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Working As An Accounting Staff

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $56,000

    Average Salary

What Does An Accounting Staff Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

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How To Become An Accounting Staff

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Accounting Staff Career Paths

Accounting Staff
Accountant Senior Accountant Accounting Manager
Assistant Controller
6 Yearsyrs
Accountant Senior Accountant Controller
Corporate Controller
12 Yearsyrs
Accountant Controller
Finance Vice President
10 Yearsyrs
Staff Accountant Finance Analyst Finance Manager
Senior Finance Manager
11 Yearsyrs
Staff Accountant Charge Bookkeeper Office Manager
Office Manager Of Human Resources
6 Yearsyrs
Staff Accountant Consultant Office Manager
Accountant And Office Manager
6 Yearsyrs
Senior Accountant Accounting Manager Controller
Accounting Director
11 Yearsyrs
Finance Analyst Consultant Office Manager
Accounts Payable Manager
7 Yearsyrs
Finance Analyst Accounting Manager
Plant Controller
10 Yearsyrs
Accounts Receivable Specialist Credit Analyst Credit Manager
Credit And Collection Manager
7 Yearsyrs
Accounts Receivable Specialist Charge Bookkeeper Assistant Controller
Finance Controller
9 Yearsyrs
Accounts Receivable Specialist Consultant Senior Associate
Audit Manager
6 Yearsyrs
Tax Preparer Charge Bookkeeper Assistant Controller
Assistant Director Of Finance
7 Yearsyrs
Tax Preparer Payroll Administrator Accounting Supervisor
Senior Accounting Manager
10 Yearsyrs
Tax Preparer Tax Accountant Assistant Controller
Comptroller
6 Yearsyrs
Certified Public Accountant Senior Auditor Accounting Supervisor
Manager, Accounting Operations
7 Yearsyrs
Certified Public Accountant Cost Accountant Accountant And Office Manager
Account Human Resources Manager
6 Yearsyrs
Certified Public Accountant Executive Assistant Office Manager/Administrative Assistant
Office And Operations Manager
6 Yearsyrs
Payroll Administrator Cost Accountant Project Accountant
Management Accounts Manager
5 Yearsyrs
Payroll Administrator Accounting Supervisor Accounts Payable Manager
Account Operations Manager
6 Yearsyrs
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Average Length of Employment
Bookkeeper 4.0 years
Accounting Clerk 3.4 years
Accounting Staff 3.0 years
Top Careers Before Accounting Staff
Bookkeeper 7.6%
Cashier 7.1%
Accountant 6.4%
Internship 4.9%
Teller 2.4%
Controller 2.2%
Top Careers After Accounting Staff
Accountant 13.4%
Bookkeeper 6.6%
Controller 4.7%
Cashier 4.0%
Owner 2.5%

Do you work as an Accounting Staff?

Average Yearly Salary
$56,000
Show Salaries
$43,000
Min 10%
$56,000
Median 50%
$56,000
Median 50%
$56,000
Median 50%
$56,000
Median 50%
$56,000
Median 50%
$56,000
Median 50%
$56,000
Median 50%
$73,000
Max 90%
Best Paying Company
Essex Property Trust
Highest Paying City
New York, NY
Highest Paying State
New Jersey
Avg Experience Level
2.9 years
How much does an Accounting Staff make at top companies?
The national average salary for an Accounting Staff in the United States is $56,352 per year or $27 per hour. Those in the bottom 10 percent make under $43,000 a year, and the top 10 percent make over $73,000.

The largest raises come from changing jobs.

See what's out there.

Real Accounting Staff Salaries

Job Title Company Location Start Date Salary
Accounting Staff Samoo Architecture, PC Sep 10, 2014 $61,045
Accounting Staff Rose Financial Services, LLC Feb 18, 2016 $60,000
Staff, Tax & Accounting Morrison, Brown, Argiz & Farra, LLC Oct 24, 2016 $59,000
Accounting Staff Wuhoover & Co. LLP Sep 13, 2015 $56,181
Accounting Staff Industrial Bank of Korea Sep 07, 2013 $55,034
Staff, Tax & Accounting Morrison, Brown, Argiz & Farra, LLC Feb 12, 2015 $54,000
Staff, Tax & Accounting Morrison, Brown, Argiz & Farra, LLC Sep 06, 2014 $54,000
Accounting Staff Industrial Bank of Korea Sep 07, 2010 $53,511
Accounting Staff II M.C.Dean, Inc. Oct 11, 2013 $53,498
Staff Accounting New York Society for Relief of Ruptured & Crippled Sep 24, 2016 $50,923
Staff, Tax & Accounting Morrison, Brown, Argiz & Farra, LLC Sep 12, 2015 $50,000
Staff, TAX, & Accounting Morrison, Brown, Argiz & Farra, LLC Aug 23, 2016 $50,000
Accounting Staff Brenner & Elsea-Mandojana, LLC Aug 20, 2016 $49,274
Accounting Staff M.C. Dean, Inc. Oct 11, 2010 $48,963
Staff Accounting Gwinnett International Farmers Market Inc. Sep 26, 2014 $47,584
Tax and Accounting Staff Tanaka & Company LLC Jan 11, 2016 $46,749
Tax and Accounting Staff Tanaka & Company LLC Feb 11, 2016 $46,749
Staff, Tax & Accounting Morrison, Brown, Argiz & Farra, LLC Feb 12, 2015 $44,900 -
$54,000

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Top Skills for An Accounting Staff

  1. Financial Statements
  2. General Ledger Accounts
  3. Income Tax Returns
You can check out examples of real life uses of top skills on resumes here:
  • Research discrepancies between stations anticipated results and that of the preliminary financial statements; then communicate discrepancies to stations.
  • Analyzed and reconciled month-end bank statements and general ledger accounts.
  • Prepared client's annual corporate federal and state income tax returns, as well as payroll taxes and sales tax returns.
  • Prepared all journal entries related to accruals, depreciation, amortization and adjustments
  • Processed the weekly check runs in SAP.

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Top 10 Best States for Accounting Staff

  1. District of Columbia
  2. Connecticut
  3. Maine
  4. Massachusetts
  5. New Jersey
  6. New Hampshire
  7. New York
  8. Vermont
  9. Tennessee
  10. Minnesota
  • (185 jobs)
  • (227 jobs)
  • (63 jobs)
  • (467 jobs)
  • (380 jobs)
  • (65 jobs)
  • (751 jobs)
  • (30 jobs)
  • (320 jobs)
  • (439 jobs)

Accounting Staff Demographics

Gender

Female

60.1%

Male

30.9%

Unknown

9.0%
Ethnicity

White

48.4%

Hispanic or Latino

23.0%

Asian

15.5%

Black or African American

9.1%

Unknown

4.0%
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Foreign Languages Spoken

Spanish

27.6%

Chinese

13.3%

Mandarin

12.4%

Japanese

7.6%

French

5.7%

Tagalog

5.7%

Filipino

3.8%

Cantonese

3.8%

Arabic

3.8%

Korean

3.8%

Indonesian

1.9%

Fuzhou

1.9%

Italian

1.9%

Swahili

1.0%

Portuguese

1.0%

Swedish

1.0%

Vietnamese

1.0%

German

1.0%

Malay

1.0%

Occidental

1.0%
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Accounting Staff Education

Schools

Florida International University

7.1%

Miami Dade College

7.1%

Strayer University

7.1%

Arizona State University

5.9%

University of Houston

5.9%

California State University - Los Angeles

5.9%

Pasadena City College

5.9%

California State University - Fullerton

4.7%

Baruch College of the City University of New York

4.7%

Ramapo College of New Jersey

4.7%

La Salle University

4.7%

University of Maryland - University College

4.7%

Rutgers University-Newark

4.7%

University of Delaware

4.7%

Central State University

4.7%

University of San Francisco

3.5%

Prince George's Community College

3.5%

California State Polytechnic University - Pomona

3.5%

California State University - East Bay

3.5%

Saint Louis University-

3.5%
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Majors

Accounting

55.4%

Business

19.8%

Finance

6.6%

Business/Commerce

2.6%

Management

2.3%

Computer Science

1.3%

Education

1.1%

Criminal Justice

1.1%

Health Care Administration

1.1%

International Business

1.0%

Nursing

1.0%

Economics

1.0%

Accounting And Computer Science

0.9%

Marketing

0.9%

Business Economics

0.7%

Hospitality Management

0.7%

Communication

0.7%

Psychology

0.7%

Legal Research And Advanced Professional Studies

0.6%

General Studies

0.6%
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Degrees

Bachelors

66.1%

Masters

14.7%

Associate

10.7%

Certificate

3.7%

High School Diploma

3.0%

Diploma

1.6%

License

0.3%
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Updated May 18, 2020