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Become An Accounts Payable Associate

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Working As An Accounts Payable Associate

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $37,250

    Average Salary

What Does An Accounts Payable Associate Do At Randstad

* Prepare, sort and distribute incoming and outgoing mail
* Provide administrative support for the AP function
* Make photocopies and scan and fax documents.
* Review all vendor invoices for appropriate documentation and approval prior to entering in the Company's accounting system
* Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
* Respond to vendor inquiries
* Help review travel and entertainment expense reports that have been submitted by employees, help ensure compliance with the company's travel policy, supported by receipts, and reasonable
* Communicate any adjustments to expense reports to the applicable employee
* Process check request, rent payments, and check runs
* Audit and process monthly recurring bills
* Maintain daily upload of foreign exchange currency into the company's accounting system
* Respond to all vendor inquiries through the Accounts Payable and Expense Report mailbox.
* Reconcile vendor statements, research and correct discrepancies
* Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
* Assist with the company's monthly financial close
* Perform ad-hoc work/special projects as necessary

What Does An Accounts Payable Associate Do At Robert Half

* Reviewing incoming invoices
* Validating work completed or materials received by project managers and property managers
* Backup for other team members with in process control
* Have interface with Risk and Third Party Management Office for overall project creation and on-going payments and reporting
* Compile data, compute fees and charges and prepare invoices for billing purposes
* Responsible for computing company charges, itemizing statements or invoices and computing payroll
* Balance and reconcile control totals with source documents or computer listings in order to locate errors, encode correct amounts, or prepare correction records
* Prepare itemized statements, ills, or invoices and record amounts due for items purchased or services rendered

What Does An Accounts Payable Associate Do At Teksystems

* Facilitate the payment process for 650
* sub-contractors.
* Audit internal systems to ensure payments are set to release accurately and TEKsystems’ internal controls are set up correctly.
* Research and resolve payment discrepancies with a high level of customer service.
* Serve as support liaison for field offices and Operational Support Group with questions pertaining to vendors on their aging including but not limited to vendor and payment policies and/or procedures, PeopleSoft issues, etc.
* Produce various reports to field and corporate managers to assist with customer obligations and business decisions

What Does An Accounts Payable Associate Do At Mediacom

* Assist the Accounts Payable Department with invoice, refund & check processing.
* SPECIFIC RESPONSIBILITIES:
* Responsible for processing invoices/customer refunds for payment which includes verifying, pricing, coding and requesting manual refund adjustments
* Responsible for processing in house refund payments both auto and manual and obtaining proper signatures
* Responsible for processing manual refund invoices into Oracle as a batch and refunds into CSG which includes checking batch report and printing checks
* Responsible for proper documentation of all refunds and payments, which includes printing , stuffing and mailing all checks
* Will be the support link for system personnel, which may include helping with overflow from other employee systems
* All other duties as required or assigned

What Does An Accounts Payable Associate Do At Anixter

* _
* Codes
* invoices and accounts; performs detailed reconciliation and research of
* customer information; and processes account transactions in an accurately and
* timely manner.
* Performs
* data verification audits to ensure quality output, timely payment of invoices,
* and compliance with company policies and practices.
* Works with
* offshore teams on daily work, assists with clarifications and escalations,
* communicates effectively through emails and phone calls.
* Works with
* banks as it relates to disbursement transmissions and company credit card
* issues.
* Assists
* with data rationalization and standardization for adding new master file
* information to systems.
* Analyzes
* exceptions, reviewing correspondence for follow-up and routes unresolved items
* to the appropriate departments.
* Assigns vendor billing discrepancies to the
* correct line of business.
* Assists
* and supports management with preparation of information for analysis and
* reporting as needed.
* Maintains
* open and responsive communication lines with internal and external customers.
* Assists
* with training associates and performs other duties as assigned.
* We are looking for candidates with:_

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How To Become An Accounts Payable Associate

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Accounts Payable Associate jobs

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Real Accounts Payable Associate Salaries

Job Title Company Location Start Date Salary
Accounts Payable Associate Econocaribe Consolidators, Inc. Miami, FL Feb 03, 2013 $67,000
Accounts Payable Associate Borden Dairy Company Dallas, TX Sep 17, 2013 $46,155
Accounts Payable Associate Econocaribe Consolidators, Inc. Miami, FL Feb 03, 2014 $44,000
Accounts Payable Associate Econocaribe Consolidators, Inc. Miami, FL Feb 03, 2013 $37,000
Accounts Payable Associate Econocaribe Consolidators, Inc. Miami, FL Sep 30, 2012 $37,000

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Top Skills for An Accounts Payable Associate

PurchaseOrdersExpenseReportsWeeklyCheckRUNGeneralLedgerAccountsAccountsPayablesDataEntryFinancialStatementsAuditJournalEntriesPayrollCustomerServiceVendorStatementsProcessVendorInvoicesACHVendorAccountsVendorInquiresW-9HighVolumeSpecialProjectsNewVendors

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Top Accounts Payable Associate Skills

  1. Purchase Orders
  2. Expense Reports
  3. Weekly Check RUN
You can check out examples of real life uses of top skills on resumes here:
  • Processed receiving document, matching with purchase orders and invoices prior to entering into the computer.
  • Provided backup for Travel and Entertainment Department when needed ensuring colleagues' expense reports were processed and reimbursement made without interruption.
  • Researched and resolved vendor inquiries via phone and email about payment disbursements dates and weekly check runs.
  • Balanced monthly general ledger accounts to accurately record cost and month end accruals.
  • Assisted in processing construction, development, capital/re-development accounts payables as needed.

Top Accounts Payable Associate Employers

Accounts Payable Associate Videos

Introduction to Accounts Payable Process

Accounts Receivable and Accounts Payable

Accounts Payable Clerk

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