Accounting and administrative assistant job description

Accounting and Administration Assistant
Department: Administration
Location: Schaumburg, IL
Reports to: SVP/Controller
FLSA Status: Non-Exempt

Our client is looking for an accounting and administrativeassistant to join our team in their Schaumburg office. This person will work tosupport the daily operations of the office.
The ideal candidate is a high-energy individual with excellent organizationalskills, a strong attention to detail and the ability to communicate effectivelyin both written and verbal communications

Responsibilities:
Assist with Data entry tasks for AR/AP
Use company accounting system to manage AR/AP functions Build out and maintain processes to keep files and office supplies organized and easily accessible. Conducts benefits enrollment for new employees. Completes I-9 for new hires and maintains I-9 records. Creates new employee personnel files and files paper and documents into appropriate employee files.

Requirements:
1-2 years experience as an administrative assistant working with Accounts Receivable and Accounts Payable functions Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment --i.e. printers, copiers, scanners Proficiency in Microsoft Office, especially MS Excel


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Company DescriptionLet’s find your next job – together. Whether you’re looking for temporary work or a direct-hire job, Pro Staff will connect you to an opportunity that closely matches your interests and skills. Pro Staff is a proud member of Staffmark Group, an award-winning family of staffing brands with a national network of 450+ offices. We connect over 250,000 people to jobs each year, and we’re ready to put this expertise to work for you! Learn more at www.prostaff.com.

Job DescriptionJob Description

Administrative & Accounting Assistant– $18.00 - $20.00

Express Employment Professionals is seeking an Accounting Assistant for a reputable company in located in Harrisburg, OR. This role is vital to the company as you will be supporting various departments and members of the leadership team. You will work both independently and, in a team, taking the lead on company reporting and tracking, acting as an internal resource on invoicing and Accounts Payable.

Administrative & Accounting Assistant:

• Answers multi line phones
• Supports customers with orders, transactions, shipping and tracking
• Assists Accounting department with invoicing and job entry
• Supports various departments with marketing projects and initiatives
• Data entry and reporting
• Inventory management
• Sorts and distributes incoming packages and mail
• Orders office & safety supplies
• Maintains and consistently updates company files

What we look for in Administrative & Accounting Assistants:

• Previous experience Accounting and/or Office Management experience
• Ability to communicate effectively and professionally
• Compose letters or electronic correspondence in reply to requests in a timely manner
• Knowledge of Microsoft Office Suite and Vantage preferred
• Self-starter with ability to problem solve
• Attention to detail and confidentiality
• Ability to multitask, prioritize and plan
• Team player who values continued learning and development
• Manufacturing industry experience, is a plus!

Start a new career with Express Employment Professionals!

#albor

PandoLogic. Keywords: Accounting Assistant, Location: Harrisburg, OR - 97446

What You'll Do



***Starting Pay of $19 - $21 per hour***

• Providing accounting and clerical support to office staff to assist in achievement of accounting and collection goals
• Client and project team outreach regarding invoicing submittal
• Assisting in maintaining the collections database and relationships with clients
• Learning and utilizing proprietary software
• Performing computer operations via MS Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat
• Coordinating contract documentation, invoice distribution, and lien waiver execution
• Document processing and transmission in a timely manner
• Word processing and data entry (65 wpm), registering projects and proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel during periods of co-worker leave, lunch breaks, training, etc.
• You may also perform other clerical tasks as required

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What We're Looking For

• High school diploma or equivalent
• 1 - 2 years of related experience
• Dependable and detail-oriented
• Organized with an ability to multi-task and meet deadlines
• Proficient with MS Office (Outlook, Word, Excel, PowerPoint)
• Possesses excellent oral and written communication skills

Who We Are


Founded in 1988, Engineering Consulting Services (ECS) is a leader in geotechnical, construction materials, environmental, and facilities engineering. ECS is currently ranked 38 in Zweig Group 's Hot Firms List (Zweig Group, June 2022), 64 in Engineering News-Record's Top 500 Design Firms (ENR, April 2022), and 142 in Engineering News-Record's Top 200 Environmental Firms (ENR, July 2022). To learn more about us, click here .

We love our employees and we show this through providing some great benefits, including paid time off, health and other insurance plans, retirement and college savings plans, and more. Click here to learn more about the great benefits at ECS.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.