Accounts Payable Supervisor remote jobs

- 628 jobs

Supervisor, Accounts Payable
Exemplis 4.6
Remote job
Salary Range: $62,249.00 - $93,373.00 This is a hybrid role, with three days per week (Tue, Wed, Thu) onsite at our Cypress, CA headquarters and two days working remote. We are seeking a proactive and results-driven Accounts Payable Supervisor to help lead our AP function and drive operational excellence in cash disbursements. This role will oversee day-to-day AP operations, ensure accuracy and compliance in vendor payments, and support broader finance objectives through streamlined processes and strong cross-functional collaboration. Responsibilities and Essential Functions: Team Leadership & Oversight Lead, mentor, and develop a small Accounts Payable team; set clear goals and performance expectations. Review team output for accuracy, timeliness, and compliance with company policies. Drive team engagement through regular feedback and performance development. Vendor & Cash Management Maintain strong vendor relationships, optimizing terms and supporting cash retention goals. Oversee timely and accurate processing of vendor invoices and payments. Coordinate with AP Manager, Controller, and VP Finance on company-wide disbursement strategies. Process Optimization & Compliance Develop and implement policies and procedures to ensure efficiency, internal controls, and compliance. Collaborate with AP Manager to redesign and streamline AP processes to reduce cycle times and improve vendor service levels. Define and enforce cash disbursement approval workflows in line with company authority limits. Reporting & Analysis Develop daily, weekly, and monthly reports for financial and management visibility. Track and report on AP KPIs, including invoice cycle time, discount capture, and payment accuracy. Prepare monthly accruals and ensure timely month-end close. Cross-Functional Collaboration Serve as a strategic AP partner to internal teams including Supply Chain, Logistics, Sales, and Finance leadership. Participate in system upgrades or ERP optimization projects related to AP. Qualifications, Skills and Education: Required Qualifications 5+ years of progressive experience in Accounts Payable in a manufacturing setting, with 1+ years in a supervisory role. High school diploma or equivalent. Strong understanding of AP processes, internal controls, and cash management strategies. Proven ability to lead a team and build effective vendor relationships. Experience in true manufacturing environment, processing invoices for raw materials and components (not finished goods). Proficent in Microsoft Excel (pivot tables, lookups, formulas, etc.). Must be able to work onsite 3 days a week (Tue, Wed, Thu) at our Cypress, CA headquarters. Preferred Qualifications Bachelor's degree in Accounting, Finance, or Business Administration. 5+ years in a supervisory role. Experience with Microsoft Dynamics AX and Crystal Reports or similar ERP/reporting tools. Familiarity with GSA, SPIFFs, and commission payment processes is a plus. Perks and Benefits: We hope that you're excited by the possibilities that come along with working at Exemplis! With us, TEAM comes first. We bring integrity, passion, and excellence to work each day. Being part of our team means living our core values and thriving in an environment of constant innovation and positive change. In addition to our unique culture, we also offer these fun perks and benefits. Competitive Salary: Our compensation philosophy is to be externally competitive, internally fair, and not win or lose on compensation. Salary ranges are developed with the support of national benchmarks and industry best practices that adjusts to your cost of labor, years of relevant experience, skill set, and education. Hybrid Work Schedule: We support employee needs and their work/life balance so we offer the flexibility to work remotely while being onsite as needed for “collaboration days.” Health Insurance: We offer a variety of health insurance options (medical, dental, vision, etc.) for all of our team members. Eligible the first month following your start date. 401(k): We match 100% up to 3% and then 50% of the next 2% deferred. Time Off: Taking time off to recharge is a must whether it is for your personal health or vacation; paid time off starts accruing day 1! Observed Holidays: 10 company observed holidays: New Years, Martin Luther King, President's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Day. Employee Discounts: We offer discounts to our employee across all of our product lines. Hit our Numbers Lunch: When we hit our monthly milestones, we all celebrate! Tuition Scholarships: Partnership with UMASS Global for 10%-20% off tuition for you and/or your family. About Us: It all started in a small warehouse in California with just three employees, a fax machine and a bell that rang out every time a chair came down the conveyor belt. Over 25 years later, Exemplis continues to lead, innovate and disrupt an array of industries through its growing family of brands - including SitOnIt Seating, Timbuk2, X-Chair, Maverick, Mavix, Edloe Finch, and Albany Park. From sustainable manufacturing to outreach programs and more, we strive to make a positive impact on everyone we serve. We make sure our people (and their communities) are at the core of our organization. To make a difference, we must be a champion of diversity, inclusion, service and social justice - above all else. Are you ready to be a part of something special? We have headquarters, offices and retail stores across the U.S. (plus a variety of flexible work opportunities). Learn more and apply today. Exemplis is an Equal Opportunity Employer and our company adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. Read our full statement on our careers page.
$62.2k-93.4k yearly 60d+ ago
Accounts Payable Manager
Catalight Foundation 4.4
Remote job
The Accounts Payable Manager is responsible for managing the function of accounts payable in a professional and knowledgeable manner. The position directs and oversees the daily management of the accounts payable staff and processes associated with payments. The Accounts Payable Manager ensures the accuracy and timeliness of the entire AP process as it relates to vendors, staff, 3rd party service provider payments, month-end close activities, new systems implementation, as well as existing system improvements. This position ensures entity policies and procedures are being adhered to and that all risk management controls per the Delegation of Authority are documented on invoices processed Core Responsibilities & Essential Job Functions Manage all aspects of the accounts payable cycle, including invoice review, approvals, coding, disbursements, and reconciliations. Ensure timely and accurate vendor payments, employee expense reimbursements, and corporate credit card reconciliations. Maintain and strengthen internal controls around AP processes to safeguard assets and ensure compliance with policies, contracts, and regulatory requirements. Oversee AP month-end and year-end close processes, including accruals, reconciliations, and preparation of supporting schedules. Partner with Procurement, Operations, and Finance leadership to resolve invoice discrepancies and improve vendor communication. Develop, implement, and monitor AP policies and procedures to ensure consistency, accuracy, and audit readiness. Support annual audit and tax filings (e.g., Form 990) by preparing AP-related schedules, reports, and documentation. Oversee AP systems and workflows; recommend and implement process improvements, automation, and technology enhancements to increase efficiency and accuracy. Supervise and mentor AP staff, providing coaching, training, and performance management to build a high-performing, service-oriented team. Monitor AP metrics (e.g., invoice cycle time, accuracy, aging) and report results to the Accounting Director and Finance leadership. Qualifications Minimum Education, Experience & Training Equivalent to: Bachelor's degree in Accounting, Finance, or related field preferred (Associate's degree with significant AP management experience may be considered). 5+ years of progressive AP or accounting experience, with at least 2+ years in a supervisory or managerial role. Nonprofit and/or healthcare accounting experience strongly preferred. Experience with ERP and AP automation systems (Workday or similar ERP System) required. Knowledge & Skills: Strong knowledge of GAAP, nonprofit accounting principles, and AP best practices. Proficiency in accounting and reporting systems; advanced Excel skills required. Excellent analytical, problem-solving, and organizational skills with high attention to detail. Strong communication and interpersonal skills to collaborate with vendors, staff, and leadership. Demonstrated ability to lead and develop a team while also managing hands-on responsibilities. Commitment to organizational values of community, equity, boldness, and wellbeing. Knowledge, Skills & Abilities (organized by our company values): Bold: Challenges the status quo in service of creating advocacy informed systems and external partnerships. Experience coaching, facilitating, or working in advocacy spaces. Navigates ambiguity with an excitement for problem solving. Effectively manages programs from visioning to implementation + impact measure. Commitment to meet agreed upon deadlines on time or ahead of schedule. Transparent on action, pursuits, and outcomes. Community oriented: Seeks to understand the underlying needs, desires, and values of colleagues. Proactively builds spaces for others to engage in learning and community. Appreciates and demonstrates collaboration across teams. Serves as a role model, bringing our core values to life in your work. Works well with employees at any level of employment. Equity informed: Effectively advocates for historically excluded or forgotten groups. Understands that humans have biases and are imperfect as a baseline. Effectively working with an ethnically, socioeconomically, linguistically, and culturally diverse population. Understands of the social determinants of health and healthcare disparities. Approaches work with a growth mindset, welcome feedback, and understand that humans all have biases and are imperfect as a baseline. Wellbeing driven: Willingness and commitment to self-reflection and re-thinking. Ability to understand your physical, mental, social, Conditions of Employment Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ) and clearance through the Office of Inspector General. Must be able to pass a credit check. Compliance with all required trainings and organizational policies. Time Type: Full time Compensation:$78,500.00 - $106,500.00 Annually The statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization. Catalight is an equal opportunity employer.
$78.5k-106.5k yearly Auto-Apply 13d ago
Senior Accounts Payable Specialist
Chowbus
Remote job
The Senior Accounts Payable Specialist is responsible for owning and managing the full Accounts Payable (AP) cycle and ensuring accurate, compliant, and timely processing of all payables activities. This role requires a high level of professional judgment, analytical problem-solving, and process optimization, and will serve as a key partner to internal teams and external vendors. This position will independently evaluate invoice discrepancies, analyze and reconcile vendor accounts, recommend and implement process improvements, and uphold strong internal controls. The ideal candidate is detail-oriented, highly organized, and proactive, with an ability to manage high volumes of transactions while maintaining accuracy, efficiency, and scalability. What You'll Focus On: 1. Invoice Processing & AP Operations (30%) Process vendor invoices daily in Ramp, ensuring accuracy, timeliness, and appropriate coding. Review, investigate, and resolve invoice discrepancies independently. 2. Vendor Management & Onboarding (15%) Manage vendor onboarding and maintain vendor master data, including W-9/W-8 forms and contracts. Serve as the primary liaison for vendor inquiries, ensuring professional and timely resolution. 3. Expense Management & Corporate Credit Cards (15%) Oversee distribution, tracking, and administration of company-issued credit cards. Review and approve employee expense reports in compliance with T&E policies. Educate employees on reimbursement and credit card procedures. 4. Reconciliations & Reporting (15%) Reconcile vendor statements, resolve discrepancies, and maintain accurate ledgers. Reconcile AP-related balance sheet accounts, including cash, credit card, AP, and clearing accounts. Support month-end close and provide financial reporting as needed. 5. Compliance & Year-End Reporting (10%) Prepare and submit year-end 1099 reporting in compliance with IRS deadlines and requirements. Maintain documentation to support audit readiness and regulatory compliance. 6. Internal Audit, Analysis, and Process Improvements (10%) Support internal and external audits by providing documentation, analysis, and explanations. Identify operational gaps and recommend process enhancements to increase efficiency and control. Collaborate with finance leadership to establish scalable AP best practices. 7. Cross-Functional Support & Issue Resolution (5%) Respond to internal inquiries related to invoice submissions, payments, and expenses. Provide financial data and analytical support to business leaders as needed. What You Bring: Bachelor's degree in Finance, Accounting, Economics, or a related field. 4+ years of full-cycle accounts payable experience in a high volume environment. Multi-entity preferred but not required. Strong knowledge of W9/W8/1099 requirements and year-end reporting Proficiency in Excel (including VLOOKUPs and pivot tables) Proven ability to manage reconciliations, track variances, and maintain vendor relationships In depth knowledge of Ramp preferred, but not required. Basic knowledge of administrative and clerical procedures and systems Effective written and verbal communication skills Work Condition: This role primarily involves extended periods of sitting and working at a computer, requiring focus and attention to detail. Flexibility and adaptability are key, as the role may involve adjusting to different time zones and work settings. Frequent interaction with cross-functional teams and external vendors Competencies: Excellent analytical, problem-solving, and critical-thinking skills. Detail-oriented, with a high degree of accuracy and the ability to manage multiple priorities and meet deadlines in a fast-paced environment Strong communication and presentation. Ability to work collaboratively with cross-functional teams Ability to problem solve independently Ability to find solutions to increase efficiency and effectiveness Ability to interpret policies, apply judgment, and make independent decisions Familiarity with internal controls and audit standards What We Offer Salary range:$60K-$70K Medical, dental, and vision insurance 401(k) 100% employer-paid Short-Term Disability (STD) 100% employer-paid Life Insurance and option for additional employee-paid Life Insurance 100% employer-paid Accidental Death and Dismemberment (AD&D) Insurance and option for additional employee-paid AD&D Insurance Company holidays Birthday off Paid Parental Leave Flexible Paid Time Off (PTO) Employee Assistance Program (EAP)
$60k-70k yearly Auto-Apply 12d ago
Senior Accounts Payable Specialist
Prosek Partners 3.7
Remote job
Who is Prosek? We are entrepreneurial. Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide. We are specialized. Prosek provides unparalleled expertise with financial and professional services companies. We are people-centric. Our teams work together in a collegial atmosphere that breeds professional respect and friendship. We are award-winning. Join an "Army of Entrepreneurs" that was recently named a 2025 Global Agency of the Year by PRovoke Media. Overview: Reporting to the Accounting Manager, the Senior Accounts Payable Specialist is responsible for collaborating with various departments to gather and analyze various financial data to ensure the organization's finances are in order. The role is also responsible for making sure that all disbursements are executed and recorded timely and accurately. Proper controls must be maintained to ensure that funds are being disbursed to the intended parties. What you'll be doing: Handle the recording of company expenses. Obtain approvals, code, and enter vendor invoices into the accounting system by their appropriate GL codes and if billable, by their appropriate project codes. Review company expense reports and release into GL for posting and for payment via payroll. Process reimbursements of UK and UAE office employees' expense reports. Oversee and process coding of Amex charges into GL system correctly along with receipts. Help manage budgeted office expenditures by office for all entities. Update and maintain accounts payable records, including new vendor set-ups. Manage the reconciliation of vendor accounts and balances including accruals. Import and record monthly travel charges from “Navan”. Resolve payment discrepancies with vendors and ensure accounts are current. Prepare and record all disbursements via ACH, wire, occasional checks, and direct debits. Record transfers of funds between entities as approved by either controller, CFO or COO. Review GL account transactions for coding accuracies. Prepare schedule of expense accruals after AP lockdown for month end close. Assist others in the accounting department as needed and as directed by management. Support and pull back up records as may be needed by management and external auditors. Handle the preparation of annual 1099s and 1096 What makes you qualified: 4+ years of experience Previous service industry experience preferred Accounting degree preferred Previous full AP experience preferred Strong Excel skills a plus What are the perks? 401(k) employer match: There is no time like the present to prepare for your future! Premium healthcare plans, including medical, dental and vision coverage: Your health comes first. Hybrid work model: 2 days in the office, 3 days from home - Pick your own schedule. 2 weeks of remote work per year: You do you! Generous Paid Time Off (PTO) package including birthday PTO and 6 "It's Ok" days: Enjoy life's moments. Custom career opportunities: Choose your own adventure! Our Core Values: Chemistry, Collaboration and Belonging: Our collegial culture inspires people with different perspectives and backgrounds to work towards common goals as we brainstorm, plan and execute on behalf of our clients and to build our business together. Grit and Hustle: We work hard. We roll up our sleeves. We are not precious or pretentious. We do not take short cuts. Instead, we put in the work and do what it takes to get the job done. The Excitement of New Challenges: We view challenges as opportunities and embrace them. They motivate us to learn and grow so that we can be the best versions of ourselves, for our clients and each other. A Workplace with Humanity: We recognize the rigor and demand of our work. We also recognize that life inside and outside of Prosek can be stressful. We work very hard to run our business with a heavy dose of humanity and to make Prosek a safe place where people enjoy the work and each other. Our Beliefs on Culture, Diversity & Belonging: We are committed to building a diverse workforce reflecting and embracing diversity of all kinds - diversity of geography, cognitive diversity, race, ethnicity, age, gender identity, sexual orientation, political affiliation, socioeconomic backgrounds. We believe having teams that represent the broader communities where we live and work creates a culture that celebrates creativity, inclusiveness and teamwork and helps us offer our global clientele of mature and emerging businesses counsel that is dynamic, rich and nuanced. The anticipated salary range for this position is $80,000-$87,000. An employee's salary is determined by a range of factors including but not limited to relevant experience, qualifications, skills, seniority, geographic location, performance, and business or organizational needs. The range listed is one component of Prosek's total compensation package for employees. Other rewards may include medical, dental and vision coverage, 401(k) matching, new business commission, paid time off, and other benefits. Prosek Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. #LI-HYBRID
$80k-87k yearly Auto-Apply 14d ago
Manager, Accounts Payable
Axsome Therapeutics, Inc. 3.6
Remote job
Axsome Therapeutics is a biopharmaceutical company leading a new era in the treatment of central nervous system (CNS) conditions. We deliver scientific breakthroughs by identifying critical gaps in care and develop differentiated products with a focus on novel mechanisms of action that enable meaningful advancements in patient outcomes. Our industry-leading neuroscience portfolio includes FDA-approved treatments for major depressive disorder, excessive daytime sleepiness associated with narcolepsy and obstructive sleep apnea, and migraine, and multiple late-stage development programs addressing a broad range of serious neurological and psychiatric conditions that impact over 150 million people in the United States. Together, we are on a mission to solve some of the brain's biggest problems so patients and their loved ones can flourish. For more information, please visit us at ************** and follow us on LinkedIn and X. About This Role: Axsome Therapeutics is seeking a Manager, Accounts Payable who will be responsible for managing the company's financial obligations by processing invoices, managing and processing employee expense reports, issuing payments to vendors and expense report reimbursements, reconciling vendor accounts to ensure timely and accurate payments, and managing the 1099 process. This position will be a trusted business partner across all functional departments within the company. The Manager Specialist, Accounts Payable will report directly to the Assistant Controller. This role is based at Axsome's HQ in New York City with an on-site requirement of at least three days per week. We are unable to consider candidates who are looking for fully remote roles. Job Responsibilities and Duties include, but are not limited to, the following: * Own and manage the accounts payable process ensuring timely and accurate invoice processing and payments, proper coding, reconcile vendor accounts, and manage vendor relationships * Own and manage expense reports and corporate card process ensuring timely and accurate reimbursements, and compliance with company policies, procedures and IRS requirements for expense reimbursement * Ensure compliance with IRS regulations by maintaining proper documentation and executing the annual 1099 reporting process for eligible vendors and filing the required 1099's and the transmittal Form with the IRS by the mandated deadline * Assist with monthly and quarterly financial close including preparing journal entries, preparing and reviewing general ledger account reconciliation and analysis, review of financial statements 10-Q, 10-K * Support process reviews for automation, system enhancements, and implementation including ERP, FP&A tools, procure to pay, order to cash systems * Collaborate with departments, support internal and external auditor quarterly reviews and annual audits by providing necessary documentation related to accounts payable and 1099 filings and responding to audit inquiries * Participate in the development of control evidence expectations, detailed SOX testing plans and reviewing test guidance/scripts for completeness, and accuracy, and SOX walkthroughs Requirements / Qualifications * Minimum of an associate's degree in accounting, finance or business * 10+ years of experience in a full-cycle accounts payable role * Ability to work on site Monday, Tuesday & Thursday. We are unable to consider candidates who are looking for fully remote roles Experience, Knowledge and Skills * Proven experience in a full-cycle accounts payable role, with direct involvement in the 1099 process * Strong knowledge of IRS regulations related to 1099 reporting * Excellent attention to detail and a high degree of accuracy * Possess a problem-solving mindset with demonstrated "lean-forward" approach and the ability to think critically * Strong planning and organization skills, attention to detail, execution, and follow-through Salary & Benefits The anticipated salary range for this role is $85,000 - $110,000. We encourage candidates of all levels to apply as there may be flexibility on final job title and responsibilities. The salary offer will be based on a variety of factors, including experience, qualifications, internal equity and location. Axsome offers a competitive employment package that includes an annual bonus, significant equity and a generous benefits package. Axsome is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, sexual orientation, gender identity, ancestry, citizenship, marital status, physical or mental disability, medical condition, veteran status, genetic information, or any other characteristic protected by federal, state, or local law. Axsome Therapeutics does not accept unsolicited resumes from recruiters or third-party recruitment agencies and will not pay placement fees for unsolicited candidates that are sent to hiring managers, the HR team or other Axsome team members. Only approved vendors who have been explicitly asked to support a specific search will receive access to our Applicant Tracking System to submit candidates for consideration.
$85k-110k yearly 19d ago
Manager Accounts Payable - Full-time
Von Canada
Remote job
at VON Canada Requisition Details: Employment Status: Regular, Full Time (1.0 FTE) Program Name: Accounts Payable Number of Hours Bi-Weekly: 75 Work Schedule: Days . Location: The position is Hybrid-remote and requires on-site attendance at the Halifax office once per week. Job Summary: The Manager, Transaction Services - Accounts Payable is responsible for managing the accounts payable activities for all VON sites including directing and monitoring day to day functions and performance of staff in accordance with VON policies, procedures and standards. Key Responsibilities: Hires and provides orientation for new staff as required Ensures staff are able to meet all deadlines and provides assistance if needed. Assists staff to complete investigations and reconciliations In collaboration with internal stakeholders ensures appropriate financial information is available Produces monthly reports for sites and management Monitors sub ledger balances and conducts regular reviews where appropriate Ensures all staff receives PDP's annually, assisting them with their professional development. Coaches, advices, motivates and provides leadership to staff; creates a positive workplace for staff. Promotes the Lean team management approach to ensure a common understanding of management and discipline of management practices. Ensures there are mechanisms for all staff to come together to hear of organizational news and to provide feedback on what is working and what is not. Introduces and implements process changes due to ongoing process improvement and or system changes. Provides leadership in the promotion of a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations, that KPIs related to safety are regularly reviewed by management, that appropriate investigations occur when needed, and plans to address issues are created and acted upon. Identifies, supports and implements initiatives that improve internal controls, increase operating efficiency, and safeguard the assets of the organization. Provides direct hands-on support to team, including coverage for vacancies, vacation, illness, peak resource periods, etc. Assists staff to complete investigations and reconciliations of vendor accounts. Approves all new vendor accounts prior to setup in SAP including new corporate credit card requests. In collaboration with internal stakeholders ensures appropriate financial information is available when requested Produces monthly Aged AP reports ensuring they balance to GL control accounts. Monitors AP balances and conducts internal audits to vendor statements. Monitors AP credit balances to ensure credit is applied to subsequent payment or refund is received from vendor. Review weekly AP allotment reports and submit to Senior Director Finance-Treasury & Transactions for payment approval. Work with Treasury to ensure cash flow is consistent with allotment requests. Look for opportunities to convert vendor payments to VON Corporate credit card. Education and Experience: Post-secondary degree in business, finance, or accounting or equivalent work experience. Minimum 4 years' accounting/finance or related experience including demonstrated knowledge of billing and accounts receivable operations. Minimum 1 year experience managing teams preferred. Professional accounting designation (CPA-CMA, CGA or CA) is an asset. Experience working in not-for-profit environment is an asset. Experience working within a multiple location environment is preferred. Skill Requirements: Working knowledge of Procura, SAP, Excel, and Outlook. Strong communication and organizational skills. Commitment to achieving results and meeting deadlines. Team building, relationship management and client focus. Openness to change and ability to manage change. Other: A current and original copy of a satisfactory Criminal Records Check is required. A Vulnerable Sector Search and/or Child Abuse Registry Check may be required. Ability to speak French is an asset in French Designated areas. The use of PPE may be required Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements. VON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you are in need of accessibility support, please visit our website at *********************************** for further details. VON Canada is committed to embracing and celebrating equity, diversity, and inclusion (EDI) as fundamental to living out our values of Respect, Compassion, and Excellence in all that we do.
$59k-82k yearly est. Auto-Apply 47d ago
Accounts Payable Manager
Hyperiongrp
Remote job
Howden Tiger is the global reinsurance broker and risk, capital, & strategic advisor focused on relentless innovation & superior analytics for top client service. About Role Position Overview: The Accounts Payable Manager will oversee the accounts payable function, ensuring accurate and timely processing of invoices and payments. This role involves managing a team of accounts payable clerks, implementing best practices for financial controls, and collaborating closely with other departments to support the company's financial goals. Key Responsibilities: Team Management: Supervise and mentor a team of accounts payable clerks. Provide training and support to team members to ensure accurate and efficient processing of transactions. Conduct performance evaluations and implement development plans for staff. Invoice Processing: Oversee the end-to-end accounts payable process, including invoice receipt, validation, approval, and payment. Ensure compliance with company policies, legal requirements, and accounting standards. Vendor Relations: Develop and maintain strong relationships with vendors and suppliers. Resolve any issues or discrepancies related to vendor invoices or payments in a timely manner. Financial Controls: Enforce internal controls and procedures to safeguard company assets. Prepare and review reports related to accounts payable and provide insights to management. Reporting and Reconciliation: Prepare and analyze monthly, quarterly, and annual accounts payable reports. Reconcile accounts payable transactions and resolve any discrepancies. Annual 1099 prep and issuance. Process Improvement: Identify and recommend improvements to existing accounts payable processes and systems. Lead initiatives to streamline workflows and enhance efficiency. Compliance and Documentation: Ensure all accounts payable activities comply with company policies and relevant regulations. Maintain accurate and up-to-date documentation of accounts payable transactions. Qualifications: Bachelor's degree in accounting, Finance, or a related field Proven experience (5+ years) in accounts payable or a related financial role, with at least 2 years in a supervisory or managerial position. Strong knowledge of accounting principles, financial controls, and accounts payable processes. Proficiency in accounting software and ERP systems. Excellent organizational skills and attention to detail. Strong analytical and problem-solving abilities. Effective communication and interpersonal skills.
$59k-82k yearly est. Auto-Apply 60d+ ago
Accounts Payable Transformation Manager - UK Shift (Remote)
Consumer Tech 4.4
Remote job
at Ziff Davis Accounts Payable Transformation ManagerThe OpportunityWe're looking for a skilled and strategic Accounts Payable (AP) Transformation Manager to partner with our VP in our efforts in modernizing and optimizing our AP processes. This role is a unique opportunity to drive significant change, moving our team from a traditional, manual-intensive environment to a future-ready, automated, and highly efficient operation. The ideal candidate will have a deep understanding of AP workflows, a proven track record in leading large-scale projects, and the ability to collaborate across departments to implement new technologies and best practices.Key Responsibilities Lead Process Transformation: Develop and execute a comprehensive strategy to transform the end-to-end AP function. Analyze current manual workflows, identify bottlenecks, and propose innovative solutions to streamline processes. Lead initiatives to further automate payment processing. Explore Process transformation opportunities in other areas within Accounting (Accounts Receivable, GL, etc.) Technology Implementation: Manage the implementations of selected credit card and expense automation software. Continue to identify ongoing additional uses gained by said programs and software. Serve as the primary liaison between the AP team, IT, and external vendors during technology rollouts. Ensure new systems are integrated seamlessly with our existing ERP (Oracle Fusion) and other financial platforms. Change Management & Training: Create a clear communication plan to manage the change process with the AP team and other stakeholders. Develop and deliver training materials to ensure team members are proficient in new systems and processes. Foster a culture of continuous improvement and data-driven decision-making within the AP department. Stakeholder Collaboration: Partner with Procurement, Treasury, and internal business units to ensure AP processes support company-wide objectives. Report on project progress, key metrics, and return on investment (ROI) to senior leadership. Policy & Control: Review and update AP policies and procedures to align with new, automated workflows. Enhance internal controls and ensure compliance with all regulatory requirements. Job Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or a related field. A minimum of 12-15 years of experience in Accounts Payable or a related finance function and 5-7 years of experience in leading people. Proven experience leading large-scale process improvement or transformation projects. Expertise in AP automation software a plus (e.g., Coupa, Medius, Tipalti, AvidXchange, Navan). Experience with corporate credit card program administration Strong understanding of accounting principles, financial controls, and AP best practices. Exceptional project management, communication, and change management skills. Experience with a major ERP system (e.g., Oracle, SAP, Microsoft Dynamics). Certifications such as PMP or a similar project management credential are a plus. About Ziff DavisZiff Davis (NASDAQ: ZD) is a vertically focused digital media and internet company whose portfolio includes leading brands in technology, shopping, gaming and entertainment, connectivity, health, cybersecurity, and martech. Today, Ziff Davis is focused on seven key verticals - Technology, Connectivity, Shopping, Entertainment, Health & Wellness, Cybersecurity and Marketing Technology. Its brands include IGN, Mashable, RetailMeNot, PCMag, Humble Bundle, Spiceworks, Ookla (Speedtest), RootMetrics, Everyday Health, BabyCenter, Moz, iContact and Vipre Security.Our BenefitsZiff Davis, Inc offers competitive salaries in addition to robust, health and wellness-focused benefits. We are committed to work-life balance with paid time off when you need it. At Ziff Davis, we remain dedicated to creating an environment where everyone feels valued, respected, and empowered to succeed. We offer Employee Resource Groups, company-sponsored events, and regular opportunities for professional growth through educational support, mentorship programs, and career development resources. Our employees are recognized and celebrated through employee engagement programs and recognition awards.If you're seeking a dynamic and collaborative work environment where you can see the direct impact of your performance and thrive both personally and professionally, then Ziff Davis, Inc is the place for you. Ziff Davis is an Equal Opportunity Employer. At Ziff Davis, Diversity, Equity, and Inclusion (DEI) has always been about fairness, equal opportunity, and belonging. DEI enables us to attract and retain the best talent, regardless of background or circumstances, while enabling our thousands of employees worldwide to thrive .
$55k-78k yearly est. Auto-Apply 47d ago
Legal Operations & AP Coordinator
The Voleon Group 4.1
Remote job
Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. We are seeking a detail-oriented and highly organized Legal Operations & AP Coordinator to manage our Legal & Compliance (“L&C”) department's external spend and assist with its internal operations and controls. This role is critical to maintaining strong vendor relationships; supporting financial integrity; ensuring compliance with internal policies and external regulations and generally increasing efficiency of the Department. In this role, you will be a key member of the L&C team, reporting to our General Counsel.Responsibilities Legal Expense Management: Coordinate and manage law firm spend and related processes, from budgeting to approval, invoicing, processing and expense reports. Serve as primary liaison with external law firms / legal vendors. Leverage technology to track L&C workflows, manage vendors, provide budget oversight and improve team metrics. Manage and reconcile legal invoices, liaise with Finance to assist in determining correct expense categorization and ensure timely review, approval, and payment while ensuring compliance with fund and firm expense allocation policies. Monitor invoices for discounts, cost overruns, and billing guidelines. Work with Finance to ensure correct posting, accruals, vendor payments Ad hoc support on various Legal Operations initiatives, including technology implementation and automation, KPI reporting, entity management, governance, and record-keeping, and process improvement projects. Requirements Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines. Experience working in legal operations, law firm billing, or inside a legal, finance or accounts payable department a plus. Comfortable managing budgets, forecasting, reconciling, working with accounting teams Ability to build dashboard and track metrics related to spend tracking and performance. Strong communication skills and ability to collaborate with senior executives and cross-functional partners. Familiarity with e-billing systems, Workday, and/or Atlassian Suite (Jira and Confluence) is a plus. The base salary range for this position is $90,000 to $100,000 in the location(s) of this posting. Individual salaries are determined through a variety of factors, including, but not limited to, education, experience, knowledge, skills, and geography. Base salary does not include other forms of total compensation such as bonus compensation and other benefits. Our benefits package includes medical, dental and vision coverage, life and AD&D insurance, 20 days of paid time off, 9 sick days, and a 401(k) plan with a company match. “Friends of Voleon” Candidate Referral ProgramIf you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program. Equal Opportunity EmployerThe Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law. #LI-MB1
$90k-100k yearly Auto-Apply 45d ago
AP Specialist
Philz Coffee 4.2
Remote job
As an AP Specialist, you'll play a key role in Bettering Days for our teams and partners by ensuring the accuracy, integrity, and timeliness of our financial operations. You'll keep our business running smoothly through precise invoice processing, reliable vendor record management, accurate payment activities, and consistent stewardship of fixed asset data. Your work also strengthens our financial controls through audit support and error-free documentation, helping us maintain a strong foundation of trust, transparency, and operational excellence. This is a remote position, giving you the flexibility to work from home while staying closely connected to where the action happens - our stores. To make the most of that connection, you'll need to be based in our Los Angeles market . Being in our market means you'll have the chance to see the impact of your work firsthand and stay close to our operations and culture that Betters People's Day. WHAT YOU'LL DO Accurate Invoice & Payment Processing Review and code invoices, ensuring correct approval routing Process invoices, payments, and auto-withdrawals for the AP bank account Serve as backup for payment runs and payment posting Upload and manage invoices from third-party platforms (Capturis, Service Channel, etc.) Vendor & Financial Record Integrity Set up new vendors and maintain complete documentation in the ERP/payment system Reconcile vendor statements and resolve missing invoices, credits, or discrepancies Support external audits by providing required documentation Prepare and process annual 1099 filings Asset Management & Cross-Functional Support Maintain and reconcile fixed asset records Complete additional duties as needed WHAT YOU'LL NEED Bachelor's degree in Accounting, Finance, or a related field Experience in retail or restaurant accounts payable environments 3+ years of full-cycle AP experience Solid understanding of GAAP and ability to apply it in daily work High proficiency with accounting software; NetSuite experience strongly preferred Strong organization skills and exceptional attention to detail Clear and professional written and verbal communication skills Proficiency with Microsoft Office Suite, Google Workspace, or similar tools ESSENTIAL PHYSICAL REQUIREMENTS Visual acuity Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to others Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers Extending hand(s) and arm(s) in any direction Bending, Reaching, Pulling, Pushing, Extending arms/hands occasionally during shift Sitting for extended periods of time Exerting up to 10-20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects **Compensation & Benefits A reasonable estimate of the annual salary for this role is $75,000 to $85,000. Please note that the base pay will vary based on qualifications, previous experience, and work location. When you join our team, we better your days through our benefits and support programs - we offer our team members medical, dental, and vision insurance, company-paid basic life insurance, optional family life insurance, 401(k) with company match, flexible spending accounts, commuter benefits, mental health support, holiday pay, Vacation & Sick Time, Team Member discounts, freebie drinks and discounted beans, fun Philz swag, opportunities for growth and advancement, and more! Privacy Notice
$75k-85k yearly Auto-Apply 13d ago
Accounts Payable Specialist
Cuyahoga County Board of Health 3.8
Remote job
AVAILABLE Accounts Payable Specialist Reports to: Deputy Director of Finance October 10, 2025 Position Type: Full-time, Bargaining Starting Salary: $37,599.00 annually Hours: Mon. - Fri., 8:30 a.m. to 4:30 p.m. Vaccine Policy: All new hires will need to meet COVID and Influenza vaccine requirements or request an exemption and submit a TB Baseline as outlined in the CCBH Vaccination Policy. Direct service employees will need to meet Hepatitis-B vaccine requirements or request an exemption as outlined in the CCBH Vaccination Policy. Minimum Requirements: Associate's degree in Accounting or two years of direct experience. Minimum of two years of related experience including Accounts Payable/Accounts Receivable and bookkeeping/accounting. OR four years of experience (with HS Diploma/GED), OR no experience necessary (with Bachelor's degree). Ability to efficiently multi-task on a daily basis. Knowledge of standard accounts payable policies and procedures. Proficiency with use of PC hardware & basic software (i.e., Microsoft office), email, and office equipment (i.e., copier, fax, scanner, telephone, etc.). Strong proficiency with Microsoft Excel.Good customer service, verbal and written communication skills, and effective presentation skills. Good interpersonal relationship skills including cultural sensitivity & competence. Proficiency with use of databases for data querying and reporting. Strong attention to detail, accuracy and ability to maintain confidentiality. Responsibilities: Reviews all invoices and employee reimbursements for proper coding, proper supporting documentation and accurate charges. Ensures proper internal controls are followed. Prepares, maintains, and balances vendor records and reconciles budgets. Maintain vendor database. Tracks and reconciles vendor accounts and expenditures on a regular basis. Researches and resolves any outstanding balances on vendor accounts. Maintains purchase order database. Processes and track all purchase order requests and verifies funds availability. Ensures that purchasing processes are followed and vendor selection is appropriate. Provides assistance to staff related to procurement procedures including vendor selection, proper coding and documentation for purchases and new vendor set-ups. Performs data entry and balancing of vouchers. Posts all transactions promptly to maintain accurate account fund balances. Serves as the liaison between CCBH and the Cuyahoga County Fiscal Office. Maintain all accounts payable reports, spreadsheets and CCBH account payable files. Collaborates with internal and external partners on special projects as assigned. Participates in public health emergency activities as needed Performs other duties as assigned Please complete the online application on our website, ***************** All applicants are required to upload a resume and include a cover letter with their application. Deadline to Apply: POSTED UNTIL FILLED Bilingual Applicants Welcome Benefits offered at CCBH (for employees working at least 40 hours per pay period/Bi-weekly): Medical (full time employees responsible for 10% of premium) Dental (full time employees responsible for 10% of premium) Vision Public Employee Retirement System (PERS) Deferred Compensation FSA Health and Dependent Care Tuition Reimbursement Holidays (14 paid per year) Vacation Time (13 paid days per year for new service PERS members*) Sick Time (15 paid days per year*) Personal Days (up to 3 paid per year) Agency paid Life Insurance Additional Voluntary Life Insurance Voluntary Identity Theft Protection Voluntary Critical Illness Voluntary Accident Insurance Employee Assistance Program Free Parking Onsite Remote work from home available up to two days per week with approval after the completion of a minimum of 60 days of employment. Alternate work schedule or changes in work schedule available after initial training period with approval. Core work hours of 10am to 2pm required of all staff. *Benefit is prorated based on start date Employees hired for a position that is funded in whole or in part by a designated funding source may be laid off when the funding source is reduced or eliminated. THIS AGENCY IS AN EQUAL PROVIDER OF SERVICES AND AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER CIVIL RIGHTS ACT 1964 THIS EMPLOYER PARTICIPATES IN E-VERIFY All employees hired for a position must be legally authorized to work in the United States without requiring sponsorship for employment visa status now or in the future.
$37.6k yearly 60d+ ago
Accounts Payable Fiscal Specialist III sea22
Triplenet Technologies
Remote job
* Review and audit client employee expense reports, reimbursements requests, petty cash and imprest funds according to client policy, state and federal regulations. * Coordinate review of hold report for open items to ensure outstanding invoices are paid. * Verify with client departments, whether a payment should be reissued. * Research and provide supplier refund checks, process and apply credit memos to AP invoices, and handle cash receipts for incoming checks. * Perform daily batch validation, warrant payment processing and reconciliation as needed. * Oversee, organize, process and track Special District vouchers and uploaded to the system * Review, research, and communicate voucher submissions issues * Track Authorized Signature Forms and update data. * Provide excellent customer service to all customers, both internal and external. Location: Seattle (can work remotely but will come into the office once or twice a week). Duration: 2 months Pay: $30.40
$30.4 hourly 60d+ ago
AP/AR Specialist
Valiantys Federal
Remote job
The AP/AR Specialist is responsible for maintaining and managing the daily accounts receivable function within the company. Primary duties include tracking and recording payments from customers, resolving discrepancies, ensuring the timely collection of outstanding invoices and maintaining accurate financial records. This individual will collaborate closely with other departments, such as sales, finance and customer service, to streamline processes, record accounting documents, reconcile accounts with bank transactions, and prepare supplier payments and customer invoices. They will ensure compliance and support accurate financial operations across the company. This is a temporary/contract to hire position and is fully remote. Responsibilities:Accounts Payables / Assets Process and book supplier invoices (goods, services, general expenses, intercompany) according to processes and company standards Ensure invoice compliance with purchase orders, contracts, or supporting documents Manage invoice approval workflows in line with internal purchasing procedures Follow up with suppliers and internal stakeholders to resolve discrepancies or disputes Prepare suppliers payments and request validation Maintain and update the supplier database (creation, changes, validation) Update balance sheet reconciliation Analyze variations in reporting and explain major variations Other AP related tasks and responsibilities as required Accounts Receivables / Bank Reconcile movements (bank and cards), including update status in the ERP (NetSuite) Inform Cash team when issues arise (e.g. delays, technical problems, etc.) or when payments are not received as planned Perform monthly reconciliation (bank and cards) Update balance sheet reconciliation Review customer agreements to ensure proper billing. Manage recurring billing schedules and update account information as required. Generate and distribute invoices accurately and on time, as well as reminder notices as necessary. Manage customer accounts, monitor aging reports and minimize overdue receivables. Outreach and communication related to outstanding customer accounts Other AR related tasks and responsibilities as required Third-parties Provide relevant documents and information to third parties, when authorized/relevant, including auditors, CPAs, social security bodies, pension funds, government authorities, internal teams (e.g., for RFP support), etc. Collaboration & Team Effort Identify and implement process improvements to increase efficiency and accuracy in AP/AR operations. Utilize AP/AR automation tools and ERP systems to streamline workflows and enhance reporting capabilities. Stay informed of emerging technologies and best practices in accounts receivable management. Analyze trends, identify areas of improvement and present findings to management. Requirements: 1-3 years of experience in an AP/AR Accounting role NetSuite proficiency highly preferred Excellent communication and interpersonal skills for effective interaction with customers and internal stakeholders Attention to detail and accuracy in processing invoices and payments Excellent organizational and time management skills Ability to work independently and collaboratively in a team environment Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment
$33k-43k yearly est. Auto-Apply 47d ago
Oncology Authorization Coordinator 2, Miami Cancer Institute, FT, 10:30A - 7:00P
Baptisthlth
Remote job
Oncology Authorization Coordinator 2, Miami Cancer Institute, FT, 10:30A - 7:00P-154896Description The incumbent will be responsible to request, follow-up, obtain, and validate authorizations/referrals/notifications with appropriate CPT and ICD-10 codes, within the appropriate timelines for Radiation Oncology and/or Oncology Infusion. This position requires the incumbent to be in a call center type environment and responsible for meeting individual quality metrics. Responsible for coordinating patient flow, timely processing, maintaining knowledge and deployment of practices used within the department/physician practice/hospital to address patient questions or concerns. Maintaining knowledge of insurance requirements, BHSF pricing, financial assistance options, and overall BHSF Revenue Cycle operations. Practices the Baptist Health philosophy of service excellence in providing professional, compassionate and friendly service to patients of all ages, families, employees, physicians and community members.Qualifications Degrees:High School Diploma is required.Additional Qualifications:For internal staff: A minimum of 3 years experience in validating/obtaining authorizations and has demonstrated the ability to independently perform all functions within the Level 1 job description.Meets/exceeds all Individual Performance Standards for at least the most recent 6 months.Exceeds departmental KPIs and is cross trained in multiple areas/product lines to substitute all staff positions as needed.For external staff: Associates Degree preferred with 3 years experience in validating/obtaining authorizations with insurance payers, or 4 years experience in lieu of degree.Association of Community Cancer Center, Prior Authorization On-Demand Webinars to be completed within 3 months of hire, and updated yearly education required.Complete and pass the Patient Access training course.Ability to work in a fast-paced work environment and perform basic mathematical calculations.Desired: Knowledge of healthcare regulatory guidelines to include, but not limited to, HIPAA, AHCA, EMTALA.Knowledge of authorization guidelines for Radiation Oncology/Oncology Infusion.Understanding of insurance contracts, medical terminology, authorizations and pre-certifications.Working knowledge of the Microsoft Office products and EMR applications.Bilingual English, Spanish/Creole.Minimum Required Experience: 3 YearsJob Non-Clinical and AdministrativePrimary Location RemoteOrganization Miami Cancer Institute at Baptist HealthSchedule Full-time Job Posting Nov 21, 2025, 5:00:00 AMUnposting Date Ongoing Pay Grade T27EOE, including disability/vets Refer a friend for this job Tell us about a friend who might be interested in this job. All privacy rights will be protected.Refer a friend
$33k-43k yearly est. Auto-Apply 21d ago
Accounts Payable (AP) Specialist IV
Ionis Pharmaceuticals Inc. 4.6
Remote job
Headquartered in Carlsbad, California, and with offices in Boston, Massachusetts, and Dublin, Ireland, Ionis has been at work for more than three decades discovering medical breakthroughs that have redefined life for people with serious diseases. We're pioneers in RNA-targeted medicines, and our platform continues to revolutionize drug discovery and transform lives for patients with unmet needs. With multiple marketed medicines and a leading pipeline in neurology, cardiology and select areas of high patient needs, we continue to drive innovation in RNA therapies in addition to advancing new approaches in gene editing to provide greater value to patients and are well positioned financially to deliver on our strategic goals. At Ionis, we pride ourselves on cultivating a challenging, motivating and rewarding environment that fosters innovation and scientific excellence. We know that our success is a direct result of the exceptional talents and dedication of our employees. With an unprecedented opportunity to change the course of human health, we look to add diverse individuals, skill sets and perspectives to our exceptional team. We continue to invest time, money and energy into making our onsite, hybrid and remote work environments a place where solid and lasting relationships are built and where our culture and employees can thrive. We're building on our rich history, and we believe our greatest achievements are ahead of us. If you're passionate about the opportunity to have meaningful impact on patients in need, we invite you to apply and join us. Experience and contribute to our unique culture while you develop and expand your career! ACCOUNTS PAYABLE (AP) SPECIALIST IV SUMMARY: The Accounts Payable Specialist IV will support the Accounts Payable department, ensuring accurate and timely processing of invoices. This role includes invoice processing (3-way match and 2-way match), troubleshooting exception handling, resolving day-to-day AP issues, monitoring and ensuring AP aging reports are accurate, reconciling vendor statements, and monitoring the AP Inquiries mailbox. The AP Processor will assist in resolving integration and payment issues, audit Concur expense reports, support with Concur system inquiries, support system upgrades and implementations, and continuously seek ways to improve the efficiency of AP processes. RESPONSIBILITIES: * Daily invoice processing (3-way match and 2-way match) and handle complex processing, such as GMP invoices; partner with business teams to resolve issues. * Assist in preparing weekly payment runs, ensuring timely processing. * Monitor GR/IR (Received and Not Invoiced) reports and resolve discrepancies promptly. * Reconcile vendor statements and monitor AP aging reports following up with suppliers on outstanding items. * Work with suppliers on updating banking information when payments are rejected. * Support system implementations and upgrades covering required testing scenarios. * Audit employee expense reports weekly, ensuring compliance with T&E policy; work with employees to resolve audit issues. * Monitor Concur unsubmitted expenses and follow up with employees as necessary. * Assist employees with Concur inquiries, including credit card reconciliations. * Ensure Desktop Procedures are current and provide training to new hires or team members. * Assist with audits by providing necessary documentation in a timely manner. * Run Excel reports and assist with ad hoc reporting requests. * Assist with 1099 reconciliation and filing. * Act as backup support for AP invoice processing when team members are unavailable or during workload increases. REQUIREMENTS: * Associate's degree in Accounting, Finance, or a related field (or equivalent experience). * 5+ years of experience in Accounts Payable or a similar accounting role. * Strong understanding of AP processes and invoice processing. * Proficiency with ERP systems (SAP and Coupa preferred). Proficiency in Concur System. * Intermediate to advanced Microsoft Office (Excel). * Ability to work independently and manage time effectively. Flexibility when priorities shift. * Strong organizational skills with attention to detail and accuracy. * Effective communication and interpersonal skills to work with internal teams and vendors. * Critical thinking and process improvement mindset. * Excellent customer service skills. PREFERRED SKILLS: * Experience with AP 3-way matching and exception handling, such as price/quantity variances. * Experience with SAP is highly preferred, particularly with upcoming SAP implementation. * Concur and T&E experience. Please visit our website, ******************** for more information about Ionis and to apply for this position; reference requisition # IONIS003833 Ionis offers an excellent benefits package! Follow this link for more details: Ionis Benefits Full Benefits Link: ************************************************************************************************************************ The pay scale for this position is $25.26/hour to $33.72/hour NO PHONE CALLS PLEASE. PRINCIPALS ONLY. Ionis Pharmaceuticals, Inc. and all its subsidiaries are proud to be EEO employers.
$25.3-33.7 hourly 49d ago
Accounts Payable Specialist
Zoll Data Systems 4.3
Remote job
Acute Care Technology At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions. The Acute Care Technology division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Products include AEDs, trauma kits, ventilators, temperature management solutions, and more. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service. At ZOLL, you won't just have a job. You'll have a career-and a purpose. Join our team. It's a great time to be a part of ZOLL! Job Type On Site Job Summary This position is responsible for full cycle AP duties and supporting for the daily activities in the Finance Department. Essential Functions Responsible for all aspects of accounts payables activities, including but not limited to two-way and three-way invoice matching, check requests, expense reports, and following company procedures. Process the weekly payment disbursements i.e. check runs, vendor ACH and wire payments. Ensure 1099's, sales taxes, and Sunshine Act transactions are property recorded. Maintain the hierarchy and the accounting setup for the Expense Report System. Participate in monthly general ledger closing procedures. Assist on preparation of various reports, such as Sunshine Act quarterly review report and annual reporting report, expense analysis report. Responsible for sales/use taxes accruals and filing. Assist on sales tax audits. Support in other areas of accounting such as fixed assets, general ledger, and financial reporting. Assist with SOX documentation, self-assess, and related tasks. Contribute to the preparation of schedules related to the external audit and provide all supporting information requested in conjunction with the audit. Provide ad-hoc analysis of expenses as needed. Required/Preferred Education and Experience Bachelor's Degree with 1 year of related experience or Associate's Degree with 2 years of related experience preferred Knowledge, Skills and Abilities Identifies and resolves problems in a timely manner. Work effectively with Vendors and Internal customers to resolve issues. Ability to communicate clearly verbally and in writing. Adapt to changes in the work environment; manage various demands. Demonstrate accuracy and thoroughness; monitors own work to ensure quality. Complete work in timely manner; strives to increase productivity; works quickly. Maintains confidentiality. Proficiency in Microsoft Word, Excel and general accounting software applications is required. Preferred Languages English - Expert Travel Requirements 0% Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Standing - Occasionally Walking - Occasionally Sitting - Constantly Talking - Occasionally Hearing - Occasionally Repetitive Motions - Frequently ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives. The hourly pay rate for this position is: $33.00 to $34.00 Factors which may affect this rate include shift, geography, skills, education, experience, and other qualifications of the successful candidate. Details of ZOLL's comprehensive benefits plans can be found at ********************* Applications will be accepted on an ongoing basis until this position is filled. For fully remote positions, compensation will comply with all applicable federal, state, and local wage laws, including minimum wage requirements, based on the employee's primary work location. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or status as a protected veteran. ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
$33-34 hourly Auto-Apply 6d ago
Accounts Payable Specialist II
Meltwater 4.3
Remote job
Description What We're Looking For:We're actively seeking an Accounts Payable Specialist to join our vibrant team and assume a pivotal role in managing and enhancing the company's accounts payable process. As an Accounts Payable Specialist, you'll collaborate closely with internal stakeholders and external vendors to resolve payment discrepancies, ensure timely payments, and cultivate positive relationships with suppliers. This position demands strong analytical abilities, keen attention to detail, and effective communication skills to propel the accounts payable process forward and fortify the company's financial stability.We're dedicated to fostering a culture where each team member feels empowered to be their authentic selves while pushing the boundaries of their skills and capabilities. Envision yourself surrounded by a supportive network of colleagues who actively nurture talent, providing robust support systems, mentorship, and emphasising collaboration.What You'll Do: Daily review of various AP Mailboxes and download invoices to process. Efficiently manage the accounts payable process including PO matching, route invoices for approval for non-PO bills, item receipt and vouchering. Audit manager approved employee expense reports in Workday per T&E policy. Communicate with vendors and internal Meltwater teams regarding outstanding payments, bill discrepancies, Purchase Order (PO) issues, Kyriba payment issues, and other AP-related inquiries. Prepare (level 1) payments in Netsuite to import to Kyriba. Review and resolve rejected payments in Kyriba, ensuring accuracy and timely resolution. Conduct thorough investigations into billing disputes and promptly address vendor inquiries, maintaining a focus on timely resolution. Log into the vendor portal to download bills and submit payments. Assist in gathering documentation for audits, ensuring all required records are prepared in accordance with internal control procedures and audit requirements. Other projects assigned include acquisitions, testings for NetSuite improvements, entity consolidations, and others. What You'll Bring: Bachelor's degree or above in Accounting, Finance, Business Administration, or a related field. 3+ years of experience in accounts payable or a related financial role. Proficiency in Microsoft Excel and familiarity with financial software, such as NetSuite, Kyriba, and Blackline, is highly preferred. Experience processing in EMEA/APAC subsidiaries, knowledge in VAT and GST, is highly preferred. The ability to thrive independently, prioritise tasks, and meet deadlines in a fast-paced environment. Knowledge of regulatory compliance and legal requirements pertaining to accounts payable activities would be advantageous. Excellent written and verbal communication skills in English. Flexible work hours are necessary to align with the US and Europe time zone. The ability to legally work in the country of hire is required for this position. Where You'll Work: Av. P.º de la Reforma 296, Juárez, Cuauhtémoc, 06600 Ciudad de México, CDMX, Mexico When You'll Join: September 2025 Our Story At Meltwater, we believe that when you have the right people in the right environment, great things happen. Our best-in-class technology empowers our 27,000 customers around the world to make better business decisions through data. But we can't do that without our global team of developers, innovators, problem-solvers, and high-performers who embrace challenges and find new solutions for our customers. Our award-winning global culture drives everything we do and creates an environment where our employees can make an impact, learn every day, feel a sense of belonging, and celebrate each other's successes along the way. We are innovators at the core who see the potential in people, ideas and technologies. Together, we challenge ourselves to go big, be bold, and build best-in-class solutions for our customers. We're proud of our diverse team of 2,200+ employees in 50 locations across 25 countries around the world. No matter where you are, you'll work with people who care about your success and get the support you need to unlock new heights in your career. We are Meltwater. Inspired by innovation, powered by people. Equal Employment Opportunity Statement Meltwater is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: At Meltwater, we are dedicated to fostering an inclusive and diverse workplace where every employee feels valued, respected, and empowered. We are committed to the principle of equal employment opportunity and strive to provide a work environment that is free from discrimination and harassment. All employment decisions at Meltwater are made based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, marital status, veteran status, or any other status protected by the applicable laws and regulations. Meltwater does not tolerate discrimination or harassment of any kind, and we actively promote a culture of respect, fairness, and inclusivity. We encourage applicants of all backgrounds, experiences, and abilities to apply and join us in our mission to drive innovation and make a positive impact in the world.
$33k-43k yearly est. Auto-Apply 47d ago
Accounts Payable Specialist
Foundation Communities 3.6
Remote job
The AP Specialist is responsible for all aspects of payables including reviewing and preparing payments, entering invoices, and completing other tasks as needed. This includes interacting with vendors and various members of the organization. - 3000 S IH-35 Frontage Rd, Austin, TX 78704 (South Austin near Oltorf). Some remote work may be approved. Essential Job Functions: Enter and review payables, including calculating allocations and processing bulk check requests Ensure timely vendor payments Print and mail checks Enter, review, and approve online payments (positive pay, ACH, utilities, etc) Maintain current and accurate cash ledgers Generate payable reports for senior leadership approval Create and maintain accurate AP documents Review and update vendor information Resolve payment issues Provide general vendor and employee account support Other accounting tasks and general office duties as needed Key Traits: Exceptional attention to detail Great organizational skills Ability to multi-task and meet deadlines Excellent interpersonal and communication skills Strong customer service skills Team player Takes initiative Solves problems thoroughly and independently Minimum Qualifications: Accounting associate degree (or higher) or equivalent experience required 1 - 2 years' accounting experience preferred Microsoft Office experience required (intermediary to advanced Excel skills) NetSuite experience preferred Physical Demands/Work Environment: Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot Frequently: standing for long periods of time, climb stairs, twisting Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving. While this job description covers the main responsibilities of the job, it is not intended to cover every aspect of the job, and other responsibilities may be assigned. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.
$30k-35k yearly est. Auto-Apply 60d+ ago
Accounts Payable Analyst
Bluehalo
Remote job
Growth is in our forecast, and we are seeking a highly skilled and experienced Accounts Payable Analyst to join our team to realize that goal. The successful candidate will play a specific role in our A/P team, ensuring compliance with industry standards, and supporting the team and the company in achieving our financial goals. We're committed to providing our people with the best opportunities to develop their skills, share their knowledge, and push their innovative ideas to the cutting-edge. Enjoying this journey with a supportive team that feels like family. This role is an unparalleled opportunity to work in various sectors including Space to C-UAS & Autonomous Systems to Electronic Warfare & Cyber, and Artificial Intelligence, at our company there is no limit to where you can take your career. Our mission is clear: to lead through innovation. Join the transformation and innovate with us. Summary The Accounts Payable Analyst is responsible for performing a range of accounting and clerical tasks related to the Accounts Payable function. This generally includes receiving, processing, and verifying invoices; tracking, and recording purchase orders and processing of payments in a timely and efficient manner. This role may be assigned responsibilities related to the expense reimbursement process, system data entry and reporting as well as assisting with user training. Position Responsibilities * Vouchers A/P invoices and process payments to vendors * Completes full-cycle accounts payable with electronic two-way and three-way matching of invoices in the ERP system (i.e. Oracle) * Processes 300 - 400 invoices per week with accuracy * Prepares ad hoc reports and performs analysis related to A/P payments * Independently researches and resolves discrepancies found on invoices * Supports check runs, ACH and wires, WebTop (or replacement system) data entry as needed * Support invoice accruals * Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations * Ensures efficient and timely Expense Report reviews and approvals based on Travel & Expense Policy, as assigned * Assists with training sessions with new employees and others, as needed, on the Automated Expense Reporting program\ * Other duties as assigned Basic Qualifications (Required Skills & Experience) * Bachelor's degree in Accounting or Finance, or High School Diploma and 3+ years of experience in an A/P environment * 2 - 4 years of Accounts Payable experience or equivalent combination of experience and education preferred\ * 2 - 4 years of Electronic Expense Reporting experience preferred * Proficiency in Microsoft Office (Excel, Word and Outlook) * Ability to operate a calculator, computer, and other general office equipment * Skilled at working under short-term deadlines with a high degree of accuracy and efficiency * Ability to communicate clearly and concisely, verbally and in writing Preferred Qualifications (Desired Skills & Experience) * Bachelor's degree in accounting or related discipline is preferred * Previous Oracle Fusion experience is a plus * Proficiency in Microsoft Office (Excel, Word and Outlook) * Substantial understanding of the job and applies knowledge & skills to complete a wide range of tasks * Ability to work with little instruction on daily work, and general instructions on newly introduced assignments * Ability to operate a calculator, computer, and other general office equipment * Skilled at working under short-term deadlines with a high degree of accuracy and efficiency * Ability to communicate clearly and concisely, verbally and in writing * Ability to work under short-term deadlines with a high degree of accuracy * Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties * Displays strong initiative and drive to accomplish goals and meet company objectives * Takes ownership and responsibility for current and past work products * Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company * Has effective problem-solving, analytical, interpersonal and communication skills (verbal & written). Focused on teamwork, collaboration and puts the success of the team above one's own interests Work Location * We are flexible on this! Ideally you will need to live within commuting distance to a company office, preferably Albuquerque NM or Dayton OH. However, we are also willing to consider 100% remote. Hourly Pay Range: $25.00 - $35.00/hour (Note that this is an hourly role, not a salaried role.) * The AV pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Determination of official compensation or salary relies on several factors including, but not limited to, level of position, job responsibilities, geographic location, scope of relevant work experience, educational background, certifications, contract-specific affordability, organizational requirements, alignment with local internal equity as well as alignment with market data. * Our compensation package also includes components designed to support employees' total well-being, which should be considered when evaluating our competitive benefits package. These benefits include health insurance, life insurance, disability, company holiday and paid time off, parental leave, 401(k) company match and contributions, professional development/training reimbursements, and other work/life programs.
$25-35 hourly Auto-Apply 4d ago
Accounts Payable Analyst (Hybrid Work Schedule)
Parts Town 3.4
Remote job
at Parts Town See What We're All About As the fastest-growing distributor of restaurant equipment, HVAC and residential appliance parts, we like to do things a little differently. First, you need to understand and demonstrate our Core Values with safety being your first priority. That's key. But we're also looking for unique enthusiasm, high integrity, courage to embrace change…and if you know a few jokes, that puts you on the top of our list! Do you have a genius-level knowledge of original equipment manufacturer parts? If not, no problem! We're more interested in passionate people with fresh ideas from different backgrounds. That's what keeps us at the top of our game. We're proud that our workplace has been recognized for its growth and innovation on the Inc. 5000 list 15 years in a row and the Crain's Fast 50 list ten times. We are honored to be voted by our Chicagoland team as a Chicago Tribune Top Workplace for the last four years. If you're ready to roll up your sleeves, go above and beyond and put your ambition to work, all while having some fun, let's chat - Apply Today! Perks Parts Town Pride - check out our virtual tour and culture! Quarterly profit-sharing bonus Hybrid Work schedule Team member appreciation events and recognition programs Volunteer opportunities Monthly IT stipend Casual dress code On-demand pay options: Access your pay as you earn it, to cover unexpected or even everyday expenses All the traditional benefits like health insurance, 401k/401k match, employee assistance programs and time away - don't worry, we've got you covered. The Job at a Glance As the Accounts Payable Analyst (internally known as Big $pender) you will provide accounts payable support to the entirety of the Accounting department. Using an electronic system, your primary responsibility is investigating invoices and resolving payment blocks. You will build strong relationships with our vendors and work in a collaborative environment. As the Accounts Payable Analyst, you should be a multi-tasking, data-entry guru with a desire to problem solve (all while having a great attention to detail). If you are a self-motivated rock star with a hunger to learn and improve processes, we want you to apply! A Typical Day You will investigate, and resolve payment blocks due to pricing and quantity discrepancies on PO's and/or invoices. You will utilize our electronic systems for data entry, filing, and processing You will utilize Microsoft Excel to track, analyze, and report on payment issues, aging reports, and vendor reconciliations. You will review vendor statements and build strong relationships with our vendors You will process high-volume transactions accurately and efficiently, including: vendor invoices, T&E reports, customer refunds, and manual check requests You'll reconcile AP accounts, assist in month-end close activities, and various Accounts Payable related projects You will ensure compliance with internal controls, company policies, and external audit requirements You will collaborate cross-functionally with our Purchasing, Post PO, and Receiving teams to help resolve issues To Land This Opportunity You have 2+ years of Accounts Payable experience You're a master of time management: you enjoy the little details, prioritizing, analyzing, organizing, problem solving, and planning (to meet all deadlines!) You're an all-star communicator & are proficient in English (Both written and verbal). You can effectively communicate and collaborate with different segments across the business. You have experience handling employee travel/expense reports and customer refund processing You have strong knowledge of invoice processing, three-way matching, and vendor management You are proficient in Microsoft Excel, including use of VLOOKUPs, pivot tables, and data analysis tools. You have a quality, high speed internet connection at home Familiarity with ERP systems (bonus points if you have experience with SAP!) About Your Future Team The Accounts Payable team loves to laugh and have fun (we like to work hard too!) We think we're the funniest people around and love to joke around with each other. At Parts Town, we value transparency and are committed to ensuring our team members feel appreciated and supported. We prioritize our positive workplace culture where collaboration, growth, and work-life balance are celebrated. The salary range for this role is $44,957.61 - $60,153.81 ($21.61 -$28.92 hourly) which is based on including but not limited to qualifications, experience, and geographical location. Parts Town is a pay for performance-company. In addition to base pay, some roles offer a profit-sharing program, and an annual bonus depending on the role. Our comprehensive benefits package includes health, dental and vision insurance, 401(k) with match, employee assistance programs, paid time off, paid sick time off, paid holidays, paid parental leave, and professional development opportunities. Parts Town welcomes diversity and as an equal opportunity employer all qualified applicants will be considered regardless of race, religion, color, national origin, sex, age, sexual orientation, gender identity, disability or protected veteran status. We are an E-Verify employer. For more information, please click on the following links: E-Verify Participation Poster: English | Spanish E-Verify Right to Work Poster: English | Spanish
$45k-60.2k yearly Auto-Apply 47d ago

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Rank	Company	Average salary	Hourly rate	Job openings
1	Children's Minnesota	$70,732	$34.01	0
2	McGuireWoods	$60,963	$29.31	1
3	CITGO Petroleum	$59,047	$28.39	0
4	RehabCare Group East Inc	$57,743	$27.76	0
5	Tech Soft 3D	$57,635	$27.71	0
6	IFF	$56,960	$27.38	1
7	LifePoint Health	$52,741	$25.36	3

Updated December 12, 2025

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