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Become An Accounting Clerk

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Working As An Accounting Clerk

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $40,019

    Average Salary

What Does An Accounting Clerk Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

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How To Become An Accounting Clerk

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Accounting Clerk jobs

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Accounting Clerk Career Paths

Accounting Clerk
Finance Analyst Finance Manager General Manager
Account Manager
5 Yearsyrs
Finance Analyst Accounting Manager
Accounting Director
11 Yearsyrs
Accounts Payable Clerk Accountant Senior Accountant
Accounting Manager
7 Yearsyrs
Accounting Manager Controller
Accounting Officer
7 Yearsyrs
Billing Specialist Accounts Receivable Specialist
Accounts Receivable Manager
6 Yearsyrs
Office Administrator Accounts Payable Clerk Billing Specialist
Business Office Manager
8 Yearsyrs
Office Administrator Bookkeeper Accountant
Chief Accountant
5 Yearsyrs
Account Manager Billing Specialist Collector
Collections Manager
5 Yearsyrs
Accountant Senior Accountant Controller
Corporate Controller
12 Yearsyrs
Credit Analyst Senior Credit Analyst
Credit Manager
5 Yearsyrs
Bookkeeper Accounts Payable Clerk Human Resources Coordinator
Director Of Human Resources
10 Yearsyrs
Bookkeeper Accountant Controller
Finance Controller
9 Yearsyrs
Accountant Finance Analyst Senior Finance Analyst
Finance Manager
7 Yearsyrs
Staff Accountant Senior Finance Analyst Finance Manager
General Manager
7 Yearsyrs
Accounts Payable Clerk Human Resources Coordinator
Human Resources Manager
7 Yearsyrs
Staff Accountant Finance Analyst Senior Finance Analyst
Manager Finance Planning And Analysis
8 Yearsyrs
Accounting Manager Finance Manager Sales Manager
Office Manager
5 Yearsyrs
Billing Specialist Specialist Account Manager
Operations Manager
7 Yearsyrs
Human Resources Coordinator Payroll Specialist
Payroll Manager
7 Yearsyrs
Payroll Administrator Human Resources Coordinator Payroll Specialist
Payroll/Human Resource Manager
7 Yearsyrs
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Average Length of Employment
Charge Bookkeeper 5.1 years
Principal Clerk 4.1 years
Adjustment Clerk 4.0 years
Payroll Bookkeeper 3.8 years
Accountable Clerk 3.6 years
Bookkeeping Clerk 3.6 years
Bookkeeper 3.6 years
Accountant 3.5 years
Fiscal Technician 3.4 years
Invoice Clerk 3.4 years
Account Technician 3.3 years
Fiscal Assistant 3.2 years
Accounting Auditor 3.2 years
General Accountant 3.2 years
Credit Clerk 3.1 years
Accounting Clerk 3.0 years
Bank Clerk 3.0 years
Deposit Clerk 3.0 years
Accounting Staff 2.9 years
Ledger Clerk 2.9 years
Account Associate 2.8 years
Accounting Analyst 2.8 years
Cash Accountant 2.8 years
Finance Clerk 2.6 years
Audit Clerk 2.6 years
Contract Clerk 2.5 years
Clerk 2.3 years
Junior Accountant 2.3 years
Finance Assistant 2.2 years
Top Employers Before
Bookkeeper 5.1%
Cashier 4.2%
Accountant 3.8%
Teller 3.2%
Secretary 2.8%
Clerk 2.4%
Top Employers After
Accountant 8.0%
Bookkeeper 5.2%
Cashier 2.9%

Accounting Clerk Demographics

Gender

Female

78.9%

Male

18.9%

Unknown

2.2%
Ethnicity

White

76.9%

Hispanic or Latino

12.7%

Asian

8.1%

Unknown

1.6%

Black or African American

0.7%
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Languages Spoken

Spanish

58.7%

French

6.6%

Mandarin

5.7%

Chinese

5.1%

Cantonese

3.4%

German

2.4%

Portuguese

2.3%

Russian

2.2%

Hindi

2.1%

Vietnamese

1.9%

Japanese

1.7%

Italian

1.4%

Tagalog

1.3%

Arabic

1.1%

Korean

1.0%

Armenian

0.7%

Hmong

0.6%

Filipino

0.6%

Carrier

0.6%

Gujarati

0.6%
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Accounting Clerk Education

Schools

University of Phoenix

32.3%

Strayer University

8.1%

Kaplan University

6.0%

Liberty University

5.3%

Southern New Hampshire University

5.2%

Ashford University

4.5%

American InterContinental University

3.5%

University of Maryland - University College

3.4%

Northern Virginia Community College

3.4%

University of Houston

3.3%

Houston Community College

3.1%

Troy University

3.0%

Florida International University

2.8%

University of Central Florida

2.7%

Miami Dade College

2.6%

Grand Canyon University

2.3%

Delgado Community College

2.2%

University of Utah

2.1%

Baker College

2.0%

Cleveland State University

2.0%
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Majors

Accounting

40.3%

Business

30.1%

Finance

5.0%

Health Care Administration

2.8%

Management

2.6%

Psychology

1.9%

Criminal Justice

1.8%

General Studies

1.7%

Human Resources Management

1.6%

Education

1.5%

Computer Science

1.3%

Liberal Arts

1.3%

Nursing

1.2%

Marketing

1.1%

Computer Information Systems

1.1%

Legal Support Services

1.0%

Communication

1.0%

Economics

0.9%

Medical Assisting Services

0.9%

English

0.9%
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Degrees

Bachelors

38.7%

Other

25.7%

Associate

16.5%

Masters

11.5%

Certificate

5.1%

Diploma

1.8%

Doctorate

0.4%

License

0.3%
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Temporary

Real Accounting Clerk Salaries

Job Title Company Location Start Date Salary
Accounting Specialist and International Logistics Liaison Icora Inc. Doral, FL Nov 12, 2015 $101,234
Business & Accounting Specialist Semyung USA, Inc. Troy, MI Feb 11, 2015 $95,888
Accounting Clerk JMU Tax & Financial Annandale, VA Jul 13, 2015 $62,670
Accounting Clerk Nutek Mercantile, Inc. Buena Park, CA May 07, 2016 $61,859
Accounting Clerk Hana Micron America, Inc. Milpitas, CA Jun 24, 2016 $58,053
Accounting Specialist Joynus Staffing Inc. LaGrange, GA Mar 25, 2016 $56,060
Accounting Clerk H Lee & Associates, Inc. Santa Clara, CA Jan 26, 2015 $54,600
Accounting Clerk/Specialist at III Level Rose Hill Management Corporation New York, NY Feb 11, 2015 $52,175
Accounting Clerk Turbo Beauty Corp NY Apr 27, 2016 $51,979
Accounting Clerk Paragon Metals, Inc. Hillsdale, MI Jan 09, 2016 $51,771
Accounting Clerk Paragon Metals, Inc. Hillsdale, MI Sep 12, 2015 $51,771
Accounting Clerk The Korea Central Daily News, Inc. Islandia, NY Jul 28, 2015 $51,272
Accounting Clerk The Korea Central Daily News, Inc. Islandia, NY Jan 28, 2016 $51,272
Accounting Clerk William Kim CPA & Associates P.C. New York, NY Jun 01, 2016 $51,272
Accounting Clerk JNS Global, Inc. Irvine, CA Apr 28, 2016 $43,576
Accounting Clerk New 1St. Ave Gourmet Ltd. New York, NY Jun 11, 2015 $43,576
Accounting Clerk Onebada, Inc. La Palma, CA Feb 16, 2016 $43,576
Accounting Clerk Hanra Fish & Produce Corp NY Jul 10, 2015 $43,576
Accounting Clerk KGE Music Corporation Garden Grove, CA May 17, 2016 $43,576
Accounting Clerk JS General Maintenance, Inc. Cypress, CA Jul 28, 2016 $43,576
Accounting Clerk/Specialist III Level Inprocess, Inc. Babylon, NY Dec 09, 2016 $43,535
Accounting Clerk/Specialist III Level Indcorp Fiscal Services Inc. Island Park, NY Oct 09, 2016 $43,389
Accounting Clerk Rosel School of Cosmetology Chicago, IL Jul 09, 2016 $40,560
Accounting Clerk Stephen S. Lee & Co. Ltd. Northbrook, IL Mar 25, 2016 $40,560
Accounting Cletk MK Construction & Builders, Inc. Chicago, IL Jun 30, 2016 $40,560
Accounting Clerk RCC Plus, Inc. Glenview, IL Jan 07, 2016 $40,560
Accounting Clerk G. Sandiego & Associates, Ltd. Glenview, IL May 08, 2016 $40,560
Accounting Clerk Rni Propertise, Inc. Palmdale, CA Apr 14, 2015 $40,477
Accounting Clerk BUIL Samgye Tang, Inc. Los Angeles, CA Aug 10, 2015 $40,477
Accounting Clerk YURA International, Inc. Los Angeles, CA Oct 16, 2015 $40,477

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Top Skills for An Accounting Clerk

WeeklyPayrollFinancialStatementsGeneralLedgerAccountsDataEntryMonthlyJournalEntriesPurchaseOrdersCreditCardPaymentsCustomerServiceAccountsPayablesAccountsReceivablesAuditBankReconciliationsBankDepositsQuickbooksExpenseReportsBankStatementsACHFinancialReportsAccountReconciliationsBankAccounts

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Top Accounting Clerk Skills

  1. Weekly Payroll
  2. Financial Statements
  3. General Ledger Accounts
You can check out examples of real life uses of top skills on resumes here:
  • Process bi-weekly payroll and related payroll information.
  • Audited previous 2 years financial records to locate and correct data entry errors and balance financial statements.
  • Reconciled general ledger accounts and updating vendor records.
  • Maintained data entry in A/P, A/R, general ledger, and tenant management for three management companies.
  • Process monthly journal entries and generate account reconciliations.

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