FIND PERSONALIZED JOBS
Sign up to Zippia and discover your career options with your personalized career search.
×
FIND
PERSONALIZED JOBS

CONTENT HAS
BEEN UNLOCKED
Close this window to view unlocked content
or
find interesting jobs in

Log In

Log In to Save

Sign Up to Save

Sign Up to Dismiss

Sign Up

SIGN UP TO UNLOCK CONTENT

or

The email and password you specified are invalid. Please, try again.

Email and password are mandatory

Forgot Password?

Don't have an account? Sign Up

reset password

Enter your email address and we will send you a link to reset your password.

Back to Log In

Log In

Log In to Save

Sign Up to Save

Sign Up to Dismiss

Sign up to save the job and get personalized job recommendations.

Sign up to dismiss the job and get personalized job recommendations.

or

The email and password you specified are invalid. Please, try again.

Email and password are mandatory

Already have an account? Log in

reset password

Enter your email address and we will send you a link to reset your password.

Back to Log In

Company Saved

Answer a few questions and view jobs at that match your preferences.

Where do you want to work?

Job Saved

See your Saved Jobs now

or

find more interesting jobs in

Job Dismissed

Find better matching jobs in

Become An Accounts Payable Administrator

Where do you want to work?

To get started, tell us where you'd like to work.
Sorry, we can't find that. Please try a different city or state.

Working As An Accounts Payable Administrator

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $53,018

    Average Salary

What Does An Accounts Payable Administrator Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

Show More

Show Less

How To Become An Accounts Payable Administrator

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

Show More

Show Less

Do you work as an Accounts Payable Administrator?

Accounts Payable Administrator Jobs

NO RESULTS

Aw snap, no jobs found.

Add To My Jobs

Accounts Payable Administrator Career Paths

Accounts Payable Administrator
Accountant Senior Accountant Accounting Manager
Accounting Director
11 Yearsyrs
Payroll Administrator Senior Accountant
Accounting Manager
8 Yearsyrs
Office Administrator Accounts Payable Clerk Accounts Receivable Specialist
Accounts Receivable Manager
6 Yearsyrs
Accounting Administrator Bookkeeper Accounts Receivable Specialist
Accounts Receivable/Credit Manager
6 Yearsyrs
Office Administrator Paralegal Office Manager
Administrative Manager
6 Yearsyrs
Staff Accountant Accounting Manager
Assistant Controller
6 Yearsyrs
Accounting Assistant Staff Accountant Senior Auditor
Audit Manager
6 Yearsyrs
Human Resources Coordinator Operations Manager Bookkeeper
Business Office Manager
8 Yearsyrs
Accounting Administrator Accounts Receivable Specialist Collection Analyst
Collections Manager
5 Yearsyrs
Accounting Manager Controller
Controller/Office Manager
7 Yearsyrs
Staff Accountant Controller
Corporate Controller
11 Yearsyrs
Account Payables Analyst Accounts Receivable Analyst Collections/Accounts Receivable
Credit And Collection Manager
7 Yearsyrs
Payroll Specialist Tax Preparer Accounts Receivable Clerk
Credit Manager
5 Yearsyrs
Accounting Assistant Accountant Controller
Finance Controller
9 Yearsyrs
Accountant Finance Analyst Senior Finance Analyst
Manager Finance Planning And Analysis
8 Yearsyrs
Accounting Manager Account Manager Human Resources Coordinator
Office Manager Of Human Resources
7 Yearsyrs
Payroll Administrator Human Resources Coordinator Payroll Specialist
Payroll Manager
8 Yearsyrs
Payroll Specialist Payroll Administrator Human Resources Generalist
Payroll/Human Resource Manager
7 Yearsyrs
Human Resources Coordinator Analyst Senior Finance Analyst
Plant Controller
10 Yearsyrs
Show More

Do you work as an Accounts Payable Administrator?

Help others decide if this is a good career for them

Average Length of Employment
Accounting Clerk 3.2 years
Top Employers Before
Bookkeeper 4.6%
Accountant 3.3%
Secretary 2.6%
Teller 2.4%
Cashier 2.2%
Top Employers After
Accountant 4.9%
Bookkeeper 4.2%

Do you work as an Accounts Payable Administrator?

Accounts Payable Administrator Demographics

Gender

Female

86.7%

Male

11.7%

Unknown

1.7%
Ethnicity

White

61.0%

Hispanic or Latino

17.2%

Black or African American

11.1%

Asian

7.1%

Unknown

3.7%
Show More
Languages Spoken

Spanish

58.0%

Chinese

5.0%

French

4.0%

Russian

4.0%

Mandarin

4.0%

Italian

4.0%

Portuguese

3.0%

Carrier

3.0%

Korean

3.0%

Vietnamese

2.0%

German

2.0%

Cherokee

1.0%

Tagalog

1.0%

Cantonese

1.0%

Fuzhou

1.0%

Ukrainian

1.0%

Latvian

1.0%

Polish

1.0%

Kazakh

1.0%
Show More

Accounts Payable Administrator Education

Schools

University of Phoenix

32.2%

Southern New Hampshire University

6.4%

Strayer University

6.0%

Ashford University

4.3%

Montgomery College

4.3%

Kaplan University

4.3%

University of Houston

3.9%

Community College of Rhode Island

3.9%

Montgomery County Community College

3.4%

Baker College

3.4%

Pennsylvania State University

3.0%

American InterContinental University

3.0%

George Mason University

3.0%

Essex County College

3.0%

Northern Virginia Community College

3.0%

University of Maryland - University College

2.6%

Houston Community College

2.6%

Miami Dade College

2.6%

Athens State University

2.6%

Pittsburg State University

2.6%
Show More
Majors

Accounting

34.9%

Business

32.0%

Finance

4.1%

Management

3.3%

Psychology

2.5%

Health Care Administration

2.5%

General Studies

2.3%

Education

1.9%

Human Resources Management

1.9%

Computer Science

1.7%

Liberal Arts

1.6%

English

1.6%

General Education, Specific Areas

1.6%

Criminal Justice

1.5%

Legal Support Services

1.5%

Computer Information Systems

1.2%

Marketing

1.0%

Sociology

1.0%

Nursing

0.9%

Communication

0.9%
Show More
Degrees

Other

32.7%

Bachelors

31.7%

Associate

18.2%

Masters

10.3%

Certificate

4.9%

Diploma

1.9%

License

0.2%

Doctorate

0.1%
Show More

Job type you want
Full Time
Part Time
Internship
Temporary

Real Accounts Payable Administrator Salaries

Job Title Company Location Start Date Salary
Accounts Payable Administrator Judlau Contracting Inc. NY Aug 16, 2016 $55,370
Accounts Payable Administrator Judlau Contracting Inc. NY Aug 23, 2016 $55,370
Admin-Accounts Payable Verizon Services Organization Folsom, CA Jan 02, 2010 $36,587
Accounts Payable Administrator New South Associates, Inc. Stone Mountain, GA Oct 01, 2011 $30,160

No Results

To get more results, try adjusting your search by changing your filters.

Show More

How Would You Rate The Salary Of an Accounts Payable Administrator?

Have you worked as an Accounts Payable Administrator? Help other job seekers by rating your experience as an Accounts Payable Administrator.

Top Skills for An Accounts Payable Administrator

Show More

  1. Invoices
  2. Payroll
  3. Purchase
You can check out examples of real life uses of top skills on resumes here:
  • Researched and updated payment information on outstanding expenses and invoices.
  • Verified payroll deductions to benefits invoices.
  • Investigated and resolved problems associated with processing of invoices and purchase orders, particularly those that do not automatically match.
  • Headed Accounts Payables, implementing Paperless procedure
  • Processed employee travel and entertainment (T&E) requests, verifying that the expense reports matched the required receipts.

How Would You Rate Working As an Accounts Payable Administrator?

Are you working as an Accounts Payable Administrator? Help us rate Accounts Payable Administrator as a Career.

Top Accounts Payable Administrator Employers

Jobs From Top Accounts Payable Administrator Employers

Accounts Payable Administrator Videos

Accounts Payable Clerk

Accounts Payable Process

Working in Accounts Payable

Related to your recently viewed content