What does an accountable clerk do?
The duties of an accountable clerk vary in one's industry of employment. Typically, their responsibilities revolve around overseeing the financial aspects of a company, including revenue and budget. They mostly process payments and income, ensuring accuracy in every detail and transaction. An accountable clerk may also have clerical tasks such as producing progress reports, answering calls and correspondence, coordinating with various department personnel, and maintaining a database of information. Should there be any issues, it is essential to report to a manager right away.
Accountable clerk responsibilities
Here are examples of responsibilities from real accountable clerk resumes:
- Manage the accurate and timely processing of AP invoices for multiple companies.
- Manage resident's private information for insurance verification, billing, and eligibility to apply for Medicaid.
- Scan incoming A/P, A/R, bank statements, mail, etc.
- Review AR aging to ensure compliance.
- Process, distribute, and maintain AR invoices.
- Review and handle in-clearing reject items (ACH and checks) and process check adjustments.
- Process distributions and contributions: include movement of customer's assets and check request, and ACH processing for IRA department.
- Enter all job relate material tickets into AP systems and print weekly payroll reports, both utilizing Southware integrate computer software.
- Close patient contact, appropriate decision-making concerning patient financial affairs and coordination between patients and third-party sponsorship for further financial assistance.
- Review payroll documentation for accuracy through ADP audit reports and make any necessary adjustments.
- Enter information into computer using AS400 software
- Respond to inquiries from internal organization and external customers regarding package processing, delivery information and services offer by USPS stores.
Accountable clerk skills and personality traits
We calculated that 11% of Accountable Clerks are proficient in Data Entry, Financial Reports, and Purchase Orders. They’re also known for soft skills such as Computer skills, Detail oriented, and Integrity.
We break down the percentage of Accountable Clerks that have these skills listed on their resume here:
- Data Entry, 11%
Created reports in different programs verifying correct data entry and payments requested and / or deleted increasing accuracy of electronic documents.
- Financial Reports, 10%
Develop and prepare summary financial reports, accounting reconciliation, and other related financial documents.
- Purchase Orders, 8%
Reviewed documents and input requisitions to generate purchase orders for building maintenance materials and labor at various county facilities.
- Customer Service, 8%
Excelled in customer service: recognized for achievements in customer service accuracy, efficiency, and professionalism.
- Process Payroll, 8%
Process payroll in a fast paced environment with exceptionally strong accuracy.
- Office Equipment, 4%
Operated calculators, computer terminals and other standard office equipment.
Most accountable clerks use their skills in "data entry," "financial reports," and "purchase orders" to do their jobs. You can find more detail on essential accountable clerk responsibilities here:
Computer skills. One of the key soft skills for an accountable clerk to have is computer skills. You can see how this relates to what accountable clerks do because "bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software." Additionally, an accountable clerk resume shows how accountable clerks use computer skills: "type billing documents, shipping labels, credits, memorandums, or credit forms, using typewriters or computers. "
Detail oriented. Another essential skill to perform accountable clerk duties is detail oriented. Accountable clerks responsibilities require that "bookkeeping, accounting, and auditing clerks are responsible for producing accurate financial records." Accountable clerks also use detail oriented in their role according to a real resume snippet: "verified details of business transactions, such as funds received and disbursed, and totaled accounts, using calculator and computer. "
Integrity. Another skill that relates to the job responsibilities of accountable clerks is integrity. This skill is critical to many everyday accountable clerk duties, as "bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential." This example from a resume shows how this skill is used: "compile financial reports for monthly library board of trustees meeting. "
Math skills. For certain accountable clerk responsibilities to be completed, the job requires competence in "math skills." The day-to-day duties of an accountable clerk rely on this skill, as "bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic." For example, this snippet was taken directly from a resume about how this skill applies to what accountable clerks do: "reconciled bank statement, cash receipts, cash payments books, and central bank statistics. "
The three companies that hire the most accountable clerks are:
- Jefferson Parish Public Schools4 accountable clerks jobs
- City of Billings4 accountable clerks jobs
- Ada County3 accountable clerks jobs
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Compare different accountable clerks
Accountable clerk vs. Payment processor
A payment processor is responsible for managing and informing the clients of their payment obligations for the services offered by a financial institution or other related organizations. Payment processors record transactions and ensure the timely completion of account statements. They discuss the terms and conditions of the service contract with the clients and respond to their inquiries and concerns. A payment processor must have excellent communication and organizational skills, especially in coming up with repayment plans and solutions for clients who are not able to pay services in time.
These skill sets are where the common ground ends though. The responsibilities of an accountable clerk are more likely to require skills like "purchase orders," "process payroll," "office equipment," and "payment vouchers." On the other hand, a job as a payment processor requires skills like "patients," "phone calls," "credit card payments," and "patient payments." As you can see, what employees do in each career varies considerably.
Payment processors really shine in the insurance industry with an average salary of $38,534. Comparatively, accountable clerks tend to make the most money in the government industry with an average salary of $40,489.On average, payment processors reach similar levels of education than accountable clerks. Payment processors are 0.5% less likely to earn a Master's Degree and 0.2% less likely to graduate with a Doctoral Degree.Accountable clerk vs. Finance coordinator
Finance coordinators are skilled professionals who are employed by all types of industries to manage their financial records accurately. Under the supervision of financial managers, they correlate the company's accounts receivables and payables. They should be able to keep records together with documentation effectively to ensure precision and punctuality of deliverables. Their responsibilities include ensuring accurate billing of customers, managing billing issues and disputes, and making required adjustments to clients' accounts. Candidates for the job must be organized, detail-oriented, able to multi-task as well as cautiously handle sensitive information.
Each career also uses different skills, according to real accountable clerk resumes. While accountable clerk responsibilities can utilize skills like "process payroll," "office equipment," "payment vouchers," and "general ledger accounts," finance coordinators use skills like "patients," "payroll," "reconciliations," and "insurance benefits."
Finance coordinators earn a higher average salary than accountable clerks. But finance coordinators earn the highest pay in the professional industry, with an average salary of $53,893. Additionally, accountable clerks earn the highest salaries in the government with average pay of $40,489 annually.In general, finance coordinators achieve higher levels of education than accountable clerks. They're 5.3% more likely to obtain a Master's Degree while being 0.2% more likely to earn a Doctoral Degree.Accountable clerk vs. Bookkeeper
Bookkeepers are employees who are in charge of the company's general ledger. They are well-versed in basic accounting principles, and they apply these in their work. Bookkeepers manage the entry of items in the general ledger, assign items into their proper categories, and ensure that the entries are balanced. They also act as auditors by checking the accuracy and veracity of the receipts or vouchers in their possession before entering them into the system. Bookkeepers ensure that their files are up to date and free of errors.
The required skills of the two careers differ considerably. For example, accountable clerks are more likely to have skills like "process payroll," "office equipment," "payment vouchers," and "ledgers." But a bookkeeper is more likely to have skills like "payroll tax returns," "reconciliations," "credit card accounts," and "sales tax."
Bookkeepers make a very good living in the manufacturing industry with an average annual salary of $42,063. On the other hand, accountable clerks are paid the highest salary in the government industry, with average annual pay of $40,489.bookkeepers typically earn similar educational levels compared to accountable clerks. Specifically, they're 0.7% more likely to graduate with a Master's Degree, and 0.1% more likely to earn a Doctoral Degree.Accountable clerk vs. Accounting technician
An accounting technician is responsible for evaluating financial information procedures to support accounting and taxation tasks, verifying the accuracy of account statements for the reference of accountants. Accounting technicians manage the payroll processes, generate invoices, perform account reconciliations, analyze account receivables, prepare budget reports, and monitor the company's financial transactions. Accounting technicians should always adhere to taxation legislation, comply with accounting disciplines, and coordinate with the account management for any findings and concerns, requiring them to have excellent communication and analytical skills.
Types of accountable clerk
Updated January 8, 2025
