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Accounting clerk/administrative assistant skills for your resume and career

Updated January 8, 2025
5 min read
Quoted experts
Curtis Nicholls Ph.D.,
Frank Longo
Below we've compiled a list of the most critical accounting clerk/administrative assistant skills. We ranked the top skills for accounting clerks/administrative assistant based on the percentage of resumes they appeared on. For example, 12.4% of accounting clerk/administrative assistant resumes contained data entry as a skill. Continue reading to find out what skills an accounting clerk/administrative assistant needs to be successful in the workplace.

15 accounting clerk/administrative assistant skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how accounting clerks/administrative assistant use data entry:
  • Combined/performed job responsibilities for one full-time AP position and one part-time data entry position.
  • Support accounting personnel* Data entry orders and payments* Provide front desk customer service

2. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how accounting clerks/administrative assistant use customer service:
  • Provided customer service telephone support and assisted with client scheduling.
  • Created and analyzed customer service index using customer provided feedback.

3. Financial Statements

A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.

Here's how accounting clerks/administrative assistant use financial statements:
  • Completed monthly closing process through reconciliation, journal entries, and consolidated financial statements.
  • Produced financial statements using the Standard Army Financial Accounting System and government mandated reports.

4. Purchase Orders

Here's how accounting clerks/administrative assistant use purchase orders:
  • Create and process purchase orders-Pull budget reports and track budget spreadsheet balances-Order equipment and pay invoices-Receipt tracking-Create and track grant performance documents
  • Created purchase orders to suppliers and communicated with installers on parts availability

5. Vendor Invoices

Here's how accounting clerks/administrative assistant use vendor invoices:
  • Verified, entered, and processed data from all vendor invoices and check requests.
  • Process vendor invoices, match receipts with invoices to ensure proper approvals for payment.

6. Credit Card Payments

Here's how accounting clerks/administrative assistant use credit card payments:
  • Process cash, checks, and credit card payments and apply to designated accounts, apply daily deposits.
  • Reconciled cash statements, made bank deposits, proceeded credit card payments and monitored monthly / yearly reports.

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7. General Ledger

Here's how accounting clerks/administrative assistant use general ledger:
  • Perform general ledger/journal entries as needed to adjust/reverse any amounts necessary after analysis and reviews.
  • Reconciled bank statements by comparing statements against general ledger.

8. Accounts Payables

Here's how accounting clerks/administrative assistant use accounts payables:
  • Worked assignments where I was responsible for accounts receivable/payables, invoicing and a variety of administrative/clerical/receptionist duties.
  • Received payments, Completed deposits, assisted accounts receivable/payables.

9. QuickBooks

Here's how accounting clerks/administrative assistant use quickbooks:
  • Recorded financial documents into bookkeeping software QuickBooks.
  • Account for financial transactions by using established chart of accounts using QuickBooks Accounting Software and adhere to company policies and procedures.

10. Bank Deposits

Any money that a customer chooses to leave with their bank account is a deposit. Deposits can vary in amounts and different banks have limits on the deposits their customers can have as a minimum. Banks charge customers for deposits especially when a teller is used by the customer to deposit money into their account.

Here's how accounting clerks/administrative assistant use bank deposits:
  • Managed Accounts payable and Accounts receivable, prepare checks, payments and bank deposits; prepare and processed payroll.
  • Managed accounts payable and receivables, bank deposits, past-due collections and reconciled bank and credit card statements.

11. Expense Reports

Here's how accounting clerks/administrative assistant use expense reports:
  • Processed weekly expense reports in detail to record personal account activity and calculate expense and reimbursements.
  • Processed employee reimbursements by receiving documentation and verifying expense reports, and preparing checks.

12. Bank Reconciliations

Here's how accounting clerks/administrative assistant use bank reconciliations:
  • Bank reconciliations, A/R, posting, deposits, collections, billing, invoicing, financial reports.
  • Bank reconciliations (25+ accounts) for 6 companies, including four HUD Grant Programs.

13. Journal Entries

Journal entries can be defined as an act of keeping or making records of any transactions either economic or non-economic. The journal entries are made in the accounting systems of an organization. The entries are filled with two main fields; debit and credit. The debit and credit must be equal at the end of a journal entry else it is not considered correct. The journal entries also keep the date of transactions and the names of the accounts that were affected by the transactions.

Here's how accounting clerks/administrative assistant use journal entries:
  • Managed company's weekly and monthly bills and generated monthly payroll journal entries.
  • Enter general journal entries and prepare work papers for company files.

14. Office Equipment

Here's how accounting clerks/administrative assistant use office equipment:
  • Maintained and ordered office supplies, maintained office equipment, and distributed mail to staff.
  • Answered phones, distributed mail, ordered office supplies and maintained office equipment.

15. Bank Statements

Here's how accounting clerks/administrative assistant use bank statements:
  • Reconciled monthly bank statements belonging to five individual bank accounts.
  • Reconciled bank statements and department records.
top-skills

What skills help Accounting Clerks/Administrative Assistant find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on accounting clerk/administrative assistant resumes?

Curtis Nicholls Ph.D.Curtis Nicholls Ph.D. LinkedIn profile

Associate Professor of Accounting, Co-director of the Student Managed Investment Fund, Bucknell University

The obvious trends are going to become more pronounced: coding and technology-related skills. I think we are going to see an elevation in the coding expectations. In the future, I expect employers to begin providing coding assessments to potential candidates. This is a common feature of engineering and finance jobs, and I think we will see it with respect to claims about coding prowess.

Data skills will also continue to become more prevalent across all business disciplines. Employers are looking for experience with large data sets, data visualization software (e.g. Tableau, PowerBI, Alteryx, etc.) and statistical analysis. Data has become a major currency, and employees' ability to utilize data for decision making will be critical to success in the employment marketplace.

Beyond the obvious, I think the pandemic has also shifted focus to skills surrounding resilience and motivation. I've heard employers during the pandemic express surprise at the disparity of responses to the pandemic: some employees made the pivot to remote work seamlessly, others required significantly more support. Skills that demonstrate resilience, such as group work, honors programs, etc. will become more important.
I would encourage job seekers to highlight skills learned during the pandemic. I would anticipate a regular interview question inquiring about how the job seeker used their extra time during the pandemic. The most common answers will likely include lots of Queen's Gambit and Tiger King, but employers will look for answers surrounding the development of new skills or acquired certifications. Imagine the employer's thoughts when you suggest that you used the extra time to pursue a lifelong dream such as learning to play the piano or guitar. If you missed the early pandemic window of opportunity, take advantage now!

This line of questions may precede a dangerous trend for employers to look for indications of mental strength. I find this possibility disheartening as we could see employers screening employees with mental health challenges at a time when the solidarity of a job could provide much needed structure.

What hard/technical skills are most important for accounting clerk/administrative assistants?

Frank Longo

Assistant Professor of Business, Centenary University

Proficiency with emerging technology is an attention-getter. We should note that the Certified Public Accountants Exam will contain three sections by 2024, including Data Analytics, Tax Compliance and Planning, and Information System and Controls. A basic knowledge will be required in each of these, and the CPA candidate will identify one area of the above for more detailed testing. This change in knowledge requirements reflects the skills employers see as most important to hire. Using technology in any of these areas can move a candidate to the top of the hiring list. We should emphasize that the job candidate does not need to be an expert in each area, but the ability to effectively use technology in one area is important. Employers are looking for the ability to use technology in information security, business processes, information systems, IT audits, data analytics, and tax planning but not all of them.

Keep in mind that successful firms performed audits, prepared tax returns, advised clients on data security, and much more during the pandemic, and they often did so remotely. This can be expected to continue into the future.

What soft skills should all accounting clerk/administrative assistants possess?

Frank Longo

Assistant Professor of Business, Centenary University

The skills listed above in question number one are soft skills. They are the skills that truly differentiate the candidate. All candidates are expected to possess hard skills such as excel proficiency. It is the soft skills that get the job done. The ability to solve problems and to lead a team are the top requirements. Recent studies conducted by the National Association of Colleges and Employers consistently arrived at this conclusion, as did a recent Centenary University survey that included New Jersey and New York employers. These skills can be demonstrated through work experience, internships, and extra-curricular activities, including clubs and sports, which can serve as examples.

What technical skills for an accounting clerk/administrative assistant stand out to employers?

Jodi OlsonJodi Olson LinkedIn profile

Assistant Accounting Professor, Winona State University

Accountants serve many industries and sectors, so a broad range of technical skills is required to be ready to meet the needs of employers. Graduates must be technically competent in areas such as accounting information systems, tax preparation, auditing, managerial/cost accounting, financial reporting, and financial statement analysis. Also, graduates are expected to have general business acumen in areas such as management information systems, business law, operations, strategic management, and ethics. All these skills are important for graduates, but the pandemic has made the accounting systems and management information systems skills operative in allowing graduates to deliver their other areas of technical expertise.
Do you want to know more?
Read more about what experts have to say about accounting clerk/administrative assistant

List of accounting clerk/administrative assistant skills to add to your resume

Accounting clerk/administrative assistant skills

The most important skills for an accounting clerk/administrative assistant resume and required skills for an accounting clerk/administrative assistant to have include:

  • Data Entry
  • Customer Service
  • Financial Statements
  • Purchase Orders
  • Vendor Invoices
  • Credit Card Payments
  • General Ledger
  • Accounts Payables
  • QuickBooks
  • Bank Deposits
  • Expense Reports
  • Bank Reconciliations
  • Journal Entries
  • Office Equipment
  • Bank Statements
  • Financial Reports
  • Front Desk
  • ACH
  • Travel Arrangements
  • HR
  • Bank Accounts
  • Word Processing
  • Telephone Calls
  • Administrative Tasks
  • Process Invoices
  • Accounts Receivables
  • Clerical Functions
  • Customer Accounts
  • Clerical Support
  • Scheduling Appointments
  • Past Due Accounts
  • PowerPoint
  • Tax Returns
  • Collection Calls
  • Delinquent Accounts
  • Credit Memos
  • Direct Calls
  • Vendor Accounts
  • Payable Invoices
  • Financial Data
  • Vendor Statements
  • Payroll Processing
  • Account Statements
  • Payroll Checks
  • Account Balances
  • ADP
  • Customer Invoices
  • Vendor Payments
  • Business Transactions

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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