Accounting assistant jobs in Portland, ME

Bookkeeper Compensation: $26-$30 per hour (DOE) Outstanding Benefits Package, Including: 100% employer-paid health insurance for employees Employer paid short term disability Employer-paid life insurance Dental and vision insurance 401(k) with employer match 3 Weeks PTO and 12 paid holidays Wellness resources Professional development opportunities Supportive, team-driven culture with engaged leadership About Us Steve Smith Trial Lawyers is one of Maine's leading litigation firms, serving clients statewide in family law, criminal defense, civil litigation, and probate. We are a mission-driven, close-knit team with deep community roots and a reputation for excellence. We are continuing to grow, and this position plays a key role in supporting our expanding financial operations. Job Summary The Bookkeeper will support the firm's daily financial operations, including accounts payable and receivable, reconciliations, billing support, and trust accounting. This is a key role for an experienced bookkeeper who is highly organized, detail-oriented, and confident in navigating QuickBooks within a fast-paced environment. The Bookkeeper will work closely with firm leadership to maintain financial accuracy and ensure compliance with Maine Bar requirements. Key Responsibilities Accounting & Financial Support Maintain and reconcile the firm's general ledger and financial accounts Process accounts payable and accounts receivable, ensuring timely and accurate entry Assist with payroll processes, including employee deductions and tax withholdings Complete monthly and quarterly financial reconciliations and reporting Maintain secure and accurate financial records for internal review and compliance Billing & Client Accounting Support client invoicing processes as needed Ensure accurate tracking of time entries, expenses, and case-related financials Monitor outstanding client balances and assist in collections efforts Reconcile Work-in-Progress (WIP) reports with the firm's case management system Trust Accounting & Compliance Maintain and reconcile attorney trust accounts (IOLTA) in accordance with Maine Bar Rules Ensure proper tracking and segregation of client funds Prepare monthly trust reconciliations and bar-compliant financial reports Financial Process Improvement Identify and recommend opportunities to streamline financial workflows Assist with budgeting, forecasting, and cash flow monitoring Support improvements to accounting systems and software as the firm continues to grow Qualifications 3-5 years of professional bookkeeping experience required Strong, hands-on experience with QuickBooks is essential Prior experience in a law firm or professional services environment strongly preferred Experience with trust accounting is a plus (training provided for the right candidate) Understanding of U.S. financial operations, including AR/AP and bank reconciliation High level of accuracy, attention to detail, and confidentiality Ability to work independently while collaborating with leadership Experience with Clio or other legal case management systems is helpful but not required If you're looking for a meaningful opportunity to bring your bookkeeping expertise into a mission-driven, team-oriented legal environment, we encourage you to apply. Compensation: $26.00 - $30.00 per hour Steve Smith Trial Lawyers is a Maine-based litigation firm with decades of experience representing clients in family law, civil litigation, probate, criminal defense, and personal injury. We are known for our strategic, results-oriented approach and our unwavering commitment to delivering high-caliber representation. Founded in 2020 by seasoned trial attorney Steve Smith, our firm has grown into a dynamic, close-knit team that combines the professionalism of a top-tier legal practice with the collaborative spirit of a small business. We foster a workplace culture rooted in integrity, growth, and shared success-offering every team member the opportunity to contribute meaningfully and advance their career. As active members of our local community, we take pride in making an impact both inside and outside the courtroom. If you're looking to join a forward-thinking firm that values your voice, rewards your initiative, and challenges you to grow, we'd love to hear from you.

Join Our Team as a Temp Accounting Assistant - Urgently Hiring in Portland, ME! Job Title: Temp Accounting Assistant Pay: $19.61 - $24.22 per hour Hours: 8:00 AM - 5:00 PM Looking for a temporary role that offers hands-on experience and an opportunity to work within a supportive team environment? Join a reputable organization committed to excellence as a Temp Accounting Assistant in Portland, ME, and make a meaningful impact every day. As a Temp Accounting Assistant, you'll play a crucial role in the Accounts Payable process while ensuring accurate financial transactions that uphold the company's integrity. You'll collaborate closely with the accounting team to facilitate smooth operations and improve efficiency. What You'll Do: As a Temp Accounting Assistant, you will be responsible for: Processing invoices and checks in a timely and accurate manner, adhering to department procedures. Monitoring and managing the department email inbox, routing emails to the appropriate party as necessary. Assisting in the preparation and posting of journal entries, ensuring compliance with relevant policies and procedures. Handling mail distribution, ensuring prompt processing of incoming correspondence. Coordinating and ordering office supplies as needed to maintain a productive workspace. Assisting in preparing and processing refunds and other payments to support overall financial operations. Participating in special projects and any additional duties assigned by the team. What You'll Bring: The ideal candidate for this role will have: Education: High School diploma or equivalent required. Experience: A minimum of 3 years in an accounting or office environment. Prior accounts payable experience is essential. Technical Skills: Proficient in MS Office, data entry, and familiarity with automated accounting systems within a Windows environment. Experience with Oracle is a plus. Personal Characteristics: Detail-oriented, strong communication skills, and the ability to function independently while managing multiple tasks effectively. Why Join Us in Portland? Flexible hours to support a work-life balance. Competitive pay and comprehensive benefits upon permanent hire, including affordable health and prescription coverage with no waiting period. Opportunities for career growth and skill development in a dynamic workplace where you can make a real impact. Retirement plan: 401k/Pension options available upon hire. Location & Schedule: This position is remote and follows standard business hours from 8:00 AM to 5:00 PM EST. Ready to Take the Next Step? If you're ready to start a rewarding career as a Temp Accounting Assistant in Portland, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

Avesta Housing is a nonprofit affordable housing provider with over 45 years of experience as a leader in affordable housing development and property management in southern Maine and New Hampshire. Our organization is headquartered in Portland, Maine and currently has 98 properties and 2,700 apartments in its portfolio. We have a mission to improve lives and strengthen communities by promoting and providing quality affordable homes for people in need. As a nonprofit organization, we care deeply about people - those who urgently need safe, affordable housing and those living in the homes we develop and manage. And we care deeply about our employees who work hard to support them. When it comes to our staff, we strive to create strong teams, meaningful career growth, and outstanding work environments. Additionally, we have just been named a 2020 Best Places to Work in Maine winner! What we're looking for Avesta Housing is currently seek an energetic, detail-oriented individual to join our Accounting Team on a full-time basis. The Accounting Specialist will perform general accounting functions including general ledger, financial reporting, and accounts payable and receivable management. Tasks may include coordination and processing of tenant billing, refunds and security deposits; preparation and processing of journal entries; reconciliation of general ledger, subsidiary accounts and bank accounts; processing of cash transfers and recurring charges; and processing of AP invoices and vendor payments. Currently this position has the option of being on site or remote which may change in the future. Responsibilities: Coordinate and manage financial aspects for assigned portfolio of properties, including subsidy and tenant rent payments, security deposits, tenant and vendor statements, cash transfers, recurring charges and payables. Ensure accuracy of general ledger, subsidiary and intercompany accounts, bank accounts, gross potentials, and security deposit accounts on a monthly basis researching discrepancies, preparing, correcting, and processing entries. Reconcile balance sheet accounts quarterly. Ensure work performed by Accounting Assistants is completed within expected timing standards. Prepare and maintain documentation for regulatory and external audits. Coordinate and communicate with Property Management to ensure optimal financial performance of properties. Prepare internal and external financial reports as necessary. Requirements: Prior accounting experience preferred or equivalent education Knowledge of general accounting principles Strong customer service skills, problem solving skills, and detail oriented Proficiency with Microsoft Office applications including Outlook, Excel and Word with significant experience in creating and utilizing Excel spreadsheets Ability to organize work efficiently and work independently as well as with a team Ability to adjust priorities as needed Benefits: Excellent benefit package including employer paid health, dental, vision, 401(k) with vested match, flexible spending and dependent care accounts, health savings accounts, life, long and short term disability, paid holidays, paid parental leave, and generous earned time. Excellent working environment.

Immediate assignment , 4+ weeks, 40 hours Monday through Friday We are seeking an experienced QuickBooks Bookkeeper for an immediate assignment to support our client's accounting needs. The ideal candidate will possess strong expertise in QuickBooks. This role involves managing financial records, reconciling accounts, and ensuring accurate processing of AP, AR , billing and sales tax reporting. This position is ideal for detail-oriented bookkeeping professionals seeking immediate engagement in a fast-paced environment that values accuracy and technical expertise. Solid accounting history on QuickBooks required. Location Portland peninsula, handy to 295 and on site parking.

Nason Mechanical Systems has been in business for 92 years. We believe in a congenial, team-oriented work atmosphere, putting out superior product, and taking care of our customers. Reach out to be part of this team! We are looking for an experienced Accounting Specialist to join our construction team. This role will oversee accounts payable, accounts receivable, payroll processing, and certified payroll reporting, ensuring compliance with federal, state, and project-specific requirements. The ideal candidate has strong experience with QuickBooks Online, job costing, and construction billing. Key Responsibilities: Process accounts payable: enter vendor invoices, verify accuracy, match with POs, and manage payments. Manage accounts receivable: prepare invoices and track payments. Process weekly/bi-weekly payroll for field and office employees, including union and non-union staff. Support in making journal entries for payroll. Prepare and submit certified payroll reports (WH-347 or state-specific forms) in compliance with prevailing wage requirements. Maintain timekeeping records and resolve discrepancies with supervisors. Support in tracking job costing, project expenses, and retention billing in QuickBooks Online. Handle payroll taxes, deductions, garnishments, and benefits administration. Support management with accurate, timely project and financial data such as weekly AP and AR reports. Assist with employee benefit maintenance. Day to day accounting problem solving, exploring issues, customer and vendor account reconciliation. Assist in the ability to access vendor and payment portals to make and receive payments on a daily basis. Assisting with other office duties as needed. Qualifications: 3+ years of accounting and payroll experience, construction industry experience a plus but not required. Proficiency with QuickBooks Online required. Strong knowledge of certified payroll reporting, prevailing wage, and compliance requirements. Strong customer service skills Advanced skills in Excel and Microsoft Office. Detail-oriented, organized, and able to meet strict deadlines. Full time 100% on site Benefits: 401(k) with matching Health, Vision, and Dental insurance Flexible spending account Short and long term disability insurance Life insurance Paid time off Referral program View all jobs at this company

Job DescriptionAccounting Assistant Location: Portland, ME Pay: $20/hr Start: 12/29/25 - End: 2/28/26 We're seeking a detailoriented Accounting Assistant to join our Finance team. In this role, you'll support the timely and accurate processing of Accounts Payable and other core accounting functions. You'll play a key part in ensuring financial operations run smoothly, while contributing to a collaborative and missiondriven environment. This position offers the opportunity to grow your skills and make a meaningful impact within our organization. Essential ResponsibilitiesPrepare and post accounting entries accurately and on schedule.Process invoices, checks, and claims payables in line with department procedures.Manage incoming department mail and ensure proper distribution.Assist with refunds and other payment processing.Contribute to special projects and additional duties as assigned. QualificationsRequired:High School diploma or equivalent.3 years of experience in an accounting or office environment.Proficiency with MS Office, data entry, and automated accounting systems. Preferred:Intermediate Excel and Word skills.Demonstrated ability to work independently and align with organizational values. Working ConditionsRemote role in Portland, ME.Frequent sitting, standing, typing, and talking.Occasional walking, bending, and lifting up to 20 lbs.Attendance and punctuality are essential.

Job Description Description of the role: Ripley & Fletcher Ford is seeking an Accounts Payable Clerk to join our team in South Paris, ME. As an Accounts Payable Clerk, you will be responsible for processing invoices, reconciling accounts, and maintaining vendor relationships. This position plays a crucial role in ensuring accurate and timely payments are made to our suppliers. Responsibilities: Process high volume of invoices Reconcile vendor statements Assist with month-end closing Communicate with vendors regarding payment inquiries Requirements: Prior experience in accounts payable Prior auto dealership experience a plus, but not required Strong attention to detail Proficient in auto dealership accounting software Experience with Dealertrack DMS a plus, but not required Excellent communication skills Benefits: Health insurance 401(k) retirement plan Paid time off About the Company: Ripley & Fletcher Ford is a leading automotive dealership in South Paris, ME. We pride ourselves on exceptional customer service and a commitment to excellence. Join our team and be a part of our success story.

The Bookkeeper is responsible for maintaining the general ledger of Unity College. The Bookkeeper works with the Director of the Business Office, Enterprise and Sustainable Educational Business Unit (SEBU) managers in support of the College's mission and strategic plan. POSITION SPECIFIC RESPONSIBILITIES AND EXPECTATIONS Reconcile cash and investment accounts monthly. Manages the monthly, quarterly, and annual closing processes. Manages grant revenues and expenses. Assists with monthly budget reporting, including budget to actual variance analysis. Runs departmental reports and sends to department managers. Compiles, analyzes, and reconciles financial information including preparation of journal entries and financial statements. Reviews bank transactions daily. Verifies and approves daily deposits. Assists in gathering data for yearly audit. Additional tasks as needed to assist the Director of the Business Office. UNITY COLLEGE INSTITUTIONAL RESPONSIBLITIES: Demonstrates commitment to Unity College's core values and serves as a role model for the College's standards of conduct. Contributes to the College's commitment to sustainability and contributes to the College's commitment to support a diverse and inclusive working and learning environment. Follows safety and infection control policies while assisting with their enforcement. Assumes responsibility to maintain and upgrade professional knowledge and skills with regulations, industry trends, current practices, new developments, and applicable laws. In addition to actively participating in Unity College Professional Development days and Unity College required annual trainings. Demonstrates a high degree of commitment to customer service and student success. Performs other duties as assigned. REQUIRED QUALIFICATIONS To be successful in this position you must be able to execute each of the position specific responsibilities while meeting the position expectations. Additionally, the position specific education, skills and competencies listed below are representative of the knowledge, skill, and/or ability needed. Reasonable accommodations may be made upon approval by the supervisor and Director of Human Resources, to enable individuals with disabilities to perform the essential functions. POSITION SPECIFIC EDUCATION, SKILLS AND COMPENTCIES: Required: Associates or bachelor's degree, preferably in accounting or finance. 3-5 years' experience working in the accounting industry. Excellent verbal and written communication skills. Strong numeracy and analytical skills. Excellent organizational skills and attention to detail. Experience working with accounts payable, accounts receivable, payroll and a general ledger. Understanding of and the ability to adhere to generally accepted accounting principles. Proficient with Microsoft Office Suite or similar software, and accounting software. Ability to function effectively within a matrix organizational structure, maintaining open lines of communication while being discreet, courteous, and well poised. Experience with Microsoft Great Plains is a plus. WORK SCHEDULE / AVAILABILITY REQUIREMENTS Work hours are specific to the requirements of this position and can include days, evenings, and weekends. Working extended hours required as needed. Must be flexible and cooperative in fulfilling responsibilities and meeting the College's needs. Although Unity College employees are generally scheduled to work at their specifically assigned locations, there are times when travel is necessary and employees are required from time to time to attend events, meetings or work temporary assignment at any Unity College location. PHYSICAL DEMANDS While performing the duties of this job, it is regularly required to sit and talk or hear. The employee is occasionally required to stand or walk. The employee must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The use of either hand for repetitive movements such as grasping and turning, and fine manipulation is required as is the ability to use the telephone for internal and external communications. ENVIRONMENTAL CONDITIONS Work is performed mostly in an office setting. The noise level in the work environment is normally moderate. Exposure to changes of temperature or humidity 1-33% of the time. POSITIONS AT UNITY COLLEGE ARE DEPENDENT ON THEIR VIABILITY AND AN ESTABLISHED VIABILITY MATRIX. THE VIABILITY MATRIX FOR THIS POSITION IS: Unity College realizes the Enterprise Model by becoming and remaining a matrix organization with multiple independent Sustainable Education Business Units (SEBU's). Unity College reaches at least a 35M total annual operating budget. Unity College has at least one academically focused SEBU. The Business Function continues to be centralized. There continues to be enthusiastic support of the enterprise model. The Business Office remains critical to Unity College's competitive advantage.

Bill Dube Inc. was founded in December 1975. Our founder, Bill Dube, envisioned the dynamic growth and progress experienced by our community. In 1992, his daughter Debbie Dube Reed, became President of the company. Bill's ethical business practices and sense of community leadership are carried on by Debbie, and work hand-in-hand in building the success and progress which we are experiencing now. We have built a state-of-the art facility with over 38,000 square feet, which opened in April of 2017. We are a busy Family owned Auto Dealership are seeking the right detail oriented person to join our Accounting Team. This position will perform general office duties and can be full time or part time. Hours to be discussed with applicant. What We Offer: (Full Time Employee) 401K with match Full medical and dental insurance Employee purchase plans Life insurance Paid vacation and holidays Responsibilities General Accounting Duties. Assist in Phone system Operation. Communication and workings with all Departments on different aspects. Updating customer records. Qualifications Excellent communication skills Dealership Experience (Dealertrack) a Plus. AR and AP Experience. computer/data processing experience. Outgoing and positive demeanor. Punctual with the ability to handle schedule flexibility. Able to clear a pre-employment background check. Maintains a professional appearance.

Accounts Payable Specialist On-Site Reports to: Controller Non Exempt About the Role We are seeking a detail-oriented and dependable Accounts Payable Specialist to join our Accounting team. This role is responsible for processing vendor invoices, maintaining accurate financial records, managing payments, supporting inventory-related billing, and assisting with general office and administrative tasks. The ideal candidate is organized, proactive, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities Accounts Payable Processing Review incoming vendor invoices for accuracy and proper documentation Match invoices to purchase orders or quotes Code invoices to correct GL accounts and obtain management approval when needed Enter invoices into the payables system accurately and on time Maintain vendor files (paper and electronic), including updating addresses, W-9s, COIs, and contact information Review vendor statements to identify missing invoices, past-due items, and discrepancies Payments & Credits Process weekly vendor payments, including checks and ACH transactions Review outstanding invoices before payment and match invoices to payments Process weekly manual checks for customer refunds; verify information and communicate discrepancies with managers Apply vendor credits against AR invoices in the billing system Adjust inventory costs when discounts or credits are issued Work with buying groups to ensure product receipts and invoices are received on time Credit Cards, Reconciliations & Administrative Support Review company credit card transactions for accuracy and update GL coding spreadsheets Maintain petty cash box, reconcile receipts, and verify cash weekly Assist with daily store transaction balancing, including comparing EPass reports to payment reports Prepare and post invoices and journal entries as assigned Assist with AR invoicing when needed Office & Operational Support Maintain and order office supplies for all locations Register company vehicles and maintain the vehicle tracking spreadsheet Maintain WEX fuel card accounts, including user/card updates and spreadsheets Maintain EZPass accounts, including updating plates and tracking usage Complete monthly Co-Op billing to vendors, providing details and ensuring timely payments Greet visitors and maintain building security Perform filing and general office tasks as assigned Benefits Competitive pay Health, Dental, and Disability Insurance Life Insurance 401(k) with company match Paid Time Off and Holidays Employee Discounts Qualifications Prior accounts payable or accounting experience preferred Strong attention to detail and accuracy Ability to manage multiple priorities and meet deadlines Proficiency with accounting systems and Microsoft Excel Strong communication and problem-solving skills Ability to work independently and collaboratively Experience with multi-location operations is a plus Physical Requirements: Must be able to remain in a stationary position 50% Occasionally move about the office to access files, speak to other employees, and the supervisor Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Occasionally moves office supplies and equipment weighing 5-15 lbs. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Office Assistant Duties and Responsibilities An Office Assistant is responsible for keeping the office supplied and organized. This involves lots of small duties, like typing and taking notes during meetings, but their overall responsibilities are essential. Office Assistants are responsible for things like: Overseeing clerical tasks, such as sorting and sending mail Keeping an inventory of office supplies and ordering new materials as needed Maintaining files Welcoming visitors to your office Answering phone calls Taking and delivering messages Ensuring the office runs smoothly Scheduling meetings and sending meeting invites to attendees Office Assistant Skills and Qualifications Office Assistants are exceptional multitaskers, and since they're responsible for coordinating other people's schedules, they must be incredibly well organized. Office Assistants will also need basic skills with commonly used computer software to do things like sending emails, managing calendars, and ordering supplies. Other important skills and qualifications for these professionals include: Flexibility and the ability to prioritize new tasks as they come in Interpersonal communication Time management Customer service Company Story Southers Construction began as a one-man show back in 2012. It was a dream had by a single man and his family. Ricky Southers, a U.S. Marine, began door-knocking and selling his own repair work in his local community. After about four years of hard work and dedication, combined with strategic business moves, Ricky was able to begin hiring crews to support his work. It was at this time that he doubled his business output by continuing his quality workmanship and marketing strategies. Two years later after putting his nose to the grind and six years after starting his one-man repairs, Ricky Southers saw his company finally take off. Since 2018 Mr. Southers has been able to support his local community by offering tremendous job opportunities and quality service. Today Southers Construction is a growing, fast-paced, family-owned company. Here at Southers Construction, it is our mission to provide superior service to the Seacoast area and beyond. We currently service 3 states and are continuously expanding our territory. Through our quality work, we offer lifetime workmanship warranties on all our projects. We pride ourselves on solely using American manufactured products. It is our aim here at Southers Construction to not only use quality products but to ensure flawless craf tsmanship.

We are seeking a motivated and independent thinking candidate to grow with our team. Front Office Executive/ Accounting Rep • Answer Multi-line Telephone • Accept Insurance Payments • Prepare Daily Reconciliation • Assist Agents with Policy Notifications • Process Mail • Reconcile Commission Statements • Maintain and Monitor Front Office Activity Send Your Resume or Inquiries to: ********************** Compensation: $0.07 per month Becoming an Insurance Professional Insurance Professionals go by many names: Brokers, Underwriters, Claims Representatives, Adjusters, Actuaries, etc. No matter the name, what they all have in common is a calling to help prepare people for the future. As there is an upcoming worker shortage in the Insurance industry, the demand for Insurance Professionals is growing every day! Is this career right for you?

Job Description Full-time entry level accounts payable clerk needed to assist well-established hotel company located in Portsmouth NH. Are you a highly organized and self-motivated administrative professional? If so, you might be the perfect person for our Accounts Payable Clerk position. We are looking to add someone who is able to assist our staff in coordinating and maintaining an abundance of records, both physically and digitally as needed. In depth training will be provided. All we ask is that you make organization a priority and remain flexible and available to assist our senior executives. Business casual fun atmosphere. Accounts Payable Responsibilities: Review & verify invoices for accuracy and completeness Enter invoice data into accounting software Match invoices to purchase orders and receiving reports Ensure invoices are paid within agreed-upon terms Prepare and process payments Reconcile vendor statements and resolve payment discrepancies and inquires. Maintain accurate and organized records of invoices, payments and vendor information Communicate with vendors regarding invoice issues and payment status. Maintain strong relationships with vendors. Assist with various tasks and projects when necessary Able to work both independently and as part of a team environment Accounts Payable Qualifications: High school diploma/GED required (Associate/Bachelors degree preferred) 2+ years' relevant experience Highly organized and able to prioritize tasks Proficiency with Microsoft Office Strong attention to detail Excellent communication, organization and problem solving skills Applicant must reside within commutable distance Ability to pass a background check Must be legally authorized to work in the United States Benefits: 401(k) Dental insurance Disability insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance We are an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law.

Job Advertisement Position falls under Professional Management Association (PMA) Grade 12. The purpose of this position is to provide varied accounting functions for the Finance Department. Position is responsible for preparing reports Capital and special project tracking back-up of accounts payable monthly reconciliations and assist in budget preparation and budget tracking of various departments as assigned. The position will also be assisting with developing office procedures creating and entering purchase orders journal entries and other data entry maintaining filing systems and other duties as assigned. Essential Duties and Responsibilities The essential functions or duties listed below are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar; related; or a logical assignment to; or extension of; the position. * Track assigned capital projects and review for compliance and process through Accounts Payable. * Effectively communicates with Project Managers regarding contract documents; change orders and other contract modifications; approvals; and any additional services-related to billing. * Maintain the billing folders for all projects; with all the appropriate documents; including expenses; consultant invoice; and monthly invoices; in accordance with standard procedures. * Track all expenditures and File State SRF (State Revolving Loans)/ARPA (American Rescue Plan Act) with DES (Department of Environmental Services) on a monthly basis. * Track all expenditures and File Federal ARPA on a quarterly basis. * Provide year-end support of auditor requirements; which may include research and reconcilement. * Compile information for external auditors; as required. * Reconcile Coakley Landfill Group Bank Statements and invoice tracking. * Process payment and review for compliance; the City's monthly Credit Card statement. * Liaison between Project; Accounting; and Finance. * Assist the Finance Director with the budget preparation for the various departments as assigned. * Assists the Finance Director with expenditures/revenues reconciliations for various departments as assigned. * Track and project expenditures for the various departments as assigned to ensure departments are staying within budget and compliance with expenditures. * Processes department accounts payable by ensuring verification for payment from division supervisors; assignment of account codes; reconciling payables for accuracy; and ensuring the effective implementation of the purchase order process. * Provide back-up and support to Accounts Payable. * Responds appropriately to inquiries and/or complaints from the public in a timely and courteous manner. * Assisting with record retention: organizing and archiving finance department records. * Perform various functions along with other finance staff as assigned such as reconciliations; data entry of journal entries; purchase orders; and any other duties as assigned by the Finance Director or designee. MINIMUM REQUIRED QUALIFICATIONS A candidate for this position should have an associate degree in accounting; from an accredited college or university or a minimum of five (5) years of progressively responsible accounting experience in government finance. Full Job Description Accountant I.pdf Disclaimer The essential functions and duties described herein are normal for this position. They are intended as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar related or a logical assignment to or extension of the position. Other duties may be required and assigned by the supervisor. The City of Portsmouth is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex disability age sexual orientation gender identity national origin veteran status or genetic information. The City is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request reasonable accommodations contact our Human Resources Director by phone ************.

SUMMARY Responsible for supporting the Portfolio Manager as needed in the management of the day-to-day responsibilities of their respective portfolios POSITION HIGHLIGHTS:This role works with our Seafax team.Office location: 62 U.S. Rte 1, Cumberland Foreside, ME 04110ESSENTIAL DUTIES AND RESPONSIBILITIES Conduct and document telephone calls and other written communications to past due customers as necessary.Provide online accounts receivable support for specific buyers.Provide phone support for incoming accounts receivable inquiries.Respond to supporting documentation requests.Assist with monitoring clients' incoming emails.Assist Relationship Manager with other risk mitigation duties.Assist in credit functions as needed, such as order release and credit app processing.Comply with agency management system data standards and data integrity (enter and maintain complete and accurate information).Other duties as assigned. QUALIFICATIONS EDUCATION / EXPERIENCEAssociate's Degree or equivalent combination of education and experience One (1) or more years of related experience SKILLS Proficient in Microsoft Office Products, especially Excel and Word Excellent written and oral communication skills Strong problem-solving skills Excellent attention to detail Ability to prioritize and plan activities efficiently Ability to represent our clients in a professional and courteous manner when engaging other parties as their agent Ability to work as part of a team #LI-DR1

TM mSupply is North America's leading distributor of OEM repair parts and equipment, serving professionals in the appliance, HVAC, plumbing, commercial kitchen, and pool/spa industries. Headquartered in St. Louis, MO, mSupply is a multi-billion-dollar enterprise offering an extensive product range, industry expertise, and seamless service. With more than 2,000 associates across the U.S. and Canada, mSupply's family of brands delivers with speed, reliability, and precision through its branches, distribution centers, and extensive fleet of delivery vehicles. Shipped orders reach 93% of U.S. customers via next-day ground delivery and 100% within two days. For more information, visit mSupply.com. About BellSimons Based in Hartford, CT, BellSimons has provided top-notch HVAC, plumbing, and refrigeration products from leading manufacturers to residential and commercial clients since 1940. Their catalog includes a full line of equipment, controls, supplies, and replacement parts. Their dedication to quality service and extensive inventory makes them a one-stop shop for all their customers' supply needs. They are a trusted provider of quality brands including RUUD, Mitsubishi Electric, Delta, and Moen. For more information, visit bellsimons.com. Job Summary The Accounts Receivable Specialist is responsible for managing and securing accurate payment and collections for assigned customers. This role prepares reports on outstanding balances and collection activities to keep management aware of customer account performance and risk assessment. Job Duties & Responsibilities Builds and maintains strong customer relationships to ensure satisfaction and loyalty through prompt, professional communication and issue resolution. Collaborates with internal departments to resolve customer concerns efficiently, fostering a culture of professionalism, integrity, and teamwork. Reviews daily aging reports and contacts customers with balances over 30 days past due; documents collection efforts, negotiates payment arrangements, and ensures timely resolution. Monitors account payment behavior to identify high-risk accounts; recommends escalation to outside collection agency or legal action when necessary. Maintains Accounts Receivable over 90% current, with less than 3% over 90 days past due. Responds to job queues within two minutes to avoid delays in order processing or customer service. Provides accurate updates on delinquent accounts to management weekly and monthly. Processes ACH/ECheck, credit card transactions, Lien Waivers, and related documentation within one business day. Handles NSF (Non Sufficient Funds) checks immediately upon notification. Supports branch locations with credit card issues, customer credit holds and prioritizing resolution of time-sensitive matters. Performs additional duties as assigned, adapting to evolving organizational needs and responsibilities. Minimum Job Requirements High School diploma or its GED equivalent 2+ years or more experience with accounts receivable and/or cash applications High degree of personal ethics, customer service, and commitment to safety. Demonstrate Intermediate level in MS Office suite applications (Excel, Outlook, Word) Aptitude for mathematical operations and numerical analysis. Use computers, photocopiers, scanners, phone systems and meeting and virtual platform sharing relative to the needs of the job. Minimum keyboarding skills of 40 words per minute. High ethical standards, integrity, and a strong sense of ownership. Ability to operate in a dynamic, fast-paced environment while meeting deadlines. Exceptional organizational and project management skills. Regular verbal communication via phone and in-person interactions (up to 6 hours daily). Physical Demands & Work Environment This full-time position requires approximately 40 hours per week and involves regular physical and sensory activity, including: Bending, lifting, and carrying materials weighing up to 20 lbs. Prolonged sitting (up to 8 hours), with intermittent standing and walking throughout the shift Continuous use of fingers, hands, and arms for computer and office-related tasks Frequent use of office equipment such as computers, phones, and scanners (up to 8 hours daily) What We Offer: We prioritize your well-being from day one with a comprehensive benefits package that includes: Medical, dental, vision, and prescription coverage effective immediately 401(k) plan with company contributions Life insurance and short- and long-term disability coverage HSA/FSA options and an Employee Assistance Program (EAP) Paid time off, including vacation, holidays, and personal days Weekly pay, employee discounts, and more Equal Employment Opportunity & Pre-Employment Requirements mSupply is an Equal Opportunity Employer. We make employment decisions without regard to sex, age, race, color, creed, religion, national origin, citizenship or immigration status, sexual orientation, gender identity or expression, disability, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local law. We are committed to providing reasonable accommodations for qualified individuals with disabilities and to applicants with sincerely held religious beliefs, in accordance with applicable law. To request a reasonable accommodation, please contact *******************. Final offers of employment may be contingent upon completion of job-related pre-employment checks and screenings permitted by law for the position. For roles that require operation of a company vehicle, a Motor Vehicle Record (MVR) check may also be conducted to determine insurability. This employer participates in E-Verify to confirm employment eligibility in the United States. #BellSimons

DescriptionWe are seeking an Accounts Receivable Specialist for to join our team for a temporary assignment lasting 6 months or longer. As an accounts receivable specialist, you will be responsible for managing the company's incoming payments and ensuring accuracy and timeliness in all financial transactions. You will play a vital role in maintaining strong relationships with our clients, as well as supporting our finance team in various accounting tasks. In this role, attention to detail and a high level of organization are essential. You should have a strong understanding of accounting principles and be able to effectively communicate with internal and external stakeholders. Responsibilities Manage and monitor accounts receivable transactions and ensure timely and accurate recording Identify and resolve any discrepancies or issues with client payments Conduct regular reviews of account statuses and aging reports, and follow up on outstanding balances Collaborate with the sales team to resolve any billing or payment issues Process and reconcile incoming payments and apply them to appropriate accounts Maintain accurate and up-to-date records of all financial transactions Prepare and distribute periodic financial statements to internal stakeholders Requirements Bachelor's degree in accounting or related field preferred, as well as a CCE designation 2+ years of experience as an accounts receivable specialist or similar role Strong knowledge of accounting principles, practices, and procedures Excellent attention to detail and problem-solving skills Proficient in using accounting software (SAP) and MS Office applications Ability to handle confidential information with professionalism and discretion Strong communication and interpersonal skills Ability to prioritize and handle multiple tasks simultaneously Compensation: $22.00 - $28.00 per hour Our History2006The Bedford NH office opens and Staff Hunters begins working with more and more clients in the greater Manchester marketplace. The personalized approach, consistency and high quality control creates a distinct competitive advantage in a market where fast growth at any cost is the norm. 2008Ari joins the Bedford office of Staff Hunters to focus on building a Senior-level Finance practice in Southern, NH and Northern, MA. 2013Sara opens the Administrative practice in Bedford and makes an immediate impact in the scope and depth of the recruiting and placement in the office. 2015The Bedford office grows and Tony makes plans to transition toward retirement. Raven Ridge is founded and acquires the Bedford location. The office expands and moves to a larger space in Bedford, NH. Payroll and billing operations move to the Bedford office. Growth and change create new business partners and new relationships; both internal and external. 2016A banner year for finding great team members! Dennis joins the Technical / Engineering group, assisting in the growth of the business. Kassey joins the Administrative team offering expertise in the Administrative and Human Resources job market. 2020Ashlee joins the organization to head up administrative operations in charge of payroll and billing.

Job DescriptionPosition: Bookkeeper Compensation: $26$30 per hour (DOE) Outstanding Benefits Package, Including: 100% employer-paid health insurance for employees Employer paid short term disability Employer-paid life insurance Dental and vision insurance 401(k) with employer match 3 Weeks PTO and 12 paid holidays Wellness resources Professional development opportunities Supportive, team-driven culture with engaged leadership About Us Steve Smith Trial Lawyers is one of Maines leading litigation firms, serving clients statewide in family law, criminal defense, civil litigation, and probate. We are a mission-driven, close-knit team with deep community roots and a reputation for excellence. We are continuing to grow, and this position plays a key role in supporting our expanding financial operations. Job Summary The Bookkeeper will support the firms daily financial operations, including accounts payable and receivable, reconciliations, billing support, and trust accounting. This is a key role for an experienced bookkeeper who is highly organized, detail-oriented, and confident in navigating QuickBooks within a fast-paced environment. The Bookkeeper will work closely with firm leadership to maintain financial accuracy and ensure compliance with Maine Bar requirements. Key Responsibilities Accounting & Financial Support Maintain and reconcile the firms general ledger and financial accounts Process accounts payable and accounts receivable, ensuring timely and accurate entry Assist with payroll processes, including employee deductions and tax withholdings Complete monthly and quarterly financial reconciliations and reporting Maintain secure and accurate financial records for internal review and compliance Billing & Client Accounting Support client invoicing processes as needed Ensure accurate tracking of time entries, expenses, and case-related financials Monitor outstanding client balances and assist in collections efforts Reconcile Work-in-Progress (WIP) reports with the firms case management system Trust Accounting & Compliance Maintain and reconcile attorney trust accounts (IOLTA) in accordance with Maine Bar Rules Ensure proper tracking and segregation of client funds Prepare monthly trust reconciliations and bar-compliant financial reports Financial Process Improvement Identify and recommend opportunities to streamline financial workflows Assist with budgeting, forecasting, and cash flow monitoring Support improvements to accounting systems and software as the firm continues to grow Qualifications 35 years of professional bookkeeping experience required Strong, hands-on experience with QuickBooks is essential Prior experience in a law firm or professional services environment strongly preferred Experience with trust accounting is a plus (training provided for the right candidate) Understanding of U.S. financial operations, including AR/AP and bank reconciliation High level of accuracy, attention to detail, and confidentiality Ability to work independently while collaborating with leadership Experience with Clio or other legal case management systems is helpful but not required If youre looking for a meaningful opportunity to bring your bookkeeping expertise into a mission-driven, team-oriented legal environment, we encourage you to apply.

Full-time entry level accounts payable clerk needed to assist well-established hotel company located in Portsmouth NH. Are you a highly organized and self-motivated administrative professional? If so, you might be the perfect person for our Accounts Payable Clerk position. We are looking to add someone who is able to assist our staff in coordinating and maintaining an abundance of records, both physically and digitally as needed. In depth training will be provided. All we ask is that you make organization a priority and remain flexible and available to assist our senior executives. Business casual fun atmosphere. Accounts Payable Responsibilities: Review & verify invoices for accuracy and completeness Enter invoice data into accounting software Match invoices to purchase orders and receiving reports Ensure invoices are paid within agreed-upon terms Prepare and process payments Reconcile vendor statements and resolve payment discrepancies and inquires. Maintain accurate and organized records of invoices, payments and vendor information Communicate with vendors regarding invoice issues and payment status. Maintain strong relationships with vendors. Assist with various tasks and projects when necessary Able to work both independently and as part of a team environment Accounts Payable Qualifications: High school diploma/GED required (Associate/Bachelors degree preferred) 2+ years' relevant experience Highly organized and able to prioritize tasks Proficiency with Microsoft Office Strong attention to detail Excellent communication, organization and problem solving skills Applicant must reside within commutable distance Ability to pass a background check Must be legally authorized to work in the United States Benefits: 401(k) Dental insurance Disability insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance We are an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law.