Accounting assistant jobs in Tacoma, WA - 251 jobs

The Accounting / AP administrative assistant will handle QuickBooks & Excel accounting entries, monitor the status of vendor accounts, maintain accounting systems, complete reconciliations, process payroll and HR related items, assist in the elevation of the company, and directly support the office of the Controller and CEO. Essential Duties Include, But Are Not Limited To • Performs day-to-day office responsibilities, bookkeeping and accounting entry into QuickBooks Contractor Edition accounting system, ensuring accurate and consistent information is available for timely accounting processes to be performed. • Coordinates and executes accounts payable role functions by making sure all incoming documents are received, coded, recorded into QuickBooks and organized properly, ensuring all outgoing payments are accurate and on time. • Assists the Office Controller with annual financial and tax audit preparation, including monitoring records throughout the year to validate that all records have been well documented and filed properly. • Prepare and files all annual and quarterly City B&O taxes, processing monthly State B&O and sales/use tax payments helping to ensure payroll tax filings are filed correctly, and more. • Files all annual and quarterly business license renewals, ensuring all communications are organized and filed correctly. • Knowledge and help in the practices for proper reconciliation of the QuickBooks accounting system each period based on established End of Period processes. • Assists the Office Controller with more complex accounting entries as directed, including accruals and allocations; researches and proposes solutions for bookkeeping issues that may arise. • Responsible for organizing records from past periods and ensuring all documents - past and current are stored in an organized manner. • Assists with banking tasks such as processing and documenting deposits, filing and storing banking records, and more. • Provides support to office staff with payroll inquiries, timekeeping questions, and more. • Responsible for daily organizing and filing of all M&C Drywall, Inc. and M&C Staffing, LLC records, including payroll records, vendor invoices, banking paperwork, human resources files, and more. • Process and follow ESD and L&I claims, Non-essential duties: Assists with other office activities as directed. Organizational & Supervisory Responsibilities • Maintains thorough understanding of office policies, including the continued development of an official employee handbook; follows policies and naturally leads by example. • Ensures that all accounting best practices are being followed in all processes. • Will manage payroll submissions and reporting for self and field team, including timely validation and submission of all time sheets for processing, providing additional coverage of payroll obligations as needed. Supervision Received: This position reports directly to the Office Manager/Controller and CEO of the company. Educational Qualifications: Certificate or Associate degree (or higher) in accounting, construction accounting, bookkeeping, or other related field with at least two years of related professional experience; or an equivalent combination of education and professional experience sufficient to successfully perform the essential duties of the job as listed. Position Qualifications • Demonstrated ability to analyze and resolve standard office administrative and procedural challenges • Familiarity with standard office administrative practices and procedures, including the proficient use of standard office equipment and general records management principles and practices • Demonstrated proficiency with Microsoft Office suite, with advanced Excel skills • Demonstrated ability to work effectively autonomously • Demonstrated ability to learn, understand, and utilize computer applications related to the organization, including financial accounting systems and project management systems • Demonstrated proficiency with business arithmetic • Strong aptitude for clear and effective communication • Commitment to maintain confidentiality and a high degree of accuracy • Ability to take initiative and use independent judgment within established policy and procedural guidelines • Strong self-motivation and independence in carrying out responsibilities, organizing and prioritizing multiple tasks, and meeting deadlines • Excellent interpersonal, presentation, relationship-building, and communication skills - both written and verbal - which transcend diverse audiences • Demonstrated ability to maintain a professional demeanor, especially while working in a fast-paced environment of constant demands and frequent interruptions • Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment, spirit of cooperation, and positive reactions to change and conflict resolution • Outstanding attention to detail • 2+ years of experience with QuickBooks Software systems required • Experience with construction or drywall accounting/bookkeeping a plus • Experience with Procore Construction Management Software a plus • Fluency in the Spanish language is a plus Physical Requirements: Long periods of being in a stationary position; operating a computer and other office equipment; frequently moving to/from supporting work areas; occasionally ascending/descending stairs to the storage area; frequently communicating by phone and email; frequently remaining in a stationary position during meetings, discerning meeting content, expressing oneself, and exchanging accurate information; occasionally moves office supplies and/or equipment weighing up to 25 pounds. General Sign-off • The employee certifies that they can - with or without reasonable accommodation - perform the essential job duties as listed above. • The employee is expected to adhere to all company policies and to act as a role model in the adherence to such policies. • Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. About the Owner and M&C Drywall M&C Drywall, Inc was originally established in 2001 as a small drywall repair company. Since then, the business has grown to providing top quality workmanship on all levels of drywall estimating, planning, scheduling and installation including top tier painting services. The company was founded by entrepreneurs: Alex Mejia (President /CEO/General Manager) and Andres Hernandez (Superintendent/Quality Control Manager). Alex has worked in the drywall industry all his life, achieving his Master's in Business Management as he built the company to success. Andres has over 20 years of experience in the drywall industry, and is the last person to review work before signing it off to the customer. Being one of the founders, it has made a difference in the end-product, ensuring that the service we provide will consistently meet and exceed our customers' expectations. The M&C vision has always been to create a well-respected company, providing top-notch workmanship and service, while giving our employees a place they can be proud to be a part of in an environment that fosters growth and happiness. We are always looking for ways to improve our workmanship, increase our customer service rating, and innovate to elevate the business. Because of this, many of our team members have been with us since the company's inception, growing with the company. If you feel like you meet the needs that we have listed, join us in keeping this business one of the top specialized companies in the drywall business today!

Title: Regional Branch Bookkeeper Reports To: Controller The Regional Branch Bookkeeper is a field-based role responsible for executing and validating branch-level bookkeeping and administrative activities across Speedy Glass Washington locations. The role spends up to 90% of time onsite in branches, ensuring day-to-day financial records are accurate, complete, and compliant with company procedures. This position is suited for a highly ethical, detail-oriented professional who thrives in a hands-on, operational environment and is comfortable working directly in shop locations while escalating issues appropriately. The Salary Range for this position is: $54,600 - $60,000 Core Competencies: High integrity and ethical judgment Detail-oriented and process-driven Organized and reliable Comfortable working independently in the field Clear, professional communicator Willing to learn and follow established procedures Job Duties Branch Bookkeeping & Administration: Perform in-shop reviews of branch bookkeeping and administrative processes. Ensure daily and weekly transactions are recorded accurately and timely. Verify compliance with established bookkeeping procedures and documentation standards. Identify errors, missing documentation, or inconsistencies and correct or escalate as required. Support branch administrative staff with transactional issues and basic process guidance Inventory & Reconciliations Assist with and validate physical inventory counts at branch locations. Reconcile inventory count results to system records and document variances. Prepare and maintain basic reconciliations for branch-level balance sheet accounts, including: Inventory Accounts receivable Accounts payable Accruals and prepaid expenses Escalate unreconciled items or unusual balances to the Controller. Month-End Close Support Support branch month-end close activities to ensure deadlines are met. Prepare reconciliations, schedules, and supporting documentation for review. Ensure transactions are posted in the correct period and properly supported. Assist with follow-up on open items from prior periods. Internal Controls & Ethics Execute assigned internal control checks at branch locations. Follow segregation of duties and documentation requirements. Report control weaknesses, process gaps, or ethical concerns immediately. Handle all financial information with confidentiality and integrity. Professional Conduct Maintain high ethical standards and professionalism in all interactions. Operate with accuracy, objectivity, and consistency. Represent corporate finance standards while working in branch environments. Requirements Diploma or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience). 1-3 years of bookkeeping or junior accounting experience; multi-location or retail experience preferred. Strong attention to detail and transactional accuracy. Basic understanding of reconciliations and accounting fundamentals. Proficiency in Excel and accounting systems; ERP experience an asset. Work Conditions Willingness and ability to travel extensively (up to 90%). Manual dexterity required to use desktop computer and peripherals.

Title: Regional Branch Bookkeeper Reports To: Controller The Regional Branch Bookkeeper is a field-based role responsible for executing and validating branch-level bookkeeping and administrative activities across Speedy Glass Washington locations. The role spends up to 90% of time onsite in branches, ensuring day-to-day financial records are accurate, complete, and compliant with company procedures. This position is suited for a highly ethical, detail-oriented professional who thrives in a hands-on, operational environment and is comfortable working directly in shop locations while escalating issues appropriately. The Salary Range for this position is: $54,600 - $60,000 Core Competencies: * High integrity and ethical judgment * Detail-oriented and process-driven * Organized and reliable * Comfortable working independently in the field * Clear, professional communicator * Willing to learn and follow established procedures Job Duties * Branch Bookkeeping & Administration: * Perform in-shop reviews of branch bookkeeping and administrative processes. * Ensure daily and weekly transactions are recorded accurately and timely. * Verify compliance with established bookkeeping procedures and documentation standards. * Identify errors, missing documentation, or inconsistencies and correct or escalate as required. * Support branch administrative staff with transactional issues and basic process guidance * Inventory & Reconciliations * Assist with and validate physical inventory counts at branch locations. * Reconcile inventory count results to system records and document variances. * Prepare and maintain basic reconciliations for branch-level balance sheet accounts, including: * Inventory * Accounts receivable * Accounts payable * Accruals and prepaid expenses * Escalate unreconciled items or unusual balances to the Controller. * Month-End Close Support * Support branch month-end close activities to ensure deadlines are met. * Prepare reconciliations, schedules, and supporting documentation for review. * Ensure transactions are posted in the correct period and properly supported. * Assist with follow-up on open items from prior periods. * Internal Controls & Ethics * Execute assigned internal control checks at branch locations. * Follow segregation of duties and documentation requirements. * Report control weaknesses, process gaps, or ethical concerns immediately. * Handle all financial information with confidentiality and integrity. * Professional Conduct * Maintain high ethical standards and professionalism in all interactions. * Operate with accuracy, objectivity, and consistency. * Represent corporate finance standards while working in branch environments. Requirements * Diploma or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience). * 1-3 years of bookkeeping or junior accounting experience; multi-location or retail experience preferred. * Strong attention to detail and transactional accuracy. * Basic understanding of reconciliations and accounting fundamentals. * Proficiency in Excel and accounting systems; ERP experience an asset. Work Conditions * Willingness and ability to travel extensively (up to 90%). * Manual dexterity required to use desktop computer and peripherals.

Job DescriptionSalary: $25-$27 hour We are seeking a detail-oriented and motivated Accounting Assistant with a strong focus on Accounts Receivable (A/R) to join our finance team. Key responsibilities of this position include efficiently and effectively managing routine daily A/R functions, including generating, verifying, and distributing customer invoices and credit memos, processing customer payments, and researching and resolving discrepancies to ensure customer balances are up-to-date and accurate at all times. Summary of essential job functions: Reconcile, post, and distribute customer invoices and credit memos. Accurately record, apply, and post incoming payments, credits, and debits to customer accounts, ensuring that payments are applied to correct invoices on a timely basis per established standards. Investigate and resolve discrepancies or issues with payments immediately, following up on short-payments and skipped invoices and resolving root cause. Follow-up on NSF checks and returned ACH payments to ensure timely resolution. Follow up on any missing remittances to resolve unapplied cash balances on customer accounts in a timely manner. Issue credit memos for returned products, price discrepancies, or other billing errors. Create and distribute manual invoices for services or other items as needed. Upload and maintain invoices on customer web portals (Tungsten/Coupa). Prepare and send weekly and monthly invoice activity reports to specific customers. Process and record customer credit card and/or ACH payments. Process weekly and monthly billing statements on a timely basis with accurate balances. Monitor shared A/R Inbox and respond promptly and professionally to customer inquiries. Assess monthly finance charges and perform small balance adjustments on customer accounts. Identify opportunities for process improvements and efficiencies in processes and procedures. Provide support & backup coverage for system entry and calculation of Deals. Provide periodic coverage and support for Accounts Payable, Pricing, and Staff Accountant as needed to ensure seamless operation of the accounting department. Minimum requirements Education: Minimum requirement: Associates or Bachelors Degree in Accounting, Finance, or related field preferred. 2+ years of accounts receivable or similar accounting roles. Experience with a fully integrated ERP system. Abilities required Self-motivated professional who thrives both independently and in team settings. Highly detail-oriented with strong organizational abilities for managing tasks and information. Sharp analytical skills for resolving discrepancies and ensuring payment accuracy. Proficiency with accounting software and MS Excel, and 10-key by touch. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Good written and verbal communication skills. Able to compose written communications in standard business format with the appropriate format for the situation. Ability to effectively communicate with various departments and customers and remain composed and tactful in stressful conversations. Expected Hours: 40 per week Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Join Tessera and make a difference! Tessera is: A national leader in employing individuals with disabilities and veterans. Composed of a dynamic, growing team of social entrepreneurs. Operating self-sustaining businesses across 15 states and in the District of Columbia, workforce of over 1,700 employees. Dedicated to delivering an exceptional customer experience to our customers. Committed to offering an outstanding employee support and development program. Tessera's Bremerton, Washington, Home Office supports nationwide operations with a team of highly trained and motivated professionals in finance, human resources, vocational and workforce development, information systems, strategy, business development, communications, marketing, quality, safety, learning, and more. Location: Bremerton, Washington Type: Non-Exempt Compensation: $25.77 - $34.45 per hour Work Schedule: Full-time, Monday - Friday 7:30 am - 4:00 pm (flexible start and end times depending on scheduling needs) As an Accounts Payable Accountant, you'll… The Accounts Payable Accountant is responsible for working independently to perform accounting tasks related to the maintenance and efficient processing of accounts payable transactions for approximately 4-8 main contracts in a fast-paced, changing environment. The Accounts Payable Accountant will prepare a high volume of supplier invoices for payment to include getting approvals, coding invoices, posting invoices to ERP system, verifying entries for accuracy, and maintaining purchase order trackers. They will coordinate with their assigned credit card holders to reconcile bi-weekly statements, code receipts, and post credit card expenses. They will work alongside Project Accountants to ensure main contract expenditures are accurate and they will support fellow team members to maintain weekly & monthly deadlines. Handle high volume accounts payable transactions - receive, code, process, and reconcile a wide variety of accounting documents such as invoices, employee reimbursements, credit card expenses, vendor statements and petty cash. Prioritize invoices according to payment terms, upcoming holidays, & rotating deadlines. Review and validate all invoices for appropriate documentation and approval prior to payment. Identify when to self-assess sales and use tax. Record self-assessed sales taxes by calculating requirements on reportable transactions at entry point. Review and update all accounts payable data entry, as well as ensure accuracy in general ledgers prior to payment and month end closing. Review and reconcile supplier accounts, to include corresponding with suppliers and following up on outstanding inquiries. Responsible for following up on outstanding fraudulent charges, personal expenses, or vendor mischarges within assigned contracts. Receive, research, and resolve routine internal and external inquiries concerning account status and statement discrepancies. Serve as liaison between sites and vendors in resolution of administrative issues and inquiries. Coordination of new vendor setups, and ensuring accuracy of associated documentation. Prepare and analyze monthly reports (report type varies by contract). Assist as needed with weekly check runs, to include invoice reconciliation, check pairing, & mailing. Ability to organize and prioritize work based on business needs and competing timelines. Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices. Suggest process improvements to continually work on efficiencies in Accounts Payable processes. Prioritize exceptional customer service to all internal and external customers, to include prompt and timely communications. Be a solution-driven team member focused on positive results and opportunities. Actively seeking opportunities for cross-training within the Finance team. Protect organization's value by keeping information confidential. All Other Duties as Assigned* You'd make an excellent Accounts Payable Accountant if you: Consider yourself a people person. Love working on collaborative teams. Are dedicated to internal and external customer service. Take pride in your work. Are drawn to serving others and want to challenge yourself through mission-driven work. Tessera is proud to offer a comprehensive compensation and benefits package to our eligible full-time employees. Medical, Dental, Vision, Life & Short-Term Disability Insurance Elective 401(k) retirement plan with a 3% employer discretionary contribution after 90-days of employment Flexible Spending Accounts for both medical and dependent care 11 paid federal holidays, accrual of 12 paid days of vacation, paid sick leave Potential shared earning bonus Tuition assistance is available after 1 year of employment and potential scholarships for qualified dependents Professional development, certifications, and training opportunities Verizon wireless discount Employee Assistance Program (EAP), and an engaging wellness program Public Service Loan Forgiveness eligibility for full-time employees Summary of desired skills and experience for the Tessera Accounts Payable Accountant: Bachelor's degree in Accounting or Finance is required. 3+ years of previous experience in Accounting or Finance is required. Combination of previous experience and education will be considered. Accounting standards and GAAP knowledge is preferred. Access to a federal military installation requires a REAL ID-compliant driver's license or an acceptable alternative, such as a U.S. passport or military ID, in accordance with the REAL ID Act. Please visit this website for more information: **************************** Must be able to obtain and maintain applicable security clearances and installation access. A background check and E-Verify will be conducted for this position. *** Access to a federal military installation requires a REAL ID-compliant driver's license or an acceptable alternative, such as a U.S. passport or military ID, in accordance with the REAL ID Act. Please visit this website for more information: **************************** To Apply: Visit our website at *************** to complete an application. Current Employees: need to log into their Workday to apply through the Jobs Hub . Please reach out to your Recruiter if you need assistance. Tessera is a national non-profit, government contractor that is dedicated to “Creating Opportunities for People with Disabilities” through hiring and supporting individuals with disabilities and veterans with disabilities. We take pride in our mission-focused culture, our Core Values, Diversity, Partnership, Commitment, Integrity, and Quality, and our dedication to providing a safe and respectful work environment to our employees. Individuals with disabilities are encouraged to apply. Tessera is here to help you with the recruitment process. If you require an accommodation or support, please contact us at ************** ext. 349, or email **********************. Tessera is an Equal Opportunity Employer - Women/Minority/Veteran/Disabled - Tessera participates in E-Verify

Position: Accounting Assistant (Full-time) Working Hours: Monday to Friday, 9:00 AM to 5:00 PM (35hours/week) We are currently seeking an Accounting Assistant for a Japanese Food Distributor. Your role will involve providing assistance and support to the accounting department. This will include, but is not limited to, the following:" Job duties: Process accounts payable invoices, including matching purchase orders, coding invoices, and obtaining necessary approvals. Prepare and process accounts receivable invoices and statements. Assist with bank reconciliations and cash management. Maintain accurate and organized financial records and filing systems. Assist with month-end and year-end closing procedures. Prepare journal entries and reconcile general ledger accounts as assigned. Respond to vendor and customer inquiries in a professional and timely manner. Assist with the preparation of financial reports and analysis. Perform other accounting and administrative duties as needed. Other duties may be assigned as needed. Qualifications: Must be legally authorized to work in the United States Native level in Japanese, Business level in English 1+ years of relevant experience in an Accounting role is preferred Attention to detail Handle high-volume documents in a fast-paced environment Benefits: Medical/Dental/Vision/401K Visa support: No Salary: $24.00〜/hour, depends on experience Package Details

BOOKKEEPERJob Title: Bookkeeper Reports To: Accounting Manager Job Type: Part-time. Salary: $35/hr - $40/hr (72,800/yr - 83,200/yr) Department: ADMIN Classification: Exempt Job Description: As a Bookkeeper at POCAAN, you are a member of the administration team and are tasked with creating and analyzing financial reports and ensuring legal requirements compliance, process accounts payable and receivable, and manage invoices, tax payments, and employee benefits: Duties and Responsibilities: • Record day-to-day financial transactions and complete the posting process • Verify that transactions are recorded in the correct suppliers and customer ledger and general ledger • Bring the books to the trial balance stage • Perform partial checks of the posting process • Complete tax forms • Enter data, maintain records, and create reports and financial statements • Process accounts receivable/payable and handle payroll in a timely manner P O C A A N ' s Va l u e s a n d Culture: • Treat all clients, visitors, and employees with caring, kindness, respect, and dignity • Adheres to POCAAN's policies, procedures, code of conduct, and attendance rules • Maintains strict confidentiality of all information concerning clients. • Adheres to the policies in the use of computer technology and all telecommunication devices • Conduct monthly outreach efforts to promote all programs • Assist with annual fundraising events Te a m w o r k a n d Collaboration: • Works in collaboration with program and all other agency staff to facilitate a team e n v i r o n m e n t • Serves on POCAAN committees as requested • Participates in Program team meetings and commits to group decisions • Role models effective team behaviors • Demonstrate effective communication skills in building relationships with employees and clients. • Creates good working relationships with local welfare administrators and other area service providers and support groups to facilitate access to the area resources for the clients • Substitutes for other staff and other programs when the need arises • Other duties as required QUALIFICATIONS: Required Qualifications • Proven bookkeeping experience • Solid understanding of basic bookkeeping and accounting payable/receivable principles • Proven ability to calculate, post, and manage accounting figures and financial r e c o r d s Data entry skills, along with a knack for numbers • Hands-on experience with spreadsheets and proprietary software • Proficiency in English and in MS Office • Customer service orientation and negotiation skills • High degree of accuracy and attention to detail • AS/BS degree in Finance, Accounting, or Business Administration Position will relocate to Seattle.

We are excited to announce paid internship opportunities for the Summer of 2026! If you desire to be part of a winning, successful team and value collaboration, continual personal and professional growth, along with a fun, family-oriented work environment, we want to meet you! Gensco is a family-owned and operated wholesale distributor and manufacturer who is a recognized leader in the HVAC industry for over 75 years. Gensco is proud to deliver outstanding service and value to our customers while providing opportunity and job satisfaction to over 1,000 Team Members throughout Washington, Oregon, Idaho, Montana and Alaska. Gensco's Internship Program provides an amazing, hands-on opportunity to become familiar with our business and industry from the ground up by learning Gensco's customer service philosophy, operating processes and procedures. Gensco's Corporate Accounting Internship offers: Schedule - Monday-Friday day shift schedule, weekends off Flexible Start & End Date - we work with your school schedule, start dates as early as May 1st and completion date as late as September 30th with a minimum of 12 weeks participation Paid Internship - full-time, pay range $20-$25 per hour based on experience Training - in multiple areas of our Accounting Team Job Duties - support a range of accounting functions within a fast-paced, collaborative environment. This role offers hands-on experience while learning the Gensco approach to delivering exceptional customer service to both internal and external Customers. Gain exposure to industry-leading accounting software and tools and participate in cross-departmental projects designed to foster a well-rounded and rewarding professional experience. Mentorship - regular meetings and ongoing interaction with the Accounting Team, Accounting Managers and CFO to learn more about Gensco's business, career growth and development opportunities Project - work on a project where you have the opportunity to showcase your skills and talents Engagement - with Interns at other locations through planned events and scheduled Zoom calls Intern Huddle Up in July - Interns from all locations spend 2 days at our Tacoma Corporate Office for Intern events, presentations by all business units, tour our Corporate Office and Tacoma Distribution Center Job Shadow - day 2 of Huddle Up opportunity to shadow a Corporate Department of interest Qualifications - Internship is open to Accounting students who are in their junior or senior year, or graduate up to 1 year past graduation. Housing and any relocation expenses are Intern's responsibility Future Career Opportunity - Interns who successfully complete the Internship Program may be considered for full-time employment following graduation Join our amazing team for an incredible internship opportunity! Apply today at Gensco.com/Careers

About Us Potelco, Inc., a subsidiary of Quanta Services, Inc. (NYSE: PWR), was founded in 1965. We specialize in engineering, procurement, and construction (EPC) services, which include designing, estimating, material acquisition, project management, construction, emergency power restoration, system maintenance, and similar services. Our expertise is in power, transmission, distribution, and substation projects. We are a leading full-service provider of power infrastructure, construction, and support services in utility and energy contracting throughout the Pacific Northwest and neighboring states. We are proud to be working with some of the region's largest energy companies as we continue to modernize their electric systems, move towards de-carbonization, and maintain thousands of miles of overhead and underground lines serving millions of residential and commercial customers. We uphold high safety, productivity, and reliability standards as we work with our customers to provide both current and strategic, forward-thinking energy infrastructure, delivery, and solutions. About this Role If you enjoy working with a collaborative team, thrive in a fast-paced environment, and take pride in accuracy, accountability, and process improvement, we invite you to apply. Potelco, Inc. is seeking a Lead Accounts Payable Specialist to support and guide daily AP operations while serving as a subject matter expert for complex transactions and compliance requirements. This role is both operational and leadership-focused, responsible for high-volume accounts payable processing, audit readiness, and mentoring team members to ensure timely, accurate, and compliant payments across the organization. What You'll Do Accounts Payable Operations Process high-volume invoices accurately and timely, ensuring proper documentation, approvals, and coding Reconcile vendor statements and resolve discrepancies Process check runs, manual payments, special checks, and emergency payments Handle payment voids, reissues, and vendor payment inquiries Manage property lease payments and recurring obligations Review daily bank exceptions and support cash control activities Process union payments in accordance with contractual requirements Handle damage claims and related payment processing Systems, Tools & Reporting Administer and support Concur expense reporting Process PNC Bank card applications and related documentation Support Hubble reporting and internal financial reporting needs Maintain accurate audit documentation and retrieve records as needed Support invoice approval routing and workflow adjustments Review and approve vendor setup and vendor updates, including W-9 compliance Process and support annual 1099 reporting Review DBE certifications and ensure proper documentation Compliance & Controls Ensure adherence to internal controls, accounting policies, and audit standards Maintain organized, audit-ready AP files and records Support internal and external audits as needed Leadership & Team Support Serve as a lead resource for the AP team, providing training, guidance, and support Assist with onboarding and cross-training of AP staff Help identify process improvements and efficiencies Manage and monitor the Accounts Payable email inbox, ensuring timely responses and resolution Other duties and tasks, as assigned What You'll Bring Minimum Qualifications: Associate degree in Accounting or related field Lead or senior-level AP experience 5+ years of progressive accounts payable experience, including high-volume processing Strong understanding of accounting fundamentals and AP best practices Experience with invoice processing, reconciliations, and vendor management Proficiency in Microsoft Excel and accounting systems Excellent attention to detail, organization, and problem-solving skills Ability to prioritize deadlines in a fast-paced environment Preferred Qualifications: Experience in construction, job-cost, or project-based accounting environments Experience with Concur, PNC, and ERP systems (Oracle/JDE a plus) Experience with union payments, 1099 processing, and audit support What You'll Get Benefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Eligible for a discretionary bonus Compensation Range The anticipated compensation for this position is USD $30.00/Hr. - USD $34.00/Hr. depending on experience and qualifications. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

At TOTE Group, we take pride in our valued position as an industry leader in maritime shipping, shipbuilding and management, and terminal operations. We are dedicated to serving our customers by seamlessly connecting our ship services and technical solutions with our environmentally sustainable maritime vessels and world-class terminal operations. We consist of independently operated companies spanning four business lines: Maritime, Terminals, Services and Logistics. These businesses uphold our shared values of Safety, Commitment, and Integrity, leading us to consistently provide reliable and superior service to our customers and the communities we serve and operation within. For more information about TOTE, please visit us at www.totegroup.com. Follow @TOTE on LinkedIn. Job Description Envision spending your summer working with energetic colleagues and inspirational leaders, all while gaining world-class experience in one of the most dynamic organizations in the maritime and logistics industry. This is a reality for participants in the TOTE Internship (Development) Program. TOTE Development Program Internship Description: As a TOTE intern, you will participate in a paid summer internship program working on meaningful assignments that have a real impact on our business nationwide. TOTE offers you an opportunity to work in a variety of fields based on your degree type. This internship is 10-weeks in length but can be shorter in duration for maritime academy co-op specific programs within the TOTE Services Business Unit. TOTE's company structure offers you an opportunity for a variety of potential work experiences that are aligned to a variety of functional areas, including those listed below. Interns will be placed in assignments based on business needs and skill set. Accounting TOTE strongly considers high performing interns as candidates for their TOTE Development Program (TDP) after they graduate. TDP is a rotational program with rotations conducted in a variety of functional areas within the business. The goal of the program is to develop TOTE's future leaders, provide exposure across the business on a national scale, and forums for skill and professional development. Minimum Qualifications: Currently pursuing a degree in: Supply Chain Management, Logistics, Industrial Engineering, Business Analytics and/or Sales and Marketing (other related majors will be considered) Expected graduation date between Dec 2026 - Dec 2027. Demonstrated leadership skills (i.e., extracurricular activities or projects). Prior work experience (including prior internship or volunteer work). Mobility is a key requirement as a pipeline internship to our TOTE Development Program. Preferred Qualifications: Ability to work in a fast-paced environment and conduct tasks with minimal supervision Excellent interpersonal skills Strong analytical and problem-solving skills Ability to adapt to changes in timelines and manage ambiguity Excellent verbal and written communication skills Willingness to travel This position is limited to persons with indefinite right to work in the United States Pass a drug screen and background investigation How to apply: Submit your resume and your letter of intent. Your letter of intent should include: Why you are interested in an internship at TOTE; What your goals are for an internship; Other information that demonstrates your interest, capabilities, and skills; and Location of interest Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to sit and use hands to operate computer controls, calculators, and telephone. The employee is occasionally required to stand, walk, and reach with hands and arms, and perform duties at a marine terminal or aboard a commercial vessel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision to review reports and the ability to adjust focus to computer terminal. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Equal Employment Opportunity: TOTE is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment. TOTE is a drug-free employer and a participant of the E-Verify Employment Verification Program. The salary range is $20.00-26.00 per hour, with an anticipated hiring rate of $22.00-23.00 p/h. Pay will be based on several factors including the candidate's education, work experience, work location and specific job duties.

At Norstella, our mission is simple: to help our clients bring life-saving therapies to market quicker-and help patients in need. Founded in 2022, but with history going back to 1939, Norstella unites best-in-class brands to help clients navigate the complexities at each step of the drug development life cycle -and get the right treatments to the right patients at the right time. Each organization (Citeline, Evaluate, MMIT, Panalgo, The Dedham Group) delivers must-have answers for critical strategic and commercial decision-making. Together, via our market-leading brands, we help our clients: + Citeline - accelerate the drug development cycle + Evaluate - bring the right drugs to market + MMIT - identify barrier to patient access + Panalgo - turn data into insight faster + The Dedham Group - think strategically for specialty therapeutics By combining the efforts of each organization under Norstella, we can offer an even wider breadth of expertise, cutting-edge data solutions and expert advisory services alongside advanced technologies such as real-world data, machine learning and predictive analytics. As one of the largest global pharma intelligence solution providers, Norstella has a footprint across the globe with teams of experts delivering world class solutions in the USA, UK, The Netherlands, Japan, China and India. **:** We are seeking a detail-oriented and experienced Senior Accountant to perform the monthly close process for all US entities. This role is critical to ensure the accuracy, timeliness, and integrity of financial reporting. The Senior Accountant: + is a proactive individual with a strong technical accounting base, + ensures adherence to polices and processes across the organization that enable accurate and timely month-end close and reporting with a continuous improvement mindset, + collaborates cross functionally, + seeks improvements and implements efficient, effective solutions through automation, + provides research and support in accordance with US GAAP, + supports external audits, + leads by example with a positive and team first attitude, and + balances organization goals while promoting continuous learning and development of team members. **Responsibilities:** + Perform daily operations of the general ledger accounting team to ensure the timely and accurate completion of month-end close activities, including cost allocation, elimination entries, and reconciliations. + Drive continuous improvement of the month-end close process through automation and standardization. + Record and perform journal entries, account reconciliations, and variance analyses. + Analyze financial statements and reports to identify trends, discrepancies, and opportunities for improvement. + Ensure all financial transactions are recorded timely, accurately and in accordance with US GAAP. + Perform accounting research as required and in accordance with US GAAP. + Maintain and improve accounting policies, procedures, and internal controls. + Improve, develop, and implement financial and accounting systems, processes, and controls to support the Organization's financial reporting and internal management needs. + Assist in the preparation of financial statements and internal management reports. + Collaborate with cross-functional teams (e.g., FP&A, Accounts Payable, Payroll) to ensure accurate and complete financial data. + Support the annual external audit process, including coordination with the external auditors and facilitating the preparation of audit requests. + Ad hoc duties as assigned. **Qualifications:** + Bachelor's or master's degree in accounting preferred + CPA required + Proficiency in NetSuite and Alteryx preferred + 2+ years of progressive accounting experience from a Public Accounting Firm. + Experience with SAAS or software clients is an advantage + Strong knowledge of GAAP and internal control frameworks, with the ability to implement new accounting procedures, standards and policies. + Focus on process improvement and automation + Excellent analytical, research and communication skills with attention to detail and accuracy. + Ability to adapt and adjust quickly to competing priorities to meet tight deadlines in a fast-paced environment. + Strong interpersonal and communication skills; experience leading or mentoring a team is a plus. + Excellent organization, time management, and collaboration abilities. + Effectively collaborates in cross-functional teams. **Location:** This role will be remote in the US but will need to work East Coast or Central Time hours. **Our Guiding Principles for success at Norstella:** 01: Bold, Passionate, and Mission-First 02: Integrity, Truth, and Reality 03: Kindness, Empathy, and Grace 04: Resilience, Mettle, and Perseverance 05: Humility, Gratitude, and Learning **Benefits** + Medical and Prescription Drug Benefits + Health Savings Accounts (HSA) or Flexible Spending Accounts (FSA) + Dental & Vision Benefits + Basic Life and AD&D Benefits + 401k Retirement Plan with Company Match + Company Paid Short & Long-Term Disability + Paid Parental Leave + Open Vacation Policy & Company Holidays _The expected base salary for this position ranges from $85,000to$105,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. In addition to base salary and a competitive benefits package, successful candidates are eligible to receive a discretionary bonus._ _Norstella is an equal opportunity employer. All job applicants will receive equal treatment regardless of race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, physical or mental disability or handicap, medical condition, sex (including pregnancy and pregnancy-related conditions), marital or domestic partner status, military or veteran status, gender, gender identity or expression, sexual orientation, genetic information, reproductive health decision making, or any other protected characteristic as established by federal, state, or local law._ _Sometimes the best opportunities are hidden by self-doubt. We disqualify ourselves before we have the opportunity to be considered. Regardless of where you came from, how you identify, or the path that led you here- you are welcome. If you read this job description and feel passion and excitement, we're just as excited about you._ _All legitimate roles with Norstella will be posted on Norstella's job board which is located at norstella.com/careers. If a role is not posted on this job board, a candidate should assume the role is not a legitimate role with Norstella. Norstella is not responsible for an application that may be submitted by or through a third-party and candidates should proceed with extreme caution if a third-party approaches them about an open role with Norstella. Norstella will never ask for anything of value or any type of payment during or as part of any recruitment, interview, or pre-hire onboarding process. If you are aware of or have reason to believe a job posting purportedly for a role with Norstella is fraudulent or otherwise not authorized by Norstella, please contact the Company using the following email address:_ _[email protected]_ _._ Norstella is an equal opportunity employer. All job applicants will receive equal treatment regardless of race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, physical or mental disability or handicap, medical condition, sex (including pregnancy and pregnancy-related conditions), marital or domestic partner status, military or veteran status, gender, gender identity or expression, sexual orientation, genetic information, reproductive health decision making, or any other protected characteristic as established by federal, state, or local law.

Job DescriptionPosition Description: Established company in Bellevue, Washington is seeking a competent bookkeeper. . We offer competitive pay, benefits, and an excellent working environment. Duties and Responsibilities:This position is responsible for day-to-day, month-end and year-end typical accounting cycle including payables, receivables, fixed assets, journal entries, bank reconciliations and financial statements. AA or Bachelors degree in accounting is required. Need to be very proficient in Excel and adaptable to QuickBooks. Qualifications: A self-starter with ability to multi-task Excellent analytical and problem-solving skills Attention to details and good record-keeping Proficiency in keyboarding and file maintenance Ability to learn and adapt quickly Ability to work independently as well as collaborate with others Pro-active, positive attitude and good work ethic Must be able to communicate well orally and in writing Strong organizational skills and time management Benefits: Health, Life, 401k, Cafeteria Plan, Vacation and Holiday (Full-time only) $50,001 - $75,000

Process Accounts Payable and Accounts Receivable transactions an accurate and timely manner. Research and summarize specialized or technical information from varied sources, which requires selecting the most appropriate material and the use of spreadsheets and/or database applications. Verify and reconcile data discrepancies. Research, enter, and audit work order data including generating reports using the Fleet work order and fuel management systems. Process incoming mail and documents; attach related correspondence or information before forwarding as appropriate; select mail to handle personally where the response requires specialized knowledge of the assigned function; identify priority and/or time-sensitive matters; and maintain security and confidentiality. Pick up, label, and distribute license plates Scanning, filing, and verifying records from incoming work groups. Other fiscal specialist duties as assigned. The Ideal Candidates will: Be experience with Oracle Financials and procurement transactions. Welcome managing and prioritizing a high volume of diverse assignments and multiple competing tasks with a strong attention to detail. Thrive working both independently and working collaboratively as part of a team. Be flexible and comfortable in a change environment and be excited to learn new skills and implement new processes to continuously improve services. Have familiarity with Generally Accepted Accounting Principles, especially related to Accounts Payable Experience with large governmental or quasi-governmental agency is a plus. Work location: King Street Center, Seattle, WA 98104 Duration: 5 months Hours per week: At least 24, but up to 40 hours per week depending on workload and personnel availability. Office hours: 7- AM to 3:30 PM Pay: $30.40 per hour

Attention Puyallup Tribal Member Students: Are you interested in getting work experience while you go to school? ACCOUNTING INTERNSHIP JOB ANNOUNCEMENT Closes: When filled Note: This internship is for Puyallup Tribal Members only. The Tribal Administration HR Department is looking for Tribal Members interested in taking part in an Internship Program in the Accounting Department working with DAP Services, Inc. This is a PAID internship; contact HR for pay rate. Not benefits eligible. Duties will be dependent upon previous work experience and level of schooling received. This is a part-time, 10-29 hours per week program, and will be flexible to adjust for class schedules and study needs. Applicants should upload a resume of previous work experience and/or education, a one-page personal statement as to why you are interested in this program, and a copy of transcripts or schedule. Eligible candidates must be : currently enrolled in a two-or four-year accredited college or vocational school; pursuing a degree in accounting, business, or related field; maintaining a GPA of at least 2.5; have at least a beginner knowledge of Microsoft Word & Excel; and have basic math, 10-key, and communication skills. If you have any questions, please call Human Resources at ************** or email **************************.

Saint Martin's University in Lacey, Washington, is a Catholic, Benedictine liberal arts institution rooted in the Catholic Intellectual Tradition, which upholds the continuity of faith and reason, the dignity of every person, and the lifelong pursuit of truth. Guided by the Hallmarks of Benedictine Education and core themes of Faith, Reason, Service, and Community, we cultivate a welcoming and hospitable community where faculty and staff of all backgrounds are invited to share their gifts in service of our students and mission. At the heart of that mission is a ministry of education in the liberal arts, forming students to grow as whole persons, pursue wisdom, and contribute to the common good. We seek colleagues who wish to join this mission in partnership with the monks of Saint Martin's Abbey: educating with care, accompanying students on their journey, and working together for personal and communal transformation. For a deeper understanding of Saint Martin's University, review the "Who We Are" information on our career home page. Position Title: Assistant or Associate Professor of Accounting Job Type: Tenure-Track (rank open) Compensation: $72,853 (Assistant), $78,380 (Associate); 9-month contract paid over 12 months, benefits eligible Location: Saint Martin's University, Lacey, WA General Description: The School of Business at Saint Martin's University invites applications for full-time, tenure-track positions at the rank of Assistant or Associate Professor beginning August 2026. The department seeks candidates with expertise in Accounting, particularly in teaching courses such as Financial Accounting, Intermediate Accounting, Cost Accounting, Auditing, and Taxation. We seek an individual with experience working effectively in an ethnically and culturally diverse community. Candidates must demonstrate strong interpersonal skills, the ability to collaborate with colleagues, and a willingness to work with the business community to establish student internships and employment opportunities. About Our Accounting Programs: The School of Business is accredited by the Accreditation Council for Business Schools and Programs (ACBSP). Bachelor of Arts in Accounting (BA): The BA in Accounting at Saint Martin's University equips students with the skills to collect, analyze, and communicate financial information for various organizations or individuals. Graduates are prepared for responsible roles in private practice, corporate accounting, and governmental service through a strong foundation in current technologies and best practices. Master of Science in Accounting (MSA): The MSA program at Saint Martin's University provides advanced knowledge of complex topics in accounting, tax, audit, business, and ethics. Courses emphasize the understanding and application of accounting principles, professional ethics, and preparation for professional certifications. 4+1 Program: Saint Martin's University offers a 4+1 track that enables students to complete both their undergraduate and Master's degrees in Accounting (MSA) or Master of Business Administration (MBA) in just one additional year beyond the bachelor's degree. Primary Responsibilities: * Teach a range of undergraduate and graduate accounting courses. * Provide academic advising and mentorship to students. * Participate in departmental and university-wide service, including curriculum development. * Support and manage student involvement in programs such as the Volunteer Income Tax Assistance (VITA) program. The teaching load is 24 semester credit hours per year, with reduced teaching responsibilities in the first and fourth years and Spring of each semester for those serving as the VITA program administrator. Qualifications/Requirements: * A Master's Degree in Accounting or MBA with a CPA license in Washington State is required. * A Ph.D. /Doctoral degree in Accounting from an internationally accredited doctoral program is preferred. * Additional certifications, such as CGMA or CMA, are desirable. * Demonstrated passion for teaching and mentoring undergraduate students. * An active program of scholarship and/or professional engagement in the discipline. * Eligibility to work in the United States from the start date of the appointment. (Candidates must have valid documentation permitting them to work in the United States, i.e., a United States of America citizen or permanent resident [green card holder] from the date on which the appointment at Saint Martin's takes effect) * Support the Saint Martin's Catholic, Benedictine liberal arts mission. Application Instructions: Please submit the following materials via our application portal: * Letter of interest (cover letter) * Current CV or resume * One- to two-page statement of teaching philosophy and potential areas of research interest * List of three references with contact information Review of applications will begin on March 15, 2026, and continue until the position is filled. For inquiries, please contact Dr. Prashant Joshi, Interim Department Chair of Accounting and Finance (*******************) Saint Martin's University is committed to fostering a diverse, inclusive, and welcoming community. We are dedicated to building a culturally rich faculty and staff who thrive in and contribute to a multicultural learning environment. We strongly encourage applications from women, members of underrepresented groups, individuals with disabilities, and covered veterans. All qualified candidates are welcome to apply. This position is subject to final budgetary approval.

Compiles and maintains accounts payable records. Ensures that all vendor bills are processed in accordance with company policies. ESSENTIAL DUTIES AND RESPONSIBILITIES Ensures that all vendor invoices are processed in accordance with procurement policy. Responsible for compliance with Squaxin Island Gaming Enterprise procedures concerning payments to approved vendors and for retrieving Federal ID numbers on current vendors. Match invoices to purchase orders and receipt/shipping/bill of lading documentation to complete three-way-match. Prepares invoice for the procurement software system. Prepares invoice credits into the procurement software system. Process and verify LCCR credit card statements, with proper documentation. Research and resolve problem accounts. Set up and maintain vendor data into accounting software, and update as necessary. Answers vendor phone/e-mail inquiries in a professional and timely manner. Prepare payments to vendors on a weekly basis. Mail payments and file all documentation correlating to each vendor files. Review monthly payments list for completeness prior to A/P closure. Reconcile all vendor monthly statements - notify vendors of discrepancies. Assist with AP Aging on a regular basis. Responsible for security of casino general accounting checks, confidential and sensitive employee information files. Other duties may be assigned. Requirements QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE: High School Diploma or equivalent required. A.A in Accounting in Business Administration preferred. Previous accounts payable experience preferred. Customer service experience and experience maintaining confidentiality of company records required. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. CERTIFICATES, LICENSES, REGISTRATIONS: Class III gaming license issued from the Washington State Gaming Commission OTHER SKILLS AND ABILITIES: Operational knowledge and experience with personal computers, 10-key, postage meters, copier machines and fax machines. Software program knowledge and experience with MS Windows and MS Excel required; experience with Great Plains Accounting System preferred. Salary Description Based on Experience

SumBridge is hiring an Accounts Payable Specialist to join our Seattle based client. This is a permanent, full-time role and offers benefits. This is an on-site position at the client's corporate office HQ. Benefits includes healthcare, PTO, Orca pass or parking reimbursement and more. The Accounts Payable Specialist will be responsible for assisting the accounts payable function with a variety of accounting tasks, including full-cycle processing. Responsibilities High volume data entry of invoicing in 3-way match ERP Resolving AP discrepancies and exceptions Clear communication with all teams Problem solving pricing issues Preparing internal expense reports, including coding and processing Requirements 2-3 years experience working in an Accounts Payable function Experience processing purchase orders and inventory transactions EDI experience is a plus Experience working in a manufacturing or distribution environment is a plus

About Us Pacific Partners is a Seattle-based real estate development and consulting firm working across construction, public-private partnerships, and innovation-driven projects. We manage multiple operating entities across real estate development, construction projects, and advisory services, which means coordinating accounting across several business lines and active ventures. We're hiring a part-time, experienced bookkeeper to support our internal accounting operations by keeping our financial data accurate, organized, and actionable. You'll be part of a small, focused team working at the intersection of real estate, finance, and operations. The Role This position is ideal for someone who is detail-oriented, reliable, and comfortable managing books for multiple entities. You'll work closely with our CPA and Controller to handle transaction management, reconciliations, and month-end processes, ensuring our books stay clean, current, and ready for reporting. This is an in-person role based in Seattle, with opportunities to grow alongside our expanding portfolio. Hours: 15-25 per week to start, with potential to increase into a full-time position as operations scale. What You'll Do Record and reconcile daily transactions across multiple entities Manage accounts payable, accounts receivable, and payroll Reconcile bank and credit card accounts monthly in QuickBooks Online Track project expenses and assist with job costing and draw schedules Maintain organized, audit-ready financial documentation Support month-end close and prepare internal financial summaries Communicate proactively on discrepancies or missing information Help refine and document bookkeeping workflows as systems evolve Who You Are 2+ years of hands-on bookkeeping experience (construction or real estate preferred) Strong command of QuickBooks Online (required) Meticulous attention to detail and consistency Comfortable working across multiple entities and projects Reliable, organized, and self-directed Based in Seattle and available for on-site work Bonus Points For: Experience with job costing, project accounting, or draw tracking Familiarity with leading accounting and bookkeeping technology Exposure to development or construction workflows Interest in the business side of real estate and project operations What Success Looks Like You'll be a key part of the engine that keeps our projects running smoothly by ensuring our financials are accurate, timely, and ready for decision-making. We're looking for someone who: Communicates clearly and flags issues early Balances accuracy with efficiency Keeps processes organized and repeatable Enjoys working with a small, tight-knit team that values precision and trust Why Join Us Work directly with leadership, a Controller, and a CPA Get hands-on exposure to real estate and construction accounting Build reliable systems that will scale as we grow Flexible schedule and supportive team environment

Job Summary: The Accounts Payable Specialist is responsible for managing the company's financial obligations to vendors and suppliers. This role involves processing invoices, maintaining accurate records, and ensuring timely payments while adhering to internal controls and compliance standards. Key Responsibilities: Review and verify invoices for accuracy, completeness, and adherence to company policies. Code invoices to the appropriate accounts and cost centers. Enter invoices into the accounting system in a timely manner. Prepare and process weekly payment runs, including checks, ACH transfers, and wire payments. Ensure timely payment to vendors and resolve any discrepancies that arise. Monitor and manage payment schedules to maximize cash flow. Maintain vendor records and ensure all information is up-to-date. Establish and maintain positive relationships with vendors to facilitate smooth transactions. Respond to vendor inquiries regarding payment status and discrepancies. Reconcile vendor statements and resolve discrepancies in a timely manner. Assist in month-end closing processes by preparing necessary reports and reconciliations. Ensure compliance with company policies, accounting standards, and regulatory requirements. Assist in the implementation of internal controls to prevent fraud and ensure accuracy. Prepare accounts payable reports for management review, including aging reports and payment forecasts. Assist with audits by providing necessary documentation and explanations as required. Identify opportunities for process improvements and recommend solutions to enhance efficiency. Stay updated on industry best practices and relevant technology. Qualifications: Bachelor's degree in Accounting, Finance, or a related field preferred; or equivalent work experience. Minimum of 2-3 years of experience in accounts payable or a similar role. Proficient in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel. Strong attention to detail and accuracy. Excellent organizational and time management skills. Ability to handle multiple tasks and meet deadlines. Strong communication skills, both written and verbal. A/P certification (e.g., APICS, AIPB) is a plus.