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Accounting administrator skills for your resume and career

Updated January 8, 2025

4 min read

Quoted experts

Frank Longo,

Frank Longo

Below we've compiled a list of the most critical accounting administrator skills. We ranked the top skills for accounting administrators based on the percentage of resumes they appeared on. For example, 13.2% of accounting administrator resumes contained customer service as a skill. Continue reading to find out what skills an accounting administrator needs to be successful in the workplace.

15 accounting administrator skills for your resume and career

1. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how accounting administrators use customer service:

Managed customer service and order entry staff while concurrently collaborating with production and shipping staff to ensure manageable schedules and on-time delivery
Collaborate extensively with external auditors, providing in-depth assistance with periodic corporate audits * Budget forecasting * Customer Service * Receptionist

2. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how accounting administrators use data entry:

Performed routine data entry from reconciliation reports for collected appraisal fees into Excel/Access databases.
Coordinate semi-annual inventory by assisting with data entry and summarizing the results.

3. Reconciliations

Here's how accounting administrators use reconciliations:

Conducted monthly bank reconciliations, including month-end general ledger settlements and accruals for all payroll related accounts.
Accounted for inventory at multiple locations; maintained accurate transactions and completed perpetual inventory reconciliations.

4. Purchase Orders

Here's how accounting administrators use purchase orders:

Organized and implemented procedures resulting in faster and easier process of purchase orders transactions.
Managed and monitored purchase order accounts for major international GE businesses.

5. Journal Entries

Journal entries can be defined as an act of keeping or making records of any transactions either economic or non-economic. The journal entries are made in the accounting systems of an organization. The entries are filled with two main fields; debit and credit. The debit and credit must be equal at the end of a journal entry else it is not considered correct. The journal entries also keep the date of transactions and the names of the accounts that were affected by the transactions.

Here's how accounting administrators use journal entries:

Compiled and analyzes financial information to facilitate journal entries to accounts such as general ledger accounts, documenting business transaction.
Processed journal entries and performed accounting corrections to ensure accurate records.

6. Credit Card Payments

Here's how accounting administrators use credit card payments:

Record invoice receipts, deposits of incoming cash and checks, wires, ACH, and credit card payments in QuickBooks.
Assist Credit Manager with outstanding Accounts Receivable balances by processing credit card payments and assisting in the collection effort.

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7. Financial Reports

Here's how accounting administrators use financial reports:

Reconcile University accounting department's financial reports to the Chemistry departmental accounting spreadsheets.
Applied principle of accounting to analyze financial information and prepared financial reports.

8. General Ledger Accounts

A general ledger account is a practice to keep a record of a company's total financial accounts. The accounts included in a general ledger lists the assets, liabilities, owners' equity, expenses, and income or revenue. It forms the basis of reporting a business's financial statements.

Here's how accounting administrators use general ledger accounts:

Researched and analyzed general ledger accounts to assure accuracy and reliability through the computer conversion process.
Process collection invoices to general ledger accounts for reconciliation.

9. Vendor Invoices

Here's how accounting administrators use vendor invoices:

Review and accurately process inter-company and vendor invoices for payment daily.
Submit vendor invoices for supervisory approval of proper coding.

10. Office Equipment

Here's how accounting administrators use office equipment:

Coordinate arrangement of office equipment repairs & other office maintenance.
Maintained office supply inventory and oversaw office equipment maintenance.

11. QuickBooks

Here's how accounting administrators use quickbooks:

Generated invoices for services using QuickBooks and collected outstanding accounts receivable.
Initiated/implemented accounting software conversion from DacEasy to QuickBooks.

12. Expense Reports

Here's how accounting administrators use expense reports:

Verified receipts and reviewed all company expense reports for accuracy.
Verify expense reports for accuracy and validity.

13. Balance Sheet

Here's how accounting administrators use balance sheet:

Produce monthly financial statements including balance sheet, profit/loss statements, and accumulative general ledger using a computer-based accounting system.
Perform general accounts analysis and balance sheet reconciliation.

14. Bank Deposits

Any money that a customer chooses to leave with their bank account is a deposit. Deposits can vary in amounts and different banks have limits on the deposits their customers can have as a minimum. Banks charge customers for deposits especially when a teller is used by the customer to deposit money into their account.

Here's how accounting administrators use bank deposits:

Balanced receivable reports and prepared bank deposits.
Counted money received for all departments base wide, and made daily bank deposits to the appropriate account.

15. ACH

Automated Clearing House, ACH is a computerized electronic network to process, coordinate and manage transactions (credit and debit) and automated money transfers between banks and other financial institutions without the use of paper checks, electronic transfers, credit cards, or cash networks. The ACH network is regulated by the federal government and managed by the National Automated Clearing House Association (NACHA).

Here's how accounting administrators use ach:

Initiated a State wide vendor address book automation that helped the State reduce number of warrants/checks and moved payments to ACH.
Acted as the technical contact for the DirectCheck ACH system and handled most communication between the Payment Processing department and DirectCheck.

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What skills help Accounting Administrators find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What hard/technical skills are most important for accounting administrators?

Frank Longo

Assistant Professor of Business, Centenary University

Proficiency with emerging technology is an attention-getter. We should note that the Certified Public Accountants Exam will contain three sections by 2024, including Data Analytics, Tax Compliance and Planning, and Information System and Controls. A basic knowledge will be required in each of these, and the CPA candidate will identify one area of the above for more detailed testing. This change in knowledge requirements reflects the skills employers see as most important to hire. Using technology in any of these areas can move a candidate to the top of the hiring list. We should emphasize that the job candidate does not need to be an expert in each area, but the ability to effectively use technology in one area is important. Employers are looking for the ability to use technology in information security, business processes, information systems, IT audits, data analytics, and tax planning but not all of them.

Keep in mind that successful firms performed audits, prepared tax returns, advised clients on data security, and much more during the pandemic, and they often did so remotely. This can be expected to continue into the future.

What skills stand out on accounting administrator resumes?

Frank Longo

Assistant Professor of Business, Centenary University

The Accounting Coordinator position requires a variety of soft and hard skills. Hard skills or technical skills are expected and required to secure the position. Hard skills are becoming a minimum requirement. By demonstrating key soft skills, the candidate can move to the top of the hiring list. These skills include problem-solving, teamwork, written communications, leadership, work ethic, and oral communications. These skills have been identified as required after the onset of the pandemic. It is interesting to note that before the pandemic, essentially, the same skills were viewed as critical, but the order changed a bit. Problem-solving moved from number two to number one on the list after the pandemic began. Demonstrating these skills in a concise and specific manner greatly improves the resume.

What soft skills should all accounting administrators possess?

Dr. Nicholas Robinson

Director of Accountancy, Eastern Illinois University

Thinking of the less than the obvious answer would be the ability to ask questions the right way. If something is unclear or you just cannot figure it out, ask a question. The key part to this is TRYING to figure it out first and understanding when you are wasting your own time not getting anywhere. People will respect that you tried before coming to them for help. Another aspect of asking questions is listening to the answer. Make sure the answer is clear, and you know where or what you are supposed to do from there. Carry a notebook or something like that to both write down the questions you have on your project and their answers. I always find it impressive when people take notes and pay attention to the answer because it happens far too often that people ask questions but never listen to the response.

What technical skills for an accounting administrator stand out to employers?

Jodi Olson

Assistant Accounting Professor, Winona State University

Accountants serve many industries and sectors, so a broad range of technical skills is required to be ready to meet the needs of employers. Graduates must be technically competent in areas such as accounting information systems, tax preparation, auditing, managerial/cost accounting, financial reporting, and financial statement analysis. Also, graduates are expected to have general business acumen in areas such as management information systems, business law, operations, strategic management, and ethics. All these skills are important for graduates, but the pandemic has made the accounting systems and management information systems skills operative in allowing graduates to deliver their other areas of technical expertise.

Do you want to know more?

List of accounting administrator skills to add to your resume

The most important skills for an accounting administrator resume and required skills for an accounting administrator to have include:

Customer Service
Data Entry
Reconciliations
Purchase Orders
Journal Entries
Credit Card Payments
Financial Reports
General Ledger Accounts
Vendor Invoices
Office Equipment
QuickBooks
Expense Reports
Balance Sheet
Bank Deposits
ACH
Accounts Receivables
Customer Payments

Account Reconciliations
CPA
Bank Accounts
Customer Accounts
Accounts Payables
Bank Statements
Financial Data
ADP
Human Resources
Tax Returns
Payroll Processing
Fixed Assets
Administrative Tasks
Past Due Accounts
Credit Memos
General Ledger Entries
GAAP

Vendor Statements
AP
Ar
Payable Invoices
Computer System
AIA
Vendor Accounts
Collection Calls
Inventory Control
Delinquent Accounts
Wire Transfers
IRS
PowerPoint
Financial Transactions
Credit Card Transactions
Payroll System

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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