Accounting clerk job description

Rutgers, The State University of New Jersey, is seeking an Accounting Specialist for the Rutgers Office for Research. As part of the Office for Research, the Accounting Specialist (accountant) works in Research Financial Services ( RFS ) to administer and coordinate post-award administration of assigned grants and contracts for research and other sponsored programs funded by external sources. Collectively these are referred to as awards. An award can consist of one general ledger account or multiple project accounts and/or cost-sharing accounts. This position serves as the appropriate principal investigator's/department contact for grant and contract accounting functions. The position reports to the Accounting Manager.
Among the key duties of this position are the following:

Reviews new award setup documentation for terms and conditions, award restrictions, or sponsor requirements for the fiscal and administrative management of awards. Communicates any differences to the Manager II and note any special instructions in Tracking Notes and the account file. Uses/designs appropriate Data Warehouse and General Ledger reports as well as spreadsheet and database programs to monitor, control, and report revenues and expenditures of awards to comply with requirements of funding sponsor/agency and University requirements. Offers guidance and serves as the principal contact for departments and PI's for information regarding the management of grants and contracts. Ensures Projects and General Ledger (Oracle Cloud) are accurate and current; initiate necessary action required which includes input of budget adjustments, suspense clearance, F & A cost rate maintenance, and other related tasks. Ensures that award end dates correspond to award documentation. Reviews financial transactions and related documents to assure allowability, conformity, reasonableness and to avoid waste, loss, misuse. Exercises sound judgment so that all transactions are in compliance with current agency and University regulations and cost principles. Reviews cost-sharing accounts to make sure the appropriate cost sharing is taking place as planned. Ensures all award supporting documents are complete and properly authorized. Determines specific agency reporting and billing requirements including frequency and format. Prepares and reviews worksheets and reporting forms using information from the financial Management System (Oracle Cloud) and the Financial Data Warehouse ( FDW ). Prepares periodic agency/sponsor required reports of expenditures, financial status, etc. All reporting must be accurate and within management agreed and agency-driven deadlines. Follows up with sponsors to assure that reporting requirements are met. Monitors interest-bearing accounts and ensure that interest is credited quarterly or as agreed with the sponsor. Plans and schedules closeouts of awards (including cost-sharing and project accounts) to minimize delays and in anticipation of problems. The objective is to meet or exceed management and sponsor-driven deadlines for the requirements of each award closeout. This includes but is not limited to working with departments to ensure a clean cutoff of payroll and closing of commitments. Prepares comprehensive workpapers that fully support the closeout in compliance with the RFS Closeout Checklist.



Minimum Education and Experience



Bachelor's degree with a major in finance, accounting, or business-related field or an equivalent combination of education and/or experience that demonstrates knowledge of Accounting/Financing principles. Minimum of two years relevant experience in a financial/accounting function, good communication skills, and computer literacy.



Required Knowledge, Skills, and Abilities



Personal computer skills are essential, working knowledge of the Microsoft suite of programs is required. This includes spreadsheet, word processing and database applications. Must be capable of working with a diverse group of business and academic professionals. Must have strong verbal, writing, interpersonal, organizational, and analytical skills. Must be able to understand and apply the information pertaining to grant and contracts documents, University, Agency policies, and regulations. Must be able to handle multiple tasks and special assignments in a professional manner. The accountant must be willing to adapt to periodic changes made to their award workload assignment due to redistributions needed to balance the workload among all accountants.



Overview


The Office for Research's core mission is to advance Rutgers's preeminence in research. The Office for Research ( OFR or Research) provides essential services university-wide that support faculty research and scholarship. The OFR teams support identifying sponsored award funding opportunities, submission of grant proposals, post-award financial management, negotiation of contracts, research regulatory affairs, intellectual property and commercialization activities, core services, and animal care provided by the Comparative Medicine Resources organization.

The Accounting Specialist is responsible for timely billing and collections of receivables on a routine basis as well as assisting Financial Reporting monthly in preparing accurate and timely financial statements.

LHC Group is the preferred post-acute care partner for hospitals, physicians and families nationwide. From home health and hospice care to long-term acute care and community-based services, we deliver high-quality, cost-effective care that empowers patients to manage their health at home. Hospitals and health systems around the country have partnered with LHC Group to deliver patient-centered care in the home. More hospitals, physicians and families choose LHC Group, because we are united by a single, shared purpose:
It's all about helping people.



Essential Functions



Maintains database for active receivables Creates and processes customer invoices on a routine basis (monthly/quarterly) Communicates with clients and customers on outstanding receivables to actively collect on balances Reviews accounts receivable daily and perform follow-up on delinquent accounts Resolves all customer requests, inquiries, and concerns in an expedient and respectful manner Creates and monitors accounts receivable trending reports based on age of claims Receives, investigates, and responds to inquiries from customers concerning accounts receivable Reviews new customer contracts with operations to ensure accurate application of terms Creates new customer accounts based on new contracts Posts cash from customers accurately and timely into the system Reconcile all cash collections for receivables to bank reports Reviews uncollectible accounts and suggest write offs on an as needed basis with leadership Reconcile all assigned balance sheet accounts within the designated timeframe. Maintain appropriate support for all balances. Prepare monthly JV packets on assigned locations. Prepare and post journal entries. Attach appropriate support for the journal entry and sign and date all journal entries when completed. Ensure all financial reporting deadlines are met. Adhere to all departmental policies and procedures. Prepare and maintain annual property taxes. Maintain excellent communication with supervisor, other department personnel, and other home office personnel. Any other duties as assigned.


Education & Experience



Preferred Bachelor's Degree in Accounting or Finance Must be highly skilled in Excel Must possess high attention to detail and excellent analytical skills. Must possess excellent work habits, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures. Must possess good communication skills and be able to work within a collaborative team environment.



Benefits and More



Competitive Pay Flexible Schedules Paid Time Off Tuition Reimbursement Medical, dental, and vision packages 401(k) Match Program Rapid Career Advancement Opportunities Internal promotions with a career plan All-encompassing Orientation and Fast Trak option for Home Care experienced clinicians Great Culture - join our family!


Equal Opportunity Employer - vets, disability.

Must be fully vaccinated or be willing to complete full vaccination by date of hire and proof of vaccination will be required. If permitted by state law, the company will consider requests for religious or medical exemptions.

Minimum qualifications:

+ Bachelor's degree in Business, Finance, Accounting, or another quantitative field, or equivalent practical experience.

+ 7 years of experience in public accounting and/or in a high-tech organization

+ Experience with US GAAP, particularly related to revenue recognition under ASC 606

Preferred qualifications:

+ CA/CPA certification or equivalent qualification.

+ Experience managing financial statement audits for public enterprise companies and/or managing revenue recognition for a public company in the high-tech industry

+ Experience with project management, navigating ambiguous and complex projects with competing priorities

+ Ability to independently conduct technical accounting research and document findings

+ Ability to grow in a fast-paced environment and be adaptable to changing responsibilities and priorities.

Google accountants are a savvy bunch who handle the core accounting responsibilities at Google. You know your accounting principles and the full accounting process end to end. You'll advise on financial reports required by governmental regulations, and review, analyze, and interpret financial and budgetary reports. Every day is a new challenge, and you're continually looking for ways to help our team become more efficient and effective. A team player at heart, you collaborate with our global team, advocate best practices and pitch in where needed. You move fast while keeping your attention to detail, and you tap into your problem-solving skills to support business objectives.

The name Google came from "googol," a mathematical term for the number 1 followed by 100 zeros. And nobody at Google loves big numbers like the Finance team when providing in depth analysis on all manner of strategic decisions across Google products. From developing forward-thinking analysis to generating management reports to scaling our automated financial processes, the Finance organization is an important partner and advisor to the business.

+ Own the review and approval of new Google Cloud product initiatives, ensuring appropriate revenue recognition in accordance with ASC 606.

+ Provide technical accounting and revenue recognition expertise to Product, Pricing, and Finance teams to influence optimal launches of new product initiatives and help drive continuous process improvements.

+ Draft technical accounting memos to support conclusions reached.

+ Work with Alphabet Corporate Technical Accounting Team in finalizing the revenue recognition memos for complex new offerings.

+ Work closely with Accounting Operations teams to create scalable and repeatable processes to ensure appropriate revenue recognition.