Accounting and administrative assistant vs administrative staff

The differences between accounting and administrative assistants and administrative staff can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an accounting and administrative assistant and an administrative staff. Additionally, an administrative staff has an average salary of $77,101, which is higher than the $38,192 average annual salary of an accounting and administrative assistant.

The top three skills for an accounting and administrative assistant include data entry, customer service and financial statements. The most important skills for an administrative staff are telephone calls, word processing, and travel arrangements.

Accounting and administrative assistant vs administrative staff overview

	Accounting And Administrative Assistant	Administrative Staff
Yearly salary	$38,192	$77,101
Hourly rate	$18.36	$37.07
Growth rate	-8%	-8%
Number of jobs	73,060	119,030
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 63%
Average age	50	50
Years of experience	2	2

What does an accounting and administrative assistant do?

An accounting administrative assistant is responsible for supporting the operations of the accounting department of an organization by performing administrative duties to maintain efficient and accurate services. Accounting administrative assistants conduct bookkeeping functions, as well as creating financial reports, analyzing account statements, updating account information on the database, processing invoices, and managing account receivables. They must have basic knowledge of the accounting disciplines, as well as excellent analytical and communication skills, especially on receiving clients' inquiries and concerns and administering payment procedures.

What does an administrative staff do?

As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.

Accounting and administrative assistant vs administrative staff salary

Accounting and administrative assistants and administrative staff have different pay scales, as shown below.

	Accounting And Administrative Assistant	Administrative Staff
Average salary	$38,192	$77,101
Salary range	Between $29,000 And $48,000	Between $58,000 And $101,000
Highest paying City	San Francisco, CA	San Francisco, CA
Highest paying state	Hawaii	California
Best paying company	Ernst & Young	NVIDIA
Best paying industry	Technology	Professional

Differences between accounting and administrative assistant and administrative staff education

There are a few differences between an accounting and administrative assistant and an administrative staff in terms of educational background:

	Accounting And Administrative Assistant	Administrative Staff
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 63%
Most common major	Business	Business
Most common college	University of Pennsylvania	University of Pennsylvania

Accounting and administrative assistant vs administrative staff demographics

Here are the differences between accounting and administrative assistants' and administrative staff' demographics:

	Accounting And Administrative Assistant	Administrative Staff
Average age	50	50
Gender ratio	Male, 10.0% Female, 90.0%	Male, 31.9% Female, 68.1%
Race ratio	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.5% Asian, 3.9% White, 65.7% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between accounting and administrative assistant and administrative staff duties and responsibilities

Accounting and administrative assistant example responsibilities.

Manage revenue ledger including other subsidiary ledgers and responsible for the reconciliation of various income accounts to ensure accuracy of postings.
Upload participant and employer contributions after each payroll run, prepare ACH wire for funds and reconcile payroll.
Maintain a cash balance report consisting of current bank account activity, business checking balance and upcoming ACH withdrawal transactions.
Create numerous PowerPoint presentations for internal and external presentations.
Set up PowerPoint presentations, operate overhead projectors and microphones.
Recorded/Maintain accounts payable and accounts receivable by investigating business transaction discrepancies via QuickBooks.

Administrative staff example responsibilities.

Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Prepare PowerPoint presentations for management distribution.
Maintain payroll information by collect, calculate and enter data.
Prepare briefing slides and presentation material using PowerPoint and Visio.
Maintain accounting statements, databases, and other financial information such as payroll coding and budget preparation
Provide cloud base customer relationship management with Salesforce for optimization in coordination of the workforce development program and other community orient events

Accounting and administrative assistant vs administrative staff skills

Common accounting and administrative assistant skills

Data Entry, 12%
Customer Service, 8%
Financial Statements, 7%
Purchase Orders, 6%
Vendor Invoices, 4%
QuickBooks, 4%

Common administrative staff skills

Telephone Calls, 19%
Word Processing, 16%
Travel Arrangements, 7%
Payroll, 6%
Personnel Actions, 6%
Financial Reports, 5%

Accounting And Administrative Assistant vs. similar jobs

Accounting And Administrative Assistant related careers

Accounting And Administrative Assistant related jobs

What similar roles do

Zippia Careers
Office and Administrative Industry
Accounting And Administrative Assistant
Accounting And Administrative Assistant vs Administrative Staff

Updated January 8, 2025

Browse office and administrative jobs