An accounting administrator is responsible for reviewing and analyzing account statements, managing deposits, and resolving bank discrepancies and financial disputes. Accounting administrators handle the efficient and accurate cash flow within an organization, including payroll release and filing of petty cash. They maintain an organized record of payments and billing statements for reference and audit purposes to generate reports for the management. An accounting administrator must have extensive knowledge of the accounting principles, as well as excellent communication and analytical skills to perform duties effectively, even under minimal supervision.

Accounting Administrator Responsibilities

Here are examples of responsibilities from real accounting administrator resumes representing typical tasks they are likely to perform in their roles.

  • Manage cash flow; online banking, initiates ACH transactions, deposits and transfer of funds.
  • Manage revenue ledger including other subsidiary ledgers and responsible for the reconciliation of various income accounts to ensure accuracy of postings.
  • Monitor and resolve accounts overdue, return ACH and collection calls.
  • Import time into the ADP batch and process any expenses or miscellaneous reimbursements.
  • Work directly with the owners & CPA providing weekly/monthly financial reporting and year end tax preparation.
  • Record dividends and loan payments, also consult with CPA and business owners for tax preparation.
  • Maintain payroll database utilizing ADP.
  • Initiated/Implement accounting software conversion from DacEasy to QuickBooks.
  • Generate invoices for services using QuickBooks and collect outstanding accounts receivable.
  • Account for inventory at multiple locations; maintain accurate transactions and complete perpetual inventory reconciliations.
  • Conduct monthly bank reconciliations, including month-end general ledger settlements and accruals for all payroll relate accounts.
  • Manage revenue ledger including other subsidiary ledgers and responsible for the reconciliation of various income accounts to ensure accuracy of postings.
  • Update weekly transactions and monthly bank reconciliations on Peachtree for multiple businesses to assist in preparation of accurate financial statements.

Accounting Administrator Skills and Personality Traits

We calculated that 13% of Accounting Administrators are proficient in Customer Service, Data Entry, and Reconciliations. They’re also known for soft skills such as Computer skills, Detail oriented, and Integrity.

We break down the percentage of Accounting Administrators that have these skills listed on their resume here:

  • Customer Service, 13%

    Managed customer service and order entry staff while concurrently collaborating with production and shipping staff to ensure manageable schedules and on-time delivery

  • Data Entry, 9%

    Performed routine data entry from reconciliation reports for collected appraisal fees into Excel/Access databases.

  • Reconciliations, 7%

    Conducted monthly bank reconciliations, including month-end general ledger settlements and accruals for all payroll related accounts.

  • Purchase Orders, 6%

    Organized and implemented procedures resulting in faster and easier process of purchase orders transactions.

  • Journal Entries, 5%

    Compiled and analyzes financial information to facilitate journal entries to accounts such as general ledger accounts, documenting business transaction.

  • Credit Card Payments, 4%

    Record invoice receipts, deposits of incoming cash and checks, wires, ACH, and credit card payments in QuickBooks.

Some of the skills we found on accounting administrator resumes included "customer service," "data entry," and "reconciliations." We have detailed the most important accounting administrator responsibilities below.

  • The most important skills for an accounting administrator to have in this position are computer skills. In this excerpt that we gathered from a accounting administrator resume, you'll understand why: "bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software." According to resumes we found, computer skills can be used by a accounting administrator in order to "provided administrative functions and reconciled accounts receivable for used cars via auction and wholesale while using an integrated company computer system. "
  • Another commonly found skill for being able to perform accounting administrator duties is the following: detail oriented. According to a accounting administrator resume, "bookkeeping, accounting, and auditing clerks are responsible for producing accurate financial records." Check out this example of how accounting administrators use detail oriented: "process accounts payable, detailed credit card and petty cash reconciliations and assist in month, quarter and year-end closings. "
  • Accounting administrators are also known for integrity, which can be critical when it comes to performing their duties. An example of why this skill is important is shown by this snippet that we found in a accounting administrator resume: "bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential" We also found this resume example that details how this skill is put to the test: "processed trust accounting, summary reports and the irs 5500 forms utilizing the datair pension system. "
  • An accounting administrator responsibilities sometimes require "math skills." The responsibilities that rely on this skills are shown by this resume excerpt: "bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic." This resume example shows how this skill is used by accounting administrators: "calculated/reported payroll statistics for financial reports, management review, government documents. "
  • See the full list of accounting administrator skills.

    Choose From 10+ Customizable Accounting Administrator Resume templates

    Build a professional Accounting Administrator resume in minutes. Browse through our resume examples to identify the best way to word your resume. Then choose from 10+ resume templates to create your Accounting Administrator resume.

    Accounting Administrator Resume
    Accounting Administrator Resume
    Accounting Administrator Resume
    Accounting Administrator Resume
    Accounting Administrator Resume
    Accounting Administrator Resume
    Accounting Administrator Resume
    Accounting Administrator Resume
    Accounting Administrator Resume
    Accounting Administrator Resume
    Accounting Administrator Resume
    Accounting Administrator Resume
    Accounting Administrator Resume
    Accounting Administrator Resume
    Accounting Administrator Resume
    Accounting Administrator Resume

    resume document icon

    Don't Have A Professional Resume?

    What Bookkeepers Do

    Bookkeepers are employees who are in charge of the company's general ledger. They are well-versed in basic accounting principles, and they apply these in their work. Bookkeepers manage the entry of items in the general ledger, assign items into their proper categories, and ensure that the entries are balanced. They also act as auditors by checking the accuracy and veracity of the receipts or vouchers in their possession before entering them into the system. Bookkeepers ensure that their files are up to date and free of errors.

    In this section, we compare the average accounting administrator annual salary with that of a bookkeeper. Typically, bookkeepers earn a $7,731 lower salary than accounting administrators earn annually.

    While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both accounting administrators and bookkeepers positions are skilled in customer service, data entry, and reconciliations.

    There are some key differences in responsibilities as well. For example, an accounting administrator responsibilities require skills like "credit card payments," "office equipment," "quickbooks," and "customer payments." Meanwhile a typical bookkeeper has skills in areas such as "payroll tax returns," "hr," "credit card accounts," and "sales tax." This difference in skills reveals how truly different these two careers really are.

    Bookkeepers really shine in the manufacturing industry with an average salary of $42,063. Whereas accounting administrators tend to make the most money in the technology industry with an average salary of $49,796.

    On average, bookkeepers reach similar levels of education than accounting administrators. Bookkeepers are 2.3% less likely to earn a Master's Degree and 0.0% more likely to graduate with a Doctoral Degree.

    What Are The Duties Of an Accounts Payable Clerk?

    An accounts payable clerk is responsible for supporting the accounting department by performing clerical duties to file financial reports timely and accurately. Accounts payable clerks manage and verify invoices documents, reconcile balance spreadsheets, process payments for suppliers and vendors, resolve billing discrepancies, confirm and post account statements, record outstanding credits, and maintain an organized record of transactions. An accounts payable clerk must have excellent knowledge of the accounting principles to deliver high-quality services and help the business minimize excessive financial loss.

    Next up, we have the accounts payable clerk profession to look over. This career brings along a lower average salary when compared to an accounting administrator annual salary. In fact, accounts payable clerks salary difference is $9,735 lower than the salary of accounting administrators per year.

    A similarity between the two careers of accounting administrators and accounts payable clerks are a few of the skills associated with both roles. We used resumes from both professions to find that both use skills like "customer service," "data entry," and "reconciliations. "

    While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that accounting administrator responsibilities requires skills like "credit card payments," "office equipment," "balance sheet," and "accounts receivables." But an accounts payable clerk might use skills, such as, "payroll," "credit card," "hr," and "vendor inquiries."

    Accounts payable clerks may earn a lower salary than accounting administrators, but accounts payable clerks earn the most pay in the technology industry with an average salary of $41,570. On the other side of things, accounting administrators receive higher paychecks in the technology industry where they earn an average of $49,796.

    When it comes to the differences in education between the two professions, accounts payable clerks tend to reach similar levels of education than accounting administrators. In fact, they're 2.6% less likely to graduate with a Master's Degree and 0.0% less likely to earn a Doctoral Degree.

    How a Junior Accountant Compares

    Junior accountants maintain the financial records of companies through the analysis of their general ledger accounts and balance sheets. The accountant's post journal entries, maintain accounts receivable and payable, and update financial statements. They pay payroll every month, reconcile ledgers, and submit payroll taxes. The skills necessary for this job include analytical skills, problem-solving, information confidentiality, and proficiency in accounting software and technology. They are also expected to be detail-oriented.

    The junior accountant profession generally makes a higher amount of money when compared to the average salary of accounting administrators. The difference in salaries is junior accountants making $2,376 higher than accounting administrators.

    While looking through the resumes of several accounting administrators and junior accountants we discovered that both professions have similar skills. These similarities include skills such as "data entry," "reconciliations," and "purchase orders," but they differ when it comes to other required skills.

    Some important key differences between the two careers are a few of the skills necessary to fulfill responsibilities. Some examples from accounting administrator resumes include skills like "customer service," "journal entries," "credit card payments," and "office equipment," whereas a junior accountant might be skilled in "accruals," "balance sheet accounts," "hr," and "income statement. "

    Additionally, junior accountants earn a higher salary in the construction industry compared to other industries. In this industry, they receive an average salary of $56,091. Additionally, accounting administrators earn an average salary of $49,796 in the technology industry.

    Junior accountants typically study at similar levels compared with accounting administrators. For example, they're 1.4% more likely to graduate with a Master's Degree, and 0.0% more likely to earn a Doctoral Degree.

    Description Of an Accountable Clerk

    The duties of an accountable clerk vary in one's industry of employment. Typically, their responsibilities revolve around overseeing the financial aspects of a company, including revenue and budget. They mostly process payments and income, ensuring accuracy in every detail and transaction. An accountable clerk may also have clerical tasks such as producing progress reports, answering calls and correspondence, coordinating with various department personnel, and maintaining a database of information. Should there be any issues, it is essential to report to a manager right away.

    Accountable clerks tend to earn a lower pay than accounting administrators by about $9,948 per year.

    According to resumes from both accounting administrators and accountable clerks, some of the skills necessary to complete the responsibilities of each role are similar. These skills include "customer service," "data entry," and "purchase orders. "

    While some skills are shared by these professions, there are some differences to note. "reconciliations," "credit card payments," "customer payments," and "account reconciliations" are skills that have shown up on accounting administrators resumes. Additionally, accountable clerk uses skills like process payroll, payment vouchers, ledgers, and hr on their resumes.

    Accountable clerks earn a higher salary in the government industry with an average of $40,489. Whereas, accounting administrators earn the highest salary in the technology industry.

    Accountable clerks reach similar levels of education when compared to accounting administrators. The difference is that they're 2.9% more likely to earn a Master's Degree less, and 0.1% more likely to graduate with a Doctoral Degree.