Accounts payable supervisor job description

(Salary Range: $47,858.20 - $55,725.28/Annually)

SCOPE OF WORK: Performs accounting functions and oversees the payables functions and operations. This position shall report to the Director of Financial Operations at the Community College System of New Hampshire.

ACCOUNTABILITIES:

• Oversees the accounts payable functions including supervising accounts payable staff, providing accounting services, implementing financial policies and procedures, and maintaining appropriate internal controls. Works to improve departmental work methods to enhance efficiencies.
• Supervises accounts payable staff including assigning tasks; providing job-related training; monitoring and evaluating job performance; addressing personnel issues; and overseeing time and attendance in accordance with CCSNH policies and procedures, the provisions of the collective bargaining agreement, and state and federal regulations.
• Performs various accounting functions including, but not limited to reviewing and approving journal vouchers, departmental invoices, and accruals in relation to banner finance.
• Maintains the chart of accounts in banner finance: creating all newly requested funds, orgns, and accounts.
• Assists in the completion of periodic general ledger and payroll account reconciliations by assigning and directing accounts payable staff in their timely completion.
• Coordinates system wide banner security related to new user set up and assigning rule code groups and accounts and organizations appropriate to personnel position functions.
• Oversees Banner Finance testing/upgrades and troubleshoots finance related IT tickets.
• Assists in the development and implementation of accounting policies and procedures including the internal control system.
• Manages the system-wide inventory system including training college staff, ensuring all assets are properly recorded timely and managing the annual physical inventory process.
• Manages vendor maintenance including setting up new vendors within Banner, ensuring all applicable form for new vendors have been completed and maintaining and updating as necessary information on existing vendors.
• Completes the annual 1099-MISC and 1099-NEC reporting and annual IRS B Notice required activities.
• Serves as the dual authenticator for wire transfers initiated by the Financial Operations Director.
• Assists with the accounting for fixed assets, capital leases and construction in process, and accounts payable.
• Works with the college and system office personnel to ensure compliance with state and federal regulations as they apply to the provisions of services and reporting.
• Maintains current knowledge of accounting standards and procedures and applicable federal regulations and participates in professional development activities.
• Other related duties as assigned.

MINIMUM QUALIFICATIONS:

Education: Bachelor's degree from a recognized college or university with major study in accounting or business administration. Each additional year of approved formal education may be substituted for one year of required work experience.

Experience: Three (3) years of experience in accounting or auditing work, one (1) year of which must have been in a supervisory capacity. Each additional year of approved work experience may be substituted for one year of required formal education.

OR

Education: Associate's degree from a recognized college or university with major study in accounting or business administration. Each additional year of approved formal education may be substituted for one year of required work experience.

Experience: Five (5) years of experience in accounting or auditing work, one (1) year of which must have been in a supervisory capacity. Each additional year of approved work experience may be substituted for one year of required formal education.

License/Certification: None required.

RECOMMENDED WORK TRAITS: Knowledge of accounting principles, methods, and terminology. Knowledge of financial analysis, forecasting, and budgeting. Ability to perform accounting functions. Knowledge of laws, rules, regulations, procedures, and practices associated with receivables accounting. Ability to supervise, prioritize, and evaluate the work of accounting staff. Ability to establish and maintain effective working relationships and to advise and provide technical assistance and training. Ability to interpret and apply policies and regulations. Proficiency with spreadsheets and financial systems. Ability to communicate effectively both orally and in writing. Ability to work independently and exercise sound judgment in the performance of duties. Ability to establish and maintain harmonious working relationships and work well in a team environment. Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the CCSNH appointing authority.

DISCLAIMER STATEMENT: The supplemental job description lists typical examples of work and is not intended to include every job and responsibility specific to a position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.

Notice of Non-Discrimination: The Community College System of New Hampshire is an equal opportunity employer. The Community College System of NH does not discriminate on the basis on race, creed, color, religion, national or ethnic origin, age, sex, sexual orientation, gender identity and expression, physical or mental disability, genetic information, or law enforcement, or military, veteran, or marital status.

**Primary Purpose**

Oversees the daily operations of the Accounts Payable department. Directs a team to perform duties specific to their area of expertise.

**Major Duties & Responsibilities**

1. This job will directly manage and facilitate all duties in their area. To include, but not limited to, the facilitation of the T&E Card program, complete month-end close of Accounts Payable, process daily Webcenter imports and research discrepancies, process ACH setups and changes, and other Master Data changes as needed.

2. Provides clear direction and support for team activities. Monitor the daily performance of the Accounting department. Guides training & development of team to increase competency and commitment.

3. Establish accounting policies and procedures, aligned with company's targets.

4. Assist and support audit initiatives, provide performance and other ad-hoc reconciliations as requested. Manage month-end and year-end closing. Organize financial data into useable information and maintain updated records.

**Qualifications**

+ B.S. in Accounting or Finance.

+ 3-5 years' experience as an Accounting Supervisor.

+ Strong computer skills, MS Excel in particular (managing spreadsheets, creating charts and using advanced formulas).

+ Solid knowledge of bookkeeping and accounting principles, laws and regulations.

**ABOUT US**

Are you looking for more than just a job? The culture at Mountaire is one of our greatest strengths and most valued assets. We maintain the same core values and family-focused work environment that we've operated with since day one. You will find that your peers, supervisor and team members are genuinely committed to, not only your success, but also working together to provide high-quality products to our customers. We are a service to one another and to our customers, demonstrating operational excellence and outstanding performance.

**ABOUT THE TEAM**

**Mountaire Overview**

Mountaire Corporation and its two operating affiliates, Mountaire Farms Inc. and Mountaire Farms of Delaware, Inc. (collectively, "Mountaire Farms" or "Mountaire"), are agricultural food production and processing companies providing competitive jobs to almost 10,000 dedicated employees at facilities in Arkansas, Delaware, Maryland, Virginia, and North Carolina. Now the fourth largest chicken company in the United States, we are still family owned and fully committed to giving back to the communities where we do business. At Mountaire Farms, our culture is what defines us. It sets us apart from our competition and reinforces what we stand for. Supporting each other, uplifting each other, and helping each other succeed -- that's the Mountaire way! Our vision is to provide growth, stability, and opportunities for our people, our customers, and our communities by profitably delivering wholesome quality chicken.

**Total Compensation**

Mountaire also offers an amazing total compensation package! A few examples of our benefits that may be offered to you are: eight paid holidays, Medical Plans with free onsite Health and Wellness Centers, Dental and Vision Programs, Employee Assistance Program for you and your family, Retirement Planning with 401(k), Profit Sharing, Employee Discounted Chicken Sales, Employee Discounts with partners (Car Purchase, Phone Plans, & Shopping), Tuition Reimbursement at up to $6,000 annually, and many exciting career development programs!

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about.

Are you looking to take your career to the next level? Yes? Well, Armanino is an excellent place to start! We operate like a start-up and refuse to adopt a culture of unnecessary bureaucracy; innovation and agility remain at our core. We are unapologetic at wanting to be a high growth firm and have set out to prove that there was a better way to work in finance. We are a rapidly growing, top-20 national audit, tax and consulting firm, with a Net Promoter Score close to that of Apple and BMW. We have been named to IPA's "Best of the Best" Firms in the country and Accounting Today's "Pacesetters in Growth." We have a vibrant company and have been consistently voted as a best place to work by Accounting Today, various Business Journals and Vault.

The Accounts Payable Supervisor will ensure the Accounts Payable Department is working efficiently to support all of their clients in the best possible way. This Supervisor will use their excellent supervisory skills and experience to support their team by sharing and implementing new ideas and processes. They will be organized, motivating and willing to jump in and help the team with learning new software systems, billing and payment processing when needed.
JOB RESPONSIBILTIES:

* Foster proactive working relationships with all in house AP clients and cross-functional departments

* Collaborate with Senior level team members to distribute client assignments among the staff

* Responsible for all Bill.com maintenance, and performance reports.

* Conduct all Bill.com training for the team as well as setting up new clients in Bill.com

* Manage all AP software partnerships with outside vendors

* Lead biweekly AP team meetings and other necessary team meetings

* Support team by conducting payment processing and postings when needed

* Assist with monthly client billing on an as needed basis

EDUCATION & EXPERIENCE REQUIREMENTS:.

* BS in Accounting/Finance or related field required or equivalent experience

* 4+ years of experience in all facets of accounting including GL, AP, and reconciliations

* 2+ years of supervisory experience required

* Experience working with Bill.com is preferred

* Knowledge of Microsoft Excel (including VLOOKUP and Pivot Tables)

* Familiarity of cloud-based technology and artificial intelligence application

* Strong analytical and accounting skills

* Ability to set priorities and with excellent time management skills; enjoy working independently with clear deadlines and deliverables.

Armanino LLP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino LLP complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Armanino LLP expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino LLP's employees to perform their job duties may result in discipline up to and including discharge.

For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

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