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Become An Accounts Payable Assistant

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Working As An Accounts Payable Assistant

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $37,250

    Average Salary

What Does An Accounts Payable Assistant Do At Robert Half

* Ensure documents received for payment contain the required approval signatures and are accompanied by the required delivery documents.
* Review invoices and support documents for accuracy and appropriateness.
* Enter manual payments into JD Edwards.
* Document error messages.
* Other duties as assigned by the Accounts Payable Manager

What Does An Accounts Payable Assistant Do At University of Alaska

* Student Assistant C
* The UAA Accounts Payable/Travel Department is seeking applications for a Student Assistant C position to assist with reviewing and approving travel expense reimbursements, both those submitted on paper and those submitted through our Travel and Expense Management (TEM) program; assisting in Accounts Payable (AP), and assisting the AP/Travel Manager as needed.
* The successful candidate may also participate in meetings/training on our new Travel and Expense Management program, Concur.

What Does An Accounts Payable Assistant Do At Kforce

Assist the department with filing

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How To Become An Accounts Payable Assistant

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.


Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.


Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.


With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Accounts Payable Assistant jobs

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Top Skills for An Accounts Payable Assistant


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Top Accounts Payable Assistant Skills

  1. Vendor Invoices
  2. Data Entry
  3. Purchase Orders
You can check out examples of real life uses of top skills on resumes here:
  • Processed approximately 1,000 vendor invoices and 400 employee expense reports per month.
  • Post checks for company ledger and data entry for Manufacturing, Distribution, Sales, and related wholesale business activity.
  • Verified purchase orders with custom order, ensuring customer invoice was priced accurately.
  • Assist the Disbursement Supervisor with daily check writes, including payroll checks.
  • Do weekly check runs and all filing that goes with that check run.

Top Accounts Payable Assistant Employers

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Accounts Payable Assistant Videos

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Working in Accounts Payable