Accounts payable clerk job description
Updated March 14, 2024
11 min read
Accounts payable clerks manage vendor billings, ensure that these billings are correct or properly signed off by departments, process them for billing, and ensure that payments are released on time. They should be able to verify and process billings and invoices promptly and must keep track of it all.
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Example accounts payable clerk requirements on a job description
Accounts payable clerk requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in accounts payable clerk job postings.
Sample accounts payable clerk requirements
- Bachelor's degree in accounting or related field
- At least 1 year of experience in accounts payable
- Strong knowledge of accounts payable procedures
- Proficiency in Microsoft Office applications
- Excellent problem-solving skills
Sample required accounts payable clerk soft skills
- Excellent organizational and time management skills
- Excellent written and verbal communication skills
- High level of accuracy and attention to detail
- Ability to work independently and as part of a team
- Ability to work in a fast-paced environment
Accounts payable clerk job description example 1
Koch Enterprises accounts payable clerk job description
Brake Supply Heavy Equipment Company, the world's leader in re-manufactured parts and components, is now hiring! Come join our growing team!
We are celebrating 75 years of business in 2022 (1947-2022)!Since 1947 Brake Supply has served the mining, marine, industrial and heavy equipment industry. Our 10 locations are dedicated to providing outstanding quality and customer service. Brake Supply is more than just brakes! We re-manufacture transmissions, torque converters, differentials, drivelines, final drives, wet brakes, hydraulic cylinders, pumps, motors, valves and much more.
Our headquarters located in Evansville, Indiana, has an immediate opening for an Accounts Payable Specialist.
JOB RESPONSIBILITIES:
Record invoices by entering them into the computer system
File invoices by scanning documents into the document imaging system
Pay invoices by processing weekly check runs
Check for accuracy of statements by processing vendor statements monthly
Handle discrepancies by contacting purchasing with issues between invoice and purchase orders in a timely manner
Stay tax compliant by filling out and filing monthly, quarterly, semi-annual, and annual tax forms for various types of company taxes
Other duties as assigned
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
JOB REQUIREMENTS:
Maintain confidentiality within the department
Must demonstrate accuracy in working with detail
Good computer skills, especially with Microsoft WORD, EXCEL, and Internal Software System (Prelude)
Excellent organization skills
Begin and complete a project with moderate to no supervision
Flexibility to change routines
Ability to read and comprehend simple instructions, short correspondence, and memos
Effectively share information in one-on-one and small group situations to other employees of the organization
Can add, subtract, multiply, and divide figures, and calculate amounts such as discounts, interest, and percentages
Have ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to clear all pre-employment testing including drug screen, health screen, and background check
COMPENSATION / BENEFITS:
Train with the best technicians in the industry
Company provides all tools and uniforms
Excellent wages
Outstanding benefits including 401K, medical, dental, vision, life, and disability insurance
Paid vacation, holidays, and personal time
Tuition reimbursement
Exceptional work environment
If you believe you qualify for this position and want to move your career forward with a stable company that is showing continued growth, apply now at www.brake.com/careers.
Brake Supply is an Equal Opportunity Employer
Other details
Job FamilyACCTSPEC Pay TypeHourly Employment IndicatorRegular
We are celebrating 75 years of business in 2022 (1947-2022)!Since 1947 Brake Supply has served the mining, marine, industrial and heavy equipment industry. Our 10 locations are dedicated to providing outstanding quality and customer service. Brake Supply is more than just brakes! We re-manufacture transmissions, torque converters, differentials, drivelines, final drives, wet brakes, hydraulic cylinders, pumps, motors, valves and much more.
Our headquarters located in Evansville, Indiana, has an immediate opening for an Accounts Payable Specialist.
JOB RESPONSIBILITIES:
Record invoices by entering them into the computer system
File invoices by scanning documents into the document imaging system
Pay invoices by processing weekly check runs
Check for accuracy of statements by processing vendor statements monthly
Handle discrepancies by contacting purchasing with issues between invoice and purchase orders in a timely manner
Stay tax compliant by filling out and filing monthly, quarterly, semi-annual, and annual tax forms for various types of company taxes
Other duties as assigned
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
JOB REQUIREMENTS:
Maintain confidentiality within the department
Must demonstrate accuracy in working with detail
Good computer skills, especially with Microsoft WORD, EXCEL, and Internal Software System (Prelude)
Excellent organization skills
Begin and complete a project with moderate to no supervision
Flexibility to change routines
Ability to read and comprehend simple instructions, short correspondence, and memos
Effectively share information in one-on-one and small group situations to other employees of the organization
Can add, subtract, multiply, and divide figures, and calculate amounts such as discounts, interest, and percentages
Have ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to clear all pre-employment testing including drug screen, health screen, and background check
COMPENSATION / BENEFITS:
Train with the best technicians in the industry
Company provides all tools and uniforms
Excellent wages
Outstanding benefits including 401K, medical, dental, vision, life, and disability insurance
Paid vacation, holidays, and personal time
Tuition reimbursement
Exceptional work environment
If you believe you qualify for this position and want to move your career forward with a stable company that is showing continued growth, apply now at www.brake.com/careers.
Brake Supply is an Equal Opportunity Employer
Other details
Job FamilyACCTSPEC Pay TypeHourly Employment IndicatorRegular
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Accounts payable clerk job description example 2
Chiquita Brands International accounts payable clerk job description
: The Account Payable Clerk Position is responsible for assisting and supporting the accounting department with the creation of accurate financial statements, reconciliation statements, A/P functions and other accounting duties as assigned.
JOB RESPONSIBILITIES
:
Assists with A/P functions within the department Responds quickly and accurately to questions from internal customers Assists with error reports Communication with the outsourced A/P team Assists with information requests for budgets, historical information, and other business and financial needs Prepares reports as needed and requested Communicate effectively with internal and external customers in a courteous and professional manner Assists with other projects and initiatives
JOB REQUIREMENTS:
A.S. in Business Administration with concentration in Accounting or Finance Basic Proficiency in Microsoft Excel & Word Experience with 1099 preparation Full cycle A/P experience Good communication skills both written and verbal Demonstrated attention to detail, organized and the ability to work independently Demonstrated ability to exercise sound judgment and good problem solving skills Demonstrated ability to analyze information, develop standards and recommend process improvements Demonstrated time management skills, ability to multi task and prioritize
JOB ENVIRONMENT:
Most work is performed in a temperature-controlled office environment Candidate may sit for long periods of time at desk or computer terminal Candidate may use calculators, keyboards, telephone, and other office equipment during normal workday Stooping, bending, twisting, and reaching may be required in completion of job duties
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Chiquita Brands
With a workforce on five continents, our employees possess diverse skills, education, talents and interests.Our people provide the expertise and enthusiasm -Chiquita provides big opportunities. Together , we're one of the world's best-known and most-loved brands.
At Chiquita, we take great pride in having a flat organizational structure in which our employees drive our business with unmatched entrepreneurial spirit. When you work at Chiquita, you're an important part of our global effort to improve the world's nutrition with healthy, fresh foods. We're driven by passion and guided by our core values of Integrity, Respect, Opportunity and Responsibility.
Our leadership is accessible for their expertise and support, but it is our employees who drive our business. As a result of the high level of responsibility and expectations put on employees at all levels, Chiquita employees are passionate about their work. They enjoy collaborating with other people around the globe on initiatives that directly impact our products, our brand and our company.
Company Website:
JOB RESPONSIBILITIES
:
Assists with A/P functions within the department Responds quickly and accurately to questions from internal customers Assists with error reports Communication with the outsourced A/P team Assists with information requests for budgets, historical information, and other business and financial needs Prepares reports as needed and requested Communicate effectively with internal and external customers in a courteous and professional manner Assists with other projects and initiatives
JOB REQUIREMENTS:
A.S. in Business Administration with concentration in Accounting or Finance Basic Proficiency in Microsoft Excel & Word Experience with 1099 preparation Full cycle A/P experience Good communication skills both written and verbal Demonstrated attention to detail, organized and the ability to work independently Demonstrated ability to exercise sound judgment and good problem solving skills Demonstrated ability to analyze information, develop standards and recommend process improvements Demonstrated time management skills, ability to multi task and prioritize
JOB ENVIRONMENT:
Most work is performed in a temperature-controlled office environment Candidate may sit for long periods of time at desk or computer terminal Candidate may use calculators, keyboards, telephone, and other office equipment during normal workday Stooping, bending, twisting, and reaching may be required in completion of job duties
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Chiquita Brands
With a workforce on five continents, our employees possess diverse skills, education, talents and interests.Our people provide the expertise and enthusiasm -Chiquita provides big opportunities. Together , we're one of the world's best-known and most-loved brands.
At Chiquita, we take great pride in having a flat organizational structure in which our employees drive our business with unmatched entrepreneurial spirit. When you work at Chiquita, you're an important part of our global effort to improve the world's nutrition with healthy, fresh foods. We're driven by passion and guided by our core values of Integrity, Respect, Opportunity and Responsibility.
Our leadership is accessible for their expertise and support, but it is our employees who drive our business. As a result of the high level of responsibility and expectations put on employees at all levels, Chiquita employees are passionate about their work. They enjoy collaborating with other people around the globe on initiatives that directly impact our products, our brand and our company.
Company Website:
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Accounts payable clerk job description example 3
Airbus accounts payable clerk job description
Airbus U.S. Space & Defense, Inc offers advanced solutions to meet the most complex U.S. defense, security, space, and intelligence requirements. Celebrating over 50 years in the US, we remain a trusted government partner, leveraging world-class satellite, laser communication, rotor and fixed wing solutions to help our national security, defense and space focused customers meet their missions.
Airbus U.S. looks to employ a commitment driven team, dedicated to enabling our customer's mission success. We are committed to maintaining a diverse and inclusive work environment and a welcoming and engaging staff. With competitive compensation and superior employee benefits, as well as a commitment to fostering individual career growth, Airbus U.S. is the place where top talent wants to work.
AIRBUS requires that all new employees and temporary workers of Airbus be fully vaccinated against COVID-19. Airbus allows candidates who are not fully vaccinated at the time of hire a reasonable amount of time to obtain vaccinated status. This position requires vaccination against COVID-19 or, if applicable, an approved accommodation for religious or medical reasons.
Airbus U.S. Space & Defense, Inc., relies upon business relationships with vendors, suppliers, and service providers and maintains positive standing with them by paying for goods and services in a timely fashion. The Accounts Payable Specialist position is responsible for processing outbound payment transactions including reconciliation of invoices and payments, record keeping, financial reporting, expense accounting and the preparation of tax records for financial audits.
Responsibilities:
Support AP invoice payment process using Costpoint Support physical check payment process including invoice review, voucher creation, voucher selection for payment and issuing paper check(minimum) and submission of respective positive pay file to the bank. Support electronic payment process including, creating & uploading EFT file for ACH payments and wire submission for approval Support employee expense report process using Concur and become a functional back up to Concur administrator Reconcile AMEX Business Travel Account (BTA) and Concur travel expense Support month end close process including reconciliation of AP subledger to General ledger, prepaid account Support AP invoice Payment process using General Dynamics SL Support AP invoice payment process including voucher creation, voucher selection for payment and issuing paper check(minimum) and submission of respective positive pay file to the bank. Support electronic payment process including, creating & uploading EFT file for ACH payment, wire submission for approval Other duties as assigned.
Requirements:
Relevant Education:
High School diploma, GED, or equivalent experience
Relevant Experience:
3 years overall experience 2 years experience performing Accounts Payable functions
Performance Attributes and Capability
Required: Ability to solve problems Required: Working knowledge of U.S. GAAP Required: Working knowledge of Federal Acquisition Regulation (FAR) Preferred: Working knowledge of Cost Accounting Standard (CAS) Position requires attention to detail, excellent organizational follow through skills Strong communication and interpersonal skills required Proficiency in English required Required: Proficiency in Microsoft Excel Preferred: Experience in Costpoint Preferred: Experience in Concur Preferred: Experience in General Dynamics Preferred: Experience in Expensify
Mobility
Travel may be required up to 5% of the time
Physical Capability
Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents. Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds including safety warnings or alarms. Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment. Carrying: able to carry documents, electronic equipment and/or supplies up to 25lbs. Lifting: able to lift documents, electronic equipment and/or supplies up to 25lbs. Sitting: able to sit for long periods of time in meetings, working on computer. Squatting / Kneeling: able to occasionally squat or kneel to retrieve or replace items shelved on bottom shelves. Standing: able to stand for long periods of time.
Equal Opportunity: Airbus U.S. Space & Defense, Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Airbus U.S. Space & Defense, Inc. is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
As a leader in our field, Airbus U.S. Space & Defense, Inc. provides relocation assistance for qualified positions and a comprehensive compensation and benefits package.
As a matter of policy, Airbus U.S. Space & Defense, Inc. does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.
Airbus U.S. Space & Defense, Inc. does not offer tenured or guaranteed employment. Employment with Airbus U.S. Space & Defense, Inc. is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.
Improper interference with the ability of Airbus' employees to perform their job duties may result in discipline up to and including discharge.
As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.
Airbus does not offer tenured or guaranteed employment. Either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.
Job Posted by ApplicantPro
Airbus U.S. looks to employ a commitment driven team, dedicated to enabling our customer's mission success. We are committed to maintaining a diverse and inclusive work environment and a welcoming and engaging staff. With competitive compensation and superior employee benefits, as well as a commitment to fostering individual career growth, Airbus U.S. is the place where top talent wants to work.
AIRBUS requires that all new employees and temporary workers of Airbus be fully vaccinated against COVID-19. Airbus allows candidates who are not fully vaccinated at the time of hire a reasonable amount of time to obtain vaccinated status. This position requires vaccination against COVID-19 or, if applicable, an approved accommodation for religious or medical reasons.
Airbus U.S. Space & Defense, Inc., relies upon business relationships with vendors, suppliers, and service providers and maintains positive standing with them by paying for goods and services in a timely fashion. The Accounts Payable Specialist position is responsible for processing outbound payment transactions including reconciliation of invoices and payments, record keeping, financial reporting, expense accounting and the preparation of tax records for financial audits.
Responsibilities:
Support AP invoice payment process using Costpoint Support physical check payment process including invoice review, voucher creation, voucher selection for payment and issuing paper check(minimum) and submission of respective positive pay file to the bank. Support electronic payment process including, creating & uploading EFT file for ACH payments and wire submission for approval Support employee expense report process using Concur and become a functional back up to Concur administrator Reconcile AMEX Business Travel Account (BTA) and Concur travel expense Support month end close process including reconciliation of AP subledger to General ledger, prepaid account Support AP invoice Payment process using General Dynamics SL Support AP invoice payment process including voucher creation, voucher selection for payment and issuing paper check(minimum) and submission of respective positive pay file to the bank. Support electronic payment process including, creating & uploading EFT file for ACH payment, wire submission for approval Other duties as assigned.
Requirements:
Relevant Education:
High School diploma, GED, or equivalent experience
Relevant Experience:
3 years overall experience 2 years experience performing Accounts Payable functions
Performance Attributes and Capability
Required: Ability to solve problems Required: Working knowledge of U.S. GAAP Required: Working knowledge of Federal Acquisition Regulation (FAR) Preferred: Working knowledge of Cost Accounting Standard (CAS) Position requires attention to detail, excellent organizational follow through skills Strong communication and interpersonal skills required Proficiency in English required Required: Proficiency in Microsoft Excel Preferred: Experience in Costpoint Preferred: Experience in Concur Preferred: Experience in General Dynamics Preferred: Experience in Expensify
Mobility
Travel may be required up to 5% of the time
Physical Capability
Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents. Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds including safety warnings or alarms. Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment. Carrying: able to carry documents, electronic equipment and/or supplies up to 25lbs. Lifting: able to lift documents, electronic equipment and/or supplies up to 25lbs. Sitting: able to sit for long periods of time in meetings, working on computer. Squatting / Kneeling: able to occasionally squat or kneel to retrieve or replace items shelved on bottom shelves. Standing: able to stand for long periods of time.
Equal Opportunity: Airbus U.S. Space & Defense, Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Airbus U.S. Space & Defense, Inc. is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
As a leader in our field, Airbus U.S. Space & Defense, Inc. provides relocation assistance for qualified positions and a comprehensive compensation and benefits package.
As a matter of policy, Airbus U.S. Space & Defense, Inc. does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.
Airbus U.S. Space & Defense, Inc. does not offer tenured or guaranteed employment. Employment with Airbus U.S. Space & Defense, Inc. is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.
Improper interference with the ability of Airbus' employees to perform their job duties may result in discipline up to and including discharge.
As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.
Airbus does not offer tenured or guaranteed employment. Either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.
Job Posted by ApplicantPro
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Updated March 14, 2024
Updated March 14, 2024