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Become An Accounts Payable Administrator

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Working As An Accounts Payable Administrator

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $39,000

    Average Salary

What Does An Accounts Payable Administrator Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

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How To Become An Accounts Payable Administrator

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Accounts Payable Administrator Career Paths

Accounts Payable Administrator
Staff Accountant Accountant Senior Accountant
Accounting Manager
7 Yearsyrs
Staff Accountant Accountant Accounting Manager
Assistant Controller
6 Yearsyrs
Staff Accountant Accountant Controller
Corporate Controller
12 Yearsyrs
Payroll Administrator Office Manager
Office Manager Of Human Resources
6 Yearsyrs
Payroll Administrator Office Manager Controller
Accounting Director
11 Yearsyrs
Payroll Administrator Office Manager Accounting Manager
Plant Controller
10 Yearsyrs
Accounts Payable Supervisor Accounts Payable Manager Accounting Manager
Senior Accounting Manager
10 Yearsyrs
Accounts Payable Supervisor Senior Accountant Controller
Finance Controller
9 Yearsyrs
Accounts Payable Supervisor Senior Accountant
Accounts Payable Manager
7 Yearsyrs
Human Resources Coordinator Specialist Credit Analyst
Credit Manager
5 Yearsyrs
Human Resources Coordinator Administrator Business Office Manager
Accounts Receivable Manager
6 Yearsyrs
Human Resources Coordinator Team Leader Customer Service Manager
Collections Manager
5 Yearsyrs
Administrator Customer Service Manager Collections Manager
Credit And Collection Manager
7 Yearsyrs
Administrator Consultant Assistant Controller
Assistant Director Of Finance
7 Yearsyrs
Account Payables Analyst Finance Analyst Assistant Controller
Comptroller
6 Yearsyrs
Account Payables Analyst Finance Analyst Accounting Supervisor
Manager, Accounting Operations
7 Yearsyrs
Executive Assistant Assistant Office Manager
Accountant And Office Manager
6 Yearsyrs
Charge Bookkeeper Accountant And Office Manager
Account Human Resources Manager
6 Yearsyrs
Executive Assistant Office Manager/Administrative Assistant
Office And Operations Manager
6 Yearsyrs
Charge Bookkeeper Project Accountant
Management Accounts Manager
5 Yearsyrs
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Do you work as an Accounts Payable Administrator?

Help others decide if this is a good career for them

Average Length of Employment
Bookkeeper 4.0 years
Accounting Clerk 3.4 years
Top Careers Before Accounts Payable Administrator
Bookkeeper 4.7%
Cashier 3.5%
Accountant 2.6%
Secretary 2.5%
Top Careers After Accounts Payable Administrator
Bookkeeper 4.8%
Accountant 4.0%
Cashier 3.3%

Do you work as an Accounts Payable Administrator?

Accounts Payable Administrator Demographics

Gender

Female

77.7%

Male

12.2%

Unknown

10.1%
Ethnicity

White

60.6%

Hispanic or Latino

17.7%

Black or African American

11.3%

Asian

6.9%

Unknown

3.5%
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Foreign Languages Spoken

Spanish

61.4%

Portuguese

4.5%

Italian

4.5%

Chinese

3.8%

French

3.8%

Mandarin

3.8%

Russian

3.0%

German

2.3%

Carrier

2.3%

Korean

2.3%

Vietnamese

1.5%

Cherokee

0.8%

Filipino

0.8%

Cantonese

0.8%

Fuzhou

0.8%

Tagalog

0.8%

Ukrainian

0.8%

Latvian

0.8%

Polish

0.8%

Kazakh

0.8%
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Accounts Payable Administrator Education

Schools

University of Phoenix

31.8%

Strayer University

7.8%

Southern New Hampshire University

5.6%

Ashford University

4.9%

University of Houston

4.7%

Houston Community College

4.0%

Miami Dade College

4.0%

Kaplan University

4.0%

Baker College

3.6%

University of Maryland - University College

3.1%

Pennsylvania State University

3.1%

Northern Virginia Community College

3.1%

Montgomery College

2.9%

Montgomery County Community College

2.9%

American InterContinental University

2.7%

University of South Florida

2.4%

Middlesex County College

2.4%

Community College of Rhode Island

2.4%

Texas School of Business

2.2%

Northeastern University

2.2%
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Majors

Accounting

34.2%

Business

32.9%

Finance

3.6%

Psychology

3.1%

Health Care Administration

3.0%

Management

2.9%

General Studies

2.1%

Human Resources Management

1.8%

Criminal Justice

1.8%

Education

1.7%

Computer Science

1.7%

Liberal Arts

1.6%

English

1.4%

Legal Support Services

1.4%

Marketing

1.4%

General Education, Specific Areas

1.3%

Communication

1.1%

Computer Information Systems

1.1%

Nursing

1.0%

Medical Assisting Services

0.9%
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Degrees

Bachelors

34.1%

Other

30.2%

Associate

19.3%

Masters

8.6%

Certificate

5.4%

Diploma

2.1%

License

0.3%

Doctorate

0.2%
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Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$39,000
View Detailed Salary Report
$27,000
Min 10%
$39,000
Median 50%
$39,000
Median 50%
$39,000
Median 50%
$39,000
Median 50%
$39,000
Median 50%
$39,000
Median 50%
$39,000
Median 50%
$55,000
Max 90%
Best Paying Company
Diamond Resorts International
Highest Paying City
New York, NY
Highest Paying State
Alaska
Avg Experience Level
3.6 years
How much does an Accounts Payable Administrator make at top companies?
The national average salary for an Accounts Payable Administrator in the United States is $39,270 per year or $19 per hour. Those in the bottom 10 percent make under $27,000 a year, and the top 10 percent make over $55,000.

Real Accounts Payable Administrator Salaries

Job Title Company Location Start Date Salary
Accounts Payable Administrator Judlau Contracting Inc. NY Aug 16, 2016 $55,370
Accounts Payable Administrator Judlau Contracting Inc. NY Aug 23, 2016 $55,370
Admin-Accounts Payable Verizon Services Organization Folsom, CA Jan 02, 2010 $36,587
Accounts Payable Administrator New South Associates, Inc. Stone Mountain, GA Oct 01, 2011 $30,160

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Top Skills for An Accounts Payable Administrator

  1. Vendor Invoices
  2. Accounts Payables
  3. Payroll
You can check out examples of real life uses of top skills on resumes here:
  • Performed weekly check processing for all vendor invoices; worked with internal personnel and vendors to resolve invoice discrepancies.
  • Full responsibility of accounts payables for a large development and subcontractor company.
  • Communicated effectively with associates and management regarding any questions or concerns within a payroll cycle.
  • Review and reconciled open purchase orders/purchase receipts monthly with external purchasing department.
  • Reconciled Office Relief's financial statements, ensuring accuracy and researching any discrepancies to resolution.

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