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Top Accounting Assistant Skills

Below we've compiled a list of the most important skills for an Accounting Assistant. We ranked the top skills based on the percentage of Accounting Assistant resumes they appeared on. For example, 9.2% of Accounting Assistant resumes contained Data Entry as a skill. Let's find out what skills an Accounting Assistant actually needs in order to be successful in the workplace.

The six most common skills found on Accounting Assistant resumes in 2020. Read below to see the full list.

1. Data Entry

high Demand
Here's how Data Entry is used in Accounting Assistant jobs:
  • Processed weekly reimbursements for employees Other responsibilities: data entry, alphabetical and numerical filing, photocopying, administrative duties.
  • Performed critical data entry of warehouse inventory on a daily basis, which required total accuracy for correct product ordering.
  • Completed tax returns, accurately performed data entry and collected, analyzed and interpreted financial data received from clients.
  • Performed data entry and payroll processing for clients ranging from independent business owners to corporations.
  • Assisted accounting team with data entry and auditing functions supporting engineering and management staff.
  • Compiled accounting information and recorded data entry for reporting to the Financial Manager.
  • Provided technical assistance with the preparation and data entry of annual budget information.
  • Conducted data analysis for accounting department; responsible for invoice data entry.
  • Performed daily data entry of production reports and verified weekly inventory.
  • Provided data entry and administrative assistant services for the accounting department.
  • Assisted accounting department with cost accounting and data entry software implementation.
  • Cleaned/Maintained Gift Card Suspense Account * Reviewed/Researched/Processed Stores Inventories * Data Entry
  • Assisted with data entry for budget/forecast preparation into Excel worksheets.
  • Operated office equipment, managed sensitive information and data entry.
  • Monitored data entry of escrow officers to minimize errors.
  • Maintained Medical Records including data entry and diagnosis.
  • Executed daily operations of data entry.
  • Handled data entry for account payable/receivable.
  • Demonstrated efficiency in data entry skills.
  • Supplied accounting data entry contributions.

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2. Customer Service

high Demand
Here's how Customer Service is used in Accounting Assistant jobs:
  • Provided quality customer service to external/internal customers
  • Performed general bookkeeping, accounting and administrative functions with the ability to work quickly and efficiently while providing excellent customer service.
  • Communicated with internal and external customers and consistently received high marks on evaluations for customer service satisfaction.
  • Generated positive client feedback through high-quality customer service and management of wholesale and drop ship customer relations.
  • Researched check card transactions; provided high-level customer service to internal and external customers.
  • Provided accounting support and customer service to a group of international distributor accounts.
  • Assisted Sales and Customer Service in the identification and resolution of customer deduction.
  • Coordinated with Customer Service for detailed data relating to Military and Commercial payments.
  • Demonstrated quality customer service while answering questions related to productivity and billing.
  • Provided customer service and communicated with multiples sales people throughout multiple departments.
  • Provided customer service, invoices processing, and auditing to telecommunications suppliers.
  • Improved office efficiency and customer service by overhauling previously outdated filing system.
  • Assisted in dispute resolution including contractual, customer service & documentation.
  • Demonstrated ability in office administration, customer service, and accounting.
  • Provided customer service for escalated complaints and provided resolution of issues.
  • Excelled in sales and customer service receiving several internal quality awards.
  • Provided customer service to project managers and external departments as needed.
  • Resolved any customer service inquiries regarding club membership and programs.
  • Demonstrated excellent customer service, verbal and written communication skills.
  • Supervised cashier and customer service operations and recorded financial records.

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3. General Ledger

high Demand
Here's how General Ledger is used in Accounting Assistant jobs:
  • Managed Harlequin Books and Frontier Communications accounts, responsibilities included balancing deposit receipts, preparing general ledgers and processing accounting-oriented information.
  • Performed general ledger analysis, analyzed daily cash/receipt balances to identify and correct discrepancies and prepared daily accounting reports.
  • Provided account analysis for all liability accounts to the general ledger and performed fiscal analysis for audits.
  • Performed reconciliation of general ledger accounts and prepared periodic financial reports in the cash processing area.
  • Assisted with general ledger reconciliation, bank statement reconciliations, and processed daily bank deposits.
  • Reconciled discrepancies between accounts receivable from general ledger account and accounts receivable trial balance account.
  • Maintained and reconciled fixed assets sub-ledger, general ledger and calculation of monthly depreciation.
  • Verified general ledger information for accuracy and consistency during monthly and yearly reconciliations.
  • Coded invoices to the proper General Ledger account and successfully performed monthly reconciliations.
  • Assisted in auditing new automated General Ledger system for inventory receiving and shipments.
  • Reconciled client bank statements and entered accounts payable and general ledger distribution accordingly.
  • Supported in the maintenance and reconciliation of general ledgers and subsidiary ledgers.
  • Examined journal vouchers, general ledger reconciliations and analysis for client process.
  • Balanced approximately 100 general ledger accounts for fixed assets and depreciation reserves.
  • Prepared General Journal adjustments, and reviewed and analyzed General Ledger.
  • Evaluated and alerted branch clerks to issues impacting general ledger reconciliations.
  • Coded and reconciled bank statements by comparing statements with general ledger.
  • Reviewed general ledger coding and proper authorizations on all transactions.
  • Performed Inventory reconciliations, general ledger reconciliations and financial analysis.
  • Assisted controller with general ledger reconciliation and monthly journal entries.

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4. Vendor Invoices

high Demand
Here's how Vendor Invoices is used in Accounting Assistant jobs:
  • Processed monthly expenditures from regional account Managers, reviewed vendor invoices with proper general ledger account information system.
  • Worked closely with warehouse staff to ensure receiving documentation corresponded with vendor invoices to expedite payment.
  • Verified vendor invoices and purchase order information and conducted audit verification to each invoice.
  • Processed vendor invoices for payments after making sure all necessary documentation was received.
  • Distributed original vendor invoices to the appropriate accountant payable representatives for processing.
  • Researched outstanding vendor invoices and worked with department administrators to resolve discrepancies.
  • Reviewed vendor invoices for clerical accuracy and obtain required departmental/manager approvals.
  • Distributed vendor invoices to appropriate personnel for payment approval.
  • Obtained all supporting documents to authenticate vendor invoices.
  • Maintained vendor invoices database for subcontract invoice approval.
  • Prepared vendor invoices for imaging and indexing departments.
  • Analyzed discrepancies and managed vendor invoices.
  • Organized vendor invoices and reimbursement requests.
  • Prepared allocation spreadsheets for vendor invoices.
  • Reviewed vendor invoices for accuracy.
  • Researched payment status of vendor invoices
  • Reduced the number of vendor invoices 90+ days past due from 2,500 to under 100 by implementing process improvements increasing efficiency.
  • Keyed 100-150 corporate vendor invoices into JD Edwards for payment to various corporate expenses with less than 5% error rate.
  • Processed tenant/vendor invoices, including G/L account coding and vendor account setups using Skyline, PAM and MRI Accounting systems.
  • Entered vendor invoices, processed payments, issued purchase orders as needed from team members using Sage 50 accounting software.

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5. Purchase Orders

high Demand
Here's how Purchase Orders is used in Accounting Assistant jobs:
  • Processed day-to-day purchases for 16 schools by requesting quotes from vendors, creating requisitions with supporting documentation/approvals and finalized purchase orders.
  • Researched customer queries regarding delivered goods for overages, shortages and discrepancies and reconciled purchase orders with warehouse shipping invoices.
  • Prepared transfer vouchers and requests for accounting correction, processed purchase orders and reimbursements for sponsored and non-sponsored accounts.
  • Reviewed supporting documentation including purchase orders for accuracy, completeness and required approvals and entered data into accounting system.
  • Reviewed all necessary invoice requests ensuring validity of pricing and consistency with purchase orders.
  • Corresponded with warehouses and distribution centers regarding shipping and logistics for stock purchase orders.
  • Developed and maintained purchase orders for bookings as well as weekly inventory replenishment.
  • Computed return on investment analysis for financial review and approval of purchase orders.
  • Generated purchase orders according to order specifications; ensured accuracy and completion.
  • Matched purchase orders to invoices for accuracy, requiring minimal tax verification.
  • Generated and distributed purchase orders for production and office materials.
  • Prepared purchase orders for various departments and verified pertinent documents.
  • Processed purchase orders and invoices utilizing an automated accounting system.
  • Handled incoming purchase orders in a timely organized fashion.
  • Composed and submitted purchase orders for principal investigators.
  • Monitored all requisition process and created purchase orders.
  • Created custom invoices to accommodate customer purchase orders.
  • Created requisitions needed to generate purchase orders.
  • Prepared requisitions and purchase orders.
  • Posted and paid all purchase orders turned in by trade contractors weekly and paid all vendors with their established payment terms.

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6. Quickbooks

high Demand
Here's how Quickbooks is used in Accounting Assistant jobs:
  • Generated and analyzed QuickBooks reports and as a result finalized monthly financial reports and month-end closing.
  • Uploaded reconciled receipts into QuickBooks for easier access and detailed information on expenses.
  • Posted financial data to appropriate accounts into QuickBooks according to instructions.
  • Recorded daily transactions and prepared monthly financial reports by using QuickBooks.
  • Organized and accurately recorded financial data into QuickBooks and MDI system.
  • Generated comprehensive financial reports and utilized QuickBooks to develop invoices.
  • Recorded and reconciled bookkeeping activities for client accounts utilizing QuickBooks.
  • Facilitated processing of accounting transactions by entering invoices into QuickBooks.
  • Created Excel spreadsheets and managed accounting information using QuickBooks.
  • Managed financial information for the company using QuickBooks.
  • Created invoices and maintained accounts receivable utilizing QuickBooks.
  • Conducted bookkeeping and financial statement preparation in QuickBooks.
  • Entered accounting information into company-wide database using QuickBooks
  • Entered customer transactions into QuickBooks Software system.
  • Completed monthly bank reconciliations using QuickBooks Pro.
  • Computed and recorded business operations via QuickBooks.
  • Controlled internal accounting data via QuickBooks.
  • Maintained general ledger postings using QuickBooks.
  • Utilized QuickBooks Enterprise Solutions accounting software.
  • Supervised bookkeeping activities utilizing QuickBooks.

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7. Credit Card Transactions

high Demand
Here's how Credit Card Transactions is used in Accounting Assistant jobs:
  • Reviewed and reconciled credit card transactions.
  • Verified all incoming cash, checks and credit card transactions from Banner Student and Banner Finance systems to include Bookstore sales.
  • Managed Accounts Receivables, including deposit preparation, bank reconciliation, monthly billing; processing of credit card transactions.
  • Processed and reviewed petty cash and credit card transactions for accuracy by tracking charges with the corresponding invoice.
  • Reconciled payroll bank account and, after implementation in 2008, credit card transactions for all 16 restaurants.
  • Evaluated and processed payroll, petty cash, credit card transactions and reconciled daily deposits ensuring accuracy.
  • Handled cash and credit card transactions for hotel and restaurant; received and tallied bank deposits bags.
  • Checked daily deposits, reconciled credit card transactions and settlements, and followed up on charge backs.
  • Reconciled, compiled and entered all receipts and backup for corporate credit card transactions into SAP.
  • Analyzed and solved 100% of out of balance international credit card transactions through currency conversions.
  • Processed/posted credit card transactions, check and ACH payments to patient accounts daily in multiple systems.
  • Monitored and recorded credit card transactions to ensure company's credit cards are properly used.
  • Performed basic credit card transactions, back-up for the Office Manager, and clerical duties.
  • Performed monthly account reconciliations, posted daily cash receipts and processed credit card transactions.
  • Researched and responded to a high-volume of customer inquiries associated with credit card transactions.
  • Reviewed credit card transactions, approvals and coding and ensured entry into appropriate accounts.
  • Prepared bank deposits, managed wire credit card transactions for the entirely of company.
  • Provided customer service including credit card transactions and information, and bill payment transactions.
  • Categorized company credit card transactions by GL Code and made general journal entries
  • Prepared and posted all credit card transactions including reconciling deposits in GL.

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8. Accounts Receivables

high Demand
Here's how Accounts Receivables is used in Accounting Assistant jobs:
  • Transformed the yearly/ monthly-end aging reports by accurately analyzing data and recommending improvements in accounts receivables by 41%.
  • Maintained daily cash receipts, accounts receivables, and generated monthly commission payments to agency producers/underwriters.
  • Executed process improvements by restructuring administrative processes to improve accuracy and efficiency of accounts receivables.
  • Performed accounts receivables functions including posting deposits, daily bank reconciliations and collections.
  • Prepared and issued invoices to customers, tracked accounts receivables and processed collections
  • Managed financial departments with responsibility for Accounts Receivables - Credits and Collections.
  • Reconciled Accounts Receivables to general ledger utilizing bank statements using QuickBooks.
  • Performed collections, accounts receivables and provided customer service.
  • Prepared weekly accounts receivables reports for presentation to management.
  • Produced and maintained excel spreadsheets to reconcile accounts receivables.
  • Reconciled accounts receivables subsystem to general ledger accounts.
  • Assisted Credit Collection Manager in collecting accounts receivables.
  • Processed accounts receivables and conducted collection calls.
  • Contributed basic accounting assistance on accounts receivables.
  • Reconciled invoice dollars amount with accounts receivables.
  • Reconciled monthly accounts receivables cash account.
  • Collected and reconciled accounts receivables.
  • Processed accounts receivables and deposits.
  • Prepared accounts receivables aging analyses.
  • Reviewed and processed accounts receivables.

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9. Accounts Payables

high Demand
Here's how Accounts Payables is used in Accounting Assistant jobs:
  • Consolidated accounts payables, accounts receivables and payrolls* Managed and recorded company expenses* Prepared weekly and monthly financial reports
  • Coded and entered all accounts receivables and accounts payables into computerized accounting software.
  • Maintained company files and provided customer-service for accounts payables and accounts receivables.
  • Reviewed and reconcile reports generated for accounts payables division.
  • Administered accounts payables and reconciled accounts.
  • Compiled reports to show accounts payables/receivables.
  • Performed daily and monthly update of Cash Summary reports to include vouchers, payments, and outstanding Accounts Payables and Receives.
  • Coded and input all accounts payables invoices, general office accounting duties, assistant to Director of Marketing and Franchise Coordinator.
  • Handled bookkeeping tasks including accounts payables, billing, reconciled deposits, managed expense reports, while utilizing QuickBooks Accounting.
  • Maintained accounts payables in QuickBooks system, including coding invoices and presenting them to Director of Finance for payment.
  • Managed and processed payroll functions, handled accounts payables and receivables and helped in preparing financial reports and statements.
  • Assisted with accounts receivables, generated bills, accounts payables, paid vendors, payroll, and client collections.
  • Reduced accounts payables by 60% in four branch offices, by developing a simplified reporting and reference system.
  • Provided accounting support for the Accounting Manager to include processing of all company accounts payables grower voucher checks.
  • Verified invoices to the purchase orders and receiving records and obtained proper authorization prior to processing accounts payables.
  • Managed Accounts Payables and Accounts Receivables software programs that generated payments to vendors weekly and balanced general ledger.
  • Recorded the weekly accounts payables; my responsibility is to pay all the bills that business operations running.
  • Converted Accounts Payables, Accounts Receivables, Payroll, monthly budgets, and revenue projections to Excel.
  • Managed Full Cycle Accounts Payables, Accounts Receivables, Billing, Prepared Payroll for ADP payroll services.
  • Updated cost factor data, product groups and conversion factors within computerized systems, process accounts payables.

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10. Expense Reports

high Demand
Here's how Expense Reports is used in Accounting Assistant jobs:
  • Processed expense reports for executive level management for all of Surety.
  • Prepared depreciation expense reports and reconciliation reports for tracking financial data.
  • Contacted employees regarding discrepancies with expense reports and for additional information.
  • Reviewed monthly employee expense reports with attention to unauthorized/ non-reimbursable transactions.
  • Reviewed expense reports for accuracy; reported and resolved discrepancies.
  • Identified, researched and resolved expense reports discrepancies from subcontractor.
  • Performed verification and payment of expense reports and travel reporting.
  • Performed accounting functions including invoices and expense reports processing.
  • Audited expense reports for accuracy and against company policies.
  • Processed employee expense reports and distributed reimbursement checks.
  • Audited expense reports and processed accounts payable/receivable tasks.
  • Prepared various expenditures and expense reports efficiently.
  • Audited expense reports for completeness and accuracy.
  • Created detailed profit/expense reports for upper management.
  • Monitored P-Card transactions and prepared expense reports.
  • Generated expense reports for Management.
  • Processed expense reports for 30 plus personnel along with payroll submission functions to staffing Service Company for hourly and salaried employees.
  • Issued form-1099 to independent contractors for fiscal year 2010, performing a tie-out of the forms to the expense reports.
  • Prepared 100+ weekly vendor invoices, audited expense reports, issued checks within payment terms and arranged weekly wire transfers.
  • Administered financial reporting duties, prepared and coded expense reports, invoices, assisted with accounts payable payments to carriers.

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Jobs With Trending Skills

11. Bank Deposits

high Demand
Here's how Bank Deposits is used in Accounting Assistant jobs:
  • Performed several monthly bank reconciliations and reviewed daily bank deposits ensuring internal control procedures were properly followed.
  • Recorded payments received and prepared bank deposits to ensure accurate and timely processing of accounts receivable.
  • Prepared bank deposits, assisted with preparation and shipment of annual meeting registration materials.
  • Balanced daily bank deposits with accuracy and efficiency.
  • Recorded bank deposits and reconciled monthly bank statements.
  • Prepared daily bank deposits and reconciled bank statement.
  • Validated bank deposits and petty cash reimbursements.
  • Prepared daily bank deposits and transaction documents.
  • Handled bank deposits and account reconciliation.
  • Processed manual and electronic bank deposits.
  • Processed daily bank deposits/credit card payments.
  • Prepared and calculated bank deposits.
  • Executed daily bank deposits, performed data entry (invoices, cash receipts, journal entries) into AMS for Windows.
  • Prepared bank deposits and reconciled bank statements; prepared compliance reports, as well as balanced books and reconciled bank statements.
  • Prepared error-free bank deposits using on-site electronic checks deposit system, and transferred funds among different accounts within the same bank.
  • Managed accounting process, including invoicing, filing, mailing, entering transactions, writing checks and making bank deposits.
  • Completed bank deposits and entered these as well as receipts for credit cards, two of which I reconciled monthly.
  • Prepared sales invoices and shipment related invoices, recorded bank deposits, reviewed AR aging and collected past due invoiced.
  • Performed pick-up mail from the post office, bank deposits, and visited customers to deliver invoices, among others.
  • Assisted with Shadow Lakes Country Club s budget preparations and made bank deposits while maintaining the company s ledgers.

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12. Tax Compliance

high Demand
Here's how Tax Compliance is used in Accounting Assistant jobs:
  • Assisted with monthly tax compliance & tax returns, managed organization of client engagements & documents
  • Assisted Managers in dealing with tax compliance issues for companies and representative offices.
  • Collaborated on tax compliance of corporate and not for profit entities.
  • Maintained worker's compensation and tax compliance respectively for multiple clients.
  • Communicated with clients regarding tax compliance and retrieval of necessary documents.
  • Enhanced Accounts Payable operational and tax compliance policies and procedures for communication to the university community.

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13. Financial Statements

average Demand
Here's how Financial Statements is used in Accounting Assistant jobs:
  • Prepared monthly financial statements on revenue and expenditure to departments; Prepared journal entries and reconciled general ledger and subsidiary accounts.
  • Assisted in preparation of consolidated financial statements by generating financial reports, reconciling inter-company accounts, and reviewing complex Excel spreadsheets.
  • Prepared accounting records, financial statements, or other financial reports to assess accuracy, completeness to reporting and procedural standards.
  • Generated manufacturing and logistics financial entries for monthly and quarter end closing and assist in preparation of annual financial statements.
  • Assisted in preparing periodic reports and financial statements by gathering and analyzing information from the accounting system and department records.
  • Assisted Accountant with quarterly financial statements in accordance with International Financial Reporting Standards as adopted by the European Union.
  • Worked independently for Federal Reserve auditors to provide all necessary reporting and audit branch's financial statements.
  • Assisted Controller with all month-end account and bank statement reconciliations, including preparation of monthly financial statements.
  • Prepared monthly financial statements including but not limited to various balance sheets, reconciliations and income analysis.
  • Verified and prepared financial statements for the final published accounts of this national public utility company.
  • Generated and analyzed budget, variance analysis, aging reports, financial statements and bank reconciliation.
  • Assisted in preparing financial statements for accuracy and developed a system which helped increase collection efforts.
  • Processed accounts payable, account receivable and customer billing in addition to analyzing monthly financial statements.
  • Prepared and emailed financial statements utilizing database software (Hyperion) and Microsoft Word macros.
  • Assisted in gathering information for the preparation of financial statements and income tax preparation.
  • Generated financial statements and completed quarterly state and federal taxes for wholly owned subsidiary.
  • Reconciled financial statements, processed monthly financial closing journal vouchers, created monthly financial report
  • Worked mainly dealing with bank reconciliations and preparing accounts and creating financial statements.
  • Assisted with the preparation of financial statements and reconciliation of General Ledger accounts.
  • Prepared quarterly and annual financial statements and provided month-end closing & reporting processes.

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14. Account Reconciliations

average Demand
Here's how Account Reconciliations is used in Accounting Assistant jobs:
  • Researched and completed offsets with other accounting departments, including void/reissues, making necessary general ledger entries and account reconciliations.
  • Performed account reconciliations and general ledger entries Managed accounting department reporting directly to the Board Members.
  • Eased the workload of Senior Accountants by assisting with account reconciliations and financial analysis assignments.
  • Assisted with monthly account reconciliations and record maintenance including conducting regular post-audit reviews of expenses.
  • Completed account reconciliations for treasury accounts and communicate open items to Financial Compliance during meetings.
  • Performed month-end account reconciliations, trial balance and adjusted trial balance under Accountant supervision.
  • Supported in bank account reconciliations, and inventory and fixed assets accounting transactions.
  • Managed all payroll general ledger accounts, including account reconciliations and monthly accruals.
  • Maintained billing report issues through invoicing, account reconciliations and securing finance agreements.
  • Assisted controller in fiscal year ending inventory internal audit and account reconciliations.
  • Prepared and reviewed monthly journal entries and account reconciliations to ensure accuracy.
  • Balanced account reconciliations monthly, researching and correcting errors in accounts.
  • Prepared 38 account reconciliations reports and analysis in the Outpatient department.
  • Prepared depreciation schedule for fixed assets along with year-end account reconciliations.
  • Completed monthly account reconciliations for numerous accounts within the company.
  • Prepared bank account reconciliations and record monthly general ledger adjustment.
  • Assisted in account reconciliations and all other general office operations.
  • Assisted with preparation and review general ledger account reconciliations.
  • Performed account reconciliations, posted customer refunds and adjustments.
  • Prepared month-end account reconciliations and made appropriate journal entries.

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15. Income

average Demand
Here's how Income is used in Accounting Assistant jobs:
  • Prepared monthly requirements including sales return, quarterly income tax returns and monthly withholding tax returns and performed income tax reconciliation.
  • Prepared internal financial account reconciliation with accurate and appropriate recording and analysis of balance sheet and income statement.
  • Analyzed information and options by developing spreadsheet reports; verifying balance sheet and income statement accuracy daily.
  • Developed simplified system of taxation bookkeeping and uniform income reporting according to taxation laws.
  • Prepared various accounting reports including, aging analysis, income statement and bank reconciliation.
  • Interviewed clients to obtain additional information on taxable income and deductible expenses and allowances.
  • Prepared and analyzed balance sheet and income statement to ensure accuracy and timely reporting.
  • Reviewed Reports supporting income and expenses generated by properties under FDIC supervision.
  • Reconciled balances for credit and securities transactions, including amortization and income.
  • Balanced end-of-day reports which included all income generated from every city department.
  • Prepared monthly income statements in Excel for preliminary and final distribution.
  • Deposited commission income and disbursed commission checks to agents.
  • Prepared Corporate/Individual Income tax returns, Property tax returns.
  • Skilled in accounting operations and personal income tax reporting.
  • Generated comprehensive financial reports and the income statements.
  • Prepared individual and corporate federal income tax returns.
  • Developed income reporting procedures by analyzing operating practices.
  • Prepared individual income tax returns and performed bookkeeping.
  • Investigated credit reports and verified income information.
  • Prepared monthly financial/income expense statements for stockholders.

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16. Balance Sheet

average Demand
Here's how Balance Sheet is used in Accounting Assistant jobs:
  • Analyzed and reconciled balance sheet accounts to ensure transactions are recorded accurately and account balances are accurately stated.
  • Designed and implemented purchase classification reports and Projected Balance sheet calculation in excel for all business clients.
  • Completed various month-end duties including calculation and preparation of journal entries and balance sheet reconciliations.
  • Compiled annual balance sheets in addition to interim profit/loss statements and related statements of income.
  • Prepared and explained balance sheet account reconciliations to plant managers and company executives.
  • Reviewed key balance sheet and income statement accounts for classification and appropriateness.
  • Compiled and analyzed financial information in preparation for balance sheets.
  • Maintained balance sheets for each location individually and collectively.
  • Prepared detailed balance sheet and bank statement account reconciliations.
  • Performed monthly reconciliation of various balance sheet accounts.
  • Analyzed balance sheet accounts and generated debit/credit memos.
  • Analyzed and reconciled depository and balance sheet accounts.
  • Prepared reconciliations on balance sheet accounts as required.
  • Monitored all balance sheet accounts and reconciliations.
  • Reconciled Balance Sheet and profit/loss statement accounts.
  • Processed bank reconciliations and prepared balance sheets.
  • Maintained accounting files and reconciled balance sheets
  • Generated Balance Sheet account analysis.
  • Assisted monthly/quarterly balance sheet reconciliation.
  • Prepared and provided monthly reports that included profit and loss, balance sheet reconciliation, headcount, vendor reports and expenses.

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17. Bank Accounts

average Demand
Here's how Bank Accounts is used in Accounting Assistant jobs:
  • Reconciled bank accounts and reviewed written material for accuracy and completeness, verified checks calculations and posted journal entries.
  • Prepared weekly cash requirements based on activity in bank accounts reports required by funding and investing departments.
  • Facilitated conversion and management of multiple bank accounts, ensuring recording accuracy of various affiliates and departments.
  • Reconciled bank accounts to general ledger and resolved differences with internal departments and with correspondent banks.
  • Performed cash management functions including preparing cash deposits and monthly transfers between bank accounts.
  • Performed monthly reconciliation of all bank accounts, including reconciliation of commission receivable.
  • Reported and recorded ticket sales, prepared deposits and reconciled bank accounts
  • Gathered information to reconcile general and subsidiary bank accounts on QuickBooks.
  • Processed timely and accurately EFT to local and international bank accounts.
  • Reconciled bank accounts and assisted accountant in day-to-day accounting duties.
  • Reconciled company bank accounts ensuring internal controls and cash management.
  • Performed 11 bank accounts reconciliations including foreign currency accounts.
  • Reconciled numerous bank accounts and various general ledger accounts.
  • Organized financial information for clients and reconciled bank accounts.
  • Entered client information in QuickBooks Reconciled client bank accounts
  • Reconciled payroll and general and concentration bank accounts.
  • Monitored bank accounts record activity to daily reports.
  • Reconciled business bank accounts for Controller using QuickBooks.
  • Reconciled AMEX bank accounts and supervised weekly disbursements.
  • Calculated bank reconciliations and balanced bank accounts.

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18. ACH

average Demand
Here's how ACH is used in Accounting Assistant jobs:
  • Coordinated with Treasury and other internal departments to insure transactions are accurate before submitting ACH.
  • Retrieved/processed ACH files of customer transactions for payroll deposits and withdrawals impacting credit union accounts.
  • Participated in program/project planning, development and achievement of established goals and objectives.
  • Coordinated fellowship applicant interviews and maintained files on each Fellow and Fellowship applicant.
  • Maintained an updated comprehensive sales/expense forecast report that was surveyed each week.
  • Maintained confidential bank account information for each grower and provided reports.
  • Developed tenant relationships with each building and addition return deposits.
  • Located and attached appropriate files to incoming correspondence requiring replies.
  • Prepared and distributed payroll for approximately thirty employees each week.
  • Prepared and distributed customized invoice forms for each individual contractor.
  • Developed the written guidelines for Faculty Student Teacher reimbursements.
  • Operated copy machines to perform calculations and produce documents.
  • Achieved higher position and transferred to accounting department.
  • Prepared educational packages for coaches weekly training sessions.
  • Achieved customer satisfaction and established customer relationships.
  • Refilled postage machine and monitored reserve account.
  • Invoiced all expenses and researched/attached supporting documentation.
  • Processed daily transactions via online payments, wire transfers, checks and ACH, generated by FIBA events, and affiliates.
  • Reviewed invoices for proper coding, sales and use taxes, attached purchase orders and did accruals during month end closing.
  • Prepared Outstanding Checks, Headcount reports for each division and assisted in preparing management reporting binders on a monthly basis.

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19. HR

average Demand
Here's how HR is used in Accounting Assistant jobs:
  • Acknowledged as a detail-oriented and deadline-driven individual throughout tenure also serving as a key translator for Spanish-speaking customers.
  • Prepared deposits and cash applications for three operating companies with approximately ten cash accounts.
  • Maintained flex schedules of hourly employees through software applications TimeClock Manager and TimeClock Scheduler.
  • Developed and maintained good-working relationships with clients through weekly email and phone correspondence.
  • Rendered exceptional customer service to homeowners through personal contact or phone conversation.
  • Prepared bi-weekly payroll through ADP system and ensured confidentiality of all information.
  • Maintained outstanding credits, informing managers weekly through credit distribution report.
  • Re-organized invoice and files system in a logical -chronological manner.
  • Participated in special projects from initial planning through successful completion.
  • Reconciled bank statements through comparisons with general ledgers balances.
  • Performed various administrative activities throughout the accounts payable process
  • Assisted HR/Accounting Manager in general bookkeeping functions.
  • Proofed and processed payroll through Advantage Payroll along with handling all confidential personnel matters with new, existing and termed employees.
  • Streamlined efforts through development of forms, policies, and procedures, greatly reducing related operational costs and increasing staff coordination.
  • Worked at the Cash Management desk prior to and after the change from a manual system to computerized straight through processing.
  • Created Excel spreadsheets * Input data from paper files * Filed and organized company documents * Responsible for shredding all paper data
  • Provided support to auditors as equipment and information was surveyed during yearly audits of medical and/or research equipment throughout VUMC.
  • Transferred inventory throughout the computer system from location to location in order for product to be shipped and documented correctly.
  • Processed all Accounts Payable for three facilities coding each invoice with corresponding expense/liability account(s) and date paid.
  • Received, reviewed and entered payroll data on a bi-weekly basis while verifying accuracy of data entered using HRIS system.

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20. Powerpoint

average Demand
Here's how Powerpoint is used in Accounting Assistant jobs:
  • Generated weekly PowerPoint productions of material, payroll and equipment maintenance expenses for executive and sales meetings.
  • Created and maintained spreadsheets for internal reporting and executive PowerPoint presentations.
  • Evaluated/analyzed information, trends/performance utilizing Excel, and PowerPoint for presentations.
  • Developed key PowerPoint presentation that resulted in recognition from supervisor.
  • Generated PowerPoint presentations for new benefits options and plans.
  • Helped supervisor in preparing meeting materials and creating PowerPoints.
  • Produced and revised print and PowerPoint presentation materials.
  • Created and presented PowerPoint presentations at Finance meetings.
  • Used the following programs on a daily basis, QuickBooks, Microsoft Excel, PowerPoint, Word, Outlook.
  • Used PowerPoint, MS Excel, Word, and Adobe to transfer information from paper to electronic files.
  • Typed correspondence, business related documents and presentations using MS PowerPoint, Excel and Word.
  • Created overheads in PowerPoint for presentation of our procedures to client, Bank of America.
  • Utilized Microsoft Word, Excel, Access, PowerPoint, and specialized government software.
  • Created PowerPoint presentations for internal meetings focusing on sales performance for the company.
  • Obtained technical proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Experienced with programs such as Microsoft Access, Word, and PowerPoint.
  • Used Microsoft Office products including Word, PowerPoint and Excel.
  • Created graphs, charts and presentations for management using PowerPoint.
  • Conducted hour long bankruptcy seminars held every week using PowerPoint.
  • Advanced skills in PowerPoint, Word, and Excel.

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21. Office Supplies

average Demand
Here's how Office Supplies is used in Accounting Assistant jobs:
  • Supplied accounting and customer accounting- Invoiced, quotations- Managed office supplies- Drafted contracts for subcontractors
  • Negotiated with vendors for favorable pricing on office supplies and other administrative requirements.
  • Provided administrative support including purchasing office supplies with a budget.
  • Developed and monitored systems for tracking inventory and office supplies.
  • Maintained accurate order placement and delivery of office supplies.
  • Ordered office supplies and participate in budget determinations.
  • Managed and coordinated replenishment of various office supplies
  • Maintained office supplies and maintained bookstore inventory.
  • Ordered office supplies, interfaced with vendors and brokers, maintained service agreements and supported the underwriters and senior executive team.
  • Audited, reviewed, and updated vendors and employees master files and coordinated purchases/ procurement of office supplies and capital goods.
  • Managed day to day office duties such as answered phones, handled daily emails from clients and ordered office supplies.
  • Assisted in the preparation and review of office budget estimates, orders, inventories, and picks up office supplies.
  • Assured that every detail was correct in handling claims and invoices, as well as keeping track of office supplies.
  • Assisted with year-end reports and audits, corporate payroll, health insurance, purchasing office supplies and large office equipment.
  • Ordered office supplies, organized employee files and payroll, accounting contracts, record keeping as well as bank reconciliation.
  • Maintained office supplies inventory and to anticipate needs, placing orders then verifying receipts of supplies and evaluating products.
  • Assisted the Accounting Clerk with various tasks, such as filing, data entry and inventory of office supplies.
  • Ordered office supplies and equipment, answered incoming calls and assisted the Chief Financial Officer with various special projects.
  • Improved the Office Supplies Order Form, so that it was more quickly processed and saved the department time.
  • Ordered office supplies (as necessary); assisted receptionist with incoming calls; point-of-contact for package delivery.

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22. Financial Records

average Demand
Here's how Financial Records is used in Accounting Assistant jobs:
  • Prepared and delivered invoices to customers, organized incoming payments, filed deposit receipts, and reviewed financial records for accuracy.
  • Organized and secured financial records, queries maintaining data integrity through database to perform complex calculations and forecast possible outcomes.
  • Analyzed and reconciled complex financial records, grant/program activities and accounts ensuring correctness and completeness of recorded transactions.
  • Recorded accounts payable information into designated financial records; provided efficient and accurate accounting assistance.
  • Established and maintained efficient filing and organization systems for accounting and financial records.
  • Researched and resolved any discrepancies in client financial records and reconciled accounts.
  • Applied principals of accounting to analyze financial information and prepare financial records.
  • Computed and classified numerical data to keep receivables financial records complete.
  • Maintained financial records and prepared reports with financial or accounting information.
  • Maintained departmental financial records and prepared month end reports.
  • Managed monthly closing of financial records and posting accuracy.
  • Established QuickBooks accounting system to reflect accurate financial records.
  • Integrated outdated financial records into a new accounting system.
  • Prepared and maintained confidential financial records and payroll.
  • Organized and accurately updated monthly financial records.
  • Managed accounts payable/receivable and reconciled financial records.
  • Performed Book keeping, maintaining accurate financial records
  • Organized financial records and reconciled bank statements.
  • Converted financial records to updated accounting system.
  • Maintained financial records and balanced accounts

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23. Payroll

average Demand
Here's how Payroll is used in Accounting Assistant jobs:
  • Completed variety of accounting responsibilities including purchasing, processing, payroll, and auditing workers' compensation/general liability.
  • Prepared monthly payroll analysis, and participated in the implementation of new accounting software.
  • Maintained accountability for bi-weekly payroll processing and quarterly / annual payroll tax filings.
  • Processed executive expense reports and physician payroll ensuring timely, accurate payments.
  • Supervised data entry of accounts payable/receivable and payroll of other co-workers.
  • Performed basic accounting tasks for personal/corporate tax returns and payroll.
  • Processed payroll for numerous mid-size facilities using Sage accounting.
  • Provided full-time payroll and receivables functions using construction accounting software
  • Ensured the confidentiality of personnel records and payroll information.
  • Managed payroll function; monitored and recorded company expenses.
  • Prepared confidential documents and reports for payroll preparation.
  • Processed all cash reconciliations and payroll including data entry
  • Processed payroll with Gatekeeper and Paymaster software.
  • Helped with payroll and other confidential information.
  • Submitted company payroll transactions for approval.
  • Processed all Biweekly and Semimonthly payrolls.
  • Assisted Payroll Coordinator with processing payroll.
  • Entered and administered weekly payrolls.
  • Processed payroll efficiently and error-free.
  • Processed payroll for subsidiary companies.

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24. High Volume

average Demand
Here's how High Volume is used in Accounting Assistant jobs:
  • Originated procedures for reconciling high volume outstanding liabilities, and solidified methods of collection for reconciling those liabilities.
  • Provided operational/accounting support to owner for a high volume business; trained and certified in Safety.
  • Managed and executed high volume of collection activity by telephone and email.
  • Managed, operated, and directed all incoming voice communications for 70 employees utilizing the organization s high volume switch board.
  • Managed high volume accounts payable functions for up to 60 commercial and industrial properties ensuring accuracy, efficiency and productivity.
  • Handled high volume data entry of tax return information for personal and business client's tax returns during tax season.
  • Answered and screened a high volume of incoming calls/inquiries from clients, co-workers and vendors, providing information/referrals as needed.
  • Entered and processed high volume of invoices and accounts payable for different regions and three separate companies in Timberline.
  • Processed and entered a high volume of invoices into accounting software with high attention to detail and accuracy.
  • Executed high volume of invoice matching, coding and posting, produced weekly check runs and bank wires.
  • Prepared high volume of contract labor invoicing to be submitted for payment (coding, logging etc.)
  • Organized responsibilities in high volume, deadline oriented, team functioning environment in accordance with policy and procedures.
  • Processed high volume of daily deposits, various types of check runs on MAS90 and ElDorado/Tiny Term.
  • Performed a high volume of monthly journal entries to record revenue, expenses, assets and liabilities.
  • Processed and approved high volume accounts payable companies, average 200- 400 invoices and payments a day.
  • Conducted a monthly inventory audit on high volume parts to examine proper use of inventory control procedures.
  • Performed all billing duties, including creating manual invoices to satisfy high volume client format requests.
  • Answered a high volume of telephone calls and took messages for doctors and medical staff.
  • Supported store operations by serving as sales associate and cashier during times of high volume.
  • Processed cash receipts in a high volume environment with a high degree of accuracy.

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25. Financial Transactions

average Demand
Here's how Financial Transactions is used in Accounting Assistant jobs:
  • Maintained records of financial transactions by preparing, entering and verifying transactions for routine review by Program Manager and Purchasing Supervisor.
  • Supported accounting and administrative operations by coding an entering accounting data, verifying and processing financial transactions using Sage Construction.
  • Maintained financial transactions pertaining to Verizon Wireless and Sprint Cellular accounts, credit card machines and company uniforms accounts.
  • Produced various financial records, recorded financial transactions, updated statements, and checked financial records for accuracy.
  • Assisted accountant with bookkeeping responsibilities including recording of financial transactions between multiple businesses and employers and employees.
  • Performed necessary calculations and made appropriate changes to financial transactions to clear detected entry errors.
  • Performed data entry and verification for all historic financial transactions to upgrade accounting system.
  • Administered financial transactions, accounts, and bank reconciliations to ensure accuracy and efficacy.
  • Researched and executed financial transactions by following business guidelines and established rules and regulations.
  • Assisted controller in managing financial with bankers, insurers and solicitors regarding Financial Transactions.
  • Responded to outside request from bankers, insurers, and solicitors regarding financial transactions
  • Recommended and instituted improvements to existing processes to ensure accuracy of financial transactions.
  • Determined proper handling of financial transactions and approves transactions within designated limits.
  • Facilitated monthly reporting for company leadership with regard to all financial transactions.
  • Performed book keeping of financial transactions in order to maintain organization budget.
  • Served as liaison between Bank Representatives and Collection Agency regarding financial transactions.
  • Coordinated and audited all financial transactions associated with Home Sale Audit.
  • Verified, Registered, Monetized financial transactions on daily basis.
  • Leased with bankers, insurers and solicitors regarding financial transactions.
  • Prepared and documented journal entries to properly record financial transactions.

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26. Customer Accounts

low Demand
Here's how Customer Accounts is used in Accounting Assistant jobs:
  • Evaluated customer accounts for probability of write-off and prepared the proper documentation to present to the Collections Manager.
  • Tracked vendor's account balances and created credit memos for accounts receivable Processed accounting data and updated customer accounts
  • Performed general office duties, answering telephones and handling routine correspondence relating to customer accounts and billing.
  • Recognized by Management for being detail-oriented and exceptionally diligent in pursuing problematic customer accounts.
  • Maintained customer Accounts Receivable accounts, investigated, processed and resolved customer queries and adjustments
  • Assisted in Remittance Department and provided back-up for posting deposits and monitoring customer accounts.
  • Administered collection procedures on delinquent customer accounts and trained staff in communicating to customers.
  • Researched payments for correct application to customer accounts using databases including Excel.
  • Applied and monitored payments to customer accounts, maintained accurate customer information.
  • Managed and maintained industrial and commercial customer accounts and resolved billing disputes.
  • Coordinated with operations to clear any discrepancies between Fed account and customer accounts
  • Monitored customer accounts and contact customers for collection of overdue balances.
  • Created and maintained excel database reflecting current status of customer accounts.
  • Increased organization to improve management of payment schedules and customer accounts.
  • Maintained sales representative information and assigned them to new customer accounts.
  • Provided customer service and maintained all adjustments to customer accounts.
  • Reconciled Customer Accounts for delinquency and reconciled any issues found.
  • Researched customer accounts, approved orders, processed credit applications.
  • Processed credit applications to establish customer accounts and credit limits.
  • Performed account reconciliations for customer accounts and communicated resolutions.

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27. Company Policies

low Demand
Here's how Company Policies is used in Accounting Assistant jobs:
  • Performed collection activities to bring accounts up-to-date, contacting customers and making payment arrangements that adhered to company policies.
  • Established and monitored internal controls and ensured that accounting activities are in accordance with company policies.
  • Reviewed/processed invoices in compliance with company policies and procedures to insure timely and accurate recording.
  • Received, recorded and authorized requests for disbursements in accordance with company policies and procedures.
  • Maintained accurate accounts payable files in accordance with company policies and government regulations.
  • Handled highly confidential information as outlined in the company policies and procedures.
  • Processed employee expense reimbursements ensuring compliance with company policies and procedures.
  • Audited accounting documents for compliance with company policies.
  • Coded documents according to company policies.
  • Processed driver and mechanic bi-weekly in-house payrolls while adhering to company policies, union contracts, and government tax regulations.
  • Analyzed, verified, and summarized vouchers and service orders for validity and compliance with company policies and procedures.
  • Audited 20 corporate owned restaurant locations and provided recommendations to bring the stores into compliance with company policies.
  • Maintained accurate and compliant Accounts Receivable, Accounts Payable files and records in accordance with company policies.
  • Ensured precise & compliant A/P vendor files & records in accordance with company policies and government regulations.
  • Called customers concerning past due accounts receivable balances and set up payment plans per company policies.
  • Reviewed company policies and procedures to ensure proper audit and timely processing of expense reports.
  • Maintained accurate and compliant A/R, A/P files and records in accordance with company policies.
  • Assisted President, Vice President and employees with any issues concerning company policies and procedures.
  • Reformatted and proofed company policies, procedures and MSDS's to comply with Microsoft Word.
  • Trained new hires in company policies, safety and compliance standards, and technology utilization.

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28. Administrative Tasks

low Demand
Here's how Administrative Tasks is used in Accounting Assistant jobs:
  • Organized document server and created procedures for administrative tasks leading to improved efficiency in the office.
  • Performed administrative tasks on behalf of company executives in order to create efficiency in daily operations.
  • Performed general office duties and administrative tasks, including telephone support and successfully resolving customer complaints.
  • Performed day-to-day administrative tasks such as maintaining information files, processing paperwork; maintaining records.
  • Performed general office duties and administrative tasks to include designed and produced promotional brochure.
  • Performed associated administrative tasks supporting the entry and processing of customer rebate claims.
  • Performed various administrative tasks, including file organization and data review.
  • Provided telephone support and performed general office duties and administrative tasks.
  • Performed multiple administrative tasks in a timely and efficient manner.
  • Performed a variety of administrative tasks where confidentiality was critical.
  • Assisted Controller with Workers Compensation issues and administrative tasks.
  • Performed any other administrative tasks as directed by management.
  • Assisted Business Manager with various administrative tasks as needed.
  • Managed all administrative tasks for senior account executives.
  • Coordinated all administrative tasks for executive management.
  • Assisted Accounting Manager with various administrative tasks.
  • Performed administrative tasks and produced financial reports.
  • Facilitated client service and general administrative tasks.
  • Assisted in general administrative tasks upon request
  • Participated in Various administrative tasks.

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29. ADP

low Demand
Here's how ADP is used in Accounting Assistant jobs:
  • Processed salary and non-salary payroll to include commissions and submitted to ADP accurately and efficiently.
  • Processed ADP payroll reporting and verification, including calculations of commissions and quarterly bonuses.
  • Updated and entered employee information into ADP computerized payroll system.
  • Prepared ADP payroll processing and administered employee benefits.
  • Performed accounting data entry using ADP technology.
  • Assisted payroll coordinator by performing payroll functions, such as maintaining timekeeping information and processing and submitting payroll through ADP program.
  • Ensured timely and accurate payroll processing for 80 employees, using the ADP PC Payroll for Windows and E-Time Software.
  • Processed primary billing for all service types Maintained Accounts Receivable Maintained ADP employee schedules for payroll Human Resource filing and maintenance
  • Processed Payroll using ADP on a semi monthly basis, along with 401k tracking, posting, and management.
  • Recorded weekly payroll hours in ADP software system * Pursued account receivable inquires and followed up with insurance companies
  • Processed ADP payroll for approximately 50 employees and summarized employee activities through ADP payroll reports for auditing purpose.
  • Updated weekly and monthly reports by entering new W2 billable contractors into the ADP online payroll processing system.
  • Posted necessary accounting journal entries in the ADP software to ensure all receivables and liabilities are properly recorded.
  • Processed payroll (ADP) and reconciled payroll in the general ledger (QuickBooks, Pro).
  • Processed weekly and bi-weekly payroll using ADP; Reconciled health and dental benefits, 401K and misc.
  • Extracted invoices from ADP and Oracle to support billed costs to partners during joint venture audits.
  • Processed semi-monthly payroll for 100+ employees in the U.S. and Canadian offices using ADP PCPW.
  • Assisted in journal entries including ADP, and miscellaneous correction entries for the general ledger.
  • Checked time cards, added hours and entered all information for download to ADP.
  • Assisted ADP with researching and resolving federal, state and local tax accounting discrepancies.

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30. Collection Calls

low Demand
Here's how Collection Calls is used in Accounting Assistant jobs:
  • Performed weekly collection calls and maintained accurate records.
  • Preformed accounts receivable collection calls and correspondence.
  • Performed collection calls and processed daily deposits.
  • Performed collection calls regarding outstanding accounts.
  • Maintained client's accounts, made collection calls, checked vendor bills for accuracy and responded to client and vendor inquiries.
  • Handled all accounting operations, such as credit analysis, collection calls to Spanish and Chinese speaking customers and accounts payable.
  • Performed collection calls and kept the A/R aging current and researched customers' payment disputes and delinquent invoices for problems resolution.
  • Tracked payment status for all invoices; which included making collection calls for any over 30 days past due.
  • Processed AP & AR; Collection calls; entered Bankruptcy data in computer; filed Proof of claims.
  • Created all invoicing to customers for payment and followed up with collection calls and letters.
  • Researched daily direct billing charges, made corrections or adjustments, and handled collection calls.
  • Assisted with accounts receivable invoice processing, collection calls, and various reports and spreadsheets.
  • Completed collection calls and letters to companies and individuals with outstanding balances for Hallmark Entertainment.
  • Processed invoicing, monthly billing, cash receipts, collection calls, varies account reports.
  • Processed payments for store accounts, placed collection calls, delivered monthly account statements.
  • Analyzed A/R aging to make collection calls on payments not received per organizations terms.
  • Answered phones, entered bills, performed weekly payroll, and made collection calls.
  • Initiated collection calls and resolved inquiries and problems related to invoices and payment terms.
  • Completed in-depth customer payment analysis and resolved A/R issues; performed collection calls daily.
  • Created and mailed invoices twice monthly and conducted commercial and residential collection calls.

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31. Wire Transfers

low Demand
Here's how Wire Transfers is used in Accounting Assistant jobs:
  • Processed incoming and outgoing checks and wire transfers ensuring accuracy of posting for incoming information and proper format for outgoing information.
  • Reviewed, categorized and logged investment statements for daily in-coming and out-going wire transfers received from investors.
  • Prepared monthly settlement wire transfers with appropriate statement support.
  • Processed domestic and international wire transfers and remittances.
  • Processed wire transfers and microfilmed incoming revenue.
  • Managed reconciliations, and executed wire transfers.
  • Processed local and international wire transfers.
  • Executed incoming/outgoing manual wire transfers.
  • Processed wire transfers and reconciliation.
  • Recorded incoming and outgoing wire transfers, posted ACH and share drafts as requested, and participated in month end closing.
  • Entered data into accounting system, processed online foreign currency payments, wire transfers and processed bi-monthly check runs.
  • Processed and posted loan funding sheets from six branches within set time deadlines, and second authorized wire transfers.
  • Received, recorded and banked cash, checks and wire transfers as well as reconciled records of bank transactions.
  • Assisted in maintaining account information, wire transfers, and general ledgers on a weekly and monthly basis.
  • Processed A/R, deposits, credit cards, ACH, and wire transfers, applying payments to clients.
  • Assisted with preparation of medical benefits wire transfers to cover daily funding of medical claims and administrative fees.
  • Fixed Assets, accruals, wire transfers, federal reserve adjustments, corporate adjustments, asset account reconciliation.
  • Handled all Sales Reps. Commission and made payments via check and/or wire transfers on a monthly base.
  • Performed reconciliation of bank accounts for Ocean Bank, verified wire transfers, processed accounts payable.
  • Controlled the proper posting of wire transfers including issuing work orders in accordance with departmental policy.

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32. Delinquent Accounts

low Demand
Here's how Delinquent Accounts is used in Accounting Assistant jobs:
  • Reconciled/monitored accounts receivable aging reports while minimizing delinquent accounts, reducing open balances, deductions and bad debt write off.
  • Processed payments, collected on delinquent accounts, printed & distributed statements, determined credit eligibility, assisted with departmental projects
  • Generated then reviewed monthly aging reports with project managers to ensure accurate records while identifying and addressing delinquent accounts.
  • Performed various collection activities on delinquent accounts, authored related reporting and provided client remedies for account resolution.
  • Resolved delinquent accounts by advising students on options, suggesting alternative approaches and devising specific action plans.
  • Initiated client contact regarding delinquent accounts and negotiated alternative payment options between internal management and clients.
  • Conducted weekly collections calls, established payment arrangements for delinquent accounts and documented bad debt measures.
  • Collaborated with property managers to collect and reduced unpaid balance on delinquent accounts.
  • Obtained revenue by verifying transaction information, identifying delinquent accounts and insufficient payment.
  • Provided collections for delinquent accounts, using creative and consistent collections procedures.
  • Prepared written correspondence on delinquent accounts and contacted creditors as needed.
  • Addressed delinquent accounts recovering debts through assertive negotiations and follow up.
  • Created detailed financial reports regarding delinquent accounts for upper management.
  • Contacted customers to resolve delinquent accounts and negotiate payment arrangements.
  • Participated in audit review as necessary and reconciled delinquent accounts.
  • Communicated and resolved customer delinquent accounts.
  • Generated collection detail for delinquent accounts.
  • Contacted clients concerning delinquent accounts.
  • Identified and reported to management any delinquent accounts possibly affecting our cash forecast and took appropriate steps to obtain payments.
  • Posted sales invoices, generated 1099's and W-2's for clients, and identified delinquent accounts and insufficient payments.

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33. CPA

low Demand
Here's how CPA is used in Accounting Assistant jobs:
  • Facilitated communication between clients and CPA by acknowledging client inquiries and ensuring that they received timely explanations and advice.
  • Assisted CPA with daily accounting duties Submitted quarterly financial statements personally Handled Tax Return individually
  • Coordinated all financial statements with CPA
  • Monitored past due invoices and facilitated resolution * Compiled data for internal reports for CPA * Handled clients concerns and complaints
  • Processed individual tax returns using Ultra Tax 2001 program which allowed the CPA to focus on more complex tax returns.
  • Liaised between credit card companies, CPA and Law firms, among others, to gather and preserve evidence.
  • Worked as a bookkeeper/assistant to CPA for a Non-Profit Organization using QuickBooks Pro 2003 and QuickBooks 2004 Non-Profit Edition.
  • Used Sage AccPac accounting software; Turbo tax for taxes; Microsoft office 2010 word, excel and outlook.
  • Worked directly for a professor, CPA business owner, Masters in Taxation, and former IRS agent.
  • Prepared the year-end financial reporting package for the outside CPA firm under the supervision of the Accounting Manager.
  • Assisted two CPA's and five staff accountants on tax return preparation, auditing, and accounting projects.
  • Worked with a CPA firm for their in-house as well as client side bookkeeping and accounting needs.
  • Assisted CPA's in accounts receivable/accounts payable tasks - invoicing, payment of bills and services received.
  • Recorded expenditures and income of holding company and affiliated entities, utilizing the accounting software SBT/AccPac.
  • Worked directly under CPA in preparing Balance Sheet, Income Sheet, and Statement of Equity.
  • Entered invoices into the computer system using ACCPAC accounting software and printed checks to pay vendors.
  • Prepared tax reports, W-2 analysis, and IRS audit information for CPA and paralegal approval.
  • Assisted in CPA firm audits, annual DCAA audits and preparation of annual incurred cost submissions.
  • Assisted with financial and accounting functions to insure compliance with AICPA standards and other governmental agencies.
  • Assisted our CPA firm with sales tax, franchise tax, and federal tax returns

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34. Credit Memos

low Demand
Here's how Credit Memos is used in Accounting Assistant jobs:
  • Prepared, analyzed credit claims and issued respective credit memos/debit memos.
  • Processed debit and credit memos to reconcile incorrect billing documents.
  • Generated credit memos for customers requiring reimbursement.
  • Distributed invoices and generated credit memos.
  • Verified Credit Memos for accuracy.
  • Determined payable accounts and ensured payment accuracy; prepared and signed off on journal entries, invoices, and credit memos.
  • Performed accurate data entry for invoicing, credit memos, inventory, stock adjustments, mail orders, and returns.
  • Prepared and input journal entries including credit memos, wire transfers and bank deposits into the SL Accounting system.
  • Organized, reviewed, and processed invoices, purchase orders, credit memos, and all other payment transactions.
  • Created credit memos for exchange, return, and refund of the products from both end-user and dealer.
  • Created and processed orders, invoices, return authorizations and credit memos for the Purchasing and Supply departments.
  • Prepared payroll, compiled daily reports, handled shipping and receiving, inventory management and credit memos.
  • Created manual corrections to cost, price, discounts and create credit memos and invoices as needed.
  • Handled daily A/P processes, managed vendor/supplier relations processed invoices expense reports credit memos and payment transactions.
  • Recorded all transactions in sales cycle; created invoices, credit memos, and recorded cash collections.
  • Performed accounts receivable duties including invoicing, cash application, discrepancies, issuing credit memos, reconciliations.
  • Supported Accounts Payable: Validated invoices, expense reports, contractor invoices, and credit memos.
  • Processed of utilities bills, vendor credit memos, invoices and import payment wire weekly.
  • Processed daily invoicing for Sales Department, issued credit reports and credit memos.
  • Processed Credit Memos for Return Material Authorizations, and Restock Fees when applicable.

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35. W-9

low Demand
Here's how W-9 is used in Accounting Assistant jobs:
  • Volunteered on independent film assisting lead Production Accountant in procuring W-9s, setting up payroll, organizing and entering vendor/freelancer information
  • Maintained effective communication with vendors regarding invoices, payments, and documentation such as W-9 and wire transfer request forms.
  • Audited client account upon request, answer any external auditor questions, fill out W-9 and credit references.
  • Processed new vendor information into system and prepared 1099s by promptly issuing W-9s for vendors to fill out.
  • Verified all Vendor information in JD Edwards to the New Vendor Approval Form and the W-9 Form.
  • Prepared W-9 for customers, compare & reconcile owed balance with factories in Thailand during tax seasons.
  • Processed 1099's and made sure all the vendor files were updated with correct W-9 information.
  • Maintained vendor database and worked with vendors regarding state sales tax exemption certificate and W-9 form.
  • Designed process for maintaining W-9 files increasing vendor compliance from 20% to 100%.
  • Implemented a new corporate process to ensure that all vendors had a W-9 on file.
  • Prepared W-9 s and 1099 s, calculated and made sales and use tax payments.
  • Initiated a system for obtaining W-9's for filing 1099 tax forms at year end.
  • Collected reviewed, and imputed W-9's for new vendor creation and 1099 reporting.
  • Created procedure for collecting and maintaining W-9's and trained employees on new procedure.
  • Compiled W-9's in a binder, filed various accounting documents in leasing folders.
  • Supported the Accounting Manager in obtaining W-9's, created spreadsheets for all vendors.
  • Worked with the accounting department for year-end reports including 1099's and W-9's.
  • Filled out and sent out various requests like tax resale certificates andW-9 forms.
  • Requested W-9S from Vendors, and researched outstanding checks to resolves address issues.
  • Maintained vendors' and accounts payable records including 1099's and W-9's.

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36. Customer Payments

low Demand
Here's how Customer Payments is used in Accounting Assistant jobs:
  • Managed accounts receivable - invoicing/statements/collection calls, debits/credits/refunds, credit cards-take customer payments, enter deposits, reconciliation, and refunds.
  • Assisted with bank reconciliation and auditing and managed incoming customer payments and invoices.
  • Started and receptionist responsible for customer payments and was promoted to accounting assistant.
  • Applied customer payments to open accounts receivable invoices in computerized accounting system.
  • Processed customer payments promptly and accurately, posting to appropriate account.
  • Monitored all variances and researched missing or misapplied customer payments.
  • Reviewed vendor invoices and customer payments for proper supporting documentation.
  • Processed daily deposits from customer payments.
  • Collected payment from customers for Service and Parts Department by accepting customer payments via cash, EBT and warranty.
  • Researched and resolved outstanding reconciliation issues, credit card charge backs, and misapplied customer payments.
  • Entered accounts payable and receivable, processed customer payments, and finalized invoices for distribution.
  • Assisted Controller with Accounts Receivable in receiving customer payments and resolved aging account issues.
  • Entered customer payments into the computer, prepared bank deposit, and printed reports.
  • Recorded vendor invoices and receipt of customer payments daily, using Microsoft Dynamics SL.
  • Processed Customer payments for deposit to bank and applied payments in A/R system.
  • Created files and spreadsheets; performed accounts payable functions and applied customer payments.
  • Balanced deposits and applied customer payments; reconciled vendor's monthly account statements.
  • Keyed in member and customer payments via credit cards, cash and checks.
  • Conducted follow up, collection and allocation of A/R Customer payments and non-payments.
  • Processed the entry and application of up to 25 customer payments per day.

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37. Ensure Accuracy

low Demand
Here's how Ensure Accuracy is used in Accounting Assistant jobs:
  • Researched quotes for customer orders both locally and internationally, organized U.S. and international customer contacts files to ensure accuracy.
  • Audited work processed by Accounting Department to ensure accuracy of vendor setup request and inclusion of required documentation.
  • Reviewed financial statements during year end activities in order to ensure accuracy of the university s financial reporting.
  • Implemented new filing and record keeping procedures, and streamlined existing procedures to ensure accuracy and efficiency.
  • Computed and reviewed monthly payments of approximately 2500 invoices to ensure accuracy of deposits.
  • Reviewed applications in order to ensure accuracy of pertinent information for underwriting purposes.
  • Assisted staff accountants with company-wide monthly and annual budgets to ensure accuracy and profitability
  • Worked closely with Purchasing and Receiving departments to ensure accuracy and efficiency.
  • Audited related departmental safes and ledgers to ensure accuracy of reported holdings.
  • Processed and reviewed company bank transactions to ensure accuracy and accountability.
  • Reviewed and analyzed accounting records and fiscal activities to ensure accuracy.
  • Reviewed invoices from contractors to ensure accuracy and completeness.
  • Investigated individual account ledgers to ensure accuracy of transactions.
  • Evaluated end-of-month reports in order to ensure accuracy.
  • Reviewed disbursement forms to ensure accuracy and completeness.
  • Audited invoices by verify coding to ensure accuracy.
  • Resolved discrepancies with vendors to ensure accuracy.
  • Verified figures and documents to ensure accuracy.
  • Researched misapplied payments and credits to ensure accuracy Prepared daily deposits of checks and credit card payments received.
  • Reviewed all charges posted to cost centers dealing with all foreign subsidiaries to ensure accuracy of expenses incurred.

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38. Credit Card Statements

low Demand
Here's how Credit Card Statements is used in Accounting Assistant jobs:
  • Participated in end of month activities including cleaning schedules and reconciling credit card statements.
  • Assisted other personnel in auditing and processing state-wide monthly credit card statements/transactions.
  • Balanced and reconciled monies received daily deposits and credit card statements.
  • Prepared expense reports, reconciled credit card statements and coordinated travel arrangements
  • Reconciled expense reports and corporate credit card statements.
  • Reviewed and reconciled all company credit card statements.
  • Reconciled monthly credit card statements.
  • Reconciled bank statements/credit card statements.
  • Reconciled corporate credit card statements.
  • Hired to audit and process credit card statements, payment requests, and employee reimbursements for all employees within North America.
  • Balanced credit card statements and large company accounts; including entering and processing subsistence and expense reports for 20+ employees.
  • Completed evaluation, coding, entry and audit of company credit card statements for fiscal year 2014 using Microsoft Excel.
  • Assisted in the reconciling of credit card statements, end of month closing and providing end of month reports.
  • Entered transactions into bank account registers, recorded deposits, and reconciled bank and credit card statements in QuickBooks.
  • Inputted invoices and payments for all departments, reconciled bank and credit card statements, and entered bills.
  • Processed and audited all expense reports for accuracy & policy compliance, reconciled transactions with credit card statements.
  • Reconciled monthly bank statement, credit card statements and paid monthly payroll taxes electronic via online banking.
  • Performed bank reconciliation, credit card statements, reconciliation and other G and L account reconciliation.
  • Reconciled general ledger accounts, bank statements, utility bills, and credit card statements.
  • Reconciled monthly credit card statements for General Manager, Warehouse Manager and OCS Accounting Manager.

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39. IRS

low Demand
Here's how IRS is used in Accounting Assistant jobs:
  • Submitted any further documentation required by credentialing agency after first submission of application.
  • Provided minor maintenance duties around the office including electrical and structural repairs.
  • Reconciled First Clearing bank account daily accurately and analyzed for any errors.
  • Completed necessary paperwork and reported customer Individual Retirement Account activity to IRS.
  • Coordinated warranty and non-warranty repairs for computer equipment.
  • Processed payable checks within required due dates to Carriers, ensuring funds are not advanced until Company has been paid first.
  • Prepared and handled incoming orders for first Veterans Administration contract and organized processes between on site and off site production facilities.
  • Assisted in an audit procedure; an offer in compromise with the IRS; and the closing of a legal entity.
  • Worked with small businesses to process payroll as well as IRS payments, taxes, and managing supplies and incoming/outgoing finances.
  • Prepared and completed negotiations for Offer in Compromises for both the IRS and New York State Department of Tax and Finance.
  • Reduced all accounts - zero over 60 days for the first time in QRS history, with letters and phone collections.
  • Developed a reconciling method to reduce IRS adjustments and saved the Company $300,000 in penalties that occurred the previous year.
  • Performed the duties of Capital Credit Administrator from account reconciliation to working with heirs to facilitate payout of capital credits.
  • Responded to client affairs such as IRS audits, prepare essential documents and meet with auditor to discuss client case.
  • Addressed IRS, state, county and city notices, and prepared individual tax returns, client billing and collections.
  • Batched check payments by description of the payment for Ex Orange, Scratch, Charity First, and State Fund.
  • Managed special payments and EFT's for Vendors, IRS, State of Georgia, and Executive/Senior Management travel reimbursements.
  • Instructed and acted as liaison representing American Red Cross for training of all personnel in First Aid and CPR.
  • Trimmed excess spending by more than $75K, contributing to $240K net profit in the first quarter.
  • Dispatched Service Technicians to locations in need of repairs and followed up with clients after they received their services.

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40. Journal Entries

low Demand
Here's how Journal Entries is used in Accounting Assistant jobs:
  • Developed excellent experience in accounts receivable while preparing journal entries and maintaining general ledgers for clients in the transportation and petroleum industry
  • Maintained company's accounting records by completing journal entries efficiency and accurately; managed accounts payable and accounts receivable.
  • Processed monthly Journal Entries and maintained a Utility Billing analysis report and tracked Utility Billing receivables.
  • Posted necessary journal entries; reviewed ledger activity; and provided monthly financial reconciliations.
  • Processed inventory department journal entries for all assigned inventory accounts and reconciled assigned accounts.
  • Prepared and recorded of journal entries required to accurately reflect the monthly activity.
  • Processed journal entries and performed accounting corrections to ensure accurate general ledger accounts.
  • Performed complex general accounting functions, including preparation of journal entries.
  • Managed journal entries tasks: prepared/distributed journal vouchers from other departments.
  • Prepared advance/expenditure journal entries by using Fiscal upload templates and CalSTARS.
  • Prepared journal entries and reconciliations.
  • Performed various accounting duties, such as recording journal entries and processing payments, in addition to data entry and analysis.
  • Handled journal entries in construction based accounting software, bank reconciliations, and the categorization of individual accounts for financial reporting.
  • Prepared journal entries, accrued expenses, reconciled accounts, prepared 1099's, assisted in SOX compliance and audit preparation.
  • Prepared journal entries; processed invoices including coding, sign-offs, Liaised with vendors to resolve incorrect billing and late payment issues
  • Prepared and processed invoices for payment, monthly, quarterly and yearly journal entries and special projects requested by management.
  • Prepared closing reports by formatting files in Operating Results, Loss and Expenses, Journal Entries to the department head.
  • Prepared and keyed journal entries, revenue and cost analysis reconciliation, expense allocation and various other month-end close functions.
  • Provided data entry for journal entries, reverse entries, account payable, account receivable and fixed asset reporting.
  • Analyzed reports for the controller and summarized in spreadsheets, monthly journal entries, entry of payments to suppliers.

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41. Computer System

low Demand
Here's how Computer System is used in Accounting Assistant jobs:
  • Recorded information, updated files/paperwork and maintained documents, while using company computer system for database management and Word processing.
  • Worked extensively with accounting portal and office-based computer systems including Microsoft Word and Excel.
  • Updated reports and corrected reinsurance certificates and outstanding account disbursements in reinsurance computer systems.
  • Supported department entering sales and units produced on computer system generating management reports.
  • Maintained vendor identification files through an on-line computer system, bank reconciliations.
  • Verified customer information for accuracy and entered information into the computer system.
  • Extracted data from company mainframe computer system for available inventory.
  • Entered information into a computer system and reviewed for accuracy.
  • Conducted ordering of product using computer system purchase orders.
  • Entered daily receiving and production data into computer system.
  • Assisted in administration of in-house computer system.
  • Entered vendor account information into computer system.
  • Learned computer system from initial installation.
  • Participated in the implementation of Volume Management System (VMS), the largest computer system ever developed by ARCO.
  • Entered necessary data on computer system listing hearing date, time, location and information regarding service and paid invoices.
  • Calculated cost of new products for sales managers, entered new product numbers and information in mainframe computer system.
  • Processed bond on monthly basis and worked on computer system reports, general ledger and adjusted entries.
  • Prepared a manual and trained co-workers on a new computer system for Materials Management and Accounts Payable.
  • Verified that invoices met certain criteria before being entered into proper computer system for payment.
  • Consulted billing sheets with salesmen and input customers' billing into company's computer system.

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42. W-2

low Demand
Here's how W-2 is used in Accounting Assistant jobs:
  • Processed and distributed payroll checks, W-2 forms for all employees and assisted in month-end payments for state and federal taxes.
  • Assisted Payroll Supervisor with filing and amending of W-2s, Form 8233, W8Ben and other tax filings.
  • Managed payroll, employer's quarterly federal and state tax returns, W-2 and 1099 forms.
  • Processed payroll and prepared W-2 forms for 160 employees; audited wait staff tip records.
  • Processed expense reports, accounts payable and receivable, W-2, 1099 and processed payroll.
  • Maintained responsibility for year-end tax filing for multiple state W-2's and I-9's.
  • Assisted with the bi-monthly payroll process; acquired W-2s and collected and distributed paychecks.
  • Calculated and filed various tax forms including W-2s, 1099, 941 and 940.
  • Prepared W-2's, 1099's, Quarterly tax returns and Labor Statistical Reports.
  • Updated staff info on mainframe and completed all W-2 requests & any office overflow.
  • Prepared over 500+ income tax return, and 300+ W-2 form for clients.
  • Filed Tax Returns, quarterly payroll payments, and W-2 and 1099 forms.
  • Produced year-end 1099 & W-2 statements and tied out general ledger expense accounts.
  • Prepared and distributed end of the year W-2 and 1099 forms.
  • Generated payroll and sales tax returns, W-2s, and 1099s.
  • Generated approximately 3,000 W-2's annually involving multiple State Agencies.
  • Processed worker's compensation, wage garnishments and W-2's.
  • Prepared w-2 and 1099 tax forms using Laser Link software.
  • Assisted in preparing Forms W-2 and W-3 for Company Clients.
  • Processed taxable benefits to be included on employees' W-2s.

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20 Most Common Skill For An Accounting Assistant

Data Entry9.2%
Customer Service7.3%
General Ledger6.8%
Vendor Invoices6.5%
Purchase Orders5.6%
Quickbooks5.4%
Credit Card Transactions5%
Accounts Receivables4.4%

Typical Skill-Sets Required For An Accounting Assistant

RankSkillPercentage of ResumesPercentage
1
1
Data Entry
Data Entry
9.2%
9.2%
2
2
Customer Service
Customer Service
7.3%
7.3%
3
3
General Ledger
General Ledger
6.8%
6.8%
4
4
Vendor Invoices
Vendor Invoices
6.5%
6.5%
5
5
Purchase Orders
Purchase Orders
5.6%
5.6%
6
6
Quickbooks
Quickbooks
5.4%
5.4%
7
7
Credit Card Transactions
Credit Card Transactions
5%
5%
8
8
Accounts Receivables
Accounts Receivables
4.4%
4.4%
9
9
Accounts Payables
Accounts Payables
4.1%
4.1%
10
10
Expense Reports
Expense Reports
3.6%
3.6%
11
11
Bank Deposits
Bank Deposits
3.5%
3.5%
12
12
Tax Compliance
Tax Compliance
3.5%
3.5%
13
13
Financial Statements
Financial Statements
2.9%
2.9%
14
14
Account Reconciliations
Account Reconciliations
2.4%
2.4%
15
15
Income
Income
2.1%
2.1%
16
16
Balance Sheet
Balance Sheet
1.9%
1.9%
17
17
Bank Accounts
Bank Accounts
1.8%
1.8%
18
18
ACH
ACH
1.8%
1.8%
19
19
HR
HR
1.8%
1.8%
20
20
Powerpoint
Powerpoint
1.5%
1.5%
21
21
Office Supplies
Office Supplies
1.4%
1.4%
22
22
Financial Records
Financial Records
1.4%
1.4%
23
23
Payroll
Payroll
1.2%
1.2%
24
24
High Volume
High Volume
1.2%
1.2%
25
25
Financial Transactions
Financial Transactions
1.1%
1.1%
26
26
Customer Accounts
Customer Accounts
1.1%
1.1%
27
27
Company Policies
Company Policies
1%
1%
28
28
Administrative Tasks
Administrative Tasks
1%
1%
29
29
ADP
ADP
1%
1%
30
30
Collection Calls
Collection Calls
0.9%
0.9%
31
31
Wire Transfers
Wire Transfers
0.9%
0.9%
32
32
Delinquent Accounts
Delinquent Accounts
0.8%
0.8%
33
33
CPA
CPA
0.7%
0.7%
34
34
Credit Memos
Credit Memos
0.7%
0.7%
35
35
W-9
W-9
0.7%
0.7%
36
36
Customer Payments
Customer Payments
0.6%
0.6%
37
37
Ensure Accuracy
Ensure Accuracy
0.6%
0.6%
38
38
Credit Card Statements
Credit Card Statements
0.6%
0.6%
39
39
IRS
IRS
0.5%
0.5%
40
40
Journal Entries
Journal Entries
0.5%
0.5%
41
41
Computer System
Computer System
0.5%
0.5%
42
42
W-2
W-2
0.4%
0.4%

16,799 Accounting Assistant Jobs

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