How to hire an accounting coordinator

How to hire an accounting coordinator, step by step

Here's a step-by-step accounting coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an accounting coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new accounting coordinator
• Step 8: Go through the hiring process checklist

What does an accounting coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the accounting coordinator you need to hire. Certain accounting coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An accounting coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, accounting coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of accounting coordinator salaries for various roles:

   Type of Accounting Coordinator	Description	Hourly rate
   Accounting Coordinator	Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.	$16-27
   Bookkeeper	Bookkeepers are employees who are in charge of the company's general ledger. They are well-versed in basic accounting principles, and they apply these in their work... Show more	$14-25
   Corporate Accountant	A corporate accountant is a professional who prepares financial statements and maintains financial records of an organization to ensure that they comply with laws, regulations, and the organization's policies. Corporate accountants are required to analyze financial statements to help executives make financial decisions for the organization... Show more	$22-42

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Reconciliations
   • Data Entry
   • Purchase Orders
   • General Ledger Accounts
   • Credit Card Payments
   • Vendor Invoices
   • Financial Reports
   • HR
   • Accruals
   • Expense Reports
   • Account Reconciliations
   • External Auditors
   • Bank Reconciliations

   Check all skills

   Responsibilities:

   • Train and manage employees in payroll operations, and achieve significant improvements in their productivity.
   • Manage accounting in QuickBooks, scheduling and material purchasing
   • Manage revenue ledger including other subsidiary ledgers and responsible for the reconciliation of various income accounts to ensure accuracy of postings.
   • Conduct online research, in order to acquire detail commission statements for commission ACH bank deposits and commission checks.
   • Perform complex account reconciliations and analysis to ensure proper support and documentation for balance sheet and income statement account balances.
   • Import previous day's invoices from POS system into QuickBooks using custom software correcting invoices as necessary to permit importing.

   More accounting coordinator duties

3. Make a budget

   Including a salary range in your accounting coordinator job description is a great way to entice the best and brightest candidates. An accounting coordinator salary can vary based on several factors:

   • Location. For example, accounting coordinators' average salary in west virginia is 44% less than in new york.
   • Seniority. Entry-level accounting coordinators earn 41% less than senior-level accounting coordinators.
   • Certifications. An accounting coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an accounting coordinator's salary.

   Average accounting coordinator salary

   $44,639yearly

   $21.46 hourly rate

   ---

   Entry-level accounting coordinator salary

   $34,000 yearly salary

   Updated December 25, 2025

   Average accounting coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$55,217	$27
   2	New Jersey	$51,844	$25
   3	California	$51,135	$25
   4	District of Columbia	$50,189	$24
   5	Alaska	$48,648	$23
   6	Massachusetts	$48,513	$23
   7	Connecticut	$48,231	$23
   8	Rhode Island	$45,560	$22
   9	Washington	$45,391	$22
   10	Illinois	$45,351	$22
   11	Minnesota	$43,222	$21
   12	Pennsylvania	$42,328	$20
   13	Oregon	$41,992	$20
   14	Florida	$41,016	$20
   15	Texas	$40,725	$20
   16	Arkansas	$40,229	$19
   17	Colorado	$39,931	$19
   18	North Carolina	$39,526	$19
   19	Nevada	$38,946	$19
   20	Indiana	$38,562	$19

   Average accounting coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Cleary Gottlieb Steen & Hamilton	$125,898	$60.53	2
   2	Pacifi	$58,318	$28.04
   3	CSC Holdings LLC	$58,249	$28.00	1
   4	Valero Energy	$58,146	$27.95	2
   5	Columbia University in the City of New York	$57,522	$27.65	4
   6	QuintilesIMS	$57,366	$27.58
   7	BakerHostetler	$57,055	$27.43	1
   8	Kern Community College District	$55,530	$26.70	5
   9	Aditi Consulting	$55,237	$26.56
   10	Sonoco	$54,787	$26.34	2
   11	Prime Healthcare	$54,253	$26.08	5
   12	GrafTech International	$53,835	$25.88
   13	Textron	$52,967	$25.46	6
   14	National Football League	$52,797	$25.38	4
   15	Shea Homes	$52,710	$25.34
   16	Matrix Service Company	$52,072	$25.03	2
   17	J.F. Shea Co	$52,071	$25.03	3
   18	Nestlé	$51,984	$24.99
   19	Parman Energy	$51,566	$24.79
   20	NPL Construction Co.	$51,385	$24.70

4. Writing an accounting coordinator job description

   An accounting coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an accounting coordinator job description:

   Accounting coordinator job description example

   Situated on 120 beautiful acres in Silver Spring, Maryland, Riderwood is the largest continuing care retirement community in the United States. We're part of a growing network of communities developed and managed by Erickson Senior Living, a national provider of senior living and health care with campuses in 11 states-and growing.
   
   We are hiring an Accounting Office Coordinator who Serves as community liaison for resident inquiries/issues related to accounts receivable and billing. Performs reviews of resident files and admission paperwork including data entry of admission information into billing/census software. Maintains daily census data and performs research as needed. Processes account payable invoices and manage cash deposits. Performs special projects as assigned.
   How you will make an impact:
   Performs customer service for residents, serving as Community accounts receivable contact for resident billing. Independently handles day-to-day resident billing inquiries. Processes resident monthly statements. Works with the finance department, other Community departments, and outside vendors to resolve resident billing issues that are often sensitive or confidential in nature. Completes audit of new resident files through the use of audit checklist Provides management and maintenance of all resident files Performs data entry of admission information and completes ongoing updates as needed of resident profiles/information into Vision software.Maintains and updates daily Vision census and performs research to ensure accuracy of census data. Handles special projects as assigned by Director of Finance/Community Financial Analyst, such as generating G/L reports, analyzing G/L detail, composing and sending letters to residents/vendors, and assisting with the budget process.Processes account payable invoices and manage cash deposits. Consistently makes decisions on behalf of the Finance office with Finance Director consultation, including decisions regarding training for new roles, managing communication to the resident population, dining flex meal program, refund updates, community promotion, and implementation, and third-party billing transfer approvals.
   
   What we offer:
   Competitive salary starting at $21 per hour Competitive benefits packages including medical, dental, vision, and PTO401k for all employees 18 and over. Company contribution up to 3% once eligible.Education assistance, certification reimbursement, and student loan refinancing partnership programs are available.Onsite medical centers, providing wellness visits and sick care for all employees over 18 years of age.A "career for life" approach to professional and personal development for our greatest asset; our employees. Free onsite parking at all of our communities and corporate officesA culture of diversity and inclusion, which builds on our values, vision, and mission.
   
   What you will need:
   High school diploma or GED required. College degree with coursework in accounting/business preferred. Experience with a Census Management Software/Tool is a plus.Strong time management and organization skills.Strong computer skills with proficiency in Microsoft office products.
   
   Erickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law

   Copy this example

   

5. Post your job

   To find accounting coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any accounting coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level accounting coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your accounting coordinator job on Zippia to find and attract quality accounting coordinator candidates.
   • Use niche websites such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post a job on free websites.

6. Interview candidates

   Recruiting accounting coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new accounting coordinator

   Once you have selected a candidate for the accounting coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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