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Become An Accounts Payable Administrator

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Working As An Accounts Payable Administrator

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $37,250

    Average Salary

What Does An Accounts Payable Administrator Do At Cummins Inc.

* Assembles, sorts, matches, and otherwise prepares vendor invoices for journal entry and payment.
* Matches invoice with purchase orders and/or other appropriate supporting documents, confirming appropriate authorizations.
* Reviews and audits all invoices, statements, notes discrepancies, and initiate investigation for resolution and subsequent approval for payment.
* Routes specified vendor invoices for payment approval to designated person
* Confirms, verifies, and corrects as necessary vendor invoices for pricing discrepancies, discounts, sales tax, and codes to appropriate account and branch designation.
* Batches assembled invoices and processes according to established schedule, timetable, and discount and prepares for data entry into computer for journalization
* Responds to inquiries from staff to research distribution of vendor charges.
* Assists other departments in verification and resolution of data relating to vendor charges and expense.
* Reviews associated vendor AR accounts on a timely basis to assure receipt of credits due.
* Performs other duties as assigned and directed to satisfaction of manager.
* Create new vendors and update existing vendors
* Provides Monthly Accrual back up
* Qualifications

What Does An Accounts Payable Administrator Do At Lithia Auto Stores

* As an Accounts Payable Administrator you will be responsible for efficiently performing the assigned aspects of the accounts payable process.
* The Accounts Payable Administrator will be required to perform job duties in a manner that ensures timely and accurate payments to vendors and postings to ADP.
* Independently operate the required systems to process invoices through the workflow.
* Independently administer assigned stores and queues.
* Verify, enter and/or correct applicable invoice attributes through the workflow.
* Reconcile vendor statements and maintain strong vendor relationships:
* Ensure accurate invoice processing.
* Ensure timely expense allocation and vendor payments.
* Resolve incorrect payment allocations and other account disputes to ensure ongoing purchase ability.
* Contact vendors to obtain payment for outstanding credit balances.
* Identify "Special Processing" and/or "Statement" Invoices.
* Assist with department projects and provide other information as needed.
* Proactively track "Vital Services" invoices through the workflow to ensure services continue uninterrupted.
* Provide prompt and friendly customer service to vendors and stores.
* Proactively communicate with your supervisor:
* Communicate errors, unusual items, proposed solutions and process improvement opportunities.
* Inform supervisor of excessive, undemanding or unbalanced workload.
* Accounts Payable Administrator – AP Administrator – Account Payable Clerical – AP Clerk

What Does An Accounts Payable Administrator Do At Sweetman Const. Co.

* Matches purchase orders to invoices.
* Scans, indexes and determines owner of invoices
* Verifies general ledger coding, invoice approvals and invoice amounts including correct pricing and taxation..
* On Board vendors to electronic payment system.
* Prepares invoice batches and enter data into Accounting system.
* Answers all vendor inquiries.
* Prepares and mails accounts payable checks/generate EFT file.
* Runs all accounts payable reports and maintains all accounts payable files.
* Prepares analysis of accounts, as required.
* Obtains and maintains vendor W
* forms.
* Prepares 1099’s
* Other duties consistent with the qualifications of this position may be assigned as needed.
* Assists with special projects as necessary.
* Secondary backup for receptionist

What Does An Accounts Payable Administrator Do At Abraxas Corporation

* Maintains invoice, purchase order, receiver files, and employee travel files.
* Matches invoices with receivers and/or time cards and compares to purchase orders.
* Processes invoices and travel expense reports for payment by entering data in the computer, checking for mathematical accuracy, taxes that may apply, taking advantage of applicable discounts and scheduling payment in accordance with the purchase order terms.
* Prepares manual checks on a typewriter if needed.
* Answers vendor, employee or buyer inquiries.
* Contacts personnel in Purchasing and Receiving Departments to obtain necessary information to correct discrepancies.
* Audits checks before mailing for accuracy of addresses and making sure every entry on the voucher has appropriate documentation.
* Audits employee expense reports for compliance with company and government regulations

What Does An Accounts Payable Administrator Do At Robert Half

* Receive, review, verify, and enter AP bills
* Prepare weekly vendor payment
* Maintain and update vendor related information in NetSuite
* Payroll:
* Manage and update HRIS platforms
* Process weekly payroll
* Assist managers for employment relationship related tasks

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How To Become An Accounts Payable Administrator

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Accounts Payable Administrator jobs

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Accounts Payable Administrator Career Paths

Accounts Payable Administrator
Accounting Manager Finance Manager General Manager
Account Manager
5 Yearsyrs
Accounting Administrator Bookkeeper Accounts Payable Clerk
Account Payables Analyst
6 Yearsyrs
Finance Analyst Accounting Manager
Accounting Director
11 Yearsyrs
Staff Accountant Accounting Supervisor
Accounting Manager
7 Yearsyrs
Accounting Administrator Accountant Controller
Accounting Officer
7 Yearsyrs
Account Payables Analyst Accountant Staff Accountant
Accounts Receivable Manager
6 Yearsyrs
Finance Analyst Controller General Manager
Business Manager
7 Yearsyrs
Payroll Specialist Payroll Administrator Human Resources Coordinator
Business Office Manager
8 Yearsyrs
Accounting Manager Controller General Manager
Chief Executive Officer
8 Yearsyrs
Human Resources Manager Registered Nurse Unit Manager
Collections Manager
5 Yearsyrs
Account Payables Analyst Accounts Receivable Analyst Accounts Receivable Supervisor
Credit Manager
5 Yearsyrs
Staff Accountant Finance Analyst Senior Finance Analyst
Finance Manager
7 Yearsyrs
Payroll Administrator Human Resources Manager Program Manager
General Manager
7 Yearsyrs
Payroll Administrator Human Resources Coordinator
Human Resources Manager
7 Yearsyrs
Accountant Finance Manager Sales Manager
Office Manager
5 Yearsyrs
Human Resources Coordinator Specialist Account Manager
Operations Manager
7 Yearsyrs
Payroll Specialist Payroll Supervisor
Payroll Manager
7 Yearsyrs
Human Resources Manager Director Of Human Resources Payroll Specialist
Payroll/Human Resource Manager
7 Yearsyrs
Human Resources Coordinator Project Manager Program Manager
Senior Manager
10 Yearsyrs
Accountant Finance Analyst Assistant Vice President
Vice President And Manager
10 Yearsyrs
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Accounts Payable Administrator Demographics

Gender

  • Female

    86.0%
  • Male

    12.2%
  • Unknown

    1.8%

Ethnicity

  • White

    78.4%
  • Hispanic or Latino

    12.3%
  • Asian

    6.9%
  • Unknown

    1.8%
  • Black or African American

    0.5%
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Languages Spoken

  • Spanish

    58.1%
  • Chinese

    4.3%
  • Russian

    4.3%
  • Mandarin

    4.3%
  • Portuguese

    3.2%
  • Carrier

    3.2%
  • Italian

    3.2%
  • Vietnamese

    2.2%
  • German

    2.2%
  • Cantonese

    2.2%
  • French

    2.2%
  • Korean

    2.2%
  • Cherokee

    1.1%
  • Tagalog

    1.1%
  • Fuzhou

    1.1%
  • Ukrainian

    1.1%
  • Latvian

    1.1%
  • Polish

    1.1%
  • Thai

    1.1%
  • Kazakh

    1.1%
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Accounts Payable Administrator

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Accounts Payable Administrator Education

Accounts Payable Administrator

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Real Accounts Payable Administrator Salaries

Job Title Company Location Start Date Salary
Accounts Payable Administrator Judlau Contracting Inc. NY Aug 16, 2016 $55,370
Accounts Payable Administrator Judlau Contracting Inc. NY Aug 23, 2016 $55,370
Admin-Accounts Payable Verizon Services Organization Folsom, CA Jan 02, 2010 $36,587
Accounts Payable Administrator New South Associates, Inc. Stone Mountain, GA Oct 01, 2011 $30,160

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Top Skills for An Accounts Payable Administrator

VendorInvoicesWeeklyPayrollPurchaseOrdersExpenseReportsWeeklyCheckRunsAccountsPayablesGeneralLedgerAccountsFinancialStatementsCreditCardDataEntryJournalEntriesAuditCustomerServiceVendorStatementsACHADPInvoiceProcessingAccountReconciliationsQuickbooksVendorAccounts

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Top Accounts Payable Administrator Skills

  1. Vendor Invoices
  2. Weekly Payroll
  3. Purchase Orders
You can check out examples of real life uses of top skills on resumes here:
  • Coordinate approval processes of all vendor invoices.
  • Processed biweekly payroll for 150 employees (Great Plains).
  • Matched all invoices with purchase orders and packing slips, coded and entered into the system.
  • Processed and batched vendor and subcontractor invoices, and employee expense reports;.
  • Processed 2 weekly check runs and an EFT run.

Top Accounts Payable Administrator Employers

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Accounts Payable Administrator Videos

Accounts Payable Clerk

Accounts Payable Process

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