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Become An Accounting Administrator

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Working As An Accounting Administrator

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $41,000

    Average Salary

What Does An Accounting Administrator Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

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How To Become An Accounting Administrator

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Accounting Administrator Career Paths

Accounting Administrator
Accountant Senior Accountant Accounting Manager
Assistant Controller
6 Yearsyrs
Accountant Senior Accountant Controller
Corporate Controller
12 Yearsyrs
Accountant Finance Analyst Senior Finance Analyst
Manager Finance Planning And Analysis
8 Yearsyrs
Staff Accountant Charge Bookkeeper Office Manager
Office Manager Of Human Resources
6 Yearsyrs
Staff Accountant Consultant Office Manager
Accountant And Office Manager
6 Yearsyrs
Staff Accountant Senior Accountant Controller
Accounting Director
11 Yearsyrs
Bookkeeper Charge Bookkeeper Office Manager
Accounts Receivable Manager
6 Yearsyrs
Bookkeeper Charge Bookkeeper Accounting Manager
Plant Controller
10 Yearsyrs
Bookkeeper Accounts Receivable Specialist Credit Analyst
Credit Manager
5 Yearsyrs
Payroll Administrator Accounting Manager Controller
Finance Controller
9 Yearsyrs
Payroll Administrator Finance Analyst Senior Auditor
Audit Manager
6 Yearsyrs
Payroll Administrator Finance Analyst Accounts Payable Supervisor
Accounts Payable Manager
7 Yearsyrs
Accounts Receivable Specialist Credit Analyst Credit Manager
Credit And Collection Manager
7 Yearsyrs
Accounts Receivable Specialist Consultant Assistant Controller
Assistant Director Of Finance
7 Yearsyrs
Administrator Manager Finance Manager
Senior Accounting Manager
10 Yearsyrs
Administrator Consultant Assistant Controller
Comptroller
6 Yearsyrs
Accounts Payable Administrator Accounts Payable Supervisor Accounting Supervisor
Manager, Accounting Operations
7 Yearsyrs
Executive Assistant Assistant Office Manager Accountant And Office Manager
Account Human Resources Manager
6 Yearsyrs
Administrator Office Manager/Administrative Assistant
Office And Operations Manager
6 Yearsyrs
Executive Assistant Contracts Administrator Project Accountant
Management Accounts Manager
5 Yearsyrs
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Do you work as an Accounting Administrator?

Help others decide if this is a good career for them

Average Length of Employment
Bookkeeper 4.0 years
Accountable Clerk 3.7 years
Accounting Clerk 3.4 years
Accounting Staff 2.8 years
Top Careers Before Accounting Administrator
Bookkeeper 4.9%
Accountant 4.4%
Cashier 4.1%
Manager 2.3%
Top Careers After Accounting Administrator
Accountant 8.3%
Bookkeeper 5.6%
Controller 3.0%
Cashier 2.9%

Do you work as an Accounting Administrator?

Average Yearly Salary
$41,000
View Detailed Salary Report
$29,000
Min 10%
$41,000
Median 50%
$41,000
Median 50%
$41,000
Median 50%
$41,000
Median 50%
$41,000
Median 50%
$41,000
Median 50%
$41,000
Median 50%
$59,000
Max 90%
Best Paying Company
Haggar Clothing Co.
Highest Paying City
Teaneck, NJ
Highest Paying State
Alaska
Avg Experience Level
3.5 years
How much does an Accounting Administrator make at top companies?
The national average salary for an Accounting Administrator in the United States is $41,633 per year or $20 per hour. Those in the bottom 10 percent make under $29,000 a year, and the top 10 percent make over $59,000.

Real Accounting Administrator Salaries

Job Title Company Location Start Date Salary
Contract & Accounting Administrator Kittelson & Associates, Inc. Portland, OR Sep 20, 2010 $76,675
Contract and Accounting Administrator Kittelson & Associates, Inc. Portland, OR Mar 06, 2009 $71,000 -
$75,000
Accounting Administrator Jackson Food Services LLC Miami, FL Apr 14, 2008 $63,918
Accounting Administrator Nature Estetica Trading Inc. Miami, FL Aug 28, 2008 $63,918
Accounting Administrator Nature Estetica Trading Inc. Miami, FL Jun 04, 2009 $56,722
Accounting Administrator Daewoo International (America) Corp Teaneck, NJ Nov 19, 2015 $54,746
Cost Accounting Administrator TST Na Trim, LLC. Hidalgo, TX Jun 26, 2015 $52,000
Accounting Administrator Eastern Land Management Stamford, CT Feb 18, 2016 $51,730
Accounting Administrator Eastern Land Management, Inc. Stamford, CT Oct 01, 2010 $49,942
Accounting Administrator Eastern Land Management, Inc. Stamford, CT Oct 01, 2013 $48,982
Accounting Administrator Daewoo International (America) Corp. Teaneck, NJ Jun 20, 2014 $46,000
Cost Accounting Administrator Tri-Con Industries Ltd. Lincoln, NE Aug 28, 2015 $45,448 -
$48,000
Finance and Accounting Administrator American Womens Medical Ltd. Chicago, IL Sep 09, 2015 $43,846
Accounting Administrator Choon's Design, LLC Wixom, MI Aug 24, 2015 $43,659
Cost Accounting Administrator Tri-Con Industries, Ltd. Lincoln, NE Sep 18, 2014 $42,494 -
$50,000
Accounting Administrator Daewoo International (America) Corp. Troy, MI Oct 01, 2014 $40,019
Accounting Administrator Allegiance Crane & Equipment, LLC Pompano Beach, FL Sep 15, 2016 $40,000
Accounting Administrator ICER Brands Services, LLC New York, NY Sep 29, 2014 $38,000
Accounting Administrator ICER Brands Services, LLC New York, NY Sep 29, 2011 $38,000
Accounting Administrator Xbiotech USA Inc. Austin, TX Sep 08, 2010 $38,000
Accounting Administrator New York Cruise Lines, Inc. New York, NY Oct 01, 2013 $36,252

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Top Skills for An Accounting Administrator

  1. Weekly Payroll
  2. General Ledger Accounts
  3. Accounts Receivables
You can check out examples of real life uses of top skills on resumes here:
  • Processed weekly and biweekly payroll in a chemical/manufacturing atmosphere.
  • Compiled and analyzes financial information to facilitate journal entries to accounts such as general ledger accounts, documenting business transaction.
  • Evaluated accounting requirements during discovery meetings with potential clients also supervised accounts receivables clerks, team of five.
  • Review and accurately process inter-company and vendor invoices for payment daily.
  • Perform other related duties such as ; Post Customers/Vendor payment by recording cash, checks and credit card transactions.

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Top 10 Best States for Accounting Administrators

  1. District of Columbia
  2. Connecticut
  3. Massachusetts
  4. New Jersey
  5. Delaware
  6. Rhode Island
  7. Minnesota
  8. Alaska
  9. California
  10. Washington
  • (166 jobs)
  • (222 jobs)
  • (622 jobs)
  • (563 jobs)
  • (61 jobs)
  • (68 jobs)
  • (465 jobs)
  • (25 jobs)
  • (2,731 jobs)
  • (474 jobs)

Accounting Administrator Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 4,419 Accounting Administrator resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Accounting Administrator Resume

View Resume Examples

Accounting Administrator Demographics

Gender

Female

73.5%

Male

16.0%

Unknown

10.5%
Ethnicity

White

60.1%

Hispanic or Latino

16.8%

Black or African American

11.2%

Asian

8.3%

Unknown

3.7%
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Foreign Languages Spoken

Spanish

54.0%

Korean

5.5%

French

5.5%

German

5.5%

Portuguese

4.3%

Russian

3.7%

Italian

3.7%

Japanese

3.7%

Mandarin

1.8%

Thai

1.8%

Urdu

1.8%

Chinese

1.8%

Swedish

1.2%

Hindi

1.2%

Armenian

1.2%

Vietnamese

0.6%

Romanian

0.6%

Gujarati

0.6%

Danish

0.6%

Ukrainian

0.6%
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Accounting Administrator Education

Schools

University of Phoenix

30.0%

Strayer University

8.4%

University of Houston

6.3%

Kaplan University

5.3%

Northern Virginia Community College

5.0%

Southern New Hampshire University

4.7%

Ashford University

3.4%

American InterContinental University

3.4%

Kennesaw State University

3.4%

Houston Community College

3.2%

Miami Dade College

3.2%

Florida International University

3.2%

San Diego State University

2.9%

Oakland Community College

2.9%

University of Maryland - University College

2.6%

Northeastern University

2.6%

Michigan State University

2.4%

Georgia State University

2.4%

DePaul University

2.4%

Liberty University

2.4%
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Majors

Accounting

36.7%

Business

33.0%

Finance

5.5%

Psychology

2.2%

Management

2.1%

General Studies

2.0%

Communication

2.0%

Health Care Administration

2.0%

Marketing

1.8%

Criminal Justice

1.6%

Education

1.5%

Human Resources Management

1.4%

Liberal Arts

1.4%

Computer Science

1.2%

Economics

1.0%

Legal Support Services

1.0%

English

1.0%

Computer Information Systems

1.0%

General Education, Specific Areas

0.8%

Biology

0.8%
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Degrees

Bachelors

39.4%

Other

25.9%

Associate

15.5%

Masters

12.2%

Certificate

4.6%

Diploma

1.7%

License

0.4%

Doctorate

0.3%
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