An accounts payable associate is primarily responsible for processing bills and payments for a company, ensuring accuracy and timeliness. Moreover, they are also responsible for maintaining records of all transactions, liaising with external agencies, coordinating with different departments to gather data, receiving and monitoring invoices, and obtaining approval from managers or supervisors when it comes to payments as needed. An accounts payable associate may also produce financial reports and statements, create presentations, train new members of the workforce, and assist audits, all while adhering to the company's policies and regulations.

Accounts Payable Associate Responsibilities

Here are examples of responsibilities from real accounts payable associate resumes representing typical tasks they are likely to perform in their roles.

  • Manage the PeopleSoft PO/Voucher/Receiver matching process for all business units.
  • Prepare A/R reports for BCBSM, Medicare, Medicaid and multiple HMO's.
  • Complete various seminars on Medicare and Medicaid.
  • Process and verify employees' expense reports to ensure compliance with GAAP and company policy.
  • Perform GL coding for expense invoices along with processing both ACH payments and check payments on a daily basis.
  • Verify which vendors need W9 to be mail to them at the beginning of the year for tax purposes.
  • Review supplier set up paperwork to ensure W9 form is completed correctly and supplier is set up correctly for reporting.
  • Submit all information to Medicaid for authorization.
  • Negotiate extended terms and execute bank verification for ACH payment applications.
  • Prepare all Massachusetts and Connecticut Medicaid, co-insurance and commercial insurance for billing.
  • Reconcile statements and perform month end/fiscal year end payable reconciliations and general ledger balancing.
  • Facilitate administration of payroll for project manager, increasing office efficiency and enhancing employee satisfaction.
  • Assume accountability for bank reconciliations, internal and external wage garnishments, and reconciliation of expense accounts.
  • Credit with redesigning the payroll process; offer recommendations that successfully reduce costs and automate payroll process.
  • Review all invoices for proper sales and use taxation on questionable items and adjust invoices appropriately.

Accounts Payable Associate Skills and Personality Traits

We calculated that 11% of Accounts Payable Associates are proficient in Customer Service, Data Entry, and Purchase Orders. They’re also known for soft skills such as Computer skills, Detail oriented, and Integrity.

We break down the percentage of Accounts Payable Associates that have these skills listed on their resume here:

  • Customer Service, 11%

    Performed customer service responsibilities, including researching questionable invoices, providing financial information regarding pay status and auditing employees expense reports.

  • Data Entry, 9%

    Prepared invoices for approval by manager also ensured proper general ledger codes and data entry were accurately entered into Great Plains.

  • Purchase Orders, 8%

    Processed incoming vendor invoices by coding and matching invoices with receiving documents, purchase orders and entering accurately into accounting systems.

  • Vendor Statements, 6%

    Review vendor statements for accuracy and contact departments and/or vendors for any needed corrections.

  • Vendor Invoices, 6%

    Processed payments of vendor invoices ensuring accurate coding to maximize efficient entry.

  • Expense Reports, 5%

    Processed corporate expenses using JD Edwards System Processed expense reports and monthly-consolidated billing Verified invoices against batch reports Matched invoices to checks

Some of the skills we found on accounts payable associate resumes included "customer service," "data entry," and "purchase orders." We have detailed the most important accounts payable associate responsibilities below.

  • The most important skills for an accounts payable associate to have in this position are computer skills. In this excerpt that we gathered from a accounts payable associate resume, you'll understand why: "bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software." According to resumes we found, computer skills can be used by a accounts payable associate in order to "created computer generated and manual checks. "
  • Another commonly found skill for being able to perform accounts payable associate duties is the following: detail oriented. According to a accounts payable associate resume, "bookkeeping, accounting, and auditing clerks are responsible for producing accurate financial records." Check out this example of how accounts payable associates use detail oriented: "assist with bi-monthly wire transfers and provide vendors with remittance detail via email. "
  • Accounts payable associates are also known for integrity, which can be critical when it comes to performing their duties. An example of why this skill is important is shown by this snippet that we found in a accounts payable associate resume: "bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential" We also found this resume example that details how this skill is put to the test: "entrusted with confidential employee related documents reflecting garnishments, benefits, payroll exceptions, and w-2 withholding. "
  • A thorough review of lots of resumes revealed to us that "math skills" is important to completing accounts payable associate responsibilities. This resume example shows just one way accounts payable associates use this skill: "bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic." Here's an example of how this skill is used from a resume that represents typical accounts payable associate tasks: "maintain department statistics, reconcile general ledger accounts, and perform account analysis. "
  • See the full list of accounts payable associate skills.

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    What Bookkeepers Do

    Bookkeepers are employees who are in charge of the company's general ledger. They are well-versed in basic accounting principles, and they apply these in their work. Bookkeepers manage the entry of items in the general ledger, assign items into their proper categories, and ensure that the entries are balanced. They also act as auditors by checking the accuracy and veracity of the receipts or vouchers in their possession before entering them into the system. Bookkeepers ensure that their files are up to date and free of errors.

    In this section, we take a look at the annual salaries of other professions. Take bookkeeper for example. On average, the bookkeepers annual salary is $1,067 higher than what accounts payable associates make on average every year.

    While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both accounts payable associates and bookkeepers positions are skilled in customer service, data entry, and purchase orders.

    As far as similarities go, this is where it ends because an accounts payable associate responsibility requires skills such as "vendor statements," "vendor inquiries," "payment processing," and "credit card." Whereas a bookkeeper is skilled in "payroll tax returns," "financial transactions," "hr," and "credit card accounts." So if you're looking for what truly separates the two careers, you've found it.

    Bookkeepers really shine in the manufacturing industry with an average salary of $42,063. Whereas accounts payable associates tend to make the most money in the construction industry with an average salary of $42,366.

    Bookkeepers tend to reach similar levels of education than accounts payable associates. In fact, bookkeepers are 0.1% less likely to graduate with a Master's Degree and 0.0% more likely to have a Doctoral Degree.

    What Are The Duties Of a Finance Clerk?

    Finance clerks are financial professionals who are responsible for performing various administrative tasks such as keeping financial records, preparing bills, and delivering excellent customer service. These clerks are required to process bills, checks, receipts, and other documents to ensure that they are all properly signed and distributed. They must verify financial and other data so that they can enter those data into the database and maintain updated records. Finance clerks must also assist with account reconciliations and should report the status of accounts and discrepancies to the management.

    Next up, we have the finance clerk profession to look over. This career brings along a lower average salary when compared to an accounts payable associate annual salary. In fact, finance clerks salary difference is $45 lower than the salary of accounts payable associates per year.

    Not everything about these jobs is different. Take their skills, for example. Accounts payable associates and finance clerks both include similar skills like "data entry," "purchase orders," and "vendor invoices" on their resumes.

    In addition to the difference in salary, there are some other key differences that are worth noting. For example, accounts payable associate responsibilities are more likely to require skills like "customer service," "vendor statements," "reconciliations," and "vendor inquiries." Meanwhile, a finance clerk might be skilled in areas such as "hr," "telephone calls," "financial transactions," and "office equipment." These differences highlight just how different the day-to-day in each role looks.

    Finance clerks may earn a lower salary than accounts payable associates, but finance clerks earn the most pay in the government industry with an average salary of $40,090. On the other side of things, accounts payable associates receive higher paychecks in the construction industry where they earn an average of $42,366.

    On the topic of education, finance clerks earn similar levels of education than accounts payable associates. In general, they're 0.1% less likely to graduate with a Master's Degree and 0.0% more likely to earn a Doctoral Degree.

    How a Finance Assistant Compares

    A finance assistant is responsible for supporting the financial department with daily operations by doing administrative and clerical tasks as needed. Finance assistants' duties include sorting financial records, updating account spreadsheets, assisting on bank statements reconciliation, processing payments, generating an invoice, auditing financial statements, escalating financial discrepancies for review, and reviewing cost analysis reports. A finance assistant must be knowledgeable of the financial industry and accounting processes, as well as have strong analytical and organizational skills.

    Let's now take a look at the finance assistant profession. On average, these workers make lower salaries than accounts payable associates with a $1,344 difference per year.

    While looking through the resumes of several accounts payable associates and finance assistants we discovered that both professions have similar skills. These similarities include skills such as "customer service," "data entry," and "purchase orders," but they differ when it comes to other required skills.

    Some important key differences between the two careers are a few of the skills necessary to fulfill responsibilities. Some examples from accounts payable associate resumes include skills like "vendor statements," "reconciliations," "vendor inquiries," and "payment processing," whereas a finance assistant might be skilled in "financial assistance," "powerpoint," "general ledger," and "financial transactions. "

    Interestingly enough, finance assistants earn the most pay in the manufacturing industry, where they command an average salary of $39,521. As mentioned previously, accounts payable associates highest annual salary comes from the construction industry with an average salary of $42,366.

    Finance assistants are known to earn similar educational levels when compared to accounts payable associates. Additionally, they're 2.6% more likely to graduate with a Master's Degree, and 0.2% more likely to earn a Doctoral Degree.

    Description Of an Accounting Clerk

    Accounting clerks are employees assigned to manage administrative and clerical tasks in the accounting department. Accounting clerks handle office accounting records and ensure that files are properly labeled and stored. They validate records and check whether these are updated. They also sort through documents to ensure that they are in their proper storage bins. Aside from document handling, they also help with creating and validating financial statements and bookkeeping. As such, accounting clerks should have a strong background in accounting to manage their tasks better.

    Accounting clerks tend to earn a lower pay than accounts payable associates by about $587 per year.

    While their salaries may vary, accounts payable associates and accounting clerks both use similar skills to perform their jobs. Resumes from both professions include skills like "customer service," "data entry," and "purchase orders. "

    Even though a few skill sets overlap, there are some differences that are important to note. For one, an accounts payable associate might have more use for skills like "journal entries," "vendor inquiries," "payment processing," and "credit card." Meanwhile, some accounting clerks might include skills like "hr," "credit card payments," "ledgers," and "cash receipts" on their resume.

    Accounting clerks earn a higher salary in the government industry with an average of $40,064. Whereas, accounts payable associates earn the highest salary in the construction industry.

    In general, accounting clerks reach similar levels of education when compared to accounts payable associates resumes. Accounting clerks are 0.1% less likely to earn their Master's Degree and 0.0% less likely to graduate with a Doctoral Degree.