How to hire an accountable clerk

How to hire an accountable clerk, step by step

Here's a step-by-step accountable clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an accountable clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new accountable clerk
• Step 8: Go through the hiring process checklist

What does an accountable clerk do?

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1. Identify your hiring needs

   Before you post your accountable clerk job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an accountable clerk for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An accountable clerk's background is also an important factor in determining whether they'll be a good fit for the position. For example, accountable clerks from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents accountable clerk salaries for various positions.

   Type of Accountable Clerk	Description	Hourly rate
   Accountable Clerk	Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.	$13-23
   Payment Processor	A payment processor is responsible for managing and informing the clients of their payment obligations for the services offered by a financial institution or other related organizations. Payment processors record transactions and ensure the timely completion of account statements... Show more	$12-20
   Finance Coordinator	Finance coordinators are skilled professionals who are employed by all types of industries to manage their financial records accurately. Under the supervision of financial managers, they correlate the company's accounts receivables and payables... Show more	$16-34

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Financial Reports
   • Purchase Orders
   • Customer Service
   • Process Payroll
   • Office Equipment
   • Payment Vouchers
   • General Ledger Accounts
   • Journal Entries
   • Bank Deposits
   • Ledgers
   • Financial Transactions
   • HR
   • Financial Statements

   Check all skills

   Responsibilities:

   • Manage the accurate and timely processing of AP invoices for multiple companies.
   • Manage resident's private information for insurance verification, billing, and eligibility to apply for Medicaid.
   • Scan incoming A/P, A/R, bank statements, mail, etc.
   • Review AR aging to ensure compliance.
   • Process, distribute, and maintain AR invoices.
   • Review and handle in-clearing reject items (ACH and checks) and process check adjustments.

   More accountable clerk duties

3. Make a budget

   Including a salary range in your accountable clerk job description is one of the best ways to attract top talent. An accountable clerk can vary based on:

   • Location. For example, accountable clerks' average salary in west virginia is 52% less than in massachusetts.
   • Seniority. Entry-level accountable clerks 41% less than senior-level accountable clerks.
   • Certifications. An accountable clerk with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an accountable clerk's salary.

   Average accountable clerk salary

   $38,120yearly

   $18.33 hourly rate

   ---

   Entry-level accountable clerk salary

   $29,000 yearly salary

   Updated December 15, 2025

   Average accountable clerk salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Connecticut	$53,746	$26
   2	California	$47,279	$23
   3	New York	$44,063	$21
   4	Wisconsin	$42,311	$20
   5	New Hampshire	$39,630	$19
   6	Minnesota	$39,003	$19
   7	Hawaii	$36,932	$18
   8	Maryland	$36,548	$18
   9	Florida	$35,852	$17
   10	Montana	$35,446	$17
   11	Ohio	$35,266	$17
   12	Virginia	$34,373	$17
   13	Texas	$34,034	$16
   14	Arizona	$33,901	$16
   15	Utah	$31,402	$15
   16	Indiana	$29,956	$14

   Average accountable clerk salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Wayne County, Michigan	$53,246	$25.60
   2	Grossmont College	$49,524	$23.81	1
   3	Highland General Hospital	$46,686	$22.45
   4	Alameda Health System	$46,480	$22.35	1
   5	City of Houston	$46,442	$22.33
   6	City of Pittsburgh	$44,992	$21.63
   7	City of Redwood City	$44,334	$21.31
   8	City of Tucson	$43,406	$20.87	1
   9	Erie 2-Chautauqua-Cattaraugus BOCES	$43,233	$20.79
   10	Minnesota State Fair	$43,204	$20.77	4
   11	State Of Illinois - Illinois Student Assistance Commission	$43,052	$20.70	18
   12	Monroe Community College	$41,932	$20.16	1
   13	City of Benicia	$41,374	$19.89
   14	Village of Lincolnwood	$41,337	$19.87
   15	City of Carlsbad	$41,302	$19.86
   16	City of Gainesville	$41,170	$19.79
   17	City of Dover	$41,151	$19.78
   18	Leman Academy of Excellence, Inc.	$41,094	$19.76	1
   19	Diablo Valley College	$41,055	$19.74
   20	City of Billings	$40,642	$19.54

4. Writing an accountable clerk job description

   An accountable clerk job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an accountable clerk job description:

   Accountable clerk job description example

   Minimum Qualifications:
   High school diploma or GED. One year of bookkeeping experience; completion of one-year business school program
   of instruction in computer accounting and bookkeeping; or completion of six semester credits in Accounting is
   required.
   Nature of Work:
   This is specialized clerical work in the application of elementary bookkeeping principles to the maintenance of
   accounting or fiscal records. Employees in this class maintain accounting records involving varied but routine
   bookkeeping operations in posting and balancing journals, ledgers and other records. Work may involve the
   operation of standard office equipment such as calculators and computer terminals for which no previous trainingis required. Incumbents may provide guidance and assistance to subordinate clerical personnel. Supervision is received from a superior through verification of financial records and statements, and review through audit by
   internal or external auditors.
   Illustrative Tasks :
   Maintains cash, invoice, disbursement or control accounts; balances accounts and prepares routine reports; takes trial balances. Checks and codes invoices; prepares vouchers for payment and maintains voucher register. Compiles figures for use in preparation of preliminary budgets. Charges cost items to cost journals; extends, proves and assembles cost records; posts monthly cost records to ledgers. Counts, proves, records, and
   prepares reports on daily cash receipts; posts to cash ledgers; prepares daily bank deposit; reimburses concession
   managers for cash disbursements; prepares reports on daily cash disbursements and posts to disbursement journal. Pre-audits fiscal documents for completeness, accuracy and compliance with well-defined departmental
   accounting procedures. Classifies receipts and expenditures according to standard accounting
   classifications. Maintains time, material, and equipment rental cost account records for capital improvement and
   maintenance projects. Schedules preparation of warrants in order to take advantage of discounts for prompt payment. Operates calculators, computer terminals, and other standard office equipment. Performs related work
   as required.
   Knowledge, Abilities, and Skills:
   Knowledge of bookkeeping principles and practices. Some knowledge of standard office practices, methods, and equipment. Some knowledge of fiscal policies and procedures applicable to the area of assignment. Ability to make arithmetic computations rapidly and accurately. Ability to apply bookkeeping principles to the maintenance of routine fiscal and accounting records. Ability to maintain detailed records of inventory and accounting transactions. Ability to understand and follow verbal and written instructions. Ability to learn the operation of calculators, computer terminals, and other standard office and accounting machines for which no significant previous training is needed.
   
   *
   #WSHMG1 *
   

   Copy this example

   

5. Post your job

   There are a few common ways to find accountable clerks for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your accountable clerk job on Zippia to find and recruit accountable clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit accountable clerks, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new accountable clerk

   Once you have selected a candidate for the accountable clerk position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new accountable clerk first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an accountable clerk?