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Accounts payable/administrative assistant skills for your resume and career

Updated January 8, 2025
4 min read
Quoted experts
Curtis Nicholls Ph.D.,
Dr. Nicholas Robinson
Accounts payable/administrative assistant example skills
Below we've compiled a list of the most critical accounts payable/administrative assistant skills. We ranked the top skills for accounts payable/administrative assistants based on the percentage of resumes they appeared on. For example, 11.7% of accounts payable/administrative assistant resumes contained purchase orders as a skill. Continue reading to find out what skills an accounts payable/administrative assistant needs to be successful in the workplace.

15 accounts payable/administrative assistant skills for your resume and career

1. Purchase Orders

Here's how accounts payable/administrative assistants use purchase orders:
  • Managed physical inventory/department efficiency projects, tracked purchase orders, and delivered month end closing of the general ledger.
  • Communicate with procurement offices and vendors on inaccurate invoices and lack of invoice purchase order information.

2. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how accounts payable/administrative assistants use data entry:
  • Completed daily invoicing, data entry and reconciliation for all vendors and inter-company expenses.
  • Verified inventory levels with data entry verification, and returns accountability.

3. Vendor Invoices

Here's how accounts payable/administrative assistants use vendor invoices:
  • Processed vendor invoices which included collections invoices, overhead and corporate related invoices.
  • Reviewed vendor invoices to ensure necessary information was listed.

4. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how accounts payable/administrative assistants use customer service:
  • Excelled from Accounts Payable/Administrative Assistant to Admissions Coordinator/Maintained Resident Trust, Operating Petty Cash/Accounts Payable/Company Credit Card/ Customer Service/PAS oriented/Room Readiness
  • Performed general office organization duties such as answering phone calls, providing customer service, filing invoices and other administrative tasks

5. Financial Reports

Here's how accounts payable/administrative assistants use financial reports:
  • Coordinated travel arrangements and chaired monthly board meetings, quarterly financial reports and conferences regarding Student Legal Services.
  • Review Monthly Department Financial Reports and work with each department managers/personnel with budget.

6. Credit Card

A type of card issued by banks and other financial institutions, that enable users to manage and borrow their finances is called a credit card. The funds borrowed from a financial institution through a credit card are meant to be paid back along with certain amounts of interest imposed by the bank.

Here's how accounts payable/administrative assistants use credit card:
  • Completed daily online financial deposits and distributed correspondence as appropriate and processed credit card transactions.
  • Reconciled bank statements with company credit cards to ensure effective internal controls.

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7. Expense Reports

Here's how accounts payable/administrative assistants use expense reports:
  • Processed project billing including all employee monthly expense reports reflecting supporting documents and budget code indexing.
  • Assisted President and Vice-President of company with various tasks including travel arrangements and expense reports.

8. Accounts Payables

Here's how accounts payable/administrative assistants use accounts payables:
  • Maintained accounts payables by processing invoices for brokers and independent contractors * Handled customer discrepancies with invoices while maintaining customer satisfaction.
  • Headed Accounts Payables, implementing Paperless procedure

9. Office Equipment

Here's how accounts payable/administrative assistants use office equipment:
  • Achieved significant savings through instituting new comparative pricing procedures for purchasing office equipment and supplies.
  • Maintained office equipment and provided project assistance as required.

10. General Ledger

Here's how accounts payable/administrative assistants use general ledger:
  • Provided technical training and assistance to employees regarding preparation or modification of SAP General Ledger information.
  • Printed and reconciled check register; verified accuracy with general ledger with minimal error factor.

11. Travel Arrangements

Here's how accounts payable/administrative assistants use travel arrangements:
  • Prepared travel arrangements for dealer principal, composed correspondence, memos, published company's quarterly newsletter.
  • Secured comprehensive business travel arrangements both international and nationally, prepared travel itinerary packets.

12. QuickBooks

Here's how accounts payable/administrative assistants use quickbooks:
  • Generated monthly report utilizing QuickBooks to determine outstanding payments.
  • Generated weekly reports and performed monthly reconciliation utilizing QuickBooks.

13. Front Desk

Here's how accounts payable/administrative assistants use front desk:
  • Orchestrated front desk and reception responsibilities.
  • Managed front desk when needed - welcomed guests in a friendly and hospitable manner and alerted appropriate staff when guests arrived.

14. Vendor Statements

Here's how accounts payable/administrative assistants use vendor statements:
  • Reconcile monthly vendor statements allocating charges to appropriate accounting per department and issue payments.
  • Reconciled vendor statements, maintained health insurance spreadsheets for payroll department.

15. Process Invoices

Here's how accounts payable/administrative assistants use process invoices:
  • Utilized Timberline software to process invoices for services and materials bills for two entities by cost-coding to job and material classification.
  • Handle vendor inquiries, match invoices to checks, process invoices for payment and input data into computer system.
top-skills

What skills help Accounts Payable/Administrative Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on accounts payable/administrative assistant resumes?

Curtis Nicholls Ph.D.Curtis Nicholls Ph.D. LinkedIn profile

Associate Professor of Accounting, Co-director of the Student Managed Investment Fund, Bucknell University

The obvious trends are going to become more pronounced: coding and technology-related skills. I think we are going to see an elevation in the coding expectations. In the future, I expect employers to begin providing coding assessments to potential candidates. This is a common feature of engineering and finance jobs, and I think we will see it with respect to claims about coding prowess.

Data skills will also continue to become more prevalent across all business disciplines. Employers are looking for experience with large data sets, data visualization software (e.g. Tableau, PowerBI, Alteryx, etc.) and statistical analysis. Data has become a major currency, and employees' ability to utilize data for decision making will be critical to success in the employment marketplace.

Beyond the obvious, I think the pandemic has also shifted focus to skills surrounding resilience and motivation. I've heard employers during the pandemic express surprise at the disparity of responses to the pandemic: some employees made the pivot to remote work seamlessly, others required significantly more support. Skills that demonstrate resilience, such as group work, honors programs, etc. will become more important.
I would encourage job seekers to highlight skills learned during the pandemic. I would anticipate a regular interview question inquiring about how the job seeker used their extra time during the pandemic. The most common answers will likely include lots of Queen's Gambit and Tiger King, but employers will look for answers surrounding the development of new skills or acquired certifications. Imagine the employer's thoughts when you suggest that you used the extra time to pursue a lifelong dream such as learning to play the piano or guitar. If you missed the early pandemic window of opportunity, take advantage now!

This line of questions may precede a dangerous trend for employers to look for indications of mental strength. I find this possibility disheartening as we could see employers screening employees with mental health challenges at a time when the solidarity of a job could provide much needed structure.

What soft skills should all accounts payable/administrative assistants possess?

Dr. Nicholas Robinson

Director of Accountancy, Eastern Illinois University

Thinking of the less than the obvious answer would be the ability to ask questions the right way. If something is unclear or you just cannot figure it out, ask a question. The key part to this is TRYING to figure it out first and understanding when you are wasting your own time not getting anywhere. People will respect that you tried before coming to them for help. Another aspect of asking questions is listening to the answer. Make sure the answer is clear, and you know where or what you are supposed to do from there. Carry a notebook or something like that to both write down the questions you have on your project and their answers. I always find it impressive when people take notes and pay attention to the answer because it happens far too often that people ask questions but never listen to the response.

What hard/technical skills are most important for accounts payable/administrative assistants?

Dr. Nicholas Robinson

Director of Accountancy, Eastern Illinois University

Excel, excel, excel. It does not matter how much you know in Excel. There is always something more to learn, improve upon, or make more efficient. If you are coming straight out of school, you may have had a lot of exposure to Excel, but if you are not using it every day in a work-like setting, you can get slow and forget how things work. Know how to look up techniques and tools. You will spend much of your working life dealing with Excel spreadsheets, so be sure you are comfortable with them.

What technical skills for an accounts payable/administrative assistant stand out to employers?

Jodi OlsonJodi Olson LinkedIn profile

Assistant Accounting Professor, Winona State University

Accountants serve many industries and sectors, so a broad range of technical skills is required to be ready to meet the needs of employers. Graduates must be technically competent in areas such as accounting information systems, tax preparation, auditing, managerial/cost accounting, financial reporting, and financial statement analysis. Also, graduates are expected to have general business acumen in areas such as management information systems, business law, operations, strategic management, and ethics. All these skills are important for graduates, but the pandemic has made the accounting systems and management information systems skills operative in allowing graduates to deliver their other areas of technical expertise.
Do you want to know more?
Read more about what experts have to say about accounts payable/administrative assistant

List of accounts payable/administrative assistant skills to add to your resume

Accounts payable/administrative assistant skills

The most important skills for an accounts payable/administrative assistant resume and required skills for an accounts payable/administrative assistant to have include:

  • Purchase Orders
  • Data Entry
  • Vendor Invoices
  • Customer Service
  • Financial Reports
  • Credit Card
  • Expense Reports
  • Accounts Payables
  • Office Equipment
  • General Ledger
  • Travel Arrangements
  • QuickBooks
  • Front Desk
  • Vendor Statements
  • Process Invoices
  • HR
  • Bank Deposits
  • Administrative Tasks
  • ACH
  • Word Processing
  • Journal Entries
  • Vendor Accounts
  • Payable Invoices
  • W-9
  • Accounts Receivables
  • Multi-Line Phone System
  • Telephone Calls
  • PowerPoint
  • Vendor Inquiries
  • Bank Statements
  • Credit Memos
  • Computer System
  • Payment Terms
  • Bank Accounts
  • Financial Statements
  • Vendor Payments
  • Customer Accounts
  • Payable Checks
  • ADP
  • Vendor Checks
  • Manual Checks
  • AS400
  • Wire Transfers
  • AP
  • Ar
  • Payable Functions
  • Accounts Payable Processing
  • Financial Data
  • Conference Calls
  • Cost Centers

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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