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Working As an Accounts Payable Administrator

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $38,000

    Average Salary

What Does An Accounts Payable Administrator Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

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How To Become An Accounts Payable Administrator

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Accounts Payable Administrator Career Paths

Accounts Payable Administrator
Staff Accountant Accountant Senior Accountant
Accounting Manager
7 Yearsyrs
Staff Accountant Accountant Accounting Manager
Assistant Controller
6 Yearsyrs
Staff Accountant Accountant Controller
Corporate Controller
12 Yearsyrs
Payroll Administrator Office Manager
Office Manager Of Human Resources
6 Yearsyrs
Payroll Administrator Office Manager Controller
Accounting Director
11 Yearsyrs
Payroll Administrator Office Manager Accounting Manager
Plant Controller
10 Yearsyrs
Accounts Payable Supervisor Accounts Payable Manager Accounting Manager
Senior Accounting Manager
10 Yearsyrs
Accounts Payable Supervisor Senior Accountant Controller
Finance Controller
9 Yearsyrs
Accounts Payable Supervisor Senior Accountant
Accounts Payable Manager
7 Yearsyrs
Human Resources Coordinator Specialist Credit Analyst
Credit Manager
5 Yearsyrs
Human Resources Coordinator Administrator Business Office Manager
Accounts Receivable Manager
6 Yearsyrs
Human Resources Coordinator Team Leader Customer Service Manager
Collections Manager
5 Yearsyrs
Administrator Customer Service Manager Collections Manager
Credit And Collection Manager
7 Yearsyrs
Administrator Consultant Assistant Controller
Assistant Director Of Finance
7 Yearsyrs
Account Payables Analyst Finance Analyst Assistant Controller
Comptroller
6 Yearsyrs
Account Payables Analyst Finance Analyst Accounting Supervisor
Manager, Accounting Operations
7 Yearsyrs
Executive Assistant Assistant Office Manager
Accountant And Office Manager
6 Yearsyrs
Charge Bookkeeper Accountant And Office Manager
Account Human Resources Manager
6 Yearsyrs
Executive Assistant Office Manager/Administrative Assistant
Office And Operations Manager
6 Yearsyrs
Charge Bookkeeper Project Accountant
Management Accounts Manager
5 Yearsyrs
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Average Length of Employment
Bookkeeper 4.0 years
Accounting Clerk 3.4 years
Top Careers Before Accounts Payable Administrator
Bookkeeper 4.7%
Cashier 3.5%
Accountant 2.6%
Secretary 2.5%
Top Careers After Accounts Payable Administrator
Bookkeeper 4.8%
Accountant 4.0%
Cashier 3.3%

Do you work as an Accounts Payable Administrator?

Average Yearly Salary
$38,000
Show Salaries
$28,000
Min 10%
$38,000
Median 50%
$38,000
Median 50%
$38,000
Median 50%
$38,000
Median 50%
$38,000
Median 50%
$38,000
Median 50%
$38,000
Median 50%
$53,000
Max 90%
Best Paying Company
Stream Realty Partners
Highest Paying City
Rocklin, CA
Highest Paying State
California
Avg Experience Level
3.6 years
How much does an Accounts Payable Administrator make at top companies?
The national average salary for an Accounts Payable Administrator in the United States is $38,913 per year or $19 per hour. Those in the bottom 10 percent make under $28,000 a year, and the top 10 percent make over $53,000.

Real Accounts Payable Administrator Salaries

Job Title Company Location Start Date Salary
Accounts Payable Administrator Judlau Contracting Inc. NY Aug 16, 2016 $55,370
Accounts Payable Administrator Judlau Contracting Inc. NY Aug 23, 2016 $55,370
Admin-Accounts Payable Verizon Services Organization Folsom, CA Jan 02, 2010 $36,587
Accounts Payable Administrator New South Associates, Inc. Stone Mountain, GA Oct 01, 2011 $30,160

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Top Skills for An Accounts Payable Administrator

  1. Vendor Invoices
  2. Weekly Payroll
  3. Purchase Orders
You can check out examples of real life uses of top skills on resumes here:
  • Process vendor invoices ensuring compliance with purchasing policies, tax and governmental regulations and corporate instructions.
  • Maintained all personnel records and created biweekly payroll and contractor payments for a staff of approximately 120 employees in multiple states.
  • Investigated and resolved problems associated with processing of invoices and purchase orders, particularly those that do not automatically match.
  • Process all accounts receivables, deposits and bank reconciliations
  • Enforced compliance by associates regarding travel policies and procedures to include the substantiation and justification of expenditures and expense reports.

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Top 10 Best States for Accounts Payable Administrators

  1. District of Columbia
  2. California
  3. Massachusetts
  4. Connecticut
  5. New York
  6. New Jersey
  7. Minnesota
  8. Pennsylvania
  9. New Hampshire
  10. Nevada
  • (136 jobs)
  • (2,614 jobs)
  • (582 jobs)
  • (172 jobs)
  • (822 jobs)
  • (432 jobs)
  • (467 jobs)
  • (626 jobs)
  • (68 jobs)
  • (135 jobs)

Accounts Payable Administrator Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 5,368 Accounts Payable Administrator resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Accounts Payable Administrator Resume

View Resume Examples

Accounts Payable Administrator Demographics

Gender

Female

77.7%

Male

12.2%

Unknown

10.1%
Ethnicity

White

60.6%

Hispanic or Latino

17.7%

Black or African American

11.3%

Asian

6.9%

Unknown

3.5%
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Foreign Languages Spoken

Spanish

61.4%

Portuguese

4.5%

Italian

4.5%

Chinese

3.8%

French

3.8%

Mandarin

3.8%

Russian

3.0%

German

2.3%

Carrier

2.3%

Korean

2.3%

Vietnamese

1.5%

Cherokee

0.8%

Filipino

0.8%

Cantonese

0.8%

Fuzhou

0.8%

Tagalog

0.8%

Ukrainian

0.8%

Latvian

0.8%

Polish

0.8%

Kazakh

0.8%
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Accounts Payable Administrator Education

Schools

University of Phoenix

31.8%

Strayer University

7.8%

Southern New Hampshire University

5.6%

Ashford University

4.9%

University of Houston

4.7%

Houston Community College

4.0%

Miami Dade College

4.0%

Kaplan University

4.0%

Baker College

3.6%

University of Maryland - University College

3.1%

Pennsylvania State University

3.1%

Northern Virginia Community College

3.1%

Montgomery College

2.9%

Montgomery County Community College

2.9%

American InterContinental University

2.7%

University of South Florida

2.4%

Middlesex County College

2.4%

Community College of Rhode Island

2.4%

Texas School of Business

2.2%

Northeastern University

2.2%
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Majors

Accounting

34.2%

Business

32.9%

Finance

3.6%

Psychology

3.1%

Health Care Administration

3.0%

Management

2.9%

General Studies

2.1%

Human Resources Management

1.8%

Criminal Justice

1.8%

Education

1.7%

Computer Science

1.7%

Liberal Arts

1.6%

English

1.4%

Legal Support Services

1.4%

Marketing

1.4%

General Education, Specific Areas

1.3%

Communication

1.1%

Computer Information Systems

1.1%

Nursing

1.0%

Medical Assisting Services

0.9%
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Degrees

Bachelors

34.1%

Other

30.2%

Associate

19.3%

Masters

8.6%

Certificate

5.4%

Diploma

2.1%

License

0.3%

Doctorate

0.2%
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