Accounts payable assistant job description

The Payables Assistant is a key member of the Ware Malcomb Accounting team and is responsible for supporting the daily functions of the Accounting group by providing administrative and office services and implementing administrative procedures and policies. The Payables Assistant will work closely with both the General Accounting and Project Accounting teams to provide a high level of service to external vendors and consultants by timely processing invoices and proactively resolving invoicing issues.
Accounts Payable Assistant Responsibilities:

Process large volume of data entry in Vision and Payables Approval & Tracking accounting software including invoices and check requests Collaborate with multiple departments to resolve vendor payment issues and/or inquiries Assist with setting up new vendors by retrieving documentation such as W-9 forms Assist with reconciliations and compiling invoicing backup for the Project Accounting team Assist with timely processing of employee expense reports Maintain paper & electronic filing Additional duties and miscellaneous projects, as assigned



Accounts Payable Assistant Qualifications:


Experience with accounts payable a plus Must have experience with Microsoft Office applications; experience with Deltek Vision/VantagePoint software a plus Excellent written and verbal communication skills Must be able to handle a high volume of multiple tasks accurately; thrives in a fast-paced, team environment Detail-oriented, well-organized, and thorough


Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.

With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.

Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providing an amazing opportunity for professional growth. Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.


Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group!


#LI-Hybrid

Bellhop is one of the fastest-growing companies in the $30B moving market and is on a crusade to transform the industry into a more trustworthy, reliable, and fun space. We combine our first-to-industry tech-enabled logistics management platform with an outstanding crew of movers and drivers to deliver a more enjoyable experience. We have a heart for delivering outstanding customer service in a space that's known for letting you down - and we do that one high five move at a time.
This is where you come in...

The Accounting team is currently comprised of the Accounting Director and two Senior Accountants. You will be joining a young team with tremendous growth opportunities.

The right person will be comfortable in an “all hands on deck” startup environment and is creative in finding ways to make our office and our team run more efficiently. To be amazing at this role, you should love the challenge of making processes more efficient, working with every personality in the company, and balancing several tasks at once.
Key Responsibilities:Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization Maintain vendor W9s and assist with year-end 1099 processing Review invoices and requisitions for satisfactory payment approval Clarify any questionable invoice items, prices, or receiving signatures Obtain proper information and/or data regarding invoice payments Daily bank reconciliation Manage all company credit card transaction entries Assist with month-end close expense schedules and reviews
Ideal Experience: Must be a Sophomore or Junior majoring in Accounting or Finance OR have an Associates Degree in AccountingKnowledge of general accounting principles Proficiency in MS Office & G-SuiteAttention to detail Excellent analytical, problem-solving, and decision-making skills Ability to communicate effectively both verbal and written Organized and good with time management Ability to work independently or with a team Must be able to work 10-12 hours/week
Ideal Qualities: Own it Mentality - You have thrived in a startup environment and operated at a high output level. You roll up your sleeves and do work yourself. You are comfortable with change and willing to modify a plan when needed.Keep it Real Communication -You can communicate clearly and frequently with both your team and other cross-functional stakeholders. You can use this clarity in leading and developing a high-functioning sales team and articulating both progress and challenges to the larger organization.Servant's Heart & MVP Mindset - You don't need a huge team to execute and achieve our goals. You have experience working in high-functioning teams that collectively delivered great results. You win others over with trust and sincerity and care as deeply about the team's happiness as your own.Data Informed - You know that data always trumps a hunch, so you help pull the numbers to support data-informed decision-making.
OUR VALUES:

While each member of our team has a specific, clearly defined role, we're all connected by a strong set of values that's been developed to build long-term relationships, foster advancement, and guide the decisions we make. We want each individual at our company to grow as we grow. And so we invest in their professional development and support them as they learn new skills and take on bigger challenges.

To bring out the best in our people, each day we encourage and celebrate:

Innovator's Mind. We're driven to identify opportunities and create solutions to better serve our customers. We learn from mistakes quickly.
Servant's Heart. We're devoted to caring for others by putting them first and treating them as we'd like to be treated. We approach life with optimism, energy, and lightheartedness. We always give more than we take.
Winning Drive. We're committed to getting things done the right way even if it's the hard way. We relentlessly raise the bar in our efforts.

WHY WORK AT BELLHOP?

Named a Best Moving Company of 2022 by U.S. News & World Report

Because every day you will be able to see the positive impact you have on people's lives. Moving is considered one of the most stressful experiences people go through, and we have found a way to make it easier and more comfortable.

Because you will collaborate with exceptionally talented people. Our tech-enabled approach means you will work with teams of top-shelf engineers, product managers, operations strategists, customer-care specialists, and growth experts. You will also be joining us at a time when you'll have a huge opportunity to chart the course for our continued growth.

Because our culture sets us apart. We have ambitious goals and make sure everyone feels encouraged to own their portion of the business, experiment with new ideas, and take the proper actions to achieve success.

Because we take good care of each other. We provide competitive compensation packages that include a significant equity incentive as well as health coverage and accommodations to achieve a sustainable work-life balance.

Bellhop believes if we want to build a company that works for everyone-we must include everyone, which is why we're proud to be an equal opportunity employer that complies with all applicable federal, state, and local fair employment practices laws. Bellhop strictly prohibits and does not tolerate harassment or discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender, gender identity, age, physical or mental disability, citizenship, sexual orientation, past, current or prospective service in the uniformed services.

Zip Code:
Houston, TX 77042 |
Location
: West Houston
Employment Type
: Temporary |
Workplace Type:
On-site
Schedule:
Monday through Friday, 7 am – 4 pm
|
Salary:
$22 an hour Located in West Houston, an acclaimed global oil company is seeking an Accounts Payable Assistant to join their team. As an Accounts Payable Assistant, you will review vendor invoices and ensure compliance with reporting requirements for the company. If you are looking to join an organization that is growing and expanding their capabilities, this role is for you. Apply today!
Accounts Payable Assistant
’s Responsibilities

• Review vendor invoicing and assure discrepancies are reviewed, researched, and closed.
• Learn and adapt to changes within the department
• Comply with companies’ policies and procedures
• Perform other duties as assigned
• Take direction from other groups as needed

Accounts Payable Assistant
’s Qualifications

• High School Diploma or GED required
• Experience with reading utility invoices is preferred
• Data entry experience is preferred
• Must have strong attention to detail and be compatible to work with different departments
• Must be able to pass a pre-employment drugs screen and criminal background check

Company Culture & Perk
s

• Start work immediately!
• Work with a company that offers continuing education and career development opportunities
• The work schedule is flexible for you to work Monday through Friday; 7 am to 4 pm or 8 am to 5 pm
• Located off the Westpark Tollway and W Sam Houston Parkway with close access to various restaurants and shopping outlets
• During your employment with ExecuTeam Staffing, you are eligible to enroll in our benefits program, including medical (3 plans to choose from), dental, disability, critical illness, life, vision, accident, and behavioral health insurance. Additional benefits include 401K, direct deposit, and our referral bonus program!

Salary:
$22 an hour
Utilize your accounting experience for an acclaimed global and oil organization and submit your application today!
Why
ExecuTeam ? With ExecuTeam Staffing, you are never just a resume. We are proud to be Houston’s leading employment agency for over 30 years, acting as the trusted partner in your success. We offer Direct Hire, Temp-to-hire, and Temporary positions to allow you to choose the opportunities that best fit your needs. Whether you are seeking career advancement or are a recent graduate, our team will give you the respect, care, and attention you deserve. View more open positions at www.executeam.com ExecuTeam is an affiliate of The Reserves Network, a family-owned and veteran-founded company. Since 1987, we have been a trusted partner to employers and job seekers in a variety of industries and positions. As an equal opportunity employer, we value our employees and foster an environment of respect, integrity, and trust in every aspect of employment. However you identify and whatever your background, we encourage you to apply today .