Top Accounts Payable Clerk Skills

Below we've compiled a list of the most important skills for an Accounts Payable Clerk. We ranked the top skills based on the percentage of Accounts Payable Clerk resumes they appeared on. For example, 22.8% of Accounts Payable Clerk resumes contained Vendor Invoices as a skill. Let's find out what skills an Accounts Payable Clerk actually needs in order to be successful in the workplace.

The six most common skills found on Accounts Payable Clerk resumes in 2020. Read below to see the full list.

1. Vendor Invoices

high Demand
Here's how Vendor Invoices is used in Accounts Payable Clerk jobs:
  • Executed detailed review and audit of vendor invoices to ensure compliance with federal regulations and contract specific invoicing guidelines
  • Verify vendor invoices with corresponding purchase orders and receiving records or by obtaining other supporting documents as necessary.
  • Reviewed vendor invoices for accuracy and proper matching with supporting receiving and purchasing documentation.
  • Provided daily receipt of vendor invoices, reviewed for duplication and completeness and accuracy.
  • Communicated with assigned facilities to ensure accuracy and timely processing of vendor invoices.
  • Reconciled vendor invoices resolving all external/internal discrepancies for both domestic & foreign shipments.
  • Verified accuracy of vendor invoices and informed management of backlog status.
  • Reviewed all incoming vendor invoices and obtained proper payment approval.
  • Received vendor invoices via mail/email and matched to internal documentation.
  • Processed vendor invoices while reviewing for accuracy and proper authorization.
  • Reconciled discrepancies between vendor invoices and company purchase orders.
  • Processed Vendor invoices for payment including utilizing any discounts.
  • Received and filed all vendor invoices and related documentation.
  • Received vendor invoices and verified accuracy for payment.
  • Reconciled and processed vendor invoices for authorized payment.
  • Processed vendor invoices into accounting system.
  • Matched company purchase orders and entered vendor invoices in three business days to allow for costs reflected accurately on the books.
  • Prepared and processed vendor invoices for payment; maintained vendor files; reconciled account to vendor statements; processed vendor payments.
  • General ledger code all product inventory, operations and vendor invoices, employee expense reports and the American Express account.
  • Reviewed, coded and entered over 1,000 vendor invoices with a value of $1.5 million per month into J.D.

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2. Purchase Orders

high Demand
Here's how Purchase Orders is used in Accounts Payable Clerk jobs:
  • Reconcile financial information regarding contracts time and leave balance, purchase orders and authority division budget allowances.
  • Audited invoices against purchase orders and receipts, researched discrepancies and obtained necessary approvals for payment.
  • Investigated and resolved problems associated with processing of invoices and purchase orders.
  • Audited invoices for accuracy, relative to purchase orders and receiving documentation.
  • Supervised vendor maintenance and maintained American Express records and purchase orders.
  • Match corresponding purchase orders to incoming invoices with all supporting documentation.
  • Administered purchase orders process, verified and reconciled vendors invoices.
  • Compare invoices against purchase orders and receiving information.
  • Investigated discrepancies between purchase orders and invoices.
  • Conducted precise reconciliations of complex purchase orders.
  • Investigated any problems with receiving or purchase orders
  • Generated purchase orders through purchase requisitions.
  • Reconciled purchase orders and invoice inconsistencies.
  • Matched invoices with purchase orders and entered into computer, filing, checked statements, handled computerized check run, etc.
  • Match invoices to purchase orders and ensure proper approvals on all invoices to include researching pricing discrepancies and additional freight charges.
  • Handled and matched up all purchase orders, packing list and invoices and processed then for payment to the A/P supervisor.
  • Reviewed documents such as purchase orders, sales tickets, charge slips or other receipts to compute fees or charges due.
  • Entered invoices for merchandise shipped directly to customers and matched to purchase orders which then generated billing to the customer.
  • Process purchase orders; maintained and created batches for payment to vendors, employees, contractors, and fee-for-service consultants.
  • Organized and arranged invoices with receivers, checking yardage and pricing against the purchase orders, verifying calculations for accuracy.

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3. General Ledger Accounts

high Demand
Here's how General Ledger Accounts is used in Accounts Payable Clerk jobs:
  • Verify that transactions have required approvals and verify correct division/department and general ledger accounts by coding vendor invoices correctly.
  • Prepared financial reports and reconciled monthly statement, compile information and prepared entries into general ledger accounts.
  • Reconciled general ledger accounts and performed accounts payable duties for worldwide tour operator headquartered in Illinois.
  • Record month end accounts payable/receivable accruals, reconciliation of general ledger accounts and annual financial audit.
  • Performed routine account reconciliations and maintain related supported files for the general ledger accounts.
  • Created and maintained schedules for monthly analysis and reconciliation of various general ledger accounts.
  • Managed general ledger accounts and reconciles account and bank reconciliation on regular basis.
  • Support Associate Comptroller in research and reconciliation of general ledger accounts and transactions.
  • Balanced and audited general ledger accounts to avoid missed or duplicated payments.
  • Audited and verified expense reimbursement and charges to appropriate general ledger accounts.
  • Monitor monthly budget for particular general ledger accounts within the company.
  • Correlated invoice information with vendor account numbers and general ledger accounts.
  • Analyze and reconcile various general ledger accounts including checking and royalty accounts
  • Maintain worksheets for reconciliation among General Ledger accounts in regularly manner.
  • Posted and reconciled appropriate general ledger accounts and prepared journal entries.
  • Process high volume vendor invoices/general ledger accounts utilizing CMS Accounting System.
  • Reconciled monthly bank and vendor statements and several general ledger accounts.
  • Reconcile inter-company general ledger accounts and update balance sheet reconciliation.
  • Prepared management reports and reconciled general ledger accounts at month-end.
  • Prepared supporting documentation and analyzed general ledger accounts payable book.

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4. Expense Reports

high Demand
Here's how Expense Reports is used in Accounts Payable Clerk jobs:
  • Prepare expense reports and ensure appropriate reimbursement, review and process travel expense vouchers for accountability and proper authorization.
  • Expense Report Processing: Reviews all expense reports for accuracy, completeness of documentation and appropriate approvals obtained.
  • Reviewed and audited expense reports for employees; significantly enhanced efficiency in claims processing.
  • Review and verify all expense reports and associated documentation for detail and accuracy.
  • Process travel expense reports reflecting supporting documents and ensure accuracy per client requirements.
  • Facilitated the creation of expense reports for company-related travel and other employee-incurred business expenses
  • Communicated with vendors when necessary to correct or modify expense reports received.
  • Audited expense reports using concur application completing approximately 50 reports per week.
  • Audit expense reports for following proper company guidelines.
  • Processed expense reports for payment for internal expenditures.
  • Crafted departmental deposit and expense reports.
  • Reconciled vendor invoices, associate purchase cards and expense reports, and ensured end of the month closing reports were completed.
  • Processed customer invoices and Int'l purchase orders through SAP Processed expense reports through the scanner Processed and mailed checks.
  • Reviewed all expense reports, checked for receipts and proper authorization and whether it was a valid expense and proper coding.
  • Review and audit expense reports, as well as handle any discrepancies as it relates to the expense and travel logs.
  • Matched, batched, coded and entered invoices, purchase orders, expense reports, progress billing and contracts in J.D.
  • Involved in employee expense reports (T & E) ranging from approvals, rejections, policy enforcement and reimbursement.
  • Approve, set up and manage new vendor accounts, Approve and process employee expense reports submitted by site managers.
  • Audited over 700 monthly expense reports for employees in Canada, Mexico, Colombia, and Venezuela and United States.
  • Distributed invoices, reviewed expense reports and obtained approvals, review vendor statements and setup vendors with 1099 information.

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5. Weekly Check Runs

high Demand
Here's how Weekly Check Runs is used in Accounts Payable Clerk jobs:
  • Coded/entered invoices for fifteen Louisiana truck stop/video poker casinos and processed weekly check runs.
  • Processed weekly check runs and disbursement classifications for Financial Analyst.
  • Conducted weekly check runs to facilitate payments to vendors and processed corresponding reports in SAP system to maintain accurate financial records.
  • Entrusted by Finance Director as back-up for Accounts Payable Manager and weekly check runs as needed for over 10 years.
  • Match purchase orders and packing slips to invoices, input invoices for payment, research discrepancies, and weekly check runs
  • Attend weekly cash meetings to obtain authorization for payments, run weekly check runs to disperse checks to vendors.
  • Process check requests verify proper documentation, approvals and department coding on payment requests, and weekly check runs.
  • Process and enter approximately 150 invoices into system weekly; perform daily cash drops/bank deposits and weekly check runs.
  • Prepared, audited, and obtained approval for biweekly check runs, and filed Sales and Use Tax Returns.
  • Review weekly check runs with CFO to maximize cash flow and prioritize payments for discount potential and payment terms.
  • Performed all manual check requests and weekly check runs, balanced monthly credit card account and truck leases/maintenance accounts.
  • Process invoices by match, batch, code, data entry and weekly check runs of multiple companies.
  • Coded and entered up to 200 vendor invoices daily for 22+ apartment locations; processed weekly check runs.
  • Performed various A/P duties such as coding individual bills, data entry, and weekly check runs.
  • Apply proper coding and supporting documents to process accounts payable, invoice entry and weekly check runs.
  • Processed 2 weekly check runs and 1 monthly check run for rental payments and employee insurance payments.
  • Facilitate review and approval process of weekly check runs with Accounting Manager and provide cash management support.
  • Obtained proper approval of invoices; processed weekly check runs and mailed checks to vendors for payment.
  • Run Bank of America reports for weekly check runs and determines if any invoice deposit has bounced.
  • Reported to AP manager for approvals of payments and created, processed and mailed bi-weekly check runs.

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6. Accounts Receivables

high Demand
Here's how Accounts Receivables is used in Accounts Payable Clerk jobs:
  • Posted and verified basic financial information used to produce and maintain financial and statistical documents for accounts payable and accounts receivables.
  • Worked closely with Financial Controls and Accounts Receivables to resolve any inter-departmental issues.
  • Collaborated with accounts receivables department by posting rent payments and entering move-ins.
  • Performed quality assurance of all accounts receivables, ensuring accounts balanced.
  • Processed invoices and researched and resolved discrepancies in accounts receivables.
  • Processed accounts receivables bi-weekly, and performed monthly accounts reconciliation.
  • Maintained company accounts payable and accounts receivables involving corporate accounts.
  • Developed and implemented all Accounts Receivables policies and procedures.
  • Deposit accounts receivables into resident rental accounts.
  • Billed all miscellaneous accounts receivables as necessary.
  • Prepared monthly reconciliation of outstanding accounts receivables.
  • Created Accounts Receivables statement procedures.
  • Processed daily Sub-Contractor accounts receivables.
  • Processed accounts receivables including deposits.
  • Managed invoicing and accounts receivables.
  • Designed process for accounts receivables from creating and tracking invoicing for services rendered to reconciling all accounts when payment is received.
  • Performed day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data.
  • Established new invoice templates and a more accurate way of reconciling invoicing with the G/L Accounts Receivables for each billable grant.
  • Helped the accounts receivables area prepare all paperwork to send to various state agencies to get payment on different projects.
  • Manage accounts receivables collections for the past due accounts while ensuring timely filing of Medicare Medicaid and other insurance claims.

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7. Financial Statements

high Demand
Here's how Financial Statements is used in Accounts Payable Clerk jobs:
  • Verified and entered information into journals and financial statements, including balancing the books and compiling reports and financial statements.
  • Prepared, examined, and analyzed accounting records, financial statements, and other financial reports to assess accuracy completeness.
  • Applied knowledge of accounting policy to support the preparation of financial statements and prepared standard internal and external financial reports.
  • Monitored, verified and reconciled accounts with financial statements to ensure compliance with established policies and regulatory guidelines.
  • Examined financial statements, expenditures and revenues to ensure financial recording accuracy and compliance with established accounting standards.
  • Analyze financial statements to insure proper reporting of period results along with explanation and information for department heads.
  • Managed monthly closing of financial records and posting of month-end information; ensured accuracy of financial statements.
  • Developed research capabilities to resolve all account payable discrepancies and reconcile financial statements into the general ledgers.
  • Analyzed monthly preliminary financial statements, supporting schedules and specific general ledger accounts for discrepancies;.
  • Assisted in financial management and analysis including financial statements and reports using programs such as Excel.
  • Generate, prepare, and distribute financial statements answering questions and researching possible capital expenditures.
  • Reconciled rejected fabric and import in transit accounts to reflect accurate balance on financial statements.
  • Assist with the timely preparation of accurate financial statements with supporting documentation and commentary.
  • Produced financial statements and prepared reports while coding documents according to company's procedures.
  • Prepared financial statements, journal entries and general ledger and checking account reconciliations.
  • Provide detailed general ledger coding for all invoices resulting in accurate financial statements.
  • Conduct account reconciliations and compiled financial statements for targeted positions and financial standings.
  • Assigned general ledger account numbers to voucher for proper distribution to financial statements.
  • Prepared pivot tables and analyzed financial statements for the Metropolitan District Commission.
  • Analyzed financial statements, prepared, and submitted management travel expense reports.

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8. Data Entry

high Demand
Here's how Data Entry is used in Accounts Payable Clerk jobs:
  • Conducted training for staff on vendor management, data entry and funding, ensuring consistent operations and increasing productivity.
  • Performed production alpha and numeric data entry of sensitive and confidential information.
  • Conducted data entry activities on corporate invoices using Timberline Accounting System.
  • Maintained internal control with monthly inventory and data entry.
  • Performed data entry and reviewed entered invoices for accuracy.
  • Tracked merchandise credit memorandums and data entry.
  • Verified/entered invoices and performed data entry.
  • Assist AP staff with matching purchase orders to invoices, data entry for invoicing, preparation for check runs and filing.
  • Assist in retrieving files for audit, customer support, data entry, mail, filing, faxing, and copying.
  • Review all invoices for vendors, including data entry, verification and reconciliation, up to the release of A/P checks.
  • Operated keyboard or other data entry device to enter data into computer or onto magnetic tape or disk for subsequent entry.
  • Operate a computer terminal (oracle) and maintain extensive knowledge of computerized systems necessary for data entry and retrieval.
  • Received and processed pack slips, processed billing for customers, handled details and data entry for returned items.
  • Verify coding and obtain signatures and prepare batches of invoices for data entry and enter invoices into Lawson system.
  • Receive merchandise billings, price changes, and data entry of internal warehouse transfers, inventory control and adjustments.
  • Job Cost management consisted of the implementation of an initial job folder data entry of job details and estimates.
  • Balanced weekly capital expenditures and bills for four plant locations; utilized data entry skills in keying inventory items.
  • Prepare batches of invoices for data entry (A/R and A/P) - upload invoices into the system.
  • Print invoices for our customers, reconcile bank statements, print checks to our vendors and data entry.
  • Designed Excel spreadsheets for data entry clerks use that prorated and charged-back common costs to each profit center.

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9. Credit Card Transactions

high Demand
Here's how Credit Card Transactions is used in Accounts Payable Clerk jobs:
  • Process company credit card transactions, reconciliation and verification of charges.
  • Managed and responsible for reconciliation of daily credit card transactions.
  • Audit credit card transactions for accuracy and appropriateness for reimbursement.
  • Review general ledger coded corporate credit card transactions for accuracy.
  • Initiated wire transfers and tracked/authorized credit card transactions.
  • Processed credit card transactions electronically and manually.
  • Recorded credit card transactions into Sage100/Mas90 Database.
  • Reconciled University issued credit card transactions monthly.
  • Reconcile monthly business credit card transactions.
  • Processed all credit card transactions electronically.
  • Processed customer credit card transactions.
  • Posted Visa Debit/Credit card transactions.
  • Reconcile corporate credit card transactions.
  • Assist with Account Receivables: process credit card transactions, prepare deposits, and post transactions accordingly to student account balances.
  • Processed and Monitored monthly credit card transactions on a daily basis ensuring that all back-up documentation and charges are valid.
  • Posted customer payments by recording cash, checks and credit card transactions, while updating receivables by totaling unpaid invoices.
  • Researched vendors inquires, reconciled payments, performed data entry, processed invoices, credit card transactions and generated checks.
  • Trained in cutting manual checks, sending direct deposits and company credit card transactions and reconciliation of the budget.
  • Posted Cash, Check & Credit Card Transactions to proper bank Account, prepared & posted bank deposit transactions.
  • Verified and allocated company credit card transactions to proper GL and made sure transaction are within company policies.

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10. Journal Entries

high Demand
Here's how Journal Entries is used in Accounts Payable Clerk jobs:
  • Reconciled assigned balance sheet accounts which included bank reconciliations and prepared journal entries as needed.
  • Performed journal entries, bank reconciliations and provided various financial reports to upper management.
  • Entered staff journal entries and performed general ledger analysis for financial statement preparation.
  • Prepared/entered journal entries/reports and generated cash disbursement reports for approval of the Comptroller.
  • Verified the accuracy of journal entries and accounting classifications assigned to various records.
  • Prepare assigned account reconciliations, including proposal of correcting journal entries.
  • Prepared reclassification other and adjusting journal entries for month-end closing.
  • Complete bank reconciliations and complete journal entries to reconcile banking discrepancies
  • Posted and prepared journal entries for expense account reclassification.
  • Processed inter-company account reconciliations; made journal entries.
  • Monitored and processed duplicate payment adjustment journal entries.
  • Reconciled journal entries and re-classified data as appropriate.
  • Performed account reconciliations and created journal entries.
  • Performed monthly bank reconciliations and journal entries
  • Played a key role in monthly, quarterly and annual financial closing processes with reviewing, preparing and posting journal entries.
  • Worked with the Fixed Assets Department creating assets, running monthly depreciation for SVO, creating journal entries and reconciling accounts.
  • Download daily deposits and credit card debts / credits from bank website; record journal entries for supply transfers between stores.
  • Prepare, review, enter journal entries, while analyzing and correcting discrepancies to ensure accuracy and completeness of General Ledger.
  • Collaborated with internal finance group, supporting budge application, monitoring of journal entries and resolution of tax related issues.
  • Facilitated accurate and timely receipt management, bank account reconciliations and journal entries for an efficient month end close process.

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11. Customer Service

high Demand
Here's how Customer Service is used in Accounts Payable Clerk jobs:
  • Participate in front desk receptionist/telephone coverage, provide high-level professional customer service for clients and create a welcoming first impression.
  • Perform register sales transactions quickly and accurately in accordance with established cash control procedures and Customer Service guidelines.
  • Provided excellent customer service to vendors responding to all inquiries, reconciling statements, and making necessary corrections.
  • General Office Duties/Inventory Database Maintenance Invoice Orders/ Customer Service/Produce & Submit Agriculture Reports Developed Company Policy and Procedures Manual
  • Managed administrative office for Anatomic Pathology department, overseeing staff in customer service, inventory and management assistance.
  • Maximized operational efficiency by mentoring staff on numerous customer service initiatives to run the business more smoothly.
  • Provided substantial internal and external customer service support ensuring Accounts Payable related issues were researched and resolved.
  • Performed functional clerical and internal/external customer service, as well as prepare reconciliation spreadsheets for management review.
  • Provide excellent patron experiences through phenomenal customer service, evidenced by high number of regular patrons.
  • Implemented appropriate customer service principles and processes, enhancing quality and increasing customer satisfaction.
  • Provided exceptional customer service by ensuring timeliness of follow up and response to inquiries.
  • Managed customer service issues and conducted numerous problem resolution payment situations with vendors.
  • Provided daily customer service including dispatching, tracking, and coordination of technicians/subcontractors.
  • Assist vendors with any AP inquiry providing quality customer service to external/internal vendors.
  • Provide superior customer service and perform any other duties assigned by management.
  • Provided consumer customer service through email, written correspondence and verbal conversations.
  • Provided timely internal and external customer service related to A/P invoice questions.
  • Collaborated with customer service department to ensure timely refunds on customer claims.
  • Demonstrated positive customer service and communication skills with internal and external customers.
  • Provided exceptional customer service by addressing questions from school personnel and vendors.

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12. High Volume

high Demand
Here's how High Volume is used in Accounts Payable Clerk jobs:
  • Processed and matched high volume of invoices for accuracy and authorized payment distribution.
  • Performed cross-functional accounts payable transactions processing within a high volume Shared Services environment.
  • Performed high volume accounts payable using specialized accounting software.
  • Maintained vendors relationships while managing high volume of communications regarding past due invoices, credits, stop payments and overdue balances.
  • Reviewed vendor statements and invoices for EDI and High Volume vendors for sales tax, discounts, fuel surcharge, etc.
  • Audited high volume of invoices scanned through SAP Imaging and processed them for payment to vendors, and general ledger posting.
  • Manage high volume customer service with outside vendors as well as internal customers within the corporate headquarters and the 44 communities.
  • Processed high volume (approximately 400) invoices and purchase orders in PeopleSoft 9 software daily using three way match system.
  • Process high volume of SG&A invoices using SAP ensuring accurate dollar amounts, GL account and Cost Center coding.
  • Processed a high volume of invoices monthly utilizing Great Plains software, and Track Star software to enter the expense reports.
  • Open mail, set up vendors in Oracle, code and process a high volume of invoices for 300+ stores.
  • Processed extremely high volume level of Invoices in SAP, checked for goods receipt, requisitions and blanket purchase orders.
  • Research and process payment on a high volume of files quickly, accurately, and in accordance with foreclosure practices.
  • Job cost hardware, crane services and lumber invoices for a high volume framing division and balanced all statements monthly.
  • Performed daily accounts payable processes, data entry of high volume vendor invoices with accuracy and attention to details.
  • Handled Settlements, indexed documents using TMW system for payroll, billing and high volume invoicing from multiple companies.
  • Provided timely and accurate data entry for a high volume of invoices and 2% net10 discount vendor statements.
  • Process daily and weekly A/P for multiple sites and vendors insuring all deadlines are met in high volume environment.
  • Processed a high volume of non-purchase order and purchase order invoices using SAP system and the three way match.
  • Review and process a high volume of check requests for payment of Vendor invoices according to their terms.

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13. ACH

high Demand
Here's how ACH is used in Accounts Payable Clerk jobs:
  • Worked jointly with Accounts Receivables and other Accounting/Administrative personnel to insure corporate financial goals are developed and achieved.
  • Prepared weekly financial reports for each existing construction projects for evaluation by management.
  • Gather and organize data from surrounding offices for publication of Student Academic achievements.
  • Developed and maintain an organized digital filing system for each entity.
  • Coached and trained accounts payable administrative assistant.
  • Verified authorized approvals, correct account coding and cost centers are charged and appropriate documentation has been attached to all invoices.
  • Processed 150+ invoices a day, reconcile statements for each vendor, handle companies and vendor's complaints and issues.
  • Process weekly check runs for each company, including any emergency checks throughout the week as per the Controllers request.
  • Provide coaching for operations, sales, and maintenance on budget development, and performance to key performance metrics.
  • Provided A/P aging report, and weekly checks prepared and processed payments by checks, credit cards and ACH.
  • Coded/posted all payments to the correct account ledgers while keeping close tabs on the fiscal budget for each department.
  • Process checks and EFT three times each week for distribution and mailing to vendors and the off site offices.
  • Assist in the accounts payable department by making sure each payment gets entered to the correct general ledger account.
  • Track all purchase orders, invoices and payments for four companies, each with a separate check stock.
  • Mailed out ACH forms and letters explaining what ACH forms do and how they can benefit the recipient.
  • Prepared weekly accounts payable for three companies, including coding each invoice with the proper general ledger account.
  • Work closely with Tax Department to make sure tax withholding forms are on file for each international vendor.
  • Attached purchase requisition to invoices and assigned to managers for approval in both the corporate and international office.
  • Managed and paid utility bills before the due date, as well as bills for each individual store.
  • Prepare and submit monthly replacement reserves expense report for each property's mortgage lien holder for reimbursement.

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14. Full Cycle

high Demand
Here's how Full Cycle is used in Accounts Payable Clerk jobs:
  • Full cycle high volume A/P-posted invoices/legal invoices/credits/check requests/expense reports into SAP accounting system.
  • Managed full cycle of accounts payable including matching and batching invoices, issuing weekly checks to vendors while maintaining due dates.
  • Full cycle AP for Mass Container, Vermont Container, K & H Walden NY and Government Services for Connecticut Container.
  • Full cycle Accounts Payable: match, batch, code and inter invoices in a mid-volume environment with very detailed transactions.
  • Full cycle of Accounts Payable, review and code invoices utilizing Great Plain software, processing about 600 invoices monthly.
  • Completed all full cycle A/P including G/L coding and journal entries, generating check runs and credit card expense coding.
  • Trained and supervised two new employees (India) full cycle of A/P department ensuring they maintain attention to detail.
  • Full cycle accounts payable parts, 3-way invoice matching, batching, GL coding, for invoices mailed and emailed.
  • Full cycle accounts payable, job costing, bank reconciliation's, journal entries and month end close process.
  • Prepared full cycle accounts payable; created & processed invoices, batching & coding, processed checks and payments.
  • Full cycle of Accounts Payable, review and code invoices utilizing Prologue software, processing about 150 invoices weekly.
  • Assisted with the responsibility of the full cycle accounts payable process in a temporary contract position that was unfilled.
  • Manage full cycle accounts payable process: batch, code, enter and pay invoices on time and accurately.
  • Performed Full Cycle A/P Duties, Prep invoice for keying, coding, batching, scanning & cutting checks.
  • Worked in a fast-paced environment where I was responsible for full cycle processing of invoices and vendor account setups.
  • Full cycle Accounts Payable including reviewing for accuracy, coding, entry and check runs in Concur and NetSuite.
  • Full cycle AP processing; including invoice routing for proper approvals, GL coding, entering and check processing.
  • Performed full cycle of accounts payable from coding, matching, batching of invoices and weekly check runs.
  • Full cycle accounts payable utilizing Oracle (500-600) to include matching of invoices according to purchase orders.
  • Full cycle payment process-Oracle, reconciled statements, updated vendor master sheet, worked extensively with excel spreadsheets.

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15. Quickbooks

average Demand
Here's how Quickbooks is used in Accounts Payable Clerk jobs:
  • Entered information into QuickBooks accounting system to reflect accurate financial records.
  • Completed transition of QuickBooks General Ledger A/P into new accounting software
  • Received training in QuickBooks Manufacturing and Wholesale 2011 edition.
  • Generated 50-75 checks daily electronically through QuickBooks.
  • Used QuickBooks Professional accounting software.
  • Batched, coded and entered vendor invoices, check requests, and expenses into QuickBooks, printed and mailed ACH payments.
  • Review invoices for appropriate supporting documentation, account coding, and approval prior to processing in the system (QuickBooks).
  • Handled and managed all aspects of accounts payable, accounts receivable, expenses and budgetary forecasts through QuickBooks accounting software.
  • Clean up Purchase Orders Enter invoices through QuickBooks File all invoices Prepare invoices for accounts receivable Pay bills Answer telephones
  • Inventory, A/P and A/R, daily deposits, cost accounting through QuickBooks for parts, wholesale and retail.
  • Entered information into QuickBooks in order to maintain driver payroll, invoicing of customers and payment of services.
  • Executed all AP/AR Clerk general duties, including producing monthly P&L and Balance Statements in QuickBooks.
  • Utilized QuickBooks for five checking accounts including the creation of invoices and sales receipts to track expenses.
  • Excel manipulation of data from vendors to process payment into the AMB Mortgage Accounting Software and QuickBooks.
  • Formed and sustained accounting tasks such as incoming and outgoing QuickBooks entries on a daily basis.
  • Implemented QuickBooks accounting software and transferred invoices and transactions from ledgers and other records into QuickBooks.
  • Assisted bookkeeping with accounts payable and accounts receivable data entry and check generation using QuickBooks Pro.
  • Record loans, maintained QuickBooks & Prophesy, updated vendors, managed client open balance accounts.
  • Process credit card payments and refunds in addition to ensuring they are properly entered in QuickBooks.
  • Participated in the transition of multiple entities from QuickBooks into one main MAS 200 accounting system.

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16. Company Policies

average Demand
Here's how Company Policies is used in Accounts Payable Clerk jobs:
  • Audit US and International expense reports for accuracy and proper expense disclosure in accordance with company policies and government regulations.
  • Review employee expense reports submitted through ExpenseWire to ensure compliance with company policies, approval requirements and receipt documentation.
  • Perform detailed reviews/audits of all documentation supporting payments to be processed in accordance with Company policies and procedures.
  • Review and verify accuracy of accounts payable transactions received from operating locations and ensure compliance with company policies.
  • Maintained files and documentation thoroughly and accurately, in accordance with company policies and accepted accounting practices.
  • Identified areas of non-compliance by increasing knowledge and understanding of company policies for travel reimbursement and expenses.
  • Trained clerks on accounting procedures, Lawson Accounting software, Prompt inventory management/accounting software and company policies.
  • Assisted internal audit group in executing special investigations, ensuring compliance with company policies and governmental regulations.
  • Verify documents provided against company policies and procedures before relinquishing to department head for proper approval.
  • Supported in updating company policies and procedures where appropriate including compliance with technical accounting guidelines.
  • Trained new employees/contractors our internal expense report procedures as well as reviewed company policies.
  • Processed expense reimbursement reports - verifying that all supporting documentation complies with company policies.
  • Audited expense reports for multiple departments to insure company policies and procedures were implemented.
  • Assist in implementing company policies and procedures related to internal control for accounting.
  • Determined proper approval of invoices in accordance with company policies and procedures.
  • Reduce expenses by closely monitoring company policies, approvals and budget allocation.
  • Audited employee expense reports for supporting documentation and compliance with company policies.
  • Organized paid hard-copy invoices and verified transactions complied with company policies.
  • Processed all company expenditures in accordance to company policies and procedures.
  • Ensured company policies and procedures were consistently and effectively adhered to.

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17. W-9

average Demand
Here's how W-9 is used in Accounts Payable Clerk jobs:
  • Performed administrative functions for natural gas company, including invoice processing, W-9 project and updated vendor information.
  • Maintained electronic and physical vendor master files, administered W-9 records and other relevant document filing systems.
  • Research and validate vendor remit-to-address information via W-9.
  • Requested necessary W-9 information for vendors.
  • Reconcile statements and obtain W-9 documentation.
  • Provided IRS W-9 forms, Texas Tax Resale Certificate forms, Direct Deposit forms, & Electronic Payment forms to vendors.
  • Manage prompt communications regarding vendor inquiries, assist with closings, W-9 collection, vendor files and annual 1099 reporting.
  • Maintained vendor files: collected and filed necessary documents such as W-9s, contracts, and invoices to process payments.
  • Contacted all vendors and procured W-9 forms as part of transition when Bank Austria US branch was bought by HVB.
  • Collected and maintained vendor contracts and W-9 forms; completed and maintained 1099, sales, and use tax returns.
  • Coded A/P invoices Coded & input revenue checks from remittance Maintained suspense file & W-9 files Processed weekly check run
  • Acquire from vendors form W-9 and prepare information for adding vendors, and add new vendors into the system.
  • Maintain all vendor w-9 files, & issue early 1099's for all vendors in accordance with IRS regulations.
  • Set up new vendors within 2 business days, obtaining W-9 forms and required approval of the vendor.
  • Tracked correspondence with vendors regarding obtaining W-9 forms, certificate of insurance, statements, and invoice discrepancies.
  • Maintained W-9 forms for various vendors and helped to complete 1099 tax forms for end of year process.
  • Prepare 1099 for tax reporting purposes, making sure W-9 information for all the vendors is complete.
  • Assist with Vendor File Maintenance, including ensuring that W-9 s are obtained prior to vendor creation.
  • Assisted in creating Vendor Accounts by collecting W-9 forms, Payment Information and completing Vendor Authorization form.
  • Audited Vendor W-9 files, for drivers and brokers, which reduced 1099 errors by 90%.

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18. Special Projects

average Demand
Here's how Special Projects is used in Accounts Payable Clerk jobs:
  • Worked with Controller/Manager on special projects to ensure the department processes and supporting systems exceed Company expectations.
  • Prepared reports and collaborated with management on special projects which included budgets and collections.
  • Demonstrated flexibility by assisting various departments with special projects to achieve their desired goals.
  • Performed special projects required by management and business needs.
  • Performed special projects for Senior Manager of Financial Operations.
  • Assist the controller/ Accounts Manager in special projects as in Excel spread sheets for what we owe to a specific Vendor.
  • Update the ERS list of IPP's with contract extensions, cancellations & any other adjustments; assist with special projects.
  • Assist with both end of month and end of year accounting cycles and performing research for special projects as needed.
  • Assisted CEO with time sensitive special projects including filing reports associated with the development of the Maryland Live Casino.
  • Worked on special projects pertaining to setting up new accounts and transferring all information regarding accounts to new system.
  • Allocated and reviewed daily work within Financial Operations Processor unit, supported Fixed Asset conversions and special projects.
  • Assist in special projects at the direction of the Payroll Clerk and Assistant Director of the Payroll Department.
  • Helped new supervisor with special projects such as foreign currency invoice entries, and purchase order invoice entries.
  • Posted and verify 5,000 to 10,000 invoices for payment a month along with handled special projects assigned by manager
  • Assisted the human resource manager with paperwork, processing payroll, special projects, and general office duties.
  • Handled special projects as assigned; good PC skills, and ability to handle multiple activities successfully.
  • Team Lead, prepared and presented special projects to departments, management and executive management as needed.
  • Perform special projects in the accounting department as assigned by the Accounting Manager or General Accounting Manager.
  • Reconciled accounts, performed data entry, file maintenance, special projects and accounts receivable duties.
  • Handled diverse special projects and audits procedures that supported the company's data reliability and accuracy.

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19. Sort

average Demand
Here's how Sort is used in Accounts Payable Clerk jobs:
  • Assist Controller and Accounting Supervisor with report preparation of facility spending and assorted other tasks as assigned.
  • Sorted, batched incoming invoices/statements and coded with proper general ledger account numbers.
  • Generate quality assurance reports by downloading, compiling, sorting and validating information.
  • Assisted in validating owner information in the internal resort management system
  • Processed daily mail and assorted applicably.
  • Created four distinct filing systems - sorted by location - that increased efficiency and reduced time spent searching for misfiled documents.
  • Offered back up support for Walker vendor maintenance, mail room sorting, filing, organization, and distribution as needed.
  • Sorted deposits from sales floor and processed into the respective accounts Check figures, postings, and documents for correct entry.
  • Perform check printing, sorting, and sending out checks, including preparation of overnight courier slips for urgent checks.
  • Sorted, matched, and coded invoices and purchase orders, filing, and assisting in preparing checks for distribution.
  • Mail all vendor's payment, and customer statement, open, sort and distribute all Department mail daily.
  • Perform office work: receiving and sorting mail, faxing documentation forms, and emailing correspondence to various companies.
  • Process incoming mail, faxes and emails for A/P team by opening, sorting and date stamping all invoices.
  • Entered data for A/P food & beverage sales tickets to create meal expense report for managers throughout the resort.
  • Sorted and reviewed invoices and check requests for proper account codes, discounts, payment terms and employment status.
  • Opened, sorted, and processed daily incoming mail, monetary forms, Fed Ex, and correspondent payments.
  • Operate all office equipment, filing, and faxing, copying, emails, answering phones and sorting mail.
  • Follow company procedures in Accounts Payable cycle, sort, review contact store managers for approval on some invoices.
  • Received and sorted daily mail, entered invoices, ran journals for check prints and processed checks for mailing.
  • Opened and sorted mail on a daily basis and distributed to processors and auditors for research and processing.

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20. Bank Deposits

average Demand
Here's how Bank Deposits is used in Accounts Payable Clerk jobs:
  • Prepared bank deposits for armored car pickups and prepared general ledger to ensure documentation for necessary audits.
  • Prepared and entered receivable data from customers, including entering bank deposits into the company database.
  • Entered account information into computer Completed Check Runs Balanced all accounts Processed Bank Deposits for Sales Department
  • Assisted in budget preparation and reconciled daily bank deposits for twenty-three locations.
  • Prepared and processed bank deposits and bank reconciliations.
  • Submitted bank deposits and performed bank reconciliations.
  • Reconciled resident accounts and prepared bank deposits.
  • Prepared bank deposits and completed cash reconciliation.
  • Prepare record and file manual check payments, maintain cash disbursement and receipts journals, prepare and record bank deposits.
  • Review accuracy and timely posting of daily bank deposits vs. AR accounts, and balance AR account on daily basis.
  • Cash applications on customer payments/wires, bank deposits, and other bank reporting, billing, and collection calls.
  • Managed accounts payable, accounts receivable, payroll, maintained a general ledger, and made out bank deposits.
  • Prepared Bank deposits for various accounts, while having all paperwork is in order for filing and auditing purposes.
  • Counted moneybags from route drivers, balanced daily collections, prepared bank deposits and input collection into vending software.
  • Cut checks, kept files, organized incoming checks, made bank deposits, and filled employment verification requests.
  • Performed daily bank deposits, input cash receipts, process weekly and monthly state Medicaid billings and bank reconciliations.
  • Checked on daily balances of the companies bank accounts, and made all bank deposits and wire transfers.
  • Prepare and transmit daily bank deposits, input checks, credit card and ACH payments into accounting system.
  • Prepare and verify bank deposits, balancing receipts and sending cash, checks or other terms of payment.
  • Prepared and conducted bank deposits, recorded payrolls, maintained inventory records, purchased supplies and prepared orders.

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21. New Vendors

average Demand
Here's how New Vendors is used in Accounts Payable Clerk jobs:
  • Reviewed account invoices and supporting documentation to ensure that proper approvals are obtained prior to establishing new vendors.
  • Acted as liaison with vendors to include set up for new vendors, credit applications, purchasing procedures and vendor inquiries.
  • Set up new vendors within JDE, including any special payment information, as provided by the purchasing and inventory departments.
  • Analyzed policies and procedures; improved department efficiency; provided cash flow information; set up new vendors; check distribution.
  • Maintained and updated filing, faxing information to vendors, created new vendors, data entry, and greeting clients.
  • Entered invoices, set up new vendors in the system, prepared A/P Aging reports and selected invoices for payments.
  • Answered any questions or problems with Purchase Order System (POS) including setting-up of new vendors in the system.
  • Verify expense reports, audit and process credit card bills, send out W-9 forms on all new vendors.
  • Create cover sheets with coding, set up new vendors and process invoices from all 6 of our terminals.
  • Used required accounting codes to process employee invoices and to add new vendors to the master system files daily.
  • Fax or email W9s requested from advertising clients & request by phone or email W9s from new vendors.
  • Fill out credit applications and sales tax exempt forms to secure a credit line with all new vendors.
  • Set up new vendors, request proper paper work including W9s, and assuring proper approval/signatures are obtained.
  • Obtained W-9 taxpayer identification forms for all new vendors to maintain accurate records for Form 1099 and IRS.
  • Updated vendor files, entered new vendors, made sure all new vendors had the correct paper work.
  • Create all new Vendor Codes for new vendors, request W-9 information for new Vendors as required.
  • Set up new vendors and colleagues in Vendor Master and made any changes to keep information current.
  • Set up new vendors as needed, including acquiring W-9 forms, and annual processing of 1099s.
  • Maintain vendor file by adding new vendors to BankTel system and update any information on existing vendors.
  • Researched past due balances, set up new vendors files, filing of accounts payable paid invoices.

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22. Timely Payment

average Demand
Here's how Timely Payment is used in Accounts Payable Clerk jobs:
  • Review monthly vendor statements and resolve any problems or discrepancies and obtain proper authorization to ensure timely payment.
  • Organize invoices and purchase orders according to specific policies and procedures ensuring timely payment and collection.
  • Reviewed monthly credit card statements and reconciled with receipts and other documentation and ensured timely payments.
  • Maintained close relationships with buyers and vendors to ensure timely payments and delivery of manufacturing materials.
  • Repaired damaged relationships by ensuring accurate and timely payments were processed for all goods/services received.
  • Interfaced with purchasing department and receiving department to reconcile discrepancies and ensure timely payments.
  • Communicated effectively with contractors, managers and supervisors to ensure timely payment of invoices.
  • Handle any discrepancies between invoices and purchase orders immediately in ensure timely payment.
  • Verified payment accounts, entered information into systems to ensure timely payment schedules.
  • Coordinated with accounts receivable representatives to ensure timely payment on a policy.
  • Manage relationships with suppliers by ensuring timely payments and professional customer service.
  • Maintained contracts and purchase authorizations to insure accuracy and timely payment.
  • Ensured timely payment of invoices to vendors and distributed for authorizations.
  • Perform regular reconciliations to resolve bill discrepancies and ensure timely payments.
  • Reviewed vendor invoices for accuracy and ensured timely payments to vendors.
  • Verified invoices and issued checks utilizing applicable discounts for timely payment.
  • Investigated overdue invoices and recommended corrective action for timely payment process.
  • Developed new procedures to ensure vendor invoices received timely payment.
  • Reconciled all company credit cards for allocation and timely payment.
  • Reviewed all Accounts Payable/Receivable records for accuracy and timely payment.

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23. Wire Transfers

average Demand
Here's how Wire Transfers is used in Accounts Payable Clerk jobs:
  • Processed/booked over $1 million in check runs/wire transfers each month including monthly stipends/shareholder dividend distributions.
  • Reviewed and notated daily batch reconciliations/voucher audit reports and perform daily wire transfers as needed.
  • Calculated and processed wire transfers from individual store depository accounts for consolidated corporate account.
  • Initiated wire transfers and generated financial reports in accordance with policies/procedures and program requirements.
  • Facilitated and orchestrated wire transfers as needed in accurate and timely manner.
  • Process incoming and outgoing domestic and international wire transfers.
  • Processed internal/external vendor invoices and handled wire transfers.
  • Processed foreign wire transfers ensuring correct exchange conversions.
  • Handled weekly disbursements, including international wire transfers.
  • Optimized purchasing by implementing direct wire transfers.
  • Processed all domestic and international wire transfers.
  • Initiated monthly wire transfers from owners/investors.
  • Requested wire transfers for international vendors.
  • Printed checks, filed invoices, prepared cash on delivery checks (COD), prepared account documentation for wire transfers.
  • Created journal entries for payroll, expense expert, return premiums and wire transfers to post to the general ledger.
  • Audited and processed over 1,000 travel and expense reports, invoices, wire transfers and check runs into Oracle System.
  • Researched and verified currency, balance sheet account reconciliation's before executing PARI international wire transfers and bank reconciliation's.
  • Performed full-cycle Accounts Payable, GL coding and printing of checks, including ACH, wire transfers and template set-ups.
  • Execute electronic banking transactions such as positive pay files, wire transfers, and stop payments to financial institution.
  • Assisted in Hold Mail custody, processing monthly customer statements, swift, wire transfers, loans, etc.

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24. Credit Memos

average Demand
Here's how Credit Memos is used in Accounts Payable Clerk jobs:
  • Researched and analyzed credit memos and correction invoices to properly credit or negotiate settlement with customer.
  • Prepared, distributed and coordinated approvals with various department managers for vendor invoices and credit memos.
  • Received, audited and processed invoices and credit memos ensuring accuracy and timely approval.
  • Manage vendor relations while accurately processing their invoices and credit memos.
  • Processed credit/cash applications, debit/credit memos, cash receipts/deposits.
  • Process credit memos generate and distribute monthly financial reports.
  • Reconciled invoice discrepancies and process vendor credit memos.
  • Reconcile statements and process all debit/credit memos.
  • Researched outstanding credit memos to determine validity.
  • Reviewed vendor statements and processed credit memos.
  • Posted invoices and credit memos verifying legitimacy.
  • Reconciled customer and vendor credit memos.
  • Increased the bottom line by recovering credit memos available to be taken by vendor account reconciliation, GL accounts and adjustments.
  • Processed invoices, credit memos, refunds, cash applications, offset & bad debt write offs in a daily basis.
  • Created all sales invoices, packing slips, quotes and credit memos for customers as well as any return merchandise authorizations.
  • Handled daily A/P processes; invoices, expense reports, freight bills, credit memos, debit memos and payment transactions.
  • Communicate with vendors to ensure the timely receipt of invoices and credit memos, and keep all accounts in good standing.
  • Checked all invoices and credit memos against weekly inventory receiving and transfer reports from the stores to ensure accuracy of inventory.
  • Performed accounts receivable and accounts payable duties including invoicing, cash application, discrepancies, issuing credit memos, and reconciliations.
  • Handled daily accounts payable processes, managing the accurate and timely processing of invoices, expense reports, and credit memos.

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25. Monthly Statements

average Demand
Here's how Monthly Statements is used in Accounts Payable Clerk jobs:
  • Trained cardholders on reviewing and closing out monthly statements and approving officials on reviewing and approving transactions.
  • Prepare monthly accrue, reconcile vendor monthly statements and prepared preliminary bi-weekly disbursement reports for CFO.
  • Reconciled and balanced accounts, compiled statistical reports for management, and generated monthly statements.
  • Applied customer payments to open receivables, researched discrepancies and generated monthly statements.
  • Reconciled monthly statements and provided payment information to the departments and Vendors.
  • Verified vendor accounts by reconciling monthly statements to accurately close each month.
  • Identify problems with vendor accounts through reconciling monthly statements and related transactions.
  • Verified vendor accounts through reconciliation of monthly statements and related transactions.
  • Review monthly statements received from vendors to ensure consistency of information.
  • Maintain employee insurance and reconciling of monthly statements for accuracy.
  • Reconcile monthly statements to ensure accuracy and appropriate payment schedules.
  • Reconciled monthly statements, ran daily reimbursement reports using Concur.
  • Reconciled monthly statements received from vendors with accounts payable activity.
  • Verified vendor accounts by reconciling monthly statements and related transactions.
  • Account reconciliation comparing monthly statements to all invoices were received.
  • Reconcile monthly statements along with posting monthly revenue and expenditures.
  • Processed daily invoices and reconciled monthly statements of each vendor
  • Reconcile monthly statements received from vendors and subcontractors.
  • Handled invoice preparation and reconciliation of monthly statements.
  • Reconcile vendor monthly statements and resolve discrepancies.

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26. Weekly Basis

average Demand
Here's how Weekly Basis is used in Accounts Payable Clerk jobs:
  • Processed/scheduled payments to vendors on weekly basis.
  • Created a problem log and sent it to Accounting Controller on a weekly basis to keep them updated on invoice discrepancies.
  • Organized and processed concrete, pumps and hardware invoices and selected pay vouchers and checks for payment on a weekly basis.
  • Input tax information into the AS400 system and create a report to be submitted to the controller on a weekly basis.
  • Printed checks & prepared ACH payments on a weekly basis; submitted Positive Pay files to the bank for disbursement control.
  • Processed invoices and generated vendor payment checks as well as phone, fax, and internet payments on a weekly basis.
  • Analyzed vendor accounts on a weekly basis to match W-2, 1099 and all other Federal and State reporting documentation.
  • Prepared and processed accounts payable checks, wire transfer and ACH payments; Cut 400-500 checks on a weekly basis.
  • Provided and maintained vendor relationships by contacting each vendor on a weekly basis to ensure our operations were being fulfilled.
  • Matched invoices to the correct GL code and prepared for mailing to the each customer on a weekly basis.
  • Reconciled and generated reports on all vendor and AP account balances for review with Controller on a weekly basis.
  • Processed and verified time cards for over 300 employees on a biweekly basis before submitting to the corporate office.
  • Involved in entire process of cutting checks for 6 schools on a weekly basis totaling over $400,000.
  • Batched, coded, and scanned invoices as well as cut and mailed checks on a weekly basis.
  • Prepared and processed 150+ invoices for coding on a weekly basis and routed for appropriate authorization and signatures.
  • Processed travel and expenses through Concur for about 150 contractors and employees also on a weekly basis.
  • Coded, ensured accuracy and entered an average of 500 invoices into system on a weekly basis.
  • Assisted with internal operations to include invoicing and payment to over 400 technicians on a weekly basis.
  • Generated and mailed checks on a weekly basis; allotted weekly budget to allocate over 15 facilities.
  • Review and work aged report, task list of rejections and aged items on a weekly basis.

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27. Office Supplies

average Demand
Here's how Office Supplies is used in Accounts Payable Clerk jobs:
  • Developed and maintained business accounts including utilities, telephone, facilities management and office supplies for all locations.
  • Aided with inventory control and supply management; ordered and purchased office supplies/equipment.
  • Purchased office supplies and prepared packages for shipping/mailing and performed various general administrative duties
  • Prepared presentation materials for projects as requested and accurately ordered office supplies.
  • General office activities including ordering office supplies.
  • Maintained/purchased office supplies & equipment.
  • Typed, filed, faxed, copied, and scanned business letters, memos and reports, ordered office supplies.
  • General clerical tasks including: answering phones, data entry, filing, faxing, shipping and ordering office supplies.
  • Coordinated efforts and worked closely with vendor representatives to reconcile large accounts (lab/office supplies) to activate in system.
  • Conducted general upkeep of 30-person office: purchased office supplies and equipment, gave administrative support and maintained office space.
  • Answered incoming phone calls, greeted visitors, received and sorted mail, arranged catering, ordered office supplies.
  • Print checks and ensure accurate and timely payment of numerous vendors * Answer and route calls, order office supplies
  • Direct deliveries to the appropriate departments (corporate invoices, packages, office supplies, catering, etc.)
  • Code and entered uniforms, vending products, tractor equipment, office supplies and travel expenses into computer.
  • Order office supplies and make sure copy machine has sufficient amount of paper needed on a daily basis.
  • Process mail, process incoming faxes, order office supplies, and other various office clerk responsibilities.
  • Handled all office duties; filling, answering phones, creating excel sheets and ordering office supplies.
  • Maintain an inventory of all necessary forms, stationary and related office supplies for the Finance Office.
  • Ordered, received and stocked office supplies and handled deliveries from UPS, Fed Ex and other couriers
  • Maintained fixed assets records of capital equipment inventory of furniture, office supplies, and materials.

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28. Phone Calls

average Demand
Here's how Phone Calls is used in Accounts Payable Clerk jobs:
  • Managed and directed phone calls for two office locations, provided general administrative assistance.
  • Received telephone calls and transferred to appropriate location and maintained filing system.
  • Answered telephone calls dealing with customers/vendors/Customer Service Representative.
  • Maintain records for all lease vehicles to include phone calls to insurance companies in the event of an accident or claim.
  • Managed billing for all groups and banquet functions while handling collection phone calls, aging report controls and special status reports.
  • Handled other office duties, including general correspondence, data entry, screening and directing telephone calls, and reception.
  • Receive incoming phone calls, address customer inquiries and complaints, relay messages to the appropriate staff and document information.
  • Handled & coordinated inbound freight shipments, answered phone calls from clients, supported Logistics with freight requests and shipments.
  • Assist in phone calls to all clinics, making 100 calls a day, to receive documents for payment reasons.
  • Manage reception, greet and assist visitors, screen and direct phone calls, and perform other general clerical duties.
  • Answered phone calls from clients regarding shipments that have discrepancies Maintained general ledgers of all payments made to outside vendors
  • Deposit checks into company accounts, billing experience, answering phone calls, and any administrative duties when needed.
  • Assist in answering and screening phone calls for the Chief Financial Officer, Controller, and Accounts Payable offices.
  • Perform basic administrative tasks such as answering customer phone calls and emails, and uploading/editing on the share point.
  • Enter and pay bills on time, direct phone calls, provide monthly management reports using excel and word.
  • Performed basic office functions such as answering telephone calls, assisting customers, as well as general clerical duties.
  • Answered and directed company phone calls, made travel arrangements, managed company correspondence and handled general clerical work.
  • Answered and screened telephone calls, took messages, greeted clients, made copies and faxed various documents.
  • Correspond with vendors, making phone calls to receive any outstanding invoices, and respond to vendor inquiries.
  • Provide excellent customer service for both internal and external customers by corresponding daily with emails and phone calls.

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29. Monthly Reports

average Demand
Here's how Monthly Reports is used in Accounts Payable Clerk jobs:
  • Produced monthly reports and reconciled month-end accounting activities related to payment disbursements and employee direct and in-direct project charges.
  • Create and prepare monthly reports consisting of account reconciliations, cash forecasting and disconnect activity.
  • Supported and tracked rental/leased items by providing monthly reports to management on inventory and expense.
  • Prepared weekly and monthly reports and reconciled salesmen expense reports for reimbursement.
  • Obtained information and generated monthly reports sent to senior management.
  • Supported management by generating and distributing daily and monthly reports.
  • Compiled and produced monthly and bi-monthly reports for upper management.
  • Ensured accuracy of information included on routine monthly reports.
  • Produced monthly reports and entered data into computer.
  • Reconciled accounts and prepared monthly reports.
  • Reviewed and reconciled weekly/monthly reports.
  • Prepared monthly reports for management.
  • Prepared statistical medical monthly reports.
  • Reconciled and balanced monthly reports.
  • Entered all accounts payable invoices, discussed disputes with vendors, ran monthly reports for controller, processed accounts payable checks weekly
  • Reviewed invoices, processed requests, set invoices up for payment, and produced monthly reports Prepared and processed accounts payable checks
  • Maintained department efficiency by verifying accuracy, control and meeting deadlines for weekly check runs and reconciling checks to monthly reports.
  • Performed month-end close procedures, and generated monthly reports for management analysis on vendors, wire transfers, and expense payments.
  • Printed monthly reports for Accounts Payable/Accounts Receivable, entered debit/credit adjustments to accounts and printed A/R monthly billings for 3 cycles.
  • Produce monthly reports; assist in month end closing, monitor accounts to ensure payments are up to date.

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30. Payment Terms

low Demand
Here's how Payment Terms is used in Accounts Payable Clerk jobs:
  • Established and managed vendor relationships; negotiated payment terms or penalty reductions with vendors to alleviate company budget constraints.
  • Provided reliable accurate financial management; reconciled statements/invoices, to insurance carriers/brokers, in accordance with payment terms.
  • Entered and processed vendor payment terms and remittance information and reconciled voucher postings and cash disbursements.
  • Work with procurement managers/engineers regarding budgets, price discrepancies, payment terms and other contractual obligations.
  • Negotiated aggressive payment terms and improved business relations with high profile vendors.
  • Established customer credit and renegotiated payment terms with dozens of suppliers/vendors.
  • Performed corrective actions to resolved customer discrepancies by auditing payment terms.
  • Verified payment terms and appropriate level of expense authorization.
  • Maintained positive vendor relationships by negotiating payment terms.
  • Negotiated payment terms with vendors/suppliers.
  • Renegotiated payment terms with suppliers/vendors.
  • Communicated regularly with the Cash Management Coordinator to negotiate payment terms that can be meet in the weekly check run cycles.
  • Received all incoming invoices via fax / mail responsible for coding and paying invoices using SAP with-in payment terms due dates.
  • Provided vendor payments at the correct cost, according to payment terms and deducting all available discounts for the lowest cost.
  • Prepare reconciliations in the Broker Management System in conjunction with invoices and/or statements received from markets in accordance with payment terms.
  • Set up new vendors, sending out credit reference request in order to set up a payment terms for new customers.
  • Perform weekly check run of approximately 2.5 million (200 to 250) checks in accordance to individual vendor payment terms.
  • Renegotiated payment terms with dozens of vendors from Due Upon Receipt to Net 30 days for Firm emerging from recession.
  • Renegotiated payment terms with suppliers/vendors from Net 1 to Net 60 days and help improved the company's cash flow.
  • Maintained close relationships with individual vendors and sales representatives to ensure specialized pricing, credits, discounts and payment terms.

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31. Appropriate Documentation

low Demand
Here's how Appropriate Documentation is used in Accounts Payable Clerk jobs:
  • Create and maintain appropriate documentation in support of HRIS application environments, functional requirements supporting application change, and functional design.
  • Liaised with team members of assigned locations, ensuring appropriate documentation for payment was received and facilitating payment processes.
  • Verify that appropriate documentation/ receipts are attached for processing and obtain proper approvals as required by policy.
  • Review incoming invoices to verify appropriate documentation is included and charges are accurate prior to approval.
  • Review invoices for appropriate documentation, financial accuracy, fund availability and approval prior to payment.
  • Provided appropriate documentation for monthly and quarterly audits based on search criteria provided by outside auditors.
  • Reviewed and rectified discrepancies within invoices and expense reports for appropriate documentation and distribution of checks.
  • Review loans for appropriate documentation and complete regular follow-up with foreclosure attorneys and internal departments.
  • Processed department purchases for payment to vendors by reviewing invoices for appropriate documentation and approvals.
  • Obtain and verify appropriate documentation and authorization required to process payments for supplier invoices.
  • Process customer refunds ensuring that refund is legitimate and the appropriate documentation is provided.
  • Reviewed Museum and Restaurant invoices for appropriate documentation and approval prior to processing.
  • Reviewed processed checks for correct dollar amount and address; ensured appropriate documentation.
  • Reviewed employee American Express statements for appropriate documentation and approval prior to purchases.
  • Review invoices for appropriate documentation and approvals and reconcile vendor accounts and statements.
  • Received and reviewed all invoices to ensure all appropriate documentation is included.
  • Ensured that appropriate documentation and approvals were completed prior to processing payments.
  • Review exception invoices to ensure appropriate documentation and provide approval for payment.
  • Provided appropriate documentation and maintained accurate database records for all transactions.
  • Process check requisitions and review for signature authority and appropriate documentation.

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32. Monthly Basis

low Demand
Here's how Monthly Basis is used in Accounts Payable Clerk jobs:
  • Reconciled inmate accounts on a monthly basis to the California Department of Corrections statements and researched any discrepancies.
  • Updated capital asset information using the financial accounting system for straight-line depreciation on a monthly basis.
  • Prepared various financial reports on a monthly basis and communicated results to upper management.
  • Processed approximately 70 commissions for Vendors on monthly basis.
  • Balance expense/operating accounts on a monthly basis.
  • Reconciled inventory on a monthly basis.
  • Assess and close A/P sub-ledger on a monthly basis, validate content and if necessary, implement corrections to the ledger.
  • Processed 1900 national and international invoices and maintained a completion rate of 95% of all invoices on a monthly basis.
  • Provided listing of past due or delinquent balances of miscellaneous accounts receivable to Controller or Accounting Manager on a monthly basis.
  • Processed interest & mortgage payments monthly for 264 properties held as well as utilities for 11 subdivisions on a monthly basis.
  • Assist on GL accounts reconciliation as requested, process and post journal entries for accounts handled and on monthly basis.
  • Preform successful internal audits on a daily, weekly, and monthly basis; compiling reports summarizing accounts payable data.
  • Processed credit card payments for up to 50 vendors on a monthly basis and performed statement reconciliation at month end.
  • Reduced supervisor's work load over 5% by auditing and tracking T&E expenses on a monthly basis.
  • Maintained and closed A/R sub-ledger on a monthly basis, including all accruals and prepaid for the Trial Balance.
  • Reconcile Sprint cell phone bill on a monthly basis for entire company and submitted to payroll for employee deductions.
  • Reconcile specific general ledger account balances on a monthly basis and prepare journal entries to adjust them as needed.
  • Performed multiple tasks includes reconciliation of corporate business card (American Express and Master), on monthly basis.
  • Reconciled statements on a current and monthly basis to ensure that all the invoices were accounted for the month.
  • Reconciled approximately 150 bank accounts on a monthly basis using the SAP bank reconciliation and cash clearing process.

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33. ADP

low Demand
Here's how ADP is used in Accounts Payable Clerk jobs:
  • Prepared Wells Fargo Bank monthly collateral report and prepared/processed weekly ADP Payroll.
  • Assisted with ADP three-way inventory system implementation.
  • Established consistent payroll procedures, including tracking commissions, converted corporate payroll from in-house, manual process to ADP payroll system.
  • Relieved the Payroll Coordinator of her duties which included processing union and salaried payroll using E-time and ADP Payroll System.
  • Process bi-weekly payroll for 550+ employees and PTO information for the payroll processor (KRONOS/ADP) and administer payroll changes.
  • Charged expenses to accounts and cost centers by analyzing invoice/expense reports; ADP Payroll along with recording employee deduction entries.
  • Processed semi-monthly payroll (calculation of retroactive payments, commissions, bonuses & new hires through ADP PayExpert).
  • Review time sheets daily, process paperwork for new employees and enter employee information into the ADP Payroll system.
  • Processed all new employees in Sage Timberline and ADP as well as E-Verify and New York State New Hire.
  • Utilized spreadsheets to update ADP with various types of payroll data such as deductions, benefits, and 401K.
  • Assisted with office administration by maintaining managers' calendars, answering calls and processing payroll (ADP).
  • Provide bi-weekly uploads of ADP FSA transaction reports and monthly upload of the ADP FSA Summary Account Statement.
  • Maintain ADP employee files, utilizing information from application and personnel forms to maintain an accurate employee database.
  • Helped with AP and processed state filings, not generated by ADP, if and when time allowed.
  • Enter payroll hours as well as vacation, sick time, and holidays into ADP transfer record.
  • Processed payroll in ADP system working with, at times, over 500 employees and temporary workforce.
  • Maintained & processed hourly payroll for 30 employees using ADP PayExpert (Online) and ADP PC.
  • Assisted with payroll processing through ADP when payroll clerk was on vacation or out of the office.
  • Processed bi-weekly facility payroll for 200 employees using ADP pay force and People net time reporting systems.
  • Maintained and processed bi-weekly payroll for 500 plus employees, with the use of ADP PayForce.

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34. Payable Checks

low Demand
Here's how Payable Checks is used in Accounts Payable Clerk jobs:
  • Provide timely and accurate payment processing by processing accounts payable checks semi-weekly.
  • Reconciled outstanding accounts payable checks and issued weekly/monthly distribution reports.
  • Validated accounts payable checks and managed positive vendor relationships.
  • Prepared weekly computerized accounts payable checks and remittances.
  • Prepared and reviewed accounts payable checks for distribution
  • Prepared accounts payable checks with supporting documentation.
  • Code and post to general ledger, reconcile monthly vendor statements, issue payable checks weekly based on vendor account terms.
  • Review invoices, assign invoices general ledger codes, set invoices up for payment and prepare and process accounts payable checks.
  • Set invoices up for payment procedure check requests; put together and process company accounts payable checks, reconciliation of obligations.
  • Provided support in Accounts Payable Department with backlog, ran weekly payable checks, obtained signatures and mailed to vendors.
  • Reviewed, coded, processed and generated accounts payable checks for multiple corporate entities in a timely and organized manner.
  • Assisted in the development of Outstanding Check database resulting in $500,000 reduction in outstanding and missing Accounts Payable checks.
  • Prepare and process Accounts Payable checks, wire transfers, and ACH payments for over 400 auto part distribution stores.
  • Issued 400+ A/P checks weekly or as requested, processed Accounts Payable checks for Trade, Brokerage and Refund invoices.
  • Process invoices for payment to suppliers, audited accounts payable checks, balanced accounting reports, and maintained supplier accounts.
  • Verified purchase order numbers and signatures on invoices * Manually processed accounts payable checks for 39 locations * Calculated time cards
  • Verified, batched, and entered accounts payable vouchers, prepared accounts payable checks, and cash disbursement journals.
  • Entered vendor invoice information for the two entities mentioned above and printed accounts payable checks on a weekly basis.
  • Process invoices, file Accounts Payable checks and maintain vendor files in file room on a daily basis.
  • Prepared all accounts payable checks, reconciled statements and issued payment to vendors (for 3 dealerships).

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35. Payable Department

low Demand
Here's how Payable Department is used in Accounts Payable Clerk jobs:
  • Reorganized and instituted new accounts payable department methodologies creating written work instructions for all activities and instituted a new filing system.
  • Implemented ideas establishing efficiency and organization within the Accounts Payable department.
  • Organized accounts payable department, structured for efficiency and accuracy.
  • Reconcile merchandise receivable discrepancies with the merchandise payable department.
  • Reorganized Accounts Payable department to facilitate accuracy and timeliness.
  • Contracted employee to help accounts receivable/payable department.
  • Provided administrative assistance to Accounts Payable Department.
  • Managed the creation of a vendor database, which reduced silos between the property management offices and the accounts payable department.
  • Confirm backup verification of checks; the amount, check number and status of payment released by the accounts payable department.
  • Manage the Accounts Payable department for the 4 leading Randall Reed's Planet Ford, Planet Lincoln, and Planet Dodge.
  • Reorganized the non-functioning Accounts Payable department and created an effective and efficient structure that significantly reduced late fees and delinquencies.
  • Handled auditing of paper statements for proper documentation of expenses and compliance, backup for Accounts Payable department as needed.
  • Matched and entered packing slips for invoices sent to the accounts payable department by the stores that received the product.
  • Managed accounts payable department and coordinated over 300 vans by placing vehicle orders with General Motors and Ford Motor Company.
  • Develop outside vendor contacts, site contacts with procurement and site leads for new shared service accounts payable department.
  • Account payable Department: prepared payable invoices for payment, entered invoices into company's system and data entry.
  • Worked in the accounts payable department, the duties were to process wire transfer payments to various vendors globally.
  • Processed, compiled, and analyzed data requests for two Accounts Payable departments in preparation for Monthly Operating Report.
  • Reconcile payments sent and posted by the utility company, Accounts Payable Department, and Chart of Accounts.
  • Perform other duties as required to support the Accounts Payable Department in meeting deadlines and month end closeout.

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36. Manual Checks

low Demand
Here's how Manual Checks is used in Accounts Payable Clerk jobs:
  • Prepared manual checks for Capital and Priority Requisitions.
  • Prepared daily manual checks requiring immediate distribution.
  • Prepare checks and backup documentation for a main check run once a month and manual checks as needed throughout the month.
  • Processed semi-monthly payroll, issuing manual checks as needed, using ADP PCPW ensuring timely and accurate pay for 80 employees.
  • Prepared and matched vouchers as necessary, with manual checks drawn for the day; files all checks with proper backups.
  • Investigate and resolve any identified discrepancies in timely manner, record all manual checks issued by the facilities accurately and efficiently.
  • Maintain and issue manual checks for payroll of not only suppliers but also HOA's and the Company owners investor checks.
  • Examined time sheets and other records to apply overtime and exception pay practices, prepared manual checks for emergency situations.
  • Processed weekly check run, recorded all vendor manual checks for mailing and list all vendor checks in log book.
  • Prepare invoices for data entry, record all checks, prepare vendor checks for mail, and prepare manual checks.
  • Opened mail and researched mail with problems, typed manual checks, typed records management forms for document retention items.
  • Conduct various additional functions including: data entry, cash receipts and cash-ins, manual checks, set up vendors.
  • Processed information for coding, data entry, and recording manual checks, utilities, rent, and vendor management.
  • Created invoice payment selections for payment and runs electronic and manual checks, and records Vendor Electric Funds Transfers.
  • Reviewed and processed invoices, check requests, expense reports, domestic - international wire transfers and manual checks.
  • Generated automated and manual checks for payment to medical institutions, injured workers, employee expenses and other vendors.
  • Process and post entries related to vendor maintenance, manual checks, wire payments, and stop payments.
  • Process all ACH payments through TD Bank, then enter as manual checks into MAS the following day.
  • Prepare vendor checks for mailing, list in appropriate log books, and prepare manual checks as needed.
  • Processed manual checks, weekly check runs of 200 checks or more, filing and distribution of mail.

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37. Check Request

low Demand
Here's how Check Request is used in Accounts Payable Clerk jobs:
  • Verify proper documentation, coding and appropriate authorization approvals on all expenses and check requests.
  • Review incoming invoices/check requests/credit card charges and accompanying documentation for accuracy and proper authorization/approval.
  • Processed check requests and prepared analysis associated with accounts.
  • Reviewed and verify mileage/education/employee reimbursements and check requests.
  • Entered Rush check requests, check matching to be sure everything was keyed correctly and entered Federal Express and Airborne bills.
  • Received, two-way matched and coded 500 to 600 invoices to general ledger reviewed and verified invoices and issued check requests.
  • Coordinate and issued payment to a variety of vendor invoices, departmental check requests and expense reports for all employees nationally.
  • Manage invoice data entry, check request, prepare and process accounts payable checks, wire transfers and resolve invoice discrepancies.
  • Monitored all invoices, PO's and check requests received to ensure policy compliance and to verify accuracy of account information.
  • Review all check requests, wire request and EFT requests for appropriate authorization and coding prior to input for payment.
  • Reviewed, input and disbursed all invoices, check requests, and employee travel & expense payments for US office.
  • Processed invoices and check requests manually in accordance with established policies, controls and procedures including the delegation of authority.
  • Audited payment documents, including invoices, check request, petty cash, business/ travel expenses and travel advance request.
  • Reviewed and input all invoices, check requests, and employee travel & expense reports as part of AP team.
  • Prepared batches of invoices for payment, and maintain files of all invoices and check requests received and entered.
  • Receive all the departmental interoffice mail, input invoices and check requests for all the companies' business entities.
  • Processed 100 to 250 vendor invoices, check requests and employee travel expenses in both accounting programs per day.
  • Prepared invoices for payment, GL coding, create purchase orders, travel expense reimbursements, processed check requests.
  • Assisted with month-end closing and e-verification of new employees, processed check request, and maintained files and documentation.
  • Calculate and prepare checks for utilities, expense reports, check requests, contracted service and other payments.

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38. Payment Status

low Demand
Here's how Payment Status is used in Accounts Payable Clerk jobs:
  • Communicated with vendors regarding payment status, and assisted Credit department with customer general inquiries regarding account status.
  • Collaborate with international auto rental suppliers regarding payment status of outstanding invoices and resolve discrepancies.
  • Communicated effectively with internal and external vendors/employees regarding invoicing, review/approvals, and payment status.
  • Conducted active communication with vendors concerning payment status of open invoices and purchase orders.
  • Maintained and organized accounting documentation backup, researched inquiries from vendors concerning payment status
  • Manage relationships with vendors; communicate payment status and facilitate weekly check-runs.
  • Check investigations and researched invoice payment status for vendors and external customers.
  • Audited accounts payable invoices and communicated information to vendors on payment status.
  • Communicate with vendors regarding invoice billing and/or shipping discrepancies and payment status.
  • Resolved vendors dispute regarding payment status of open invoices and statement resolution.
  • Communicated with vendors and internal customers regarding invoices and payment status.
  • Provided financial information to vendors regarding payment status of invoices.
  • Communicated effectively with suppliers regarding invoice issues and payment status.
  • Communicated with vendors via telephone and email concerning payment status.
  • Communicate with vendors regarding payment status and required1099 information.
  • Communicate with vendors and suppliers providing payment status information.
  • Communicated with vendors regarding payment status of open invoices.
  • Monitored company accounts to ensure current payment status.
  • Communicated with vendors monitored payment status of accounts.
  • Communicated with vendors regrading payment status of invoices.

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39. As400

low Demand
Here's how As400 is used in Accounts Payable Clerk jobs:
  • Developed AS400 queries for improved managerial reporting and internal audit.
  • Entered information into computer using AS400 software
  • Input purchase orders using AS400 and Systems 3000 for field trips taken by the special education schools under the commission.
  • Received billing invoices and scheduled payments to all vendors Systems include the following AS400 PKMS / Warehouse Management Systems JD Edwards
  • Maintained through AS400 program and SAP accounting system the coding, entering, and matching of items and necessary approvals.
  • Post purchasing activity to AS400 for payment, as well as maintaining a balanced QuickBooks accounting of purchases and payments.
  • Code invoices to OSHPD general ledger accounting codes, then enter into Med Series AS400 System for proper payment.
  • Input high volume of invoices for payment into the company's accounting systems such as AS400 and Oracle 11i.
  • Trained in all accounting software platforms including MerchantPoint, AS400, Express, Expert, EuroExpert, and Navigator.
  • Performed data entry into AS400 mainframe with MAPICS software for incoming invoices and ensured vendors got paid on time.
  • Assist with the implementation of a system to run on AS400 to more efficiently record payment of legal transactions.
  • Processed inventory cost for all SKU's utilizing the AS400 and analysis to ensure accurate sales and cost budgets.
  • Enter all invoices to vendor accounts in AS400, or pay with credit card and enter into spreadsheet.
  • Code and process invoices in two different ERP systems; an AS400 based system and SAP or Sage.
  • Process invoices, expense reports, payment requests, credits, and debits in the AS400 System.
  • Create end of period reports in Concur and the AS400 for executives, including associated journal entries.
  • Utilized the AS400 program, Oracle, Microsoft Office (Word, Excel) and office equipment.
  • Recognized by management for consistent accuracy and efficiency while processing hundreds of invoices per week in AS400.
  • Assisted tax personnel in offering my knowledge of the AS400 or researching a particular sales tax problem.
  • Maintain enrollment and eligibility for new employees, COBRA participants, and flexible spending using AS400 system.

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40. Peoplesoft

low Demand
Here's how Peoplesoft is used in Accounts Payable Clerk jobs:
  • Processed approximately 1000 invoices using Oracle PeopleSoft as well as matched purchase orders with invoices and identified duplicated invoices.
  • Processed over 2000 travel and entertainment expense reports for regional employees utilizing PeopleSoft and e-Concur System.
  • Verify accuracy of Members expenditures before entering and releasing into PeopleSoft payment system.
  • Ensured accurate and timely processing of invoices with accounting data using PeopleSoft system.
  • Performed all aspects of accounts payable in a manufacturing environment using PeopleSoft software.
  • Maintain historical records by microfilming and filing documents using PeopleSoft Software.
  • Update ImageNow Data Warehouse through PeopleSoft Financial Management application.
  • Reallocated expense account entries in PeopleSoft accounting program.
  • Use of Oracle-PeopleSoft Financial/Phoenix for payment processes.
  • Perform financial activities on PeopleSoft program.
  • Worked General Invoices entered into PeopleSoft.
  • Tested PeopleSoft software during integration.
  • Posted corrective entries in PeopleSoft and SAP to ensure the correct vendors are paid and that they receive the correct amounts.
  • Validated/entered up to 130 daily invoices per service level agreement and provide customer service support to newspapers and vendors using PeopleSoft.
  • Enter journal vouchers into PeopleSoft for the purpose of re-classing voucher amounts to the correct general ledger account or department ID.
  • Process invoices and correct vouchers in PeopleSoft and other internal systems while maintaining the documentation process and researching duplicate voucher entries.
  • Developed skills with PeopleSoft and AS400 software to efficiently manage AP invoices through 3-way Purchase Order match and direct entry.
  • Worked with other team members to process all past due invoices through chrome river or PeopleSoft (oracle).
  • Performed full charge processing of all accounts payable invoices for three business units using PeopleSoft and Oracle accounting software.
  • Verified invoices in Image Now, processes Expense Reports in IBM GERS, P-Card processes in PeopleSoft and Wires.

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41. Computer System

low Demand
Here's how Computer System is used in Accounts Payable Clerk jobs:
  • Operate financial computer systems and furnished senior company executives with A/P liability summaries that were commended for the accuracy and timeliness.
  • Provided customer service and assistance with vendor payments during difficult company acquisition and transition to Y2K-compatible computer system.
  • Posted inventory and maintained inventory accuracy in system by performing data entry into the computer system.
  • Exported monthly financial data from main engineering computer system and imported into Oracle database.
  • Operated financial computer systems and furnished senior company executives with A/P liability summary reports.
  • Enter data information from customer sale orders and billing information into various computer system.
  • Researched purchases and qualify of merchandise received through cost/retail information in the computer system.
  • Calculated and processed vendor invoices and purchase orders in PeoplesSoft health-care computer system.
  • Reviewed, verified and entered purchase order related invoices into computer system.
  • Prepared invoices for data entry using appropriate codes/entered invoices into computer system.
  • Coded and entered approved vendor and company overhead invoices in computer system.
  • Entered vendor invoices and sub-contractor information for payment into computer system.
  • Reviewed and entered non-purchase order related invoices into the computer system.
  • Process daily invoices using company computer system for multiple dealerships.
  • Assigned and maintained vendor identification files through Encore computer system.
  • Researched and assisted with installation of integrated computer system.
  • Coordinated Accounts Payable related computer system upgrades and implementations.
  • Analyzed discrepancies between vendor invoices and computer system.
  • Monitored accurate vendor remit-to addresses in computer system.
  • Entered information into computer system using NetSuite.

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42. Vendor Information

low Demand
Here's how Vendor Information is used in Accounts Payable Clerk jobs:
  • Maintained and periodically reviewed accounts payable vendor files to ensure that all necessary vendor information is accurate.
  • Managed database for vendor information, ensuring the accuracy and validity of all inputted information.
  • Maintain vendor information/database in accounting application, including compliance with government regulations to 1099 policies.
  • Maintained updated vendor information and documentation, including 1099 vendor information and reporting totals.
  • Reviewed incoming billing statements, processing invoices as required, and researching vendor information.
  • Provided updated vendor information to the Purchasing Department for vendor maintenance as needed.
  • Updated and maintained accurate vendor information and documentation to expedite future financial transactions.
  • Entered new vendor information determining 1099 eligibility and updated existing vendor files.
  • Verified vendor information by accessing and checking Internal Revenue Service information online.
  • Reviewed vendor information and maintained working procedures to ensure accurate system information.
  • Collect the appropriate documentation to update new or existing vendor information.
  • Update vendor information to comply with Federal regulations and company policies.
  • Maintained detailed transaction records and vendor information, including tax documentation.
  • Monitored invoices for accuracy, and updated vendor information as necessary.
  • Entered/modified vendor information in PeopleSoft based on approved vendor information form.
  • Processed check payments, and verified vendor information before releasing/mailing checks.
  • Maintained detailed files with documentation of vendor information and issues.
  • Maintained vendor relationships and updated all files with vendor information.
  • Review traveling requisition to insure proper vendor information is correct.
  • Maintain vendor information including payment terms, and remittance information.

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43. Timely Processing

low Demand
Here's how Timely Processing is used in Accounts Payable Clerk jobs:
  • Review and correct errors in store merchandise paperwork to ensure timely processing of invoices and eliminate discrepancies in inventory totals.
  • Developed and Implemented computerized accounts payable receipt verification increasing efficiency in the timely processing of supplier invoices.
  • Work closely with various departments and management to provide timely processing and quality assurance of disbursements.
  • Implemented new processes and new protocols to foster an environment of continuous improvement and timely processing.
  • Coordinated with other departments and locations to accomplish timely processing of invoices, including rush processing.
  • Maintained accurate and timely processing of full cycle accounts payable for upscale property management company.
  • Developed relationships with 20plus hotels to help facilitate accurate and timely processing of invoices.
  • Handled the processing, distribution, accuracy verification and timely processing of invoices.
  • Assisted in materials purchasing and receiving department for more accurate and timely processing.
  • Ensured timely processing of all invoices and credits according to vendor/distributor/brewery terms.
  • Maintained vendor relationships while ensuring timely processing of all payments.
  • Managed accurate and timely processing of monthly accounts payable expenditures.
  • Managed the accurate and timely processing of bi-weekly check distribution.
  • Ensured timely processing of reimbursements and reconciliation of employee expenditures.
  • Ensured accurate and timely processing and dissemination of accounting information.
  • Administer accurate and timely processing and distribution of invoices.
  • Ensured accurate and timely processing of all vendor disbursements.
  • Resolved billing discrepancies to ensure the timely processing of payments
  • Ensured accurate and timely processing of accounting data.
  • Monitored accuracy and timely processing of payment transactions.

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44. Payable Functions

low Demand
Here's how Payable Functions is used in Accounts Payable Clerk jobs:
  • Provide general accounting support to university department that oversees all university related accounts payable functions.
  • Streamlined Accounts Payable functions to facilitate accountability, reliability, and accuracy of information.
  • Managed full accounts payable functions for nine company offices for a marketing intelligence company
  • Monitored quality of Accounts Payable functions performed by associates and tracked/maintained group productivity.
  • Coordinated accounts payable functions with related project billing and accounts receivable transactions.
  • Performed essential accounting and accounts payable functions for this pharmaceutical manufacturer.
  • Performed accounts payable functions within Pontiac School District established policy.
  • Performed accounts payable functions for merchandise suppliers and pharmaceutical suppliers.
  • Performed accounts payable functions for a publicly traded manufacturer.
  • Fulfilled Accounts Payable functions for a multinational electronics distributor.
  • Coordinated and implemented accounts payable functions daily.
  • Performed entire Accounts Payable functions accurately.
  • Processed Accounts Receivable and Accounts Payable functions for National Taper Systems (a subsidiary of West Roofing & Supply Co.).
  • Performed accounting related tasks in support of Accounts Payable functions: data entry, audit, data collection and data storage.
  • Performed all accounts payable functions with PO, NONPO invoices and Employee reimbursement, including ensuring proper back up and approvals.
  • Performed all accounts payable functions, such as writing up the vouchers, imputing data, entering invoices and maintaining files.
  • Performed all Accounts Payable functions for a public school district, as well as the Voluntary Coordinating Counsel of St Louis.
  • Perform all Accounts Payable functions for New York office including check requests, international and local expense reports and all invoices.
  • Advanced level in Accounts Payable functions, perform a broad range of functions required to process vendor invoices and employee reimbursements.
  • Traveled to a divisional location for three months to train and bring their accounts payable functions back to the corporate office.

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45. Corporate Office

low Demand
Here's how Corporate Office is used in Accounts Payable Clerk jobs:
  • Handled day to day corporate inter-company accounting functions including corporate sweeps, confirmation and reporting for all corporate offices.
  • Prepared and distributed daily financial reports via batch transfer to corporate office and directly to on-site management staff
  • Managed and coordinated all accounts payable activities for nationwide corporate offices and managed care facilities.
  • Transmitted contracts to corporate office and met all deadlines/utilized facsimile and overnight mail services.
  • Provide all necessary information and backup to Corporate Office Accounting Department.
  • Prepared management reports and financial summaries for Shareholders and Corporate Office.
  • Coordinated office relocation and developed office plan for reduced corporate office.
  • Submitted payment vouchers to International corporate office to process payment.
  • Prepare all invoices/shipping statements/requisitions for payment by the corporate office.
  • Work closely with and provide necessary information to corporate office.
  • Collaborated with corporate office to ensure timely payments to vendors.
  • Arranged Travel Itinerary and monitored Expense Reports for corporate office.
  • Completed timely and accurate financial reporting to division and corporate office
  • Facilitate communication between each location and the corporate office.
  • Communicated with the corporate office regarding timely vendor payments.
  • Prepared daily inventory reports for corporate office.
  • Created a manual for sub-company's accounts payable check-run procedures to be used as a reference during transition to corporate office.
  • Run errands for corporate office such as bulk mailing, postal inquires federal and bank deposits, and retrieve storage files.
  • Review and process invoices at corporate office; Maintain accurate database; Photocopy and fax materials; File documents; Answer phones
  • Enter and process corporate accounts payable from scanned documents received via A/P email, regular mail, or by corporate officers.

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46. Customer Accounts

low Demand
Here's how Customer Accounts is used in Accounts Payable Clerk jobs:
  • Reviewed customer accounts to discuss discrepancies and billing issues to make necessary payment arrangements and communicate status of accounts to management.
  • Interacted with customers for medical document requests Performed light bookkeeping duties for customer accounts Scanned billing documents into database for later review
  • Processed premium payments received daily ensuring timely and accurate tracking of accounts receivables and reconciliations of customer accounts.
  • Managed group insurance plan enrollments for large customer accounts, ensuring timely information updates to account information.
  • Applied scanned checks accurately and timely to customer accounts that provided excellent client service and satisfaction.
  • Performed customer service duties, answered phones and rectified any problematic customer accounts.
  • Generate accounts receivable deposits, computer entry to customer accounts of receivables.
  • Collaborated with supplier administrator to migrate customer accounts from PeopleSoft to Workday.
  • Provide Relationship Managers with information to make credit decisions about customer accounts.
  • Provide information and guidance regarding customer accounts via incoming call system.
  • Organize all internal and external customer accounts and identify collection issues.
  • Conduct extensive research of source documents to accurately construct customer accounts.
  • Recorded Customer payments to customer accounts and prepared bank deposits.
  • Invoiced monthly/quarterly hardware contracts & maintained/updated customer accounts & spreadsheets.
  • Managed all customer accounts including sales and customer service and bankruptcies
  • Performed daily reconciliations to ensure proper activity to customer accounts.
  • Performed numerous accounting responsibilities including handling customer accounts and questions.
  • Investigated and processed direct deposits made to customer accounts.
  • Audited driver paperwork and customer accounts to guarantee accuracy.
  • Provided quality customer service to vendors and customer accounts.

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47. Payable System

low Demand
Here's how Payable System is used in Accounts Payable Clerk jobs:
  • Execute on-line accounts payable system providing electronic invoice processing, automated cost tracking, budgeting and financial reporting.
  • Entered invoice information data into accounts payable system and compiled required documentation for payments to be processed.
  • Processed invoices and entered information into accounts payable system.
  • Maintained accuracy and integrity of accounts payable system.
  • Assigned/maintained vendor identification files through accounts payable system.
  • Organized accounts payable system according to individual properties.
  • Maintained accounts payable system for organization.
  • Investigate and resolve all payment discrepancies promptly, assisted in developing effective accounts payable system to bring all delinquent accounts current.
  • Completed heavy A/P for a very busy Oil company utilizing the DO2 accounts payable system paying approximately 2000 invoices a month.
  • Reconciled vendor's invoices, recorded the data in the accounts payable system, and processed the payments to the vendors.
  • Match invoices with purchase orders and receiving, check vendor information and costs, to enter in accounts payable system.
  • Input data from invoice into the EPICOR Accounts Payable System, send to Accountants for coding, and then Vouch.
  • Worked with all facets of the accounts payable system, principally the validation, processing, and filing of invoices.
  • Reviewed invoices for proper approvals, processed invoices in accounts payable system, processed checks/direct deposits and various reports.
  • Examine coding of expenses to ensure proper charging of account codes; enter invoices into Oracle Accounts Payable Systems.
  • Performed general ledger account reconciliation of accounts payable accounts and monthly general ledger closing of the accounts payable system.
  • Initiated foreign wires, currency conversions/reconciliations and entered the manual payments for these transactions into the Accounts Payable system.
  • Access various accounts payable systems designed to aid in the review, analysis and resolution of an invoice.
  • Administered accounts payable system and statements processing an average 1K invoices for payouts approximating $3-7 million monthly.
  • Input invoices into accounts payable system, issued checks and performed odd jobs such as filing and organizing.

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48. Payable Transactions

low Demand
Here's how Payable Transactions is used in Accounts Payable Clerk jobs:
  • Maintained overall accuracy and integrity of Accounts Payable transactions entering invoices into QAD accounting database ensuring appropriate reviews were performed.
  • Performed the day-to-day processing of 30-50 accounts payable transactions, ensuring financial transactions stayed up-to-date and accurately maintained.
  • Maintained excellent communication with vendors and internal personnel to maintain an accurate record of accounts payable transactions.
  • Prepared for posting all general ledger corrections of accounts payable transactions as requested by Operations/General Ledger personnel.
  • Performed daily accounts payable transactions, prepared vendor checks and provided administrative support to increase office operation effectiveness
  • Reconciled accounts payable transactions regularly, monitored and updated payable records to ensure accurate payment.
  • Communicated with vendors regarding accounts payable transactions and assisted in resolution of discrepancies.
  • Verified vendor statements and maintained historical records for all accounts payable transactions.
  • Processed accounts payable transactions for Charter School finances by accurately maintaining records.
  • Processed daily accounts payable transactions and endured all finances were maintained accurately.
  • Managed and recorded accounts payable transactions according to general accounting standards.
  • Handled the book-keeping for accounts payable transactions including bank statements reconciliations.
  • Reconciled accounts payable transactions to research and resolve discrepancies/issues.
  • Interfaced monthly accounts payable transactions into general ledger modules.
  • Reconcile accounts payable transactions internally and externally.
  • Reconciled accounts payable transactions to ensure accuracy.
  • Recorded accounts payable transactions accurately.
  • Maintain inter-company accounts payable transactions.
  • Performed the day to day processing of accounts payable transactions such as data entry for all 6 divisions of Pace University.
  • Completed the processing of accounts payable transactions in a timely and accurate manner to ensure on-time payment to vendors and employees.

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49. Ensure Payments

low Demand
Here's how Ensure Payments is used in Accounts Payable Clerk jobs:
  • Verify signatures for appropriate approvals and takes necessary actions to ensure payments are not processed until all appropriate approvals are received.
  • Perform invoice processing, validation/documentation processes, and issue resolution to ensure payments are accurate and timely.
  • Monitored accounts to ensure payments are up to date including reconciled vendor account statements regularly.
  • Audit supplier invoices against procurement documents to ensure payments will not exceed authorized commitment.
  • Maintained monthly journal entries including inter-company entries to ensure payments are accurately reported.
  • Prepared account analysis and monitored accounts to ensure payments were current.
  • Completed daily invoice auditing to ensure payments were processed correctly.
  • Reviewed statements to ensure payments applied correctly.
  • Review, verify invoices and check requests, prepare analysis of accounts monitor accounts to ensure payments are up to date.
  • Reconcile accounts payable transactions and, monitor accounts to ensure payments are up to research and resolve invoice discrepancies and issues.
  • Managed all accounts payable functions including matching, batching, coding and correspondence to ensure payments are made and applied accurately.
  • Validate contract information to ensure payments are within contract specifications to ensure that payments do not exceed the contract value.
  • Researched invoices to ensure payments were in the correct amount minus sales tax and that no duplicate payments were made.
  • Reconcile vendor accounts on a weekly schedule and monitor accounts and review statements to ensure payments are up to date.
  • Reconcile accounts payable transactions, prepare analysis of accounts, monitor accounts to ensure payments are up to date.
  • Worked one on one with vendors to ensure payments were made within their contract terms and kept accounts balanced.
  • Build working relationships with vendors and office managers throughout regions to ensure payments are made on time and accurately.
  • Monitored accounts to ensure payments remained up to date, including reconciling vendor statements on a regular basis.
  • Monitor vendor accounts to ensure payments are properly supported and approved for payment, on their due dates.
  • Monitor accounts to ensure payments are up to date post transactions to journals, ledgers and other records.

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50. Payment Processing

low Demand
Here's how Payment Processing is used in Accounts Payable Clerk jobs:
  • Maintained a close relationship with location staff and vendor in correcting discrepancies to ensure timeliness and efficiency of payment processing.
  • Researched and responded to internal and external inquires regarding payment processing and distribution, software applications and policy and procedures.
  • Major responsibilities included receiving and entering all sub-contractor invoices for payment processing, mail sorting and maintaining custom reports.
  • Balance and reconcile utility bills daily to ensure all payments were submitted accurately and timely for payment processing.
  • Reviewed invoices for accuracy, attached supporting documentation, verified documents for proper approval for payment processing.
  • Distributed the invoices for approval process, reviewed the necessary delegation of authority approvals for payment processing.
  • Communicated with vendors and various levels of management to obtain required documents for payment processing.
  • Prepared high-level departmental communications regarding invoices, vendors and work orders for payment processing.
  • Assure timely payment processing and resolution/reconciliation of discrepancies with customers/vendors (30 days).
  • Provided wide array of business services revolving around payment processing and business data.
  • Calculate commissions and confirm all information is accurate for payment processing.
  • Supported accounts payable invoice and payment processing in a centralized environment.
  • Communicated effectively with vendors and employees to resolve payment processing issues.
  • Prepared invoices for payment processing in accordance with defined coding instructions.
  • Analyzed payment processing time and identified areas for improvement and training.
  • Collaborated and improved payment processing procedures for over 100 invoices daily.
  • Identified, documented and resolved payment processing discrepancies between vendors.
  • Assure timely payment processing and resolution/reconciliation of discrepancies with vendors.
  • Communicate with regions as needed to coordinate regional payment processing.
  • Contacted customers for invoice corrections to ensure proper payment processing.

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20 Most Common Skill for an Accounts Payable Clerk

Vendor Invoices27.9%
Purchase Orders9.3%
General Ledger Accounts8.9%
Expense Reports6.5%
Weekly Check Runs6.3%
Accounts Receivables6.3%
Financial Statements6.1%
Data Entry5.4%

Typical Skill-Sets Required For An Accounts Payable Clerk

RankSkillPercentage of ResumesPercentage
1
1
Vendor Invoices
Vendor Invoices
22.8%
22.8%
2
2
Purchase Orders
Purchase Orders
7.6%
7.6%
3
3
General Ledger Accounts
General Ledger Accounts
7.3%
7.3%
4
4
Expense Reports
Expense Reports
5.3%
5.3%
5
5
Weekly Check Runs
Weekly Check Runs
5.2%
5.2%
6
6
Accounts Receivables
Accounts Receivables
5.2%
5.2%
7
7
Financial Statements
Financial Statements
5%
5%
8
8
Data Entry
Data Entry
4.4%
4.4%
9
9
Credit Card Transactions
Credit Card Transactions
3.2%
3.2%
10
10
Journal Entries
Journal Entries
2.7%
2.7%
11
11
Customer Service
Customer Service
2.6%
2.6%
12
12
High Volume
High Volume
1.5%
1.5%
13
13
ACH
ACH
1.4%
1.4%
14
14
Full Cycle
Full Cycle
1.2%
1.2%
15
15
Quickbooks
Quickbooks
1.1%
1.1%
16
16
Company Policies
Company Policies
1.1%
1.1%
17
17
W-9
W-9
1.1%
1.1%
18
18
Special Projects
Special Projects
1%
1%
19
19
Sort
Sort
1%
1%
20
20
Bank Deposits
Bank Deposits
1%
1%
21
21
New Vendors
New Vendors
1%
1%
22
22
Timely Payment
Timely Payment
0.9%
0.9%
23
23
Wire Transfers
Wire Transfers
0.9%
0.9%
24
24
Credit Memos
Credit Memos
0.9%
0.9%
25
25
Monthly Statements
Monthly Statements
0.9%
0.9%
26
26
Weekly Basis
Weekly Basis
0.8%
0.8%
27
27
Office Supplies
Office Supplies
0.7%
0.7%
28
28
Phone Calls
Phone Calls
0.7%
0.7%
29
29
Monthly Reports
Monthly Reports
0.7%
0.7%
30
30
Payment Terms
Payment Terms
0.7%
0.7%
31
31
Appropriate Documentation
Appropriate Documentation
0.7%
0.7%
32
32
Monthly Basis
Monthly Basis
0.6%
0.6%
33
33
ADP
ADP
0.6%
0.6%
34
34
Payable Checks
Payable Checks
0.6%
0.6%
35
35
Payable Department
Payable Department
0.6%
0.6%
36
36
Manual Checks
Manual Checks
0.5%
0.5%
37
37
Check Request
Check Request
0.5%
0.5%
38
38
Payment Status
Payment Status
0.5%
0.5%
39
39
As400
As400
0.5%
0.5%
40
40
Peoplesoft
Peoplesoft
0.5%
0.5%
41
41
Computer System
Computer System
0.5%
0.5%
42
42
Vendor Information
Vendor Information
0.4%
0.4%
43
43
Timely Processing
Timely Processing
0.4%
0.4%
44
44
Payable Functions
Payable Functions
0.4%
0.4%
45
45
Corporate Office
Corporate Office
0.4%
0.4%
46
46
Customer Accounts
Customer Accounts
0.4%
0.4%
47
47
Payable System
Payable System
0.4%
0.4%
48
48
Payable Transactions
Payable Transactions
0.4%
0.4%
49
49
Ensure Payments
Ensure Payments
0.4%
0.4%
50
50
Payment Processing
Payment Processing
0.4%
0.4%

22,591 Accounts Payable Clerk Jobs

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