Accounts Payable Specialist
Accounts payable clerk job in White Plains, NY
We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
About Us
Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.
The Opportunity
The Accounts Payable Specialist processes incoming vendor invoices; receives and responds to vendor inquiries; reconciles vendor account statements and assists in other general accounting duties. Please note that the Firm will not sponsor applicants for work visas for this position.
Receives and audits approved check requests with accompanying invoices checking for accuracy of client matter codes, office codes, disbursement codes, sales and use tax and other details to ensure compliance with Firm policy and procedures.
Generates and balances check schedules for automated check and ACH payment processing.
Reconciles charges for the Firm's credit card accounts.
Processes domestic and international wire transfers using an online banking system.
Reconciles and records wire payments.
Prepares reports using Excel.
Balances and processes EDI vendor files through the accounting system.
Maintains and issues 1099's.
Receives and responds to inquiries from vendors externally and business services professionals internally regarding payment status.
Maintains vendor master file.
Scans vendor check requests using ExpertImage.
Participates in testing upgrades to the existing and new accounting systems.
Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
Manages Firm resources responsibly.
Complies with and understands Firm operation, policies and procedures.
Performs other related duties as assigned.
Qualifications
Knowledge of basic accounting concepts
Prior knowledge of ACH upload processing
Prior knowledge of processing domestic and international wire transfers using an online banking system
Prior knowledge of 1099 reporting
Knowledge of Excel spreadsheet software
Ability to prepare reports using Excel
Ability to read, interpret and follow instructions
Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint) with the ability to learn new software and operating systems
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Demonstrates close attention to detail
Ability to handle multiple projects and shifting priorities
Ability to handle sensitive matters and maintain confidentiality
Ability to organize and prioritize work
Ability to work well in a demanding and fast-paced environment
Ability to work well independently as well as effectively within a team
Flexibility to adjust hours and work the hours necessary to meet operating and business needs
Education & Experience
Associate degree
Minimum of two years of related experience
Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
Benefits
The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
Competitive salaries and year-end discretionary bonuses.
Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
Generous paid time off.
Paid leave options, including parental.
In-classroom, remote, and on-demand learning and professional development opportunities.
Robust well-being classes and programs.
Opportunities to give back and make an impact in local communities.
For further details, please visit: *******************************************************
The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
Salary Details
$62,000 - $70,000
EEO Statement
Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
Applicants who require an accommodation during the application process should contact Lara Bell at **************.
Skadden Equal Employment Opportunity Policy
Skadden Equal Employment Opportunity Policy
Applicants Have Rights Under Federal Employment Law
Applicants Have Rights Under Federal Employment Law
In accordance with the Transparency in Coverage Rule,
click here to review machine-readable files made available by UnitedHealthcare:
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Auto-ApplyAccounts Payable Coordinator IV
Accounts payable clerk job in New Haven, CT
Job Details: The Accounts Payable Specialist ensures timely and accurate completion of A/P responsibilities within a fully automated environment. The specialist will ensure compliance with A/P processes and procedures and collaborate with the global A/P team. The specialist will be service- focused and work with internal and external customers to effectively resolve issues.
The specialist will use the E-Payables technology platform to accurately and efficiently transact both hard copy and einvoices through the system with a goal to reach high accuracy and efficiency levels.
Responsibilities:
Prepare invoices received through mail and email for scanning Scan invoices using Kofax scanning software and verify using Brainware Ensure input/output control documentation is complete throughout the Kofax/Brainware/PTS cycle Migrate vendors'invoices/ statements arriving through the mail to e-mail delivery
Gather analytics to continuously improve straight-through processing, ensure new entities are processed correctly, ensure vendors are not submitting invoices via email and mail, working with employees to increase compliance with invoice mailing requirements
Keep appropriate transactional level details identifying specific invoices requiring special handling.
Document reasons for special handling and conduct root cause analysis.
Provide input to the process level documentation with respect to the Kofax/Brainware process
Use the Service Now platform to receive, research and resolve a variety of internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons Participate in continuous improvement projects as it relates to the Kofax/Brainware cycle
Work closely with Procurement, Receiving and internal and external customers to investigate and resolve invoice issues Review vendor statements to ensure all invoices and credits are in process.
Research and resolve any outstanding items. Handle vendor correspondence via phone or e-mail Monitor the Accounts Payable invoice's mailbox and provide internal and external customer support. Support local departments/country administrators to resolve escalated matters
Perform other duties, as required, to support the Accounts Payable and Finance Departments Participate in continuous improvement projects as they relate to the Dolphin Process Tracking System
Qualifications
Qualifications:
1+ years of Accounts Payable experience
Knowledge of SAP or comparable ERP system is a key requirement
Experience in processing invoices with document imaging and work flow system is a plus Experience working with generally accepted accounting principles and accounting software
Proven ability to handle multiple tasks with differing priorities simultaneously with a high degree of accuracy, sense of urgency and customer focus
Excellent communication skills, both verbal and written
Ability to follow processes/procedures to ensure effectiveness and efficiency Work collaboratively with global teams and across different functions Proficiency in Microsoft Office Suite, including Excel
Ability to follow-up on pending issues expeditiously Strong analytical and problem-solving skills Responds to requests in a timely manner and is responsive to internal and external customers Education: Associates/Bachelor's degree in Business Administration, Accounting , Finance, or related field preferred
Senior Accounts Payable Specialist
Accounts payable clerk job in Hamden, CT
The Accounts Payable Lead will report to the AP Supervisor and is primarily responsible for the day-to-day accounts payable functions including processing and payment of invoices in a fast paced, high-volume A/P environment.
Essential Responsibilities:
Process, verify and reconcile various types of accounts payable invoices
File/ Transact electronically open and paid vendor invoices and receivers accurately
Process ACH, Check, and Credit Card Payments
Analyze accounts payable transactions to ensure compliance with internal controls and accounting policies.
Prepare Positive Pay Files
Respond timely and professionally to vendor and internal inquiries regarding payments
Review and verify statements received from vendors for accuracy. Research and investigate vendor discrepancies, as well as internal inquiries in a timely manner. This may involve interaction with other departments within the company.
Facilitate and process patient refunds requiring manipulating data via Excel
Support the month end close including credit card statement coding and support for importing data sets
Collaborates with Supervisor and adjacent departments to streamline processes and recommends improvements to AP policies and procedures
May be required to run errands to local bank and post office periodically
Provides back up to AP Associate for staff coverage
Skills and Abilities:
Must be well versed in Microsoft Excel: importing/ exporting data, VLOOKUP, Pivot Tables. REQUIRED
Must have excellent written and verbal communication skills
Must be able to communicate effectively with vendors and administration
Broad knowledge of accounting software (currently using QuickBooks & integrating to new ERP system)
Must display professionalism and understand discretion
Ability to process high volumes of complex invoices accurately
Must be a team player who is detail and process oriented with the ability to multi-task.
Must be able to walk between 0.3 miles and/ or have reliable transportation for trips to the local post office and bank
Experience/Educational requirements:
A minimum of 3-5 years Accounts Payable processing experience.
Knowledge of general accounting practices and procedures to include understanding of cash and accrual basis accounting
Experience with multiple entities/ “Under one-roof” a plus
Experience with QuickBooks Enterprise Desktop and/ or DocStar a plus
Auto-ApplyAccounts Payable Specialist
Accounts payable clerk job in Stamford, CT
About Us Over the past 25 years, Waste Harmonics Keter has been at the forefront of the waste and recycling industry, delivering innovative, data-driven solutions. We help companies right-size their waste operations and get out of the waste business with industry-leading expertise, state-of-the-art waste technologies, and industry-leading customer service. Visit Waste Harmonics Keter for more information.
Role Purpose
The Accounts Payable Specialist is responsible for accurately disbursing funds and processing payments for approved expenditures in accordance with company policy. This role ensures timely reconciliation of accounts, supports vendor management, and assists internal partners with payment-related inquiries. The specialist plays a key role in maintaining financial controls, minimizing risk, and contributing to a smooth accounting close process.
Key Responsibilities Strategy & Financial Management
Maximize Cashflow and Minimize Service Stops: Execute payments according to policy to ensure vendors are paid on or before due dates. Avoid unnecessary early payments and prevent finance charges or service disruptions.
Minimize and Mitigate Risk: Apply best practices and continuously improve processes to reduce fraudulent activity and protect company assets.
Accurate & Timely Accounting Close: Process expense reports accurately, ensure proper allocation of expenses, and reconcile credit card user accounts to support monthly close.
Stakeholder Support
Corporate Cardholders: Communicate expense report requirements and ensure submissions meet company standards.
Interdepartmental Collaboration: Respond to AP audit inquiries and assist with urgent or emergency payments when needed. Follow up with stakeholders for approval and resolution.
FP&A & Accounting: Support timely financial close activities and respond to questions as required.
Operational Excellence
Maintain Controls & Reduce Risk: Follow established protocols, assess potential risks, and recommend improvements to prevent fraud or monetary loss.
Process Adherence: Follow all payment schedules and procedures to ensure accuracy and compliance.
Record Management: Maintain organized and accurate records to support audit requests and day-to-day operations
People & Collaboration
Communicate effectively and concisely with internal and external partners.
Provide quick, accurate responses to inquiries and support teammates as needed.
Required Experience
Minimum of 1 year of Accounts Payable experience in a high-volume environment (5,000 invoices/month).
Experience with Virtual Credit Card Programs .
Strong reconciliation experience across vendor balances, bank accounts, and general ledger accounts.
Background in research, troubleshooting, and process improvement.
Knowledge & Technical Skills
Intermediate to advanced Excel skills.
Experience with AP software and ERP systems (NetSuite preferred).
Understanding of best practices to prevent fraudulent payments.
Waste Harmonics Keter Comprehensive Benefits Package
Competitive Compensation
Annual Bonus Plan at Every Level
Continuous Learning and Development Opportunities
401(k) Retirement Savings with Company Match; Immediate Vesting
Medical & Dental Insurance
Vision Insurance (Company Paid)
Life Insurance (Company Paid)
Short-term & Long-term Disability (Company paid)
Employee Assistance Program
Flexible Spending Accounts/Health Savings Accounts
Paid Time Off (PTO), Including birthday off, community volunteer hours and a Friday off in the summer
7 Paid Holidays
At Waste Harmonics Keter, we celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome candidates from all backgrounds to apply.
Auto-ApplyAccounts Payable / Receivable Clerk
Accounts payable clerk job in Melville, NY
Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace.
With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including.
• Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here)
• Collabera listed in GS 100 - recognized for excellence and maturity
• Collabera named among the Top 500 Diversity Owned Businesses
• Collabera listed in GS 100 & ranked among top 10 service providers
• Collabera was ranked:
• 32 in the Top 100 Large Businesses in the U.S
• 18 in Top 500 Diversity Owned Businesses in the U.S
• 3 in the Top 100 Diversity Owned Businesses in New Jersey
• 3 in the Top 100 Privately-held Businesses in New Jersey
• 66th on FinTech 100
• 35th among top private companies in New Jersey
***********************************************
Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.
Job Description
- Strong PC skills including both Access and Excel, and experience with MS Office products: Word, PowerPoint, Outlook, etc.
- A Bachelor's Degree in Finance, Accounting, or related field is preferred.
- 3 years' experience in commercial credit and collection roles preferred
Qualifications
Basic Qualifications:
- High School Diploma or equivalent required.
- Minimum 1 years' experience, in commercial credit and collections role. Demonstrated knowledge of credit and collection policies and procedures, and credit risk.
- Strong problem solving, interpersonal, communications and financial analysis skills.
- Goal oriented, motivated self-starter
- Excellent organizational skills and the ability to handle multiple tasks.
- Excellent oral, written, and presentation skills with the ability to deal tactfully, confidently, and ethically with both internal and external customers
Additional Information
All your information will be kept confidential according to EEO guidelines.
Accounts Payable Specialist - Inventory
Accounts payable clerk job in Port Chester, NY
Accounts Payable Specialist - Inventory Reports to: Accounting Supervisor At The Shade Store, we have handcrafted the finest Shades, Blinds and Drapery for 75 years. We believe designing beautiful custom window treatments should be an effortless experience, so we offer outstanding services to help our customers every step of the way, from inspiration to installation. We are always looking for friendly, passionate people to help us deliver the finest custom window treatment experience to our customers. Our team is growing and expanding, and there has never been a more exciting time to be part of it.
THE POSITION: Accounts Payable Specialist - Inventory
The Accounts Payable Specialist - Inventory is responsible for processing and reconciling all inventory-related invoices in a high-volume, fast-paced environment. This position requires strong analytical skills, attention to detail, and a solid understanding of the three-way match process between purchase orders, receipts, and vendor invoices. The ideal candidate will have experience managing domestic and international vendor accounts, resolving discrepancies with suppliers and internal departments, and ensuring timely, accurate payment processing.
RESPONSIBILITIES:
* Perform full-cycle Accounts Payable functions with a strong focus on inventory-related invoices.
* Execute and validate three-way match for all inventory purchases - matching purchase orders, goods receipts, and invoices to ensure accuracy.
* Review and resolve discrepancies related to quantity, pricing, or receiving issues in collaboration with the Procurement, Inventory Control, and Warehouse teams.
* Manage and maintain accurate vendor records, ensuring compliance with company policies and internal controls.
* Process international vendor invoices, including understanding of foreign currencies, landed costs, freight, and customs duties.
* Collaborate with internal teams and external vendors to address and resolve payment or invoice issues promptly.
* Reconcile monthly vendor statements and ensure all outstanding invoices are accounted for.
* Support month-end and year-end close activities, including accruals for goods received but not invoiced (GRNI).
* Assist with continuous process improvements to streamline AP workflow and improve efficiency.
* Prepare reports and documentation as needed for audits and management reviews.
WHAT WE ARE LOOKING FOR:
* 3-5 years of progressive Accounts Payable experience, with a strong emphasis on inventory and 3-way match processes.
* Experience with international inventory vendors preferred (e.g., foreign currency transactions, landed cost concepts).
* Proficiency with ERP systems.
* Strong Excel skills (VLOOKUPs, pivot tables, data reconciliation).
* Excellent attention to detail, organizational skills, and the ability to manage multiple priorities under tight deadlines.
* Effective communication and problem-solving skills with both internal and external stakeholders.
* Knowledge of GAAP and standard AP procedures
* Experience in a retail, manufacturing, or distribution environment.
* Familiarity with freight, customs, and logistics billing.
* A proactive mindset with the ability to identify and implement process improvements.
WHY WORK AT THE SHADE STORE
We set out to create a company culture that is enjoyable and rewarding, where team members can have meaningful impact. Below are some of the perks and benefits of working at TSS:
* Competitive salary
* Medical Benefits
* 401k with Company Match
* Up to $100k Life Insurance & Short-Term Disability (Employer Paid)
* Legal and Pet Insurance Plans
* Employee Assistance Program
* Product Discount
THE SHADE STORE offer is contingent upon:
* Successful completion of reference and background checks
* Proof of legal authorization to work in the United States for The Shade Store, which will be confirmed by E-Verify within three business days of your hire date.
The base salary range for this position is $65k-$75k, commensurate with experience.
ABOUT US: Visit our website at **************************************************** to learn more about The Shade Store and our career opportunities.
The Shade Store provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Accounts Payable Specialist
Accounts payable clerk job in Shelton, CT
Job Description
Saving the World! Help Wanted…
Budderfly is a fast-growth, private equity-backed energy management outsourcing company that is committed to reducing global carbon emissions for small to medium sized enterprises. We are the premier sustainability partner for businesses with repeatable footprints such as restaurant chains, assisted living facilities, retail franchises, and more. Budderfly installs, monitors, and manages a combination of patented technologies, equipment upgrades, and proprietary energy software to help deliver complete energy saving solutions for our customers.
Celebrating 5 years on Inc. 5000 America's Fastest-Growing Private Companies list. Recognized in Time Magazine's Best Inventions of 2025.
We are an energetic and dedicated team working together to make a positive impact on the environment while providing an excellent customer experience. We are growing quickly and looking to add talented people who are passionate about making the world a better place!
We have an opportunity for a motivated individual to fill the role of Accounts Payable Specialist. In this position, the successful candidate will be responsible for the day-to-day accounts payable functions including payment of invoices in a fast paced, high-volume A/P environment.
Why this Role is Important:
You, along with your team members, will monitor activity for over 5,000 accounts and act as company liaison with over 500 individual utility companies. As our focus is on energy, relationships with utilities and paying bills on time is our #1 priority.
Responsibilities:
Process, verify, and reconcile accounts payable invoices.
Research discrepancies as necessary.
Monitor electronic imports to our ERP system.
Monitor input to our databasing system.
Process payments via check, phone, and electronically.
Communicate with utility companies regarding bonds, deposits, payments, & refunds.
Reporting and additional accounting functions as designated by management.
Desired Skills and Experience:
Three to five years Accounts Payable processing experience required.
Knowledge of general accounting practices and procedures to include a good understanding of accruals and prepaid accounts.
Proficient in MS Office, especially Excel.
Experience with Oracle NetSuite a plus.
Excellent organizational and problem-solving skills.
Excellent verbal and written communication skills.
Ability to interface with all levels of management.
Must be a team player who is detail and process oriented with the ability to multi-task.
Must be able to work independently and realize critical tasks to completion.
Compensation$28-$30 USD
Compensation is based on factors including level of experience, skillset, qualifications, and location.
What We Offer:
Career advancement opportunities in a fast-growing, supportive company environment
Competitive pay
Full benefits package including medical, dental, vison, 401K, life insurance, and disability insurance
Opportunity to work as part of a team that values its members and works together to achieve positive change.
Budderfly is committed to providing equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status, and to affirmatively seek to advance the principles of equal employment opportunity.
We welcome all job seekers, including those with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company's career web page as a result of your disability
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Accounts Payable and Receivable Coordinator
Accounts payable clerk job in New Haven, CT
The Accounts Payable and Receivable Coordinator supports LEAP's finance operations by managing day-to-day accounts payable and receivable transactions. This position ensures accurate and timely processing of invoices, payments, and donations while maintaining organized financial records. The ideal candidate is detail-oriented, organized, and eager to contribute to a mission-driven organization.
This is a full-time, exempt (salaried), onsite position with opportunities for professional growth and development within the finance department.
Reports to: Managing Director of Finance
Essential Duties
Accounts Payable
Process and code vendor invoices accurately and timely
Analyze invoices and receipts to ensure proper documentation
Prepare and process weekly check runs
Reconcile vendor statements and respond to inquiries
Maintain organized AP files and documentation
Assist with annual 1099 form preparation
Support month-end AP closing process
Accounts Receivable
Generate and distribute customer invoices
Record and apply incoming payments and donations to appropriate accounts
Monitor accounts for overdue payments and conduct follow-up
Assist with monthly aging report reviews
Support month-end AR closing process
General Finance Support
Record bi-weekly payroll transactions in QuickBooks
Assist with account reconciliation
Support internal and external audit requests
Maintain accurate and organized financial records
Collaborate with other departments to resolve discrepancies
Required Qualifications
Bachelor's degree in accounting, business, finance, or related field (or equivalent combination of education and experience)
1-2 years of experience in accounts payable/receivable or general accounting (internships or part-time roles acceptable)
Basic understanding of accounting principles and financial processes
Demonstrated tact and discretion in handling confidential financial information
Preferred Qualifications
Experience with nonprofit accounting
Understanding of nonprofit financial operations
Technical Skills
Proficient in Microsoft Office Suite, particularly Excel
Experience with QuickBooks, RAMP, and DocuSign (or ability to learn quickly)
Ability to organize and maintain digital records and filing systems
Essential Competencies
Exceptional attention to detail and accuracy
Strong organizational and time management skills with ability to meet deadlines
Excellent problem-solving and analytical capabilities
Effective written and verbal communication skills
Professional demeanor with positive, collaborative approach
Ability to work successfully both independently and as part of a team
Commitment to maintaining strict confidentiality standards
Compensation
Salary: $50,000 to $52,000
Excellent benefits, including health, dental, vision, and life insurance, along with retirement plan with employer contribution. Generous PTO, holiday leave, and professional development opportunities.
How to Apply
Send a letter of interest and resume through our online application portal: Recruitment Portal.
Note
This position is onsite at the LEAP office in New Haven, CT at 31 Jefferson Street. Additional information about the organization is available via ********************
LEAP is an equal opportunity employer.
Auto-ApplyAccounts Payable Assistant (Part-Time)
Accounts payable clerk job in Stamford, CT
Who We Are: WWE is an integrated media organization and the recognized global leader in sports entertainment. The company consists of a portfolio of businesses that create and deliver original content 52 weeks a year to a global audience. WWE is committed to family-friendly entertainment on its television programming, premium live events, digital media, and publishing platforms. WWE's TV-PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world-class distribution partners including NBCUniversal, The CW and Netflix. In the United States, NBCUniversal's streaming service, Peacock, is the exclusive home to all premium live events, a variety of original programming and a massive video-on-demand library. Netflix is the exclusive home for WWE programming around the world, other than select international markets. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found at wwe.com and corporate.wwe.com.
TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world's premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world's premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.
Responsibilities
Processes invoices, manages vendor payments, and maintains financial records, ensuring bills are paid accurately and on time. Key duties include verifying invoices, reconciling invoices, preparing payment batches, and communicating with vendors about billing issues. The role also involves administrative tasks and supporting month-end closing procedures, and supports WWE Travel Department.
Required Skills
* Attention to detail
* Organizational skills
* Communication skills
* Computer proficiency,
* Analytical and math skills.
TKO EEO Statement:
TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee's or applicant's race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.
Auto-ApplyPurchasing and Accounts Payable Coordinator
Accounts payable clerk job in Hartsdale, NY
Accounts Payable Specialist
To Begin December 2025
The Leffell School is a cutting-edge K-12 Jewish independent school serving more than 850 students on two campuses in Westchester County, NY, 30 minutes north of New York City. We are seeking an Accounts Payable Specialist who can begin in December 2025.
Position Overview:
The Leffell School is seeking a tech-savvy Accounts Payable & Purchasing Specialist to own key financial processes and implement new purchasing workflows. This is a crucial, high-visibility role where you will master modern FinTech systems, drive cost savings, and take ownership of critical processes. We are committed to giving you the high-impact experience and modern skills you need to land your next great career move in 2-3 years. This is a 100% In-Person role supporting the school's daily operations.
Key Responsibilities & System Ownership (High-Value Resume Builders):
This role gives you direct control over vital systems and processes:
Amazon Business Transformation: Lead the cleanup and optimization of our Amazon Business Prime account. This includes reducing annual cost, managing user access, and designing/implementing a new, approved purchasing workflow from scratch.
FinTech System Mastery: Become a power-user of Bill.com and integrated credit card platforms, mastering the full AP automation lifecycle.
Tax Compliance Expertise: Independently manage and execute the annual 1099 filing and compliance process-a highly valuable skill set for any finance role.
Purchasing & Expense Management: Manage the end-to-end purchasing process, including invoice processing, vendor management, and accurate General Ledger (GL) expense classification.
Technical Skills & Daily Functions:
Process all vendor invoices and payments through the Bill.com system, ensuring proper authorization and timely disbursements.
Administer and reconcile the school's purchasing card programs and ensure expense reports are compliant with policy.
Intermediate Excel/Sheets Proficiency: Regularly manipulate, reformat, and analyze transaction data using formulas and sorting tools to prepare reports and reconcile accounts.
Maintain organized digital files and leverage Google Workspace (Docs, Sheets, Drive) for efficient internal communication and collaboration.
Required Qualifications & Mindset:
Tech Savvy: You are a quick study with new software, comfortable working entirely in the cloud, and proactively look for ways to streamline processes.
Process Improvement Driven: You look beyond data entry and want to build better, more efficient workflows.
Strong attention to detail and commitment to maintaining financial accuracy.
Associate's degree or higher in Accounting, Finance, Business, or a related field (or equivalent work experience).
Why Join The Leffell School?
As part of The Leffell School community, you will join a collaborative and supportive environment committed to academic excellence and character development. Our faculty members work together to create meaningful educational experiences that meet the needs of all learners while fostering a caring and inclusive school culture.
Compensation and Benefits:
• Pay Rate: $24.00-$30.00 per hour, commensurate with experience.
• Benefits: Medical, Dental, Vision, FSA, Dependent Care FSA, 403b, Paid Vacation, Personal/Sick Days and Holidays.
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Auto-ApplyPayroll Clerk
Accounts payable clerk job in Bristol, CT
Payroll Clerk JobID: 702 Administrative/Clerical Date Available: ASAP PAYROLL CLERK COMPTROLLER DEPARTMENT Summary: Compiles and reconciles payroll data to process payroll and maintain payroll records from all departments. Researches and resolves errors and discrepancies. Completes interface into live payroll system for processing. Updates and verifies accuracy of employee withholdings for taxes, insurance and union dues as applicable. Processes Personnel Action Forms (PAF) for new and terminated employees and changes in status and/or wages of current employees. Prepares payroll checks and direct deposit advices and transactions. Prepares and maintains weekly and monthly liabilities for all payroll related withholdings. Updates various spreadsheets and schedules. Assists users, employees and vendors with payroll questions. Maintains employee records and files and prepares employee data reports as needed. Processes and submits State and Federal taxes and assists with W-2 processing. Creates direct deposit and positive pay files. Provides back up for bi-weekly and monthly pension payrolls. Calculates refund of pension contributions for terminated employees. Responsible for workers compensation claims payment processing. In the absence of supervisor, responsible for weekly payroll processing. Provides office and clerical support as needed for payroll and benefits. Other duties may be assigned
Qualifications: High school diploma (or GED). At least 4 years of payroll experience is required. Education and experience may be substituted. Requires excellent interpersonal, written, and oral communication skills; intermediate level knowledge/computer skills in the use of database software, payroll systems, Internet software, spreadsheet (Microsoft Excel) and Word processing software.
Work Environment & Physical Demands: While performing the duties of this job, regularly works in indoor or office environment. The employee is regularly required to sit and talk or hear, and occasionally required to stand and reach with hands and arms. Must occasionally lift and/or move up to 10 pounds. Reasonable accommodations may be made.
Work Hours & Classification: 37.50 hours per week, Monday through Thursday 8:00 a.m. to 4:30 p.m., and Friday 8:00 a.m. to 1:30 p.m., full-time position.
BENEFITS include Defined Benefit Pension Plan, generous time off & insurance package.
Salary: $28.73/hr. (Increases to $31.34 @ 6 months, and $31.75 @ 1 year).
SUBMIT COMPLETED ONLINE APPLICATION TO:
*****************
CLOSING: Monday, January 5, 2026.
EQUAL OPPORTUNITY EMPLOYER
Accounts Payable Specialist
Accounts payable clerk job in Port Jefferson Station, NY
Allegria Nursing & Rehabilitation Center of Port Jefferson is a resident-centered skilled nursing facility dedicated to delivering high-quality care with compassion and integrity. We understand that strong financial operations directly support our ability to provide exceptional resident care, and we're seeking a seasoned Accounts Payable Specialist to support our growing team.
Our Accounts Payable Specialist will be responsible for managing the accounts payable process for two (2) skilled nursing facilities, in Nassau & Suffolk County, ensuring timely and accurate payments, maintaining strong vendor relationships, and supporting facility leadership with critical financial information. The ideal candidate will have 5+ years of AP experience, be an expert in Microsoft Excel, possess QuickBooks proficiency, and excel in delivering customer service in a fast-paced, multi-location environment.
Responsibilities:
Oversee day-to-day accounts payable functions for both facilities in Nassau and Suffolk Counties
Review, code, and enter high volumes of invoices accurately and efficiently
Match invoices to purchase orders and delivery receipts; ensure timely approvals and payments
Reconcile vendor statements, research and resolve account discrepancies
Maintain organized digital and physical vendor records across both sites
Provide professional, prompt communication with vendors and internal departments
Create and maintain Excel spreadsheets for invoice tracking, reconciliation, and reporting
Assist with month-end closing, accruals, and audit preparation
Provide professional, prompt communication with vendors and internal departments
Collaborate closely with finance, purchasing, and administrative teams
Requirements/Qualifications:
Minimum 5 years of accounts payable experience, preferably in healthcare or long-term care
Expert with QuickBooks and Microsoft Office (especially Excel and Outlook)
Strong customer service orientation with the ability to communicate clearly and professionally
Ability to thrive in a fast-paced environment and manage multiple priorities effectively
Strong problem-solving and time-management skills, as well as High level of accuracy and attention to detail
Reliable transportation for travel between facilities
Professional demeanor and ability to handle confidential information
Familiarity with group purchasing organizations (GPOs) and healthcare vendors
Understanding of Medicaid/Medicare compliance and reimbursement processes
Experience
Minimum of 5 years working in Accounts Payable
Benefits/Perks:
Medical
Dental
Vision
Retirement Savings
Location:
Port Jefferson Station, NY
JOB CODE: 40829
Accounts Payable Specialist
Accounts payable clerk job in White Plains, NY
Job Description
The Accounts Payable Specialist will provide advanced financial and administrative support to ensure the accurate and timely processing of vendor invoices, payments, and expense documentation across the organization. The ideal candidate will possess a strong accounting background, with expertise in managing complex payables tasks, superior organizational skills, and a proactive approach to maintaining accurate financial records and vendor account status. This individual will demonstrate professionalism in vendor communications, uphold strict confidentiality, and show agility in multi-tasking across high-volume, deadline-driven projects. A team-oriented mindset, coupled with the ability to work independently, will be key to succeeding in this role.
Overall Responsibilities:
Review vendor invoices and check requests for appropriate documentation and approval prior to payment in accordance with client guidelines.
Process invoices in Aderant for payment, ensuring accuracy and timely execution.
Respond to vendor payment inquiries, proactively resolving discrepancies and outstanding issues.
Assist with verifying and processing employee expense reports in compliance with Firm policies.
Process credit card charges in Aderant and maintain accurate supporting records.
Monitor and track accounts payable activity, maintaining precise and up-to-date financial records.
Conduct account reconciliations to ensure accuracy and investigate discrepancies or payment issues.
Communicate professionally with vendors regarding inquiries, payment status, and resolution of outstanding matters.
Prepare detailed reports, including payables summaries, aging, and key metrics for internal stakeholders.
Collaborate with internal teams to resolve billing or approval issues, verify account details, and ensure compliance with company policies.
Assist in month-end closing activities, including reporting and reconciling accounts payable balances.
Manage and maintain records of vendor contracts, invoices, and payment history to ensure compliance with legal and regulatory requirements.
Participate in audits and provide necessary documentation or support as required.
Support team projects and assist with general administrative tasks as needed.
Qualifications:
3+ years of experience in accounts payable or related accounting roles.
Associate's degree or higher in Accounting, Finance, or a related field preferred.
Proficiency in accounting software (e.g., Aderant, QuickBooks, SAP, or similar systems) and Microsoft Office, including Excel, Word, and Teams.
Strong understanding of accounting principles, invoice processing, and payment workflows.
Excellent organizational, analytical, and communication skills with keen attention to detail.
Proven ability to manage multiple tasks and deadlines in a high-volume, fast-paced work environment.
Demonstrated problem-solving skills and a proactive approach to managing discrepancies or payment issues.
Professional demeanor with the ability to communicate effectively with vendors and internal teams.
Experience with electronic payment processing systems and familiarity with expense reporting processes is a plus.
Accounts Payable Specialist
Accounts payable clerk job in White Plains, NY
Job DescriptionAccounts Payable Specialist - 12-Month ContractLocation: White Plains, NY Duration: 12 months Employment Type: W2 Contract via Staffing AgencyPosition OverviewWe are seeking a detail-oriented Accounts Payable Specialist to manage all aspects of vendor invoicing and payment processing. This role involves coordinating with internal departments, processing vendor invoices, performing verification procedures, and ensuring compliance with payment policies while providing excellent customer service to vendors and internal stakeholders.Key Responsibilities
Invoice Processing: Process data entry of vendor invoices and perform comprehensive verification to ensure accurate and timely posting for payment in compliance with prompt payment policies
Data Verification: Verify invoice header data elements, vendor accounts, freight policies, and ensure invoice amounts and line items are properly balanced
Quality Control: Review missing header information, send vendor notices for submission rejections, and modify invoice amounts based on approver notes
Daily Operations: Perform over 130 invoice transfers from data entry platforms daily and post invoices in processing systems
Intake Management: Submit mailed invoices into data entry systems and verify data entry accuracy
Trade Confirmation: Perform confirmation of fuel trades and related financial transactions
Issue Resolution: Follow up with internal and external parties to obtain outstanding invoice information and resolve discrepancies
Compliance Monitoring: Ensure vendor invoices comply with organizational expenditure authorization policies and procedures
Customer Service: Assist accounting staff, auditors, and vendors with accounts payable issues by researching and providing information for resolution
Process Improvement: Devise work-arounds for unexpected system problems and follow up with long-term solutions
Required Qualifications
Bachelor's degree in related discipline preferred
1-5 years of accounts payable or financial operations experience
1+ years experience with fully computerized accounts payable systems preferred
Working knowledge of data entry and invoice application software
Basic invoice processing skills in large corporate environments
Strong problem-solving skills to address accounts payable issues in timely manner
Excellent oral and written communication skills for interaction with all organizational levels
Proficiency in Microsoft Office Suite including Excel and Word
Understanding of complete procurement cycle and purchase order processes
Ability to work cross-functionally within team environments
Capability to influence management and end users in accepting system improvements
Strong attention to detail and ability to maintain accuracy under pressure
Ability to maintain positive relationships with internal and external parties
Ready to ensure accurate financial operations while building valuable accounting experience? Apply today!Note: Candidates must be local to the Tri-State area and available for W2 employment. This role requires badging in/out of facility and adherence to hybrid work policies.
Accounts Payable Clerk
Accounts payable clerk job in Deer Park, NY
Family office is seeking an experienced, energetic, detail-oriented Accounts Payable Clerk.
Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records
Provide other clerical support necessary to pay the obligations of the organization
Maintain meticulous records of outstanding payables
Ensure the accuracy of an organization's financial documents for payment, auditing and tax purposes
Protect businesses against unintentional overpayment
Practice effective monitoring to ensure payments are made to vendors in a timely manner
Clarify any questionable invoice items, prices or receiving signatures
Assemble and review invoices to be completed for payment
Maintain copies of vouchers, invoices or correspondence necessary for files
Type periodic reports and other records
Obtain proper information and/or data regarding invoice payments
Check vendor files for any previous payments and assign voucher numbers
Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
Reconcile bank statements
Input daily bookkeeping and record keeping
Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendor
Qualifications / Skills
Analytical skills
Computation skills
Leadership abilities
Written and oral communication skills
Problem solving skills Proficiency in accounting software (Quickbooks)
Ability to work with owners and other team members
Detail-oriented with a high level of accuracy and integrity.
Accounts Payable Specialist
Accounts payable clerk job in Stamford, CT
About Us Over the past 25 years, Waste Harmonics Keter has been at the forefront of the waste and recycling industry, delivering innovative, data-driven solutions. We help companies right-size their waste operations and get out of the waste business with industry-leading expertise, state-of-the-art waste technologies, and industry-leading customer service. Visit Waste Harmonics Keter for more information.
Role Purpose
The Accounts Payable Specialist is responsible for accurately disbursing funds and processing payments for approved expenditures in accordance with company policy. This role ensures timely reconciliation of accounts, supports vendor management, and assists internal partners with payment-related inquiries. The specialist plays a key role in maintaining financial controls, minimizing risk, and contributing to a smooth accounting close process.
Key Responsibilities Strategy & Financial Management
Maximize Cashflow and Minimize Service Stops: Execute payments according to policy to ensure vendors are paid on or before due dates. Avoid unnecessary early payments and prevent finance charges or service disruptions.
Minimize and Mitigate Risk: Apply best practices and continuously improve processes to reduce fraudulent activity and protect company assets.
Accurate & Timely Accounting Close: Process expense reports accurately, ensure proper allocation of expenses, and reconcile credit card user accounts to support monthly close.
Stakeholder Support
Corporate Cardholders: Communicate expense report requirements and ensure submissions meet company standards.
Interdepartmental Collaboration: Respond to AP audit inquiries and assist with urgent or emergency payments when needed. Follow up with stakeholders for approval and resolution.
FP&A & Accounting: Support timely financial close activities and respond to questions as required.
Operational Excellence
Maintain Controls & Reduce Risk: Follow established protocols, assess potential risks, and recommend improvements to prevent fraud or monetary loss.
Process Adherence: Follow all payment schedules and procedures to ensure accuracy and compliance.
Record Management: Maintain organized and accurate records to support audit requests and day-to-day operations
People & Collaboration
Communicate effectively and concisely with internal and external partners.
Provide quick, accurate responses to inquiries and support teammates as needed.
Required Experience
Minimum of 1 year of Accounts Payable experience in a high-volume environment (5,000 invoices/month).
Experience with Virtual Credit Card Programs .
Strong reconciliation experience across vendor balances, bank accounts, and general ledger accounts.
Background in research, troubleshooting, and process improvement.
Knowledge & Technical Skills
Intermediate to advanced Excel skills.
Experience with AP software and ERP systems (NetSuite preferred).
Understanding of best practices to prevent fraudulent payments.
Waste Harmonics Keter Comprehensive Benefits Package
Competitive Compensation
Annual Bonus Plan at Every Level
Continuous Learning and Development Opportunities
401(k) Retirement Savings with Company Match; Immediate Vesting
Medical & Dental Insurance
Vision Insurance (Company Paid)
Life Insurance (Company Paid)
Short-term & Long-term Disability (Company paid)
Employee Assistance Program
Flexible Spending Accounts/Health Savings Accounts
Paid Time Off (PTO), Including birthday off, community volunteer hours and a Friday off in the summer
7 Paid Holidays
At Waste Harmonics Keter, we celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome candidates from all backgrounds to apply.
Auto-ApplyAccounts Payable Specialist
Accounts payable clerk job in Plainview, NY
Job Description
Eagle Rock Properties, headquartered in New York, is a full-service real estate firm offering investment management, property management, and construction management services. With a team of over 300 professionals, we specialize in rental apartment communities across the Northeast and Mid-Atlantic regions of the United States. Under the leader of our executives- who have owned and managed properties for more than 30 years, Eagle Rock Properties has emerged as a pioneering force in the industry.
We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our accounting team. The ideal candidate will play a critical role in supporting our accounts payable operations by ensuring accurate and timely processing of invoices and maintaining strong vendor relationships. This position requires the ability to manage a high volume of work efficiently and with strong attention to detail.
Key Responsibilities:
Process accounts payable invoices in accordance with established procedures and guidelines
File invoices accurately and maintain organized records in compliance with company standards
Review and reconcile vendor statements to ensure timely and accurate payment processing
Prepare and audit invoices to ensure accuracy prior to issuing payments
Manage a high volume of transactions while maintaining accuracy and efficiency
Qualifications and Preferred Skills:
Minimum of 1-2 years of experience in accounts payable or a similar accounting role
Solid understanding of basic accounting principles and reconciliation processes
Proficient in Microsoft Office Suite, particularly Excel, Outlook, and Word
Experience with AvidXchange Pay, Ops Technology, Real Page Spend Management or similar accounts payable systems is a plus
Strong communication, organizational, and interpersonal skills
High attention to detail with a focus on accuracy and efficiency
Flexible and adaptable to shifting priorities and evolving business needs
What We Offer:
Competitive salary
Medical and prescription insurance
Dental and Vision insurance
401(k) retirement plan
Paid vacation time
On-the-job training and development
Opportunities for internal advancement
Eagle Rock Properties provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
Accounts Payable
Accounts payable clerk job in Brentwood, NY
Job DescriptionDescription:
This will be a supporting role in the Finance Department. You will be supporting Accounts Payable with daily tasks.
Requirements:
Opening the mail and obtaining invoices from our manufacturer's portal.
Entering those invoices and others in our accounts payable system.
Make sure those transactions posted.
Assisting the current AP Associate with the check run.
Checking monthly statements from the vendors.
Assist accounts receivable with any tasks, as required.
Other Duties and Responsibilities as assigned.
Accounts Payable Associate
Accounts payable clerk job in Islandia, NY
The Accounts Payable Associate is responsible for processing all payments for goods and services necessary for the company's operation. This position supports the Whole business. The responsibilities described below are considered essential functions of the role.
This position is based in our LIC office and requires working on-site five days per week.
Key Responsibilities
* Sort invoices and confirm appropriate approvals
* Enter, code and process all invoices
* Process all checks
* Communicate with vendors regarding payments
* Able to manage multiple projects and deadlines with support and resources as needed
* Perform other duties and special projects as assigned
Required Qualifications
* High School Diploma or equivalent
* Minimum of 2 years related experience
* Proficient in Microsoft Office Suite
* Detail-oriented and strong follow-up skills
* Excellent interpersonal, problem-solving, organizational skills, customer service and time management
The expected base salary for this position ranges from $22.00 - $26.00. Ranges are based on various factors such as relevant skillset, training, years of experience related to the current job description, education, and our organizational structure. In addition to the base salary, Steve Madden offers a competitive benefits package that includes health and dental insurance, life insurance, disability insurance, 401K, paid holidays, a generous paid time-off policy, and career opportunities within a dynamic team.
Accounts Payable Associate
Accounts payable clerk job in Orange, CT
Reporting to the Accounts Payable Manager, the Accounts Payable Associate is mainly responsible for ensuring that vendor invoices are recorded properly and vendors are paid in a timely manner. * Hours of 8am to 4:30pm, Monday-Friday Responsibilities
* Process inventory vendor bills and credit memos using three-way match and Return Authorization, in Accounts Payable Software.
* Interacts with vendors via phone or e-mail to provide payment information and resolve disputes.
* Handles statement reconciliations, negotiation of credit holds, and other invoice-related tasks.
* Sorts and distributes mail.
* Ensures compliance with federal, state, and company policies, procedures, and regulations.
* Researches and resolves price issues and receiving errors.
* Work with internal team to resolve continuous issues that result delay in processing vendor bills.
* Other duties as assigned.
Minimum Requirements
* Minimum of 3 years' experience in an Accounts Payable role/function.
* High level of proficiency in Excel.
* Proficiency in multiple ERP software (e.g., Netsuite and/or Epicor Prophet 21) are strongly preferred.
* Ability to work with high-volume quantities (100+ invoices entered daily) in a fast-paced environment.
* Ability to multi-task, prioritize, and pivot accordingly.
* High school degree or equivalent required.
* College Degree in Accounting or related discipline is preferred.
We Can Offer You:
We value performance that exhibits a high sense of urgency, coupled with attention to detail and a strong customer service orientation! We also care about the welfare of our employees, which is why our salary and benefits are competitive. Colony's benefits include:
* Base salary + discretionary bonus
* Medical, Dental, Vision, STD/LTD, Life Insurance
* FSA/HSA, 401k with a company match, tuition reimbursement, and more!
* Competitive PTO and paid holidays
* Company-provided PPE as required
* Generous discounts on the best products from leading industry vendors
Life at Colony:
Colony Hardware is the leading distributor of Tools, Equipment, Fasteners, Supplies, and Safety Products to commercial construction and industrial accounts throughout our markets.
At Colony, our people are our most valuable asset. Success as a Colony Associate means being reliable, conscientious, and passionate. With our direction centered on teamwork, every employee at Colony will not only find their work to be meaningful but will have the opportunity to grow alongside Colony, both professionally and personally.
If you possess a will to win and would like to join a culture where integrity and collaboration are integral to success, apply to Colony Hardware today to join our growing family!
Colony's Commitment to Equal Opportunity
Colony Hardware Corporation is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, national origin, citizenship, religion, marital status, victim of domestic violence, familial status, genetic predisposition or information, disability, Family and Medical Leave, military or veteran status, citizenship, pregnancy, childbirth, and related medical conditions, or any other classification protected by federal, state, and local laws and ordinances. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment advertising, pay, and other forms of compensation, training, and general treatment during employment.