Accounts payable/administrative assistant resume examples from 2025
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How to write an accounts payable/administrative assistant resume
Craft a resume summary statement
Your resume summary sums up your experience and skills, making it easy for hiring managers to understand your qualifications at a glance. Here are some tips to writing the most important 2-4 sentences of your resume:
Step 1: Mention your current job title or the role you're pursuing.
Step 2: Include your years of experience in accounts payable/administrative assistant-related roles. Consider adding relevant company and industry experience as relevant to the job listing.
Step 3: Highlight your greatest accomplishments. Here is your chance to make sure your biggest wins aren't buried in your resume.
Step 4: Again, keep it short. Your goal is to summarize your experience and highlight your accomplishments, not write a paragraph.
These four steps should give you a strong elevator pitch and land you some accounts payable/administrative assistant interviews.Please upload your resume so Zippia’s job hunt AI can draft a summary statement for you.
List the right project manager skills
Your Skills section is an easy way to let recruiters know you have the skills to do the job. Just as importantly, it can help your resume not get filtered out by hiring software. Here is how to make the most of your skills section and make sure you have the right keywords:
- You often need to include the exact keywords from the job description in your resume. Look at the job listing and consider which of the listed skills you have experience with, along with related skills.
- Include as many relevant hard skills and soft skills as possible from the listing.
- Use the most up to date and accurate terms. Don't forget to be specific.
Here are example skills to include in your “Area of Expertise” on an accounts payable/administrative assistant resume:
- Purchase Orders
- Data Entry
- Vendor Invoices
- Customer Service
- Financial Reports
- Credit Card
- Expense Reports
- Accounts Payables
- Office Equipment
- General Ledger
- Travel Arrangements
- QuickBooks
- Front Desk
- Vendor Statements
- Process Invoices
- HR
- Bank Deposits
- Administrative Tasks
- ACH
- Word Processing
- Journal Entries
- Vendor Accounts
- Payable Invoices
- W-9
- Accounts Receivables
- Multi-Line Phone System
- Telephone Calls
- PowerPoint
- Vendor Inquiries
- Bank Statements
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How to structure your work experience
Next you should include your work experience. Structure your work experience section by listing your most recent experience first, followed by earlier roles in reverse chronological order.
Start with your job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.
Include only recent, relevant jobs. Avoid including work experience over 20 years to avoid ageism.
Beneath each job, you should have bullet points to emphasize why you're the perfect fit for the accounts payable/administrative assistant.
How to write accounts payable/administrative assistant experience bullet points
Effective job bullet points do more than just describe your job duties. Instead, they should be specific and measurable accomplishments. Here are some strategies to mastering job bullet points:
- Use strong action verbs like Led, Built, or Optimized.
- Follow up with numbers when possible to support your results. How much did performance improve? How much revenue did you drive?
- Wrap it up by explaining the actions you took to achieve the result and how you made an impact.
Here are examples from great accounts payable/administrative assistant resumes:
Work history example #1
Travel Agent (Part-Time)
Educational Tours
- Utilized computer Sabre GDS system to issue airline ticket exchanges, review, and revise data.
- Worked on site as dedicated corporate travel VIP consultant for major client, Interstate Hotels Corporation.
- Organized domestic and international travel agent familiarization trips.
- Answered questions, enter guests information into CRS Database.
- Provided after hours service on an on-call basis.CRS: Sabre, Apollo
Work history example #2
Administrative Assistant/Payroll Assistant
Integrity Staffing Solutions
- Collected and processed wage and deduction factors affecting employee earnings (ADP).
- Assisted payroll supervisor with payroll processing for over 500 employees on a bi-weekly basis on ADP for Windows software.
- Reviewed all accounts for HR, SOX and IRS compliance.
- Provided administrative support including composing and editing written correspondence and spreadsheet development Prepared automated accounts payable and accounts receivable using QuickBooks
- Collaborated with Territory Managers and HR department in researching and resolving payroll discrepancies.
Work history example #3
Operations Clerk
Walgreen Co
- Executed multiple mail runs for intercompany mail, as well as metered mail and FedEx and UPS.
- Expanded service department into a full-time, profitable operation and developed new procedures for productivity.
- Submitted Payroll, Accounts Receivable, Accounts Payable, Inventory, Petty Cash, Register Drawers, Purchasing Receiving.
- Managed Accounts Payable and Receivable with QuickBooks Pro.
- Discovered major instances of fraud and theft
Work history example #4
Accounts Payable/Administrative Assistant
Meador Staffing Services
- Submitted all time for the Texas City branch to payroll department.
- Analyzed project income statements to identify budget to forecast deviations; reported variances to project managers and implemented changes as directed.
- Accomplished accounting professional with a strong proficiency in performing daily payroll operations.
- Forwarded correspondence to corporate office via overnight mail (FedEx).
- Improved team efficiency by scanning all invoices and attaching to supplier ledger for easier access by all Accounting staff and auditors
Zippia’s AI can customize your resume for you.
Add an education section to your resume
Here is the best way to format your education section:
- Display your highest degree first.
- If you graduated over 5 years ago, put this section at the bottom of your resume. If you lack relevant work experience, the education section should go to the top.
- If you have a bachelor's or master's degree, do not list your high school education.
- If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.
Here are some examples of good education entries from accounts payable/administrative assistant resumes:
Certificate in management
University of Massachusetts Boston, Boston, MA
2010 - 2011
Associate's Degree in business
Ashford University, San Diego, CA
2002 - 2004
Highlight your accounts payable/administrative assistant certifications on your resume
Certifications are a great way to showcase special expertise or niche skills. Some jobs even require certifications to be hired.
Include the full name of the certification, along with the name of the issuing organization and date of obtainment.
Here are some of the best certifications to have on accounts payable/administrative assistant resumes:
- Certified Nurse Assistant (CNA)
- Certified Management Accountant (CMA)
- Medical Assistant
- International Accredited Business Accountant (IABA)
- Word 2010 Certification
- Certified Medical Administrative Assistant (CMAA)
- Microsoft Office Specialist: Expert (Office 365 and Office 2019)
- Dental Assistant (RDA)
- Certified Medical Office Manager (CMOM)
- Certified Resume Specialist: Accounting and Finance (CRS+AF)