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What Does An Accountant And Office Manager Do?

An accountant/office manager is responsible for monitoring the organization's accounting records and financial reports, analyzing statistical information, and managing payroll processes. Accountant/office managers must have excellent knowledge of accounting disciplines and principles to perform accounting duties and train accounting staff of the accounting operations, overseeing account receivables, conducting bank reconciliations, and responding to the staff's inquiries and concerns. An accountant/office manager must have excellent communication and leadership skills, helping the management develop practical accounting and financial approach, maintaining the stability of the organization's cash management.

Here are examples of responsibilities from real accountant and office manager resumes representing typical tasks they are likely to perform in their roles.

  • Manage all financial transactions, post all AR and AP credits and record all transactions.
  • Manage corporate information section for bank's intranet and Internet; post press releases and executive biographies on Internet.
  • Manage disaster recovery operations for windows servers.
  • Manage all internal accounting functions including accounts receivable, accounts payable, and account reconciliation utilizing QuickBooks.
  • General human resource duties; complete hiring process, bi-weekly payroll using ADP software, hiring packets complete to ISO standards.
  • Prepare and process bi-weekly payroll and quarterly bonuses/commissions through ADP.
  • Perform all presentations and orientations for new hires and training and development documentation in accordance with company policies and procedures.
  • Create audit reports on HRIS.
  • Maintain HRIS system and employee records.
  • Update owner personal information and setup ACH.
Accountant And Office Manager Traits
Analytical skills have to do with gathering information from various sources and then interpreting the data in order to reach a logical conclusion that benefits the business.
Detail oriented involves being extremely mindful and observant of all details.
Math skills include being able to perform basic addition and subtraction, as well as solving for the unknown and visualizing data that will be helpful in the workplace.

Accountant And Office Manager Overview

Perhaps the hardest question to answer when deciding on a career as an accountant and office manager is "should I become an accountant and office manager?" You might find this info to be helpful. When compared to other jobs, accountant and office manager careers are projected to have a growth rate described as "much faster than average" at 16% from 2018 through 2028. This is in accordance with the Bureau of Labor Statistics. What's more, is that the projected number of opportunities that are predicted to become available for a accountant and office manager by 2028 is 104,700.

An accountant and office manager annual salary averages $53,442, which breaks down to $25.69 an hour. However, accountant and office managers can earn anywhere from upwards of $39,000 to $71,000 a year. This means that the top-earning accountant and office managers make $31,000 more than the lowest-earning ones.

Once you've become an accountant and office manager, you may be curious about what other opportunities are out there. Careers aren't one size fits all. For that reason, we discovered some other jobs that you may find appealing. Some jobs you might find interesting include a manager/finance accounting, senior staff accountant, cash manager, and risk manager.

Accountant And Office Manager Jobs You Might Like

Accountant And Office Manager Skills and Personality Traits

We calculated that 18% of Accountant And Office Managers are proficient in Payroll, General Ledger Accounts, and Customer Service. They’re also known for soft skills such as Analytical skills, Detail oriented, and Math skills.

We break down the percentage of Accountant And Office Managers that have these skills listed on their resume here:

  • Payroll, 18%

    Established a separate payroll checking account for timely and accurate tax liability payments.

  • General Ledger Accounts, 17%

    Compile and analyze financial information and prepare entries to various general ledger accounts and properly document all business transactions.

  • Customer Service, 8%

    Directed daily office operations to included accounting, customer service, account management of family owned information technology business.

  • Office Supplies, 4%

    Managed office supply inventory and centralized purchasing with multiple vendors.

  • Journal Entries, 4%

    General Ledger - Responsible for Full Monthly Close - Closing Reports/Journal Entries/Account Reconciliations/Bank & Cash Reconciliations/Asset Reconciliation.

  • Purchase Orders, 4%

    Received inventory and verified invoice amounts with purchase orders.

Most accountant and office managers list "payroll," "general ledger accounts," and "customer service" as skills on their resumes. We go into more details on the most important accountant and office manager responsibilities here:

  • Arguably the most important personality trait for an accountant and office manager to have happens to be analytical skills. An example from a resume said this about the skill, "financial managers increasingly are assisting executives in making decisions that affect their organization, a task that requires analytical ability." Additionally, other resumes have pointed out that accountant and office managers can use analytical skills to "directed accounting, finance, budgeting & rental procedures achieving gaap compliance, data reliability & timely reporting. "
  • Another trait important for fulfilling accountant and office manager duties is detail oriented. According to a accountant and office manager resume, "in preparing and analyzing reports such as balance sheets and income statements, financial managers must be precise and attentive to their work in order to avoid errors." Here's an example of how accountant and office managers are able to utilize detail oriented: "created and implemented detailed office procedures, including filing system. "
  • Math skills is also an important skill for accountant and office managers to have. This example of how accountant and office managers use this skill comes from a accountant and office manager resume, "financial managers must be skilled in math, including algebra" Read this excerpt from a resume to understand how vital it is to their everyday roles and responsibilities, "produced internal sales statistics and transcribed them into presentations using excel, powerpoint, and visio. "
  • In order for certain accountant and office manager responsibilities to be completed, the job requires the skill "communication skills." According to an accountant and office manager resume, "excellent communication skills are essential because financial managers must explain and justify complex financial transactions." As an example, this snippet was taken directly from a resume about how this skill applies: "managed air intelligence agency's (aia) $47m deployable communications monitoring capabilities. "
  • Yet another important skill that an accountant and office manager must demonstrate is "organizational skills." Because financial managers deal with a range of information and documents, they must stay organized to do their jobs effectively. This is clearly demonstrated in this example from an accountant and office manager who stated: "provide marketing, training and positive customer services to assist organizational growth. "
  • See the full list of accountant and office manager skills.

    Before becoming an accountant and office manager, 48.0% earned their bachelor's degree. When it comes down to graduating with a master's degree, 11.0% accountant and office managers went for the extra education. If you're wanting to pursue this career, it may be possible to be successful with a high school degree. In fact, most accountant and office managers have a college degree. But about one out of every six accountant and office managers didn't attend college at all.

    Those accountant and office managers who do attend college, typically earn either a accounting degree or a business degree. Less commonly earned degrees for accountant and office managers include a finance degree or a management degree.

    Since salary is important to some accountant and office managers, it's good to note that they are figured to earn the highest salaries at Cybercalling, Career Group, and Randstad USA. If you were to take a closer look at Cybercalling, you'd find that the average accountant and office manager salary is $55,878. Then at Career Group, accountant and office managers receive an average salary of $54,274, while the salary at Randstad USA is $51,927.

    View more details on accountant and office manager salaries across the United States.

    If you earned a degree from the top 100 educational institutions in the United States, you might want to take a look at H&R; Block, State Farm, and United States Army. These three companies have hired a significant number of accountant and office managers from these institutions.

    In general, accountant and office managers fulfill roles in the construction and retail industries. While employment numbers are high in those industries, the accountant and office manager annual salary is the highest in the technology industry with $61,020 as the average salary. Meanwhile, the insurance and construction industries pay $59,542 and $58,244 respectively. This means that accountant and office managers who are employed in the technology industry make 40.5% more than accountant and office managers who work in the non profits Industry.

    The three companies that hire the most prestigious accountant and office managers are:

      What Manager/Finance Accountings Do

      A manager of finance accounting's role is to oversee the financial activities in a company or organization. Their responsibilities revolve around coordinating with other departments to gather financial data, analyze the revenues and expenditures, and develop written reports and presentations. A manager of finance accounting must also maintain accurate financial records, identify any errors or inconsistencies, and perform support tasks for staff when necessary. Furthermore, as a manager, it is essential to lead and encourage the team, all while implementing the company's policies and regulations.

      We looked at the average accountant and office manager annual salary and compared it with the average of a manager/finance accounting. Generally speaking, managers/finance accounting receive $41,169 higher pay than accountant and office managers per year.

      While their salaries may differ, one common ground between accountant and office managers and managers/finance accounting are a few of the skills required in each craft. In both careers, employees bring forth skills like payroll, general ledger accounts, and customer service.

      There are some key differences in responsibilities as well. For example, an accountant and office manager responsibilities require skills like "office supplies," "journal entries," "purchase orders," and "office procedures." Meanwhile a typical manager/finance accounting has skills in areas such as "procedures," "internal audit," "ensure compliance," and "due diligence." This difference in skills reveals how truly different these two careers really are.

      Managers/finance accounting tend to make the most money in the media industry by averaging a salary of $109,171. In contrast, accountant and office managers make the biggest average salary of $61,020 in the technology industry.

      The education levels that managers/finance accounting earn is a bit different than that of accountant and office managers. In particular, managers/finance accounting are 27.9% more likely to graduate with a Master's Degree than an accountant and office manager. Additionally, they're 0.7% more likely to earn a Doctoral Degree.

      What Are The Duties Of a Senior Staff Accountant?

      A senior staff accountant is responsible for managing the accounting operations of the company's accounting department, reconciling accounts, and finalizing financial reports to discuss with the management. Senior staff accountants resolve account discrepancies, analyze the company's financial status, and verify financial transactions. They must have excellent analytical skills and extensive knowledge of the accounting principles to perform accounting duties that would minimize the financial risk of the company. A senior staff accountant provides strategic recommendations to prevent overspending and increase efficiency across all departments to drive more revenues and profits.

      Now we're going to look at the senior staff accountant profession. On average, senior staff accountants earn a $15,317 higher salary than accountant and office managers a year.

      Not everything about these jobs is different. Take their skills, for example. Accountant and office managers and senior staff accountants both include similar skills like "payroll," "general ledger accounts," and "financial statements" on their resumes.

      But both careers also use different skills, according to real accountant and office manager resumes. While accountant and office manager responsibilities can utilize skills like "customer service," "office supplies," "journal entries," and "purchase orders," some senior staff accountants use skills like "special projects," "internal audit," "external auditors," and "close process."

      Senior staff accountants may earn a higher salary than accountant and office managers, but senior staff accountants earn the most pay in the professional industry with an average salary of $70,476. On the other side of things, accountant and office managers receive higher paychecks in the technology industry where they earn an average of $61,020.

      In general, senior staff accountants study at higher levels of education than accountant and office managers. They're 17.7% more likely to obtain a Master's Degree while being 0.7% less likely to earn a Doctoral Degree.

      How a Cash Manager Compares

      A cash manager is responsible for monitoring cash flow, analyzing financial transactions, and allocating adequate budget and resources for every department's operations. Cash managers conduct data and statistical analysis to determine the company's expenses and financial loss and strategize techniques in minimizing those risks. They also help senior management in identifying business opportunities that would generate more revenue resources and increase profits for the business. A cash manager handles billing disputes, resolves account discrepancies, and submits accurate financial reports.

      The cash manager profession generally makes a higher amount of money when compared to the average salary of accountant and office managers. The difference in salaries is cash managers making $31,794 higher than accountant and office managers.

      By looking over several accountant and office managers and cash managers resumes, we found that both roles utilize similar skills, such as "payroll," "general ledger accounts," and "customer service." But beyond that the careers look very different.

      As mentioned, these two careers differ between other skills that are required for performing the work exceedingly well. For example, gathering from accountant and office managers resumes, they are more likely to have skills like "office supplies," "journal entries," "purchase orders," and "office procedures." But a cash manager might have skills like "procedures," "ach," "process improvements," and "external auditors."

      Interestingly enough, cash managers earn the most pay in the automotive industry, where they command an average salary of $98,248. As mentioned previously, accountant and office managers highest annual salary comes from the technology industry with an average salary of $61,020.

      Cash managers are known to earn higher educational levels when compared to accountant and office managers. Additionally, they're 10.8% more likely to graduate with a Master's Degree, and 0.2% more likely to earn a Doctoral Degree.

      Description Of a Risk Manager

      A risk manager is responsible for analyzing potential risks that may affect the organization's operations, reputation, and market credibility. Risk managers identify risk controls and discuss business contingency plans for unforeseen circumstances to prevent delays in operational services. They also develop compliance training and programs for all the employees to provide them the awareness of the safety and security regulations within the company premises. A risk manager must have excellent communication and leadership skills, especially on handling and investigating cases that might compromise the business stability and financial status.

      The fourth career we look at typically earns higher pay than accountant and office managers. On average, risk managers earn a difference of $68,543 higher per year.

      According to resumes from both accountant and office managers and risk managers, some of the skills necessary to complete the responsibilities of each role are similar. These skills include "customer service," "financial statements," and "insurance companies. "

      Each job requires different skills like "payroll," "general ledger accounts," "office supplies," and "journal entries," which might show up on an accountant and office manager resume. Whereas risk manager might include skills like "procedures," "oversight," "regulatory agencies," and "risk assessments."

      Risk managers earn a higher salary in the finance industry with an average of $124,013. Whereas, accountant and office managers earn the highest salary in the technology industry.

      The average resume of risk managers showed that they earn higher levels of education to accountant and office managers. So much so that the likelihood of them earning a Master's Degree is 21.3% more. Additionally, they're more likely to earn a Doctoral Degree by 4.5%.