Female

78.8%

Male

18.9%

Unknown

2.3%
Ethnicity

White

58.9%

Hispanic or Latino

17.0%

Black or African American

11.1%

Asian

8.9%

Unknown

4.2%
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Languages Spoken

Spanish

55.7%

French

8.1%

Chinese

4.9%

Mandarin

4.3%

Cantonese

3.8%

Hindi

2.7%

German

2.7%

Vietnamese

2.2%

Russian

2.2%

Arabic

2.2%

Italian

1.6%

Japanese

1.6%

Hmong

1.1%

Korean

1.1%

Hungarian

1.1%

Urdu

1.1%

Thai

1.1%

Tagalog

1.1%

Dakota

1.1%

Marathi

0.5%
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Accountable Clerk Education

Schools

University of Phoenix

26.9%

Ashford University

6.5%

Troy University

5.6%

Kaplan University

4.8%

Strayer University

4.6%

American InterContinental University

4.3%

Fresno City College

4.0%

University of Nebraska at Omaha

4.0%

Indiana Wesleyan University

4.0%

Hudson Valley Community College

3.8%

State University of New York Empire State College

3.8%

Purdue University

3.8%

Southern New Hampshire University

3.5%

Liberty University

3.2%

College of the Sequoias

3.0%

Baker College

3.0%

Butte College

3.0%

Grand Canyon University

3.0%

Heald College - Central Administrative Office

2.7%

Modesto Junior College

2.7%
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Majors

Business

31.2%

Accounting

28.9%

Health Care Administration

4.9%

Finance

4.2%

Management

3.4%

Criminal Justice

3.4%

Psychology

2.4%

General Studies

2.3%

Nursing

2.1%

Human Resources Management

2.1%

Computer Science

2.0%

Liberal Arts

1.8%

Education

1.6%

Medical Assisting Services

1.5%

Computer Information Systems

1.5%

Elementary Education

1.4%

Secretarial And Administrative Science

1.4%

Communication

1.3%

English

1.3%

Legal Support Services

1.1%
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Degrees

Bachelors

31.3%

Other

29.1%

Associate

18.6%

Masters

10.1%

Certificate

7.1%

Diploma

2.9%

License

0.5%

Doctorate

0.5%
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Part Time
Internship
Temporary

Real Accountable Clerk Salaries

Job Title Company Location Start Date Salary
New Accounts Clerks Sumitomo Trust & Banking Co. (U.S.A.) Hoboken, NJ Aug 08, 2012 $65,660
Account Clerk Dominion Millwork Company, Inc. Manassas, VA Oct 28, 2016 $53,789
Accounts Clerk Kaya Tax & Bookkeeping Services, Inc. Irvine, CA Jan 17, 2012 $45,198
Accounts Clerk IV New Haven Public Schools System New Haven, CT Jan 25, 2011 $45,059
Accounts Clerk IV New Haven Public Schools System New Haven, CT Mar 03, 2011 $45,059
Korean-Speaking Account Clerk Carepeople Home Health, Inc. Annandale, VA Aug 26, 2016 $44,762
Accountant Clerk Hassan&Son's Inc. Orange, CA Sep 26, 2016 $43,576
Account Clerk I & I Wholesales Corp. Vernon, CA Nov 19, 2015 $40,830
New Accounts Clerk Test-DOL Atlanta Atlanta, GA Feb 09, 2009 $40,000
New Accounts Clerk Test-DOL Atlanta Atlanta, GA Nov 18, 2008 $40,000
Account Clerk Total Corporation Services Inc. Virginia Gardens, FL Feb 12, 2015 $39,000
Bookkeeper/Account Clerk Sunrise Auto Service Daly City, CA Oct 01, 2009 $37,566
Accounts Clerk Allied Rehab Services, Inc. Torrance, CA Sep 01, 2015 $37,000
Account Clerk Sandrog International Commerce, LLC Richmond, VA Aug 24, 2016 $32,573
Account Clerk Meeka Enterprises, Inc. Annapolis, MD Mar 03, 2016 $29,286
Account Clerk I Park, Inc. Los Angeles, CA Oct 26, 2016 $27,290
Account Clerk Modne, Inc. Cerritos, CA Oct 11, 2016 $27,290
Account Clerk I Park, Inc. Los Angeles, CA Oct 11, 2016 $27,290
Account Clerk Modne, Inc. Cerritos, CA Sep 11, 2016 $27,290
Account Clerk Modne, Inc. Cerritos, CA Aug 08, 2016 $27,290
Account Clerk Modne, Inc. Cerritos, CA Sep 08, 2016 $27,290
Account Clerk Modne, Inc. Cerritos, CA Oct 08, 2016 $27,290

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Top Skills for An Accountable Clerk

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  1. Financial Statements
  2. Payroll
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Review and verify accuracy of periodic, financial statements, statistical and budgetary reports.
  • Coordinated payroll for Independent Contractors both stateside and overseas.
  • Prepared and filed corporate vouchers and accounting data entry using Symphony.
  • Authorized purchases, processed vendor payments and travel reimbursements.
  • Prepared reports and surveyed standard techniques to identify present status to determine objectiveness in customer service.

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