Accountable clerk job description

Minimum Qualifications:

High school diploma or GED. One year of bookkeeping experience; completion of one-year business school program
of instruction in computer accounting and bookkeeping; or completion of six semester credits in Accounting is
required.

Nature of Work:

This is specialized clerical work in the application of elementary bookkeeping principles to the maintenance of
accounting or fiscal records. Employees in this class maintain accounting records involving varied but routine
bookkeeping operations in posting and balancing journals, ledgers and other records. Work may involve the
operation of standard office equipment such as calculators and computer terminals for which no previous trainingis required. Incumbents may provide guidance and assistance to subordinate clerical personnel. Supervision is received from a superior through verification of financial records and statements, and review through audit by
internal or external auditors.

Illustrative Tasks
:
Maintains cash, invoice, disbursement or control accounts; balances accounts and prepares routine reports; takes trial balances. Checks and codes invoices; prepares vouchers for payment and maintains voucher register. Compiles figures for use in preparation of preliminary budgets. Charges cost items to cost journals; extends, proves and assembles cost records; posts monthly cost records to ledgers. Counts, proves, records, and
prepares reports on daily cash receipts; posts to cash ledgers; prepares daily bank deposit; reimburses concession
managers for cash disbursements; prepares reports on daily cash disbursements and posts to disbursement journal. Pre-audits fiscal documents for completeness, accuracy and compliance with well-defined departmental
accounting procedures. Classifies receipts and expenditures according to standard accounting
classifications. Maintains time, material, and equipment rental cost account records for capital improvement and
maintenance projects. Schedules preparation of warrants in order to take advantage of discounts for prompt payment. Operates calculators, computer terminals, and other standard office equipment. Performs related work
as required.

Knowledge, Abilities, and Skills:

Knowledge of bookkeeping principles and practices. Some knowledge of standard office practices, methods, and equipment. Some knowledge of fiscal policies and procedures applicable to the area of assignment. Ability to make arithmetic computations rapidly and accurately. Ability to apply bookkeeping principles to the maintenance of routine fiscal and accounting records. Ability to maintain detailed records of inventory and accounting transactions. Ability to understand and follow verbal and written instructions. Ability to learn the operation of calculators, computer terminals, and other standard office and accounting machines for which no significant previous training is needed.

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#WSHMG1 *

*Responsibilities: * Determines eligibility for state and federal programs carefully following policy and rules. Processes client applications by analyzing data and utilizing SACWIS' computer program and other local, state and federal application software programs as needed to determine client program eligibility; research, compiles, and analyzes documentation and information for the completion of various required federal/state application forms; performs required periodic annual and semi-annual reviews of program eligibility of clients as prescribed by applicable program policy and rules. If needed, conducts face-to-face, virtual or phone interview with applicant to verify and document age, identity, composition of household, assets, health and life insurance and past and present income.

Responsible for maintaining Foster Care Maintenance, Adoption Assistance Subsidy and Kinship Permanency Incentive programs case records, completion of all pertinent information in file. Make inter-office inquiries on any changes in cases. Responsible to correctly input, data entry, eligibility criteria into appropriate state data bases. Completes monthly and quarterly statistical reports as required. Coordinator random moment sampling (RMS) a federally accepted method for documenting the time caseworkers spend on activities via email and date entry.

Assists in the preparation of appeal summary documentation, including research documents supporting agency decisions. Liaison to Social Security Office regarding Social Security issues pertaining to clients

Assist in file room retrieving files for staff and court personnel, filing, scanning, rotating files and organizing as needed. General office duties as assigned.
Attends related training and meetings which may include out of town travel.

*Qualifications: *Must be a high school graduate. General computer skills specifically typing and data entry. Working knowledge of Microsoft Office software products. Must have valid Ohio driver's license, state minimum automobile insurance, and car available at all times.

Job Type: Full-time

Pay: $16.54 per hour

Benefits:
* Dental insurance
* Employee assistance program
* Flexible schedule
* Flexible spending account
* Health insurance
* Life insurance
* Paid time off
* Tuition reimbursement
* Vision insurance
Physical setting:
* Office
Schedule:
* Monday to Friday

Ability to commute/relocate:
* Youngstown, OH 44503: Reliably commute or planning to relocate before starting work (Required)

Education:
* High school or equivalent (Required)

Experience:
* accounting: 1 year (Preferred)

License/Certification:
* driver's license (Required)

Work Location: One location

The City Clerk/Tax Collection Office is seeking a responsible individual to perform customer service in busy office along with routine bookkeeping, money collection, and clerical work in the areas of billings, collections and accounts. Maintains records and accounts in accordance with established office procedures.

This is a part-time, 29 hour per week position working Monday through Thursday, 12:00 pm to 6:00 pm and Fridays from 11:30 am to 4:30 pm. $17.02 to $24.66 per hour. Effective 7/1/22, hourly rate will be $17.58 to $25.47. Position is open until filled.

DUTIES AND RESPONSIBILITIES (Except as specifically noted, the following functions are considered essential to this position. The listed examples may not include all duties found in this class):

Accurately perform detailed work with numerical data and to make arithmetic computations rapidly and accurately.
Attend to many items simultaneously, and/or in sequence.

Prepare routine financial reports associated with Municipal Agent activities and utilize motor vehicle registration software.

Maintain an appropriate level of confidentiality regarding records and data of the organization to ensure compliance with privacy regulations established by state agencies.

Issue various licenses, certificates, registrations and permits; collect required fees and maintain appropriate records; verify calculations of bills and other documents requiring payments.

Interpret and apply statutes, rules, regulations and policies, as authorized, while performing registration, permitting, licensing and billing functions.

Type forms, statements, letters, receipts, vouchers, departmental reports, permits and other material from copy, rough drafts, dictating machine or general instructions.

Scan and process archival documents in preparation for the City website.

Open and sort mail, and process payments made by mail.

Process payments made through online payment systems.

Collect, process, and accurately record all forms of payments including any required fees, calculation of interest and costs.

Perform daily cash drawer closeout, or more frequent if required, accounting for money by types of transactions and method of payment, including listing of any overages or shortages.

Operate standard office equipment, including computer terminal, cash register, typewriter, copy machine, telephone and calculator.

Apply thorough knowledge of department procedures by providing information to the public on City and departmental programs and functions when working the customer service counter or answering the telephone. May perform initial screening of visitors, determining appropriate data to be obtained and/or referring to proper department personnel.

Coordinate activities with other employees, departments or agencies.

Establish and maintain effective working relationships with employees, other departments and agencies, and the general public.

Maintain familiarity with and execute safe work procedures associated with assigned work.

Perform other related duties as required.

Requirements

KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS: Knowledge of office procedures and practices; operational knowledge of computer hardware and software; ability to keep records and prepare reports; ability to apply judgment to provisions of laws, regulations and programs; ability to make relatively complex arithmetic computations and tabulations; ability to type accurately with reasonable speed; good knowledge of business English, spelling and arithmetic; ability to work effectively with the public and other employees, ability to understand and follow moderately-complex oral and written instructions; and ability to make minor decisions in accordance with departmental policy. Demonstrated ability to communicate effectively, orally and in writing. Ability to perform multiple functions/processes concurrently or in sequence.

EDUCATION/LICENSURE/CERTIFICATION REQUIREMENTS: High school diploma, or equivalent, plus one year of experience in processing and maintaining administrative or financial records; OR any equivalent combination of education and experience which demonstrates possession of the required knowledge, skills and abilities. Must attain and maintain Municipal Agent certification through the NH Department of Safety, Division of Motor Vehicles. Maintain a valid motor vehicle operator license.

Must pass pre-employment physical and drug screen, along with motor vehicle and background checks.

Benefits

Benefit offerings associated with part-time employment.