Accounts payable clerk jobs in Bradenton, FL

$18.00-$20.00/HR DOE SRQ SHORT TERM Temp AP Professional 1. Intermediate to advanced Excel user (this is an absolute must) 2. Strong A/P background (medium to large organization preferred) 3. Experience using a variety of accounting systems (we use Great Plains) 4. Experience setting up and reconciling invoices against proper coding 5. Experience setting up new vendors 6. Comfortable pulling data from a variety of sources 7. Ability to work in a fast paced environment and willing to jump in and learn quickly HH STAFFING IS AN EQUAL OPPORTUNITY EMPLOYER

Job Details Toyota of Lakewood - Bradenton, FLDescription At Gettel, our associates are our most valuable resource and growth is encouraged through diligence, teamwork & creativity. We offer a variety of training for everyone from Managers to Technicians; Gettel U and the Gettel Edge Program can provide you with the tools needed to take that next step. Above all, we have highest standard of honesty and integrity when conducting business. We are committed to an environment where the customer is always treated with respect and dignity... If you have an interest in automotive and a desire to develop a career in the industry, apply today! What We Offer Medical, Dental & Vision Insurance Life Insurance Health Savings & Flex Spending Accounts Short & Long Term Disability 401K Plan Holiday Pay Personal & Sick Days Paid Vacation Paid Training Growth Opportunities Flexible Work Schedules Discounts on products & services Employee vehicle purchase plans Saturday Lunches Accident & Critical Care Plans Qualifications Essential Duties may include: Post and process all approved vendor invoices for payment. Verify all invoices are posted to proper general ledger accounts in accordance with company accounting policies. Maintain approved vendor files including all required tax and insurance information. Maintain accurate accounts payable schedule posting all required adjusting entries. Maintain sales tax exempt information Post accounts payable invoices Record and maintain all 1099 information Prepare accounts payable checks in a timely manner Research and answer all receivable and vendor inquiries Proactively communicate with your supervisor. Communicate errors, unusual items, proposed solutions and process improvement opportunities. Other duties, as assigned. Job/Education Requirements: Prior experience reconciling vendor accounts Strong knowledge of math and accounting. Reynolds and Reynolds experience preferred, but will train. At least 2 years of experience as an Accounts Receivable/Payable. Strong record of positive Customer Satisfaction results.

· Typing and data entry (10-key and alpha) skills are required. · Experience with invoice auditing. · General ledger coding. · IRS forms W-9 and 1099-MISC. · Answer and research vendor calls. · Ensure daily accounts payable processes are completed. · Attention to detail, excellent written and verbal communication skills are critical. Requirements Minimum of 5-7 years of accounts payable experience, preferably in a professional office setting. Benefits Medical, Dental, 401K, PTO

Job Details Global Widget - Tampa, FL Full Time 2 Year Degree None Day AccountingDescription The Accounts Payable Specialist is responsible for managing the company's outgoing payments. This includes processing invoices, reconciling vendor statements, ensuring timely payments, vendor communications and maintaining accurate financial records. The role requires strong attention to detail, communication and organizational skills, and knowledge of accounting principles. Essential Functions: Review and verify invoices and check requests Sort, code, and match invoices to purchase orders and receipts Enter and upload invoices into the accounting system Prepare and process electronic transfers and payments Monitor accounts to ensure payments are up to date Research and resolve invoice discrepancies and issues Reconcile accounts payable transactions Maintain vendor files and respond to vendor inquiries Assist with month-end closing and reporting Ensure compliance with company policies and procedures Support audits (internal and external) by providing necessary documentation Process employee expense reports and corporate credit card reconciliations Qualifications Qualifications: High school diploma or equivalent (associate or bachelor's degree in accounting or related field preferred) 5+ years of experience in accounts payable or a similar finance role Proficient in Microsoft Excel and accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle) Strong data entry skills and attention to detail Good organizational and time management skills Ability to handle confidential information with integrity Preferred Skills: Experience with 3-way matching (invoice, purchase order, receipt) Familiarity with ERP systems Knowledge of sales tax and general ledger coding Excellent communication and customer service skills

Our Mission: Repairing homes, revitalizing communities, and rebuilding lives. At Rebuilding Together Tampa Bay (RTTB), we are committed to improving the lives of individuals and families by enhancing their living conditions and revitalizing the communities they call home. As we grow, we are looking for passionate and driven individuals to join our mission and make a meaningful impact. Position Overview: We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our finance team. This position will be responsible for processing all invoices received for payment and ensuring that payments are completed accurately and on time. The ideal candidate will manage the company's accounts payable process, foster relationships with vendors, and assist with month-end close activities. This role requires meticulous attention to detail, a solid understanding of accounting principles, proficiency with financial software, and excellent communication and organizational skills. Key Responsibilities: Account Management: Manage accounts payable using accounting software QuickBooks Online and other tools. Monitor the accounting email and accounts payable inbox, addressing inquiries and resolving issues promptly. Expense Processing: Review and verify bills, ensuring they are accurate. Manage and reconcile multiple credit card accounts. Accurately input and upload invoices into the QuickBooks system. Payment Processing: Reconcile accounts payable transactions and keep accounts up to date. Facilitate timely payments of recurring bills, resolving any discrepancies. Assisting in processing checks and payments. Vendor Relations: Maintain strong relationships with vendors, handling invoice adjustments and tax exemption issues. Keep vendor files updated in QuickBooks and SharePoint, ensuring all documentation (W-9 and ACH forms) is accurate and up to date. Reconcile vendor statements, research, and correct discrepancies. Reporting and Documentation: Assist with month-end closing processes and other accounting projects. Generate financial reports related to accounts payable. Provide supporting documentation for audits. Compliance and Policies: Ensure compliance with RTTB's policies, procedures, and relevant regulatory requirements. Maintain confidentiality of financial information and sensitive company documents. Backup and General Duties: Serve as backup for the Accounts Receivable Specialist as needed. Assist with accounts payable cleanup projects and perform other assigned duties as necessary. Qualifications: Minimum of 2 years' experience in accounts payable or a similar role. Proficiency in QuickBooks Online, MS Office, and Excel. High degree of accuracy and attention to detail. Excellent organizational and time management skills. Strong communication and interpersonal skills. Ability to prioritize tasks and work under pressure in a fast-paced environment. Associate's degree in accounting or finance preferred, relevant certifications are a plus. Benefits: Competitive salary based on experience. HRA reimbursement plan. 401(k) with employer matching. Paid time off and holidays.

Full-time Description Valpak is seeking a detail-oriented and organized Senior Accounts Payable Specialist to join our finance team. The ideal candidate will play a crucial role in managing the company's accounts payable processes, ensuring accurate and timely payment of vendor invoices, and maintaining strong vendor relationships. This is an excellent opportunity for a professional with strong analytical skills and a passion for accuracy in financial operations. Essential Duties and Responsibilities: Process high volumes of vendor invoices accurately and efficiently, ensuring adherence to company policies and accounting procedures. Match purchase orders, invoices, and receiving documents to verify accuracy and completeness of transactions. Maintain organized and accurate records of financial transactions and vendor accounts. Reconcile vendor statements and accounts payable records. Process weekly vendor payments through various payment methods. Review travel reports for policy compliance. Reconcile credit card statements. Resolve discrepancies and investigate any issues with vendors. Manage vendor communications and respond promptly to inquiries. Assist in preparing reports related to accounts payable and pulling support for audits and financial reviews. Assist the finance team with month-end and year-end close processes. Requirements Requirements and Qualifications: 3 to 5 years' experience in accounts payable or a similar finance role. High school diploma or equivalent required; an Associate's or Bachelor's degree in Accounting or Finance is a plus. Thorough understanding of accounts payable principles and best practices. Experience in a fast-paced environment or working with high transaction volumes. Knowledge of general accounting procedures and tax compliance, including 1099 forms. Proficiency in accounting software. Experience with Microsoft Office including Word, Excel, and Outlook. Exceptional attention to detail and organization skills. Strong communication skills. Problem-solving mindset with a proactive approach. #LI-PW1

Apply Description The AP/AR Specialist will be responsible for managing all aspects of accounts payable and accounts receivable functions. Tasks will include processing bills, processing invoices, handling payments, reconciling accounts, and ensuring accuracy in financial records. The AP/AR Specialist should have the ability to multitask, keep up with detailed information all while maintaining confidentiality within the finance department. Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Process and review vendor bills for accuracy and timely payment Verify purchase orders, receipts, and contract terms to ensure proper matching Prepare and schedule payments to vendors, ensuring adherence to payment terms, Manage vendor inquiries and resolve discrepancies or payment issues Maintain accurate and up-to-date accounts payable records Update vendor details when needed Assist with the preparation of weekly, monthly and year-end reports for finance department Generate and send customer invoices according to contractual terms and agreements Monitor accounts for overdue payments, initiate collection actions, and follow up with clients Reconcile customer payments and apply them accurately to accounts and invoices Handle customer inquiries and resolve invoicing issues or discrepancies Maintain records of received payments and ensure accurate entry of transactions within the accounting system Reconcile AP/AR accounts regularly and resolve any discrepancies Monitor and update payment schedules and aging reports for both accounts payable and accounts receivable Maintain confidentiality and security of financial data and adhere to company policies regarding data protection Assist with other duties as needed Minimum Qualifications (Knowledge, Skills, and Abilities) Bachelor's degree in Accounting, Finance or a related field or equivalent Some work experience in the finance or accounting field is preferred Understanding of accounting principles and practices Proficiency with accounting software and Microsoft Office Suite (especially Excel) Strong attention to detail and accuracy Excellent organizational skills Effective communication skills, both verbal and written Ability to work independently and as part of a team in a fast-paced environment Ability to handle sensitive financial information with confidentiality and discretion Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. Travel Up to 10% Shift This position will mostly be from 8am-5pm, Monday through Friday, with occasional shift coverage when needed. Note This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Senior Specialist, Finance Operations - AP Firm SummaryWhite & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be. With lawyers and staff operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work. It's not just about our global network of offices and shared services centers; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages. Position SummaryThe Senior Specialist, Finance Operations - AP will serve as a subject matter expert for Accounts Payable (AP) processes and expense analysis. This role includes improving and developing new processes, troubleshooting issues, training users, and ensuring accuracy in our expense allocations. They will also work with our Finance Systems team and external developers to design and implement changes to our AP systems. This role requires a comprehensive understanding of AP operations and expense coding, and a technical understanding of AP software and electronic payment templates. It also requires strong analytical, critical thinking, and problem-solving skills, as well as the ability to communicate effectively with all levels of the firm. Duties and Accountabilities1Accounts Payable OperationsAct as a subject matter expert for AP operations, systems, policies, processes, procedures, and concepts, including travel and expense reimbursement processing, vendor invoice processing, payment processing, electronic payment templates and options Troubleshoot system and process issues Work with users and Finance teams to understand, document, and address changes to firm and statutory requirements Support projects by collecting and vetting requirements, preparing specification documents, developing test scripts, conducting and/or reviewing testing, and effectively communicating changes to users Organize and conduct training sessions; provide guidance to users Prepare and maintain process and training materials Support the standardization and centralization of AP processes Prepare ad hoc reports Expense AnalysisAct as a subject matter expert for expense coding and analysis Build management reports to track and analyze key expense data Make expense adjustments and reclassifications as needed Monitor the Expense Coding shared mailbox and answer user queries Work with Finance teams to identify and minimize common errors Organize and conduct training sessions; provide guidance to users and budget owners firmwide. Prepare and maintain process and training materials Support the implementation of new or changes to GL codes Finance OperationsSupport finance wide initiatives, including but not limited to: employee onboarding, sanctions processes related to payment transactions, and finance policies and processes documentation Other ad hoc requests and projects, as requested by management SkillsStrong communication skills; able to interact effectively at all levels Strong critical thinking skills to navigate and resolve issues Ability to anticipate work needs, follow through with minimal direction, and take initiative Exceptional attention to detail Technical understanding of AP software, including the structure and development of electronic payment templates Intermediate knowledge of MS Excel, Word, and PowerPointKnowledge of Emburse Enterprise preferred Knowledge of Elite 3E preferred Education and QualificationsBachelor's degree required7+ years of Accounts Payable, Accounting, Data Analytics, Finance Systems Administration, or Finance Operations experience required Law firm or professional services experience preferred Location & ReportingThis is a hybrid in-office/remote role based in our Tampa office This role will report to the Senior Manager, Finance Operations & SystemsNote to Recruitment AgenciesOur Internal Recruitment team are responsible for all end-to-end lateral recruitment process. All agencies must sign White & Case terms of business which are often specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team. Equal OpportunitiesWhite & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact talent. acquisition@whitecase. com. BenefitsWhite & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible. 1The above is only a general description of the essential duties associated with this position. It is not an exhaustive or comprehensive list of all duties of the individual holding such position. Primary Location: United States-Tampa Expected Workplace: Hybrid Job Posting: Nov 19, 2025, 3:42:12 PM Refer a friend for this job Tell us about a friend who might be interested in this job. All privacy rights will be protected. Refer a friend

If our name sounds familiar, there's a reason why. We're the people behind the iconic Koozie Can Kooler - and more! As one of the largest suppliers in the promotional products industry, you've probably seen our work everywhere from your local bank to a large concert or sporting event. We imprint company logos and slogans on everything from pens to coffee tumblers, lunch bags, tech accessories, camp chairs, and award-winning calendars, to name just a few. Our desire to benefit our people, customers, communities, and industry is behind all that we do. We call it Keep It. Give It., and it ensures that we are leaving a positive, lasting impact with the products and solutions we deliver. Great reasons to join Koozie Group: People-first culture Flexible schedules Great benefits, including: Medical HSA and HRA plans Flex spending accounts PPO dental VSP vision Employee assistance program Employer-paid life insurance 401(k) with employer match PTO - Paid Time Off (vacation, sick, personal) Advancement opportunities Tuition reimbursement Employee referral bonus program Employee recognition program Employee charitable giveback program (up to $250 value) We're looking for the right person to fill this role. Read on if you want to know more and discover how we like to keep the good going ! Job Summery: The Accounts Payable Associate's responsibilities will include but not limited to timely vouching of freight and inventory invoices, processing of expense reports, vendor maintenance and setup process, and discrepancy resolution. In addition, the Accounts Payable Associate will be supporting the team with projects and other responsibilities as assigned. Job Responsibilities: Work in a shared services Accounts Payable department, responsible for processing payables for multiple locations. Manual Invoice Data Entry and General Ledger Coding Process at least 200 invoices daily Invoice Processing via 3 Way Match Process Freight Invoice Processing Responsible for IRS 1099 compliance and reporting. Ensure that vendor documentation follows departmental procedures. Resolution of Vendor Discrepancies Vendor Statement Calls and Reconciliations Internal customers and vendor contact with exceptional service attitude through verbal, written and email communication. Assist in month end closing. Document and Communicate Relevant Supplier Issues Document departmental processes and procedures. Audit and process travel and expense reimbursement submissions. Ensure submissions are according to corporate expense policy. Other projects and responsibilities as assigned. Qualifications: High School Diploma plus Post High School Accounting or Business Coursework (AA Degree in Accounting Business Administration) is preferred. Minimum of 2-4 years of Accounts Payable experience required related to the responsibilities specified 2 to 4 years of experience using Oracle EBS (R12), or equivalent system required 2 to 4 years Automated 3-Way Match Experience Intermediate Proficiency in Microsoft Office (Excel, Word & Outlook) Strong Accounts Payable Skills (includes speed and accuracy with an excellent attention to detail) Strong Customer Service skills Strong Organizational and Prioritization Skills Demonstrates Positive and Productive Team Skills Familiar with a variety of shared services business concepts, practices, and procedures Energetic, independent, highly flexible, dependable and possess high ethical standards Sales and Use Tax Experience Invoice Imaging Experience EDI Experience 1099 Processing Experience Our customers come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. If you share our values and our enthusiasm to Keep the Good Going, you will find your way at Koozie Group. Koozie Group is proud to be an Equal Opportunity Employer. We do not discriminate against any applicant or employee based on race, age, sex (including pregnancy, childbirth, or related medical conditions), gender, marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, color, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable federal, state or local law. Koozie Group also prohibits harassment of applicants and employees based on any of these protected categories. In compliance with the Americans with Disabilities Act, Koozie Group will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Employment Type: Full-Time Compensation: Up to $75K + Excellent Benefits & Collaborative Culture Behind every successful mission is a strong financial foundation-and that's where you come in. We're seeking a Full Charge Bookkeeper to manage the financial operations of a mission-driven organization. This role is ideal for a detail-oriented professional who values accuracy, compliance, and confidentiality. You'll oversee bookkeeping, payroll, AP/AR, and financial reporting to ensure transparency and support organizational growth. If you're passionate about numbers and want your work to make a real impact, this is the opportunity for you. What You'll Do Bookkeeping & Reporting: Maintain accurate financial records, prepare monthly and annual reports, and assist with audits. Payroll Administration: Process payroll in compliance with HR practices and applicable laws. Accounts Payable & Receivable: Monitor, process, and reconcile invoices, payments, and donations. Budgeting & Compliance: Support budgeting processes and ensure adherence to non-profit accounting standards and regulations. What You Bring Education: Bachelor's degree in Finance, Accounting, or related field (or equivalent experience). Experience: 3-5 years in accounting or bookkeeping, ideally in a school or non-profit setting. Technical Skills: Proficiency in accounting and payroll software. Familiarity with educational SIS systems (e.g., FACTS). Strong Microsoft Office skills, especially Excel. Knowledge: Non-profit accounting regulations and compliance. Payroll procedures and HR practices. Financial accounting principles and budgeting. Soft Skills: Exceptional attention to detail and accuracy. Strong organizational and time-management skills. Excellent written and verbal communication. Ability to work independently and collaboratively. High level of discretion and confidentiality. Why You'll Love Working Here Be part of a team that makes a real difference in the community. Work in a collaborative, mission-driven environment. Competitive compensation and benefits package. At Taylor White, we specialize in Accounting & Finance roles in Tampa Bay. Our industry knowledge, combined with our extensive recruiting experience, means we not only know what you're looking for-we know how to find it! For more information, please contact us via our website at ******************* INDLP JOB#22610

We're thrilled that you are interested in joining us here at the Amynta Group! The Accounting Assitant is responsible for assististing senior management and clients on a range of general accounting functions which will include journal entries, bank reconciliations, month end closing process, assistance with financial statement preparation, maintenance of corporate records, premium tax preparation, regulatory compliance reporting and other the day-to-day accounting and operational support for out of state clients. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES* The Accounting Assitant accounts for general and administrative costs and assists clients and senior management on a range of general accounting functions in the management of a portfolio of captive insurance companies and/or risk retention groups. Specific responsibilities include: Prepares and inputs accounting transactions into the appropriate accounting system. Preparation of bank reconciliations. Preparation on state premium tax returns and regulatory forms. Assists in the analysis and preparation of financial data for accounting managers. Works closely with Operations Manager, Accounting and Client under immediate supervision. BASIC AND PREFERRED QUALIFICATIONS (EDUCATION AND EXPERIENCE) Associates Degree in accounting or equivalent experience. PC literacy with working knowledge of Microsoft Office products. Ability to meet tight deadlines. Expert mastery of the English language, both written and verbal, and ability to communicate effectively with others, including the ability to provide clear, constructive feedback to team members and clients. Ability to analyze data and present recommendations based on outcomes of analysis. Ability to prepare and effectively present information in one-on-one and group situations to management, customers, clients, and employee. The Amynta Group (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of any ground of discrimination protected by applicable human rights legislation. The information collected is solely used to determine suitability for employment, verify identity and maintain employment statistics on applicants. Applicants with disabilities may be entitled to reasonable accommodation throughout the recruitment process in accordance with applicable human rights and accessibility legislation. A reasonable accommodation is an adjustment to processes, procedures, methods of conveying information and/or the physical environment, which may include the provision of additional support, in order to remove barriers a candidate may face during recruitment such that each candidate has an equal employment opportunity. The Company will accommodate a candidate to the point of undue hardship. Please inform the Company's personnel representative if you require any accommodation in the application process.

QUALIFICATIONS * Grade 12 education (Manitoba Standards) * Completion of a recognized Office Administration Diploma * Completion of a recognized Bookkeeping/Accounting course * Demonstrated education and/or experience in bookkeeping and accounting * Two (2) years clerical experience * Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology * Demonstrated organizational skills, and the ability to work independently * Demonstrated communication skills * Demonstrated flexibility to facilitate changes in techniques and procedures * Ability to display independent judgment * Ability to respect and promote a culturally diverse population * Ability to respect and promote confidentiality * Ability to perform the duties of the position on a regular basis POSITION SUMMARY The incumbent is primarily responsible for receptionist duties at their respective facility and clerical support to the applicable manager. The incumbent also performs transactions in support of finance functions at the facility and acts as the primary point of contact for clients/patients/residents and families paying for non-insured services. RESPONSIBILITIES: Overview: Reception * Provides reception and general office duties for the facility by greeting the public, responding to inquiries and/or directing residents, their family and the public appropriately (in person or by telephone). * Responsible for incoming and outgoing mail distribution and preparation. * Prepare outgoing mail, faxes, and e-mail. * Maintains up to date records of relevant committees, team members and schedules of relevant committee meetings; making necessary meeting arrangements including notification of staff, collecting agenda items, circulating agendas and booking meeting rooms as required. Recording/Transcribing of meeting minutes. * Assists in preparing regional programs, events, meetings or workshops as required including arranging, preparing minutes, maintaining meeting files and meeting follow up as required. * Provides clerical support by performing any or all of the following duties: * Organizing and maintaining filing systems to meet facility requirements. * Maintaining & updating all relevant resident information to facilitate admission, transfer and discharge of resident (including Admission/ Discharge book, addressograph, cardexes, death charts etc.). * Preparing & distributing monthly summaries/statistics as necessary. * Maintaining and ordering forms and supplies. * Archiving information as per policy. * Providing clerical support for photocopying, collating and distribution of materials. * Provides back up support to other administrative staff as required. Accounting/Finance * Computes individual residential charges. * Records payments made by each of the residents or their families. * Receives payments and issues facility receipts. * Checks, balances, make disbursements and replenish Petty Cash funds. * Verifies the accuracy of invoices from vendors for facility purchases. * Prepares invoices and issuance of cheques for trust. * Prepares financial and statistical reports at month-end. * Prepares regular bank deposits. * Reconciles bank accounts, receivable accounts, and prepaid accounts. * Sundry duties as assigned.

Job Title: Accounts Payable Assistant Status: Full-Time FLSA Status: Non-Exempt Reports to: Accounts Payable Specialist Department: Finance Revision: APA1124 The Accounts Payable Assistant is responsible for verifying and paying all invoices issued to YMCA of Southwest Florida and SKY Academy Charter Schools in a timely manner. This position performs the duties and responsibilities of the accounts payable functions that ensures accuracy of the financial system supporting both the YMCA and Charter Schools. ESSENTIAL FUNCTIONS: Perform all aspects of the accounts payable function, such as entering invoices into the accounting software, managing the Purchase Order process, and matching existing purchase orders to invoices according to department policies and deadlines. Identify errors or discrepancies and resolve them before processing, such as verifying that there are at least two required approvals on each purchase request. Prepare and complete ACH transactions and web payments, and backup documentation. Reconcile accounts payable related accounts; and submit journal entry requests to the VP of Finance for adjustment to the general ledger. Research and resolve any outstanding balances on accounts, including telephone, mail, or email communications with vendors. Maintain electronic vendor files, including current years W9 and vendor liability insurance information. Assist in printing yearend forms 1099 and preparation for mailing. Complete monthly credit card reconciliation and file creation for import into accounting software. Provide accurate and effective document preparation and records management relative to the accounts payable function in accordance to record retention policies and laws. Assist in annual audit by preparing assigned reports or providing documentation as directed by supervisor. Verify that expenditures follow the policies of YMCA of Southwest Florida for purchasing and travel and record expenditures against the appropriate accounts. Identify improvements for effectiveness and efficiency of the accounts payable function, including new software, internal controls, new electronic payment technologies and customer service. Filing accounts payable documents and preparation for new year files. Will assist CFO with any administrative tasks when needed. Provide cross training to staff as directed by Supervisor per written accounts payable policies and procedures. Perform various departmental tasks in support of co-workers as workload and staffing levels dictate. Assist with special projects as requested. Display empathy and positive regard for others in written, verbal and non-verbal communications. Work effectively with department heads, department staff, and outside vendors by practicing punctuality, respect for deadlines, collaborative problem solving and honest communication. Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions. Maintain proficiency as needed and approved by attending training and reading job-related materials. Dress appropriately for a workplace with frequent customer service interaction. Meet all required standards of confidentiality and safety. Maintain work areas in a clean and orderly manner. Responsible for any other duties relevant to position as assigned by the Supervisor. Requirements QUALIFICATIONS: Working knowledge of Accounts Payable functions. Requires intermediate computer literacy of word and spreadsheet software and recordkeeping and bookkeeping principles. Meet the Association's policies on background screening. Must be meticulous with accurate data entry skills. Must have effective verbal and written communication skills. Must be able to learn YMCA software. Travel is expected throughout service area (estimated 10%). CERTIFICATIONS AND TRAINING REQUIREMENTS: Requires high school diploma or equivalent and work experience preferred; or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform the above duties. CPR and First Aid Certifications required. Completion of YMCA of the USA Child Abuse and Neglect class. Completion of the YMCA's Blood Borne Pathogens training. Staff Safety Requirements/Cleaning Protocols. Additional training classes as recommended by Supervisor or required by HR. WORK ENVIRONMENT & PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, communicate, reach, and manipulate objects, tools, or controls. Minimum physical exertion. Duties involve moving materials weighing up to ten pounds on a regular basis and up to twenty pounds on an occasional basis. Manual dexterity and coordination are required over 75% of the work period while operating equipment such as a computer keyboard, mouse, phone, and similar machines. The noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background noises. On-site work environment required. This is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that may be required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. YMCA of Southwest Florida has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and YMCA of Southwest Florida reserves the right to change this job description and/or assign tasks for the employee to perform, as the YMCA of Southwest Florida may deem appropriate.

This position is responsible for performing entry level clerical-accounting work under specified processes, procedures and guidance for both clerical and basic accounting level transactions. Starting Salary $34,320 - $44,616 Benefits Click HERE to view our Benefits at a glance Core Competencies Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service. Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve. Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations. Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals. Duties and Responsibilities Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below. Indexes invoices into the imaging system in preparation for payment into the accounting system. Processes County credit card (PCard) and employee reimbursements (iExpense) transactions Enters automated receipts into the County's E-Business system for goods and services purchased by departmental staff utilizing packing slips or signed delivery documents. Validates supplier data and recommends updates as needed Creates accounts receivable receipts; uploads and indexes supporting documentation into the imaging system Processes customer refunds. Codes fiscal documents for posting into automated accounting system. Assists with posting basic transactions to proper accounts. Assists in compiling data for basic fiscal reports and statements. Prepares periodic summary reports. Assists with the reconciliation and balancing of accounting records. Receives funds, prepares deposits. Other related duties as assigned. Job Specifications Knowledge of general office practices, procedures, and methods. Knowledge of bookkeeping and basic accounting principles, practices, procedures, and methods. Ability to input data timely and accurately. Ability to match names and numbers and perform basic reconciliation functions. Ability to electronically index key fields and file both numerically and alphabetically. Ability to read, understand, and apply written instructions and job-related policies and procedures. Ability to develop basic correspondence and spreadsheets with automated applications. Ability to index/upload data into automated document storage and retrieval applications. Ability to utilize software to create and validate mathematical calculations. Physical Requirements Position is typically in an office environment. Requires an employee to be mostly sedentary. Work Category Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Minimum Qualifications Required Graduation from high school or possession of a GED Certificate; AND Six months of experience in bookkeeping, financial record keeping or cashiering; or successful completion of a vocational/technical course in bookkeeping, financial record keeping or cashiering; OR An equivalent combination of education, training, and experience that would reasonably be expected to provide the job-related competencies noted above. Emergency Management Responsibilities In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster. Additional Job Requirements A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification: Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to: Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS) Level 1 and Level 2 Background screening (Ch. 435 Florida Statutes) Child Abuse, Abandonment and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS) Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE) 2. Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver License (Class E).

FLSA: NON-EXEMPT Duties/Responsibilities: * Compose and prepare various reports for the finance department * Deposit incoming checks from the mail to the bank weekly * Track cash and credit card receipts * Assist with corporate activities, and assist with monthly close activities * Maintain and update financial records, including but limited to accounts payable/receivable and general ledger entries * Assist with auto and liability claims as needed * Assist with tax preparations and audits when required Required Skills/Abilities: * Excellent verbal and written communication skills. * Excellent organizational skills and attention to detail. * Must be able to effectively manage workflow and maintain high-quality standards in environments where staffing levels may be below ideal, demonstrating the ability to prioritize tasks and collaborate with the team under pressure. * Must be able to work independently to meet deadlines. * Ability to plan, organize and coordinate multiple assignments with deadlines. * Ability to prioritize tasks and to delegate them when appropriate. * Skill in using office equipment like computers, copiers, fax machines, telephones, and calculators. * Ability to function well in a high-paced and at times stressful environment. * Proficient with Microsoft Office Suite, especially Excel. * Perform additional administrative tasks as needed to support the billing department. Education and Experience: * High school diploma or equivalent. * One year of experience in Accounts Payable or Accounting Physical Requirements: * Prolonged periods of sitting at a desk and working on a computer. * Must be able to lift up to 15 pounds at times. * Must be able to travel to various center locations as required.

About us: Doodie Calls LLC is the premier portable sanitation service provider; known for delivering efficient and reliable service. We believe that each staff member plays a vital role in our success, and we foster an environment of mutual respect. Our goal is to see our employees thrive and grow, as their success is our success. Whether in the field of in-office, our dispatch team, district managers and office manager are consistently available to provide support and guidance. We believe in the power of collaboration and mutual support. Job Summary: We are seeking a detail-oriented and reliable Accounts Receivable/ Cash Applications Specialist to join our growing finance team. The successful candidate is responsible for ensuring timely and accurate application of incoming cash receipts, reconciling customer accounts and preparing management reports. This role plays a critical part in maintaining healthy cash flow and strong client relationships through diligent follow-up and efficient processing. Job Classification: Full-time, hourly non-exempt under the Fair Labor Standards Act. Location: St. Petersburg, FL, 33716 Pay Range: $23 to $25 Workstyle: On-site Travel: 0% Key Responsibilities: Accurately apply customer payments (ACH, wire, checks, credit cards, cash applications) to outstanding invoices in the ERP system. Research and resolve unidentified or misapplied payments and short payments. Reconcile customer accounts and ensure all transactions are accurately recorded. Producing financial reports related to accounts receivable, such as aging reports and cash receipt forecasts, and assisting with month-end close activities. Prepare and maintain documentation for audit and compliance purposes. Recommend and implement process improvements to enhance efficiency and accuracy to comply with internal controls and accounting procedures. Ensure compliance with internal controls and accounting procedures Qualifications: High school diploma or equivalent required; associate's degree or higher in accounting or related field preferred At least 2-3 years of accounts receivable, cash applications or general accounting experience Strong attention to detail and accuracy and good organizational and time management skills Excellent communication and interpersonal abilities Proficient in Microsoft Office, especially Excel Ability to work independently and collaboratively in a team environment Experience in a fast-paced, high-volume environment Benefits: 401(k) & 401(k) matching Health Insurance Dental Insurance Life insurance Paid time off Vision insurance Employee Assistance Program Supplemental Plans We are an equal employment opportunity employer. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, veteran or uniformed service-member status, genetic information, or any other basis protected by applicable federal, state, or local laws.

Part-time Description Flexible Hours | Friendly Team | Make an Impact Locally! About the Role Are you looking for a meaningful part-time opportunity where your attention to detail and organizational skills can make a real difference? Whether you're a retiree wanting to stay active, a college student building experience, or someone seeking flexible hours-we'd love to meet you! Ideal schedule is Monday-Friday approximately 5 hours per day between 9:00am and 4:00pm. As our Accounting Clerk , you'll support our small but mighty finance team with essential tasks like payment processing, billing support, and vendor communications. You'll also be a friendly face at our entryway, helping visitors and contractors feel welcome. What You'll Do · Post customer payments and maintain accurate records · Assist with billing, collections, and resolving discrepancies · Process vendor invoices and manage the AP inbox · Reconcile credit card transactions and support 1099 processing · Greet visitors and provide general office support · Collaborate with team members to improve processes Who You Are · Detail-oriented and dependable · Comfortable with data entry and basic Excel · Professional and courteous with customers and vendors · Eager to learn and contribute · Prior accounting experience or coursework preferred-but we're happy to train the right person! Why Join Us? · Flexible scheduling to fit your lifestyle · Supportive team environment · Great for retirees wanting to stay engaged or students gaining experience · Inclusive workplace that values diversity and community impact FLSA Status: Hourly (non-exempt), Part-time Supervisor: Office Manager Supervises: None Essential Functions Accurately post payments against open invoices Monitor customer portals or inbox for payment activity Maintain accurate customer payment records Research and review any billing or payment discrepancies with supervisor to determine next steps Accurately correct misapplied payments or credit memos, provide supporting backup Assist with the collections process and customer outreach on past due balances, ensuring appropriate tracking of all billing and collection communication Collaborate interdepartmentally to ensure accurate and timely billing and collection updates Responsible for receiving, processing, and verifying vendor bills and required W9s Manage the AP inbox daily Investigate historical data for each debt or bill to maintain consistent record keeping and correct coding Verify, investigate, and resolve vendor billing discrepancies Review, process, and reconcile company credit card transactions Assist with 1099 year-end processing Responsible for greeting visitors/contractors, receiving deliveries and general support to visitors Provide administrative support for the accounting team including customer inquiries and inbox management, mail handling, invoicing, and other related tasks as needed Provide feedback on current processes and offer suggestions for improvements within the department Other duties as assigned Requirements Minimum 2 years of experience in accounting or similar role, or equivalent college education Attention to detail and high degree of accuracy Display professionalism with internal and external customers Heavy data-entry work and phone call volume Dependable and high ethical standards Self-Motivated and willingness to learn and take on new assignments Excellent interpersonal, verbal, and written communication skills Strong computer skills and basic knowledge of Microsoft Office with proficiency in Excel Experience with cloud-based storage, preferred Great customer service skills Other Individual is required to sit for an extended period of time, stand, walk, talk and hear, use hands and fingers, handle or feel and reach with hands and arms. May also occasionally need to lift or move 0-15 pounds. Specific vision skills for computer usage and written document reading. Anyone who is capable of something, can make an impact in the community where they live. ReEmployAbility is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. EEO Compliance: ReEmployAbility is committed to equal employment opportunity for all persons, regardless of race, color, creed, national origin, sex, age, marital status, sexual orientation, gender identity or expression, disability, veteran status or other status protected by Federal or State law. ADA Compliance: Reasonable accommodations are available to persons with disabilities during the application process and/or interview process in accordance with the Americans with Disabilities Act. Salary Description $17.00 - $20.00/hour based on experience

Why it's worth it: As a key member of the team, the Accounts Receivable Specialist will perform various responsibilities related to customer invoicing and collections. This person will be hands-on with all accounts receivable transactions and processes at ReliaQuest. The everyday hustle: Prepare customer invoices, statements and payment reminders Assist with customer collections and prioritize collection efforts Record payments received Monitor and reconcile customer accounts to ensure accuracy and prompt payment Work closely with internal stakeholders and customers to ensure timely payments Perform monthly close tasks Prepare financial information for management Assist in preparing documentation for the annual financial audits Provide exceptional customer service by promptly responding to customer inquiries and resolving any issues related to accounts receivable Do you have what it takes? 0-2 years' experience related to accounts receivable processes Bachelor's degree in accounting, finance, or a related field High attention to detail and well organized Excellent written and verbal communication skills Strong analytical and problem-solving skills Strong Microsoft Excel skills and proficient in other Microsoft core applications Ability to work in a fast paced and team-oriented environment Willing to independently take on projects and tasks and take full ownership Results-driven with a sense of urgency Ability to balance multiple tasks with changing priorities

Specialist, Invoice Compliance Firm SummaryWhite & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be. With lawyers operating from more than 40 locations, working around the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work. It's not just about our global network of offices; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Our people represent 90 nationalities and speak 80 languages. Our Finance TeamThe Global Finance team is led by the Firm's CFO, Steve Wrede, and is made up of approximately 280 team members around the world. Committed to our 2020 strategy for profitable growth, our core functions include billing and collecting Firm invoices, statutory accounting for the Firm and for individual offices, creating and distributing management reports, processing payments to vendors or reimbursements to employees and managing for our people. Together, we work seamlessly across our network of offices and countries where we operate. Ours is a multicultural, dynamic, and supportive team, where everyone's contribution is welcome and where we share a mutual ambition to achieve our goals and take the Firm from strength to strength. Our team's remit includes partner compensation and the maintenance of partner equity accounts; strategic procurement of vendor services; global tax strategies; inventory management, and finally analysis of the profitability of clients, matters and groups of timekeeper. We work with partners and with other business services groups to establish hourly billing rates as well as client-specific fee arrangements. Our Treasury team is responsible for global cash management, foreign currencies and hedging. In consultation with Firm leaders, we set annual global revenue and expense budgets across Regional Sections and offices, including legal and business service departments. The team continuously reviews expenditures throughout the year to ensure that the Firm's resources are being used efficiently. Position SummaryThe Invoice Compliance Specialist is responsible for the intake, review and processing of outside counsel invoices on behalf of one of the Firm's key clients. The candidate will be responsible for the first level review of all local counsel time worked across the portfolio of matters. This will require in depth knowledge of each matter including an overview of the legal service provided and keystakeholders within the internal and external client teams. The ideal individual must be a detail-oriented thinker who thrives in a fast-paced environment while working cross-functionally to ensure the success of the Firm and its client. Priorities will include communication with outside counsel directly on invoice management both domestically and internationally. The successful candidate will have exceptional attention to detail, along with strong critical thinking, problem solving and time management skills. Duties and Responsibilities1Thorough understanding of payables, billing, collections and receivable processes and procedures Processing of monthly local counsel invoices in over 75 countries for compliance with client counsel guidelines Track and submit local counsel invoices for relevant lawyer review and approval workflows, up to and including negotiatiating discounts of inefficient invoices with local counsel where appropriate, and forwarding to Accounts Payable for payment once complete Generate reports for clients, partners, inventory teams, Firm management and other internal parties to track local counsel invoices and other key statistics Identify matter management and billing process improvement opportunities and make respective recommendations Ability to address inquiries and resolve disputes from internal and external parties regarding billing activities Other ad hoc requests and projects as requested by lead partner and management QualificationsBachelor's Degree in Accounting, Finance or related discipline Law Firm/Professional Services experience is essential, ideally in a top 20 firm with experience liaising with overseas offices/international Proficient in the use of Microsoft OfficeKnowledge of Legal Tracker preferred Strong written and verbal English communication skills Detail-oriented thinker who thrives in a fast-paced environment Ability to effectively interact cross functionally and with all organizational /management levels Prioritize and handle multiple projects at once, particularly during month and year-end Location and ReportingThis is a hybrid in-office/remote role based in our Tampa office This role will report to the Invoice Compliance SupervisorNote to Recruitment AgenciesOur Internal Recruitment team are responsible for all end-to-end lateral recruitment process. All agencies must sign White & Case terms of business which are often specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team. Equal OpportunitiesWhite & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact talent. acquisition@whitecase. com BenefitsWhite & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible. The firm may modify and amend this job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. 1The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. 2Performance and qualifications are measured in accordance with our Career Framework, which can be provided upon request. Primary Location: United States-Tampa Expected Workplace: Hybrid Job Posting: Nov 3, 2025, 9:59:18 PM Refer a friend for this job Tell us about a friend who might be interested in this job. All privacy rights will be protected. Refer a friend