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Become An Accounting Representative

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Working As An Accounting Representative

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $39,862

    Average Salary

What Does An Accounting Representative Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

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How To Become An Accounting Representative

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Accounting Representative Career Paths

Accounting Representative
Accountant Senior Accountant Accounting Manager
Accounting Director
11 Yearsyrs
Accounts Payable Clerk Staff Accountant
Accounting Manager
8 Yearsyrs
Accounts Receivable Specialist Accounts Receivable Supervisor
Accounts Receivable Manager
6 Yearsyrs
Office Administrator Accounts Payable Clerk Accounts Receivable Specialist
Accounts Receivable/Credit Manager
6 Yearsyrs
Accounts Payable Clerk Accountant Accounting Manager
Assistant Controller
6 Yearsyrs
Staff Accountant Auditor Senior Auditor
Audit Manager
6 Yearsyrs
Account Representative Account Executive Office Manager
Business Office Manager
8 Yearsyrs
Billing Specialist Collections Specialist
Collections Manager
5 Yearsyrs
Billing Specialist Finance Analyst Controller
Controller/Office Manager
7 Yearsyrs
Accounting Clerk Accountant Controller
Corporate Controller
11 Yearsyrs
Service Representative Collections Specialist Collections Manager
Credit And Collection Manager
7 Yearsyrs
Service Representative Accounts Payable Clerk Credit Analyst
Credit Manager
5 Yearsyrs
Accountant Accounting Manager Controller
Finance Controller
9 Yearsyrs
Accounting Clerk Staff Accountant Senior Finance Analyst
Manager Finance Planning And Analysis
8 Yearsyrs
Account Representative Sales Manager Office Manager
Office Manager Of Human Resources
7 Yearsyrs
Staff Accountant Human Resources Coordinator Payroll Specialist
Payroll Manager
8 Yearsyrs
Finance Analyst Accounting Manager Payroll Specialist
Payroll/Human Resource Manager
7 Yearsyrs
Accounts Receivable Specialist Finance Analyst Accounting Manager
Plant Controller
10 Yearsyrs
Finance Analyst Tax Preparer Accounts Receivable Specialist
Senior Accounts Receivable Specialist
7 Yearsyrs
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Average Length of Employment
Accountable Clerk 3.6 years
Accounting Clerk 3.2 years
Accounting Staff 2.7 years
Top Careers Before Accounting Representative
Teller 6.0%
Cashier 4.3%
Bookkeeper 3.8%
Internship 2.7%
Secretary 2.4%
Top Careers After Accounting Representative
Accountant 7.0%
Manager 3.4%
Cashier 2.7%
Bookkeeper 2.5%
Analyst 2.4%

Do you work as an Accounting Representative?

Accounting Representative Demographics

Gender

Female

77.5%

Male

20.8%

Unknown

1.8%
Ethnicity

White

61.0%

Hispanic or Latino

16.5%

Black or African American

11.4%

Asian

7.7%

Unknown

3.3%
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Foreign Languages Spoken

Spanish

51.5%

Chinese

7.6%

Mandarin

7.6%

Japanese

6.1%

German

3.0%

Armenian

3.0%

Korean

3.0%

Italian

3.0%

Khmer

1.5%

Greek

1.5%

Arabic

1.5%

French

1.5%

Malay

1.5%

Russian

1.5%

Carrier

1.5%

Tagalog

1.5%

Polish

1.5%

Thai

1.5%
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Accounting Representative Education

Schools

University of Phoenix

23.8%

Strayer University

7.5%

Southern New Hampshire University

6.1%

Kaplan University

6.1%

Ashford University

5.4%

American InterContinental University

5.4%

Henry Ford College

4.1%

Walden University

4.1%

Atlantic Cape Community College

4.1%

University of Maryland - University College

3.4%

Webster University

3.4%

Montgomery County Community College

3.4%

Johnson & Wales University

3.4%

Ashworth College

3.4%

Gardner-Webb University

2.7%

Central Piedmont Community College

2.7%

University of North Florida

2.7%

Wake Technical Community College

2.7%

Illinois State University

2.7%

Georgia State University

2.7%
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Majors

Business

34.1%

Accounting

24.8%

Health Care Administration

6.9%

Finance

4.8%

Management

4.0%

General Studies

3.1%

Psychology

3.1%

Nursing

2.4%

Liberal Arts

1.9%

Communication

1.8%

Criminal Justice

1.8%

Computer Information Systems

1.6%

Education

1.4%

Medical Assisting Services

1.4%

Human Resources Management

1.4%

Economics

1.3%

Computer Science

1.1%

Social Work

1.1%

Sociology

1.1%

General Education, Specific Areas

1.1%
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Degrees

Bachelors

35.3%

Other

26.6%

Associate

16.7%

Masters

11.8%

Certificate

5.9%

Diploma

1.9%

License

0.9%

Doctorate

0.8%
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Top Skills for An Accounting Representative

  1. Financial Statements
  2. Invoices
  3. Bank Deposits
You can check out examples of real life uses of top skills on resumes here:
  • Prepared monthly financial statements, reconciled general ledger balances and validated payroll data for over 150 business owners in Tri-State area.
  • Reviewed IBM invoices against internal IBM sales documentation to determine accurate discounts applied to individual products/services.
  • Bank deposits and bank statement reconciliations.
  • Responded to correspondence from insurance companies and addressed correspondence relative to collection activity.
  • Coordinated the documentation all Fund Accounting procedures in preparation for state auditors.

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