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Accounts payable team lead jobs in Maine

- 53 jobs

  • Accounts Payable Processor Supervisor

    State of Maine 4.5company rating

    Accounts payable team lead job in Augusta, ME

    If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. Department of Administrative and Financial Services (DAFS) Office Associate II Supervisor Opening Date: December 5, 2025 Closing Date: December 18, 2025 Job Class Code: 6543 Grade: 15 (Admin Svcs) Salary: $18.68 - $26.91 per hour* * This is inclusive of a 2.25% recruitment and retention stipend Position Number: 02010-3152 Location: This is a full-time position located in Augusta. Are you an experienced accounting processor who is detail oriented and enjoys independent work in a dynamic, fast-paced environment? Do you possess a high degree of initiative? Then we are looking for you! Core Responsibilities: The DHHS Financial Service Center is seeking an Accounts Payable Processor Supervisor. In this position, you will: * Supervise a unit within the Accounts Payable Team that is responsible for managing fiscal activities for clients, including account maintenance and payment processing. * Provide supervision and direction for the team, including assigning, instructing, and monitoring work to ensure tasks are completed accurately and within established timelines. * Review transactions for accuracy and proper documentation to ensure compliance with established procedures, policies, and applicable federal and state requirements. * Collaborate with team members to improve processes, resolve issues and achieve department goals. * Demonstrate a commitment to exceptional customer service, ethical standards, and a collaborative team environment aligned with the department's mission and values. The DHHS Financial Service Center is a supportive and friendly environment that fosters professional growth, teamwork, and collaboration with DHHS. The impact of your work will be felt throughout significant programs that provide critical services to Maine's most needy population. You will be satisfied knowing you have helped DHHS executives and program managers deliver vital services to the people of Maine. Minimum Qualifications: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. The backgrounds of well-qualified candidates will demonstrate the following competencies: * Prior experience supervising staff. * Basic understanding of Accounting Practices and Controls * Prior experience and/ or education which demonstrates knowledge of GAAP/ GASB, analyzing accounting data, and accounting reconciliations. Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart. Agency information: The DHHS Financial Service Center is responsible for program accounting, cash management and revenue/expenditure control for the entire Department of Health and Human Services (DHHS). The Service Center provides budget and fiscal analysis for many complex areas within DHHS including TANF (i.e. Temporary Assistance for Needy Families) and MaineCare (formerly Medicaid). The Service Center works collaboratively with senior leadership at State agencies, providing consultative financial and accounting services. Areas of fiscal expertise include compliance with State and Federal laws and regulations, statewide budgetary policy, budget development and monitoring, application of generally accepted accounting and financial practices, grant management, financial analysis, cash management, accounting and financial processing, and legislative support. Application Information: For questions about this position, please contact Shari Corriveau at ************************* Please upload a current resume and cover letter. Please submit all documents or files in PDF or Word format. To request a paper application, please contact ************************* Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: * Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. * Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. * Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. * Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). * Retirement Plan - The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). * Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
    $18.7-26.9 hourly 7d ago

  • Accounts Payable Clerk

    Ripley & Fletcher Ford 3.3company rating

    Accounts payable team lead job in South Paris, ME

    Job Description Description of the role: Ripley & Fletcher Ford is seeking an Accounts Payable Clerk to join our team in South Paris, ME. As an Accounts Payable Clerk, you will be responsible for processing invoices, reconciling accounts, and maintaining vendor relationships. This position plays a crucial role in ensuring accurate and timely payments are made to our suppliers. Responsibilities: Process high volume of invoices Reconcile vendor statements Assist with month-end closing Communicate with vendors regarding payment inquiries Requirements: Prior experience in accounts payable Prior auto dealership experience a plus, but not required Strong attention to detail Proficient in auto dealership accounting software Experience with Dealertrack DMS a plus, but not required Excellent communication skills Benefits: Health insurance 401(k) retirement plan Paid time off About the Company: Ripley & Fletcher Ford is a leading automotive dealership in South Paris, ME. We pride ourselves on exceptional customer service and a commitment to excellence. Join our team and be a part of our success story.
    $34k-42k yearly est. 10d ago

  • Accounts Payable

    Rangeley Lakes Builders Supply Co

    Accounts payable team lead job in Rangeley, ME

    Job DescriptionBenefits: 401(k) matching Competitive salary Employee discounts Health insurance Paid time off Training & development Please understand that this is an in-person job at our store. There are in facility aspects to this job that are non-negotiable. We are a small family-owned hardware, lumber, and home goods store. So while most of your responsibilities are listed below, customer service comes first. We have a small crew and everyone does everything. Job Summary We are seeking an Accounts Payable Clerk to join our team. In this role, you will manage the companys bills and ensure all invoices are paid in a timely manner. Responsibilities will include receiving and preparing accounts payable invoices, handling expense reports, handling HR/Administration processes, and customer service. The ideal candidate is detail-oriented, computer savvy, and has a strong understanding of accounting, payments, and budgets. This position also doubles as part of our HR/Administration dept. So you will be working with other employees in areas like - health insurance, new employee enrollment, reviews, workers comp, etc. Responsibilities Reconciling credit card and vendor statements Maintaining accurate general ledger journal entries Preparing accounts payable invoices Making payments promptly Preparing sales and use tax returns Collaborating with other departments to handle account issues Preparing expense reports Help with company advertising Work with purchasers on problem solving Help manage customer accounts Submitting proper paperwork for employee enrollment in payroll, health insurance, workers comp claims, etc. Qualifications Bachelors degree in accounting, finance, or a related field or experience in the field Advanced knowledge of Excel and accounting software Familiarity with Microsoft Word, Outlook, and PowerPoint Strong understanding of accounting principles and best practices Excellent problem-solving and research skills Strong written and verbal communication skills Commitment to accuracy and attention to detail
    $33k-42k yearly est. 8d ago

  • Accounts Payable Specialist

    Spurwink Services 3.0company rating

    Accounts payable team lead job in Portland, ME

    $1,500 Sign-On Bonus!!!! This position contributes to the mission of Spurwink by ensuring the timeliness and accuracy of financial information. The Accounts Payable Specialist is responsible for the processing of the organization's payable accounts, ensuring timely payments to vendors. DUTIES: * Maintain the Accounts Payable (AP) System. * Provide purchasing assistance for organization's credit accounts. * Assist in documentation of daily accounts receivable deposit. * Assist with Representative Payee record-keeping. * Perform daily office function including such things as sorting incoming Finance mail and scanning documents for record keeping. * Assist with annual financial audits as well as audits by other third-party funding agencies. QUALIFICATIONS: High school diploma or equivalent. Applied knowledge and experience in accounts payable required. Experience in a financial office setting, ability to prioritize multiple tasks effectively. Experience with processing invoices preferred. Competitive Benefits Package: * Health/Dental/Vision /Pet Insurance * Employer Paid Life Insurance and Short/Long Term Disability * Retirement Account with Matching Contribution (after one year of service) * Scholarships to ME Community Colleges * Tuition Reimbursement * 25% Tuition Reimbursement for UNE Master of Social Work Program * Eligible employer for the Public Service Loan Forgiveness (PSLF) Program * Quality Supervision and Paid Training Opportunities * Career Advancement Opportunities * Flexibility of Schedules * Generous Paid Time Off * Opportunity for Same Day Pay * Health Plan Enrollees - Access to Several Discounts (Hotels, Electronics, Auto, Groceries, Event Tickets, and More) This sign-on bonus exclusively applies to new hires. Spurwink is an Equal Opportunity Employer. #IND2
    $32k-41k yearly est. 9d ago

  • Accounts Payable Clerk

    Lei Cross Financial Corp

    Accounts payable team lead job in Bangor, ME

    The Cross Family of Agencies welcomes you. We need your talent and expertise. Duties and Responsibilities: Enters vendor and carrier invoices in management system. Answers all vendor, carrier, or broker related inquires by vendors, branch offices or management Records cash receipts and enters journal entries into management system Maintains all accounts payable reports, spreadsheets and filing corporate accounts payable Checks depository deposits done by branches as assigned and ensures proper back up is obtained Maintains vendor/company files, filing, pull back up as requested, setting up new files Assists in monthly related task to prepare for month end closings. Conform with and abide by all regulations, policies, work procedures and instructions. Conform to all safety rules and use all appropriate safety equipment. Performs all other duties as assigned. Competencies: Problem solving- The individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully. Customer service- The individual manages difficult vendor situations, responds promptly to needs, solicits feedback to improve service, responds to requests for service and assistance and meets commitments. Planning/organizing- The individual prioritizes and plans work activities and uses time efficiently. Quality control- The individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance. Quantity- The individual meets productivity standards and completes work in a timely manner. Adaptability- The individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Dependability- The individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. Compensation: The base salary range for this role is $20-$24 hourly. Actual compensation will be based on factors including location, skills, experience, and internal equity. Cross Insurance offers a comprehensive benefits package including medical, dental, vision, 401(k) with match, paid time off, and more.
    $20-24 hourly Auto-Apply 24d ago

  • Accounts Payable Specialist

    Unity College 3.9company rating

    Accounts payable team lead job in New Gloucester, ME

    This is an Enterprise position that is responsible for performing Accounts Payable related duties on a professional level and works closely with the Controller as well as other Unity College Enterprise and Sustainable Education Business Units (SEBUs) budget managers. POSITION SPECIFIC RESPONSIBILITIES AND EXPECTATIONS Manages the input, payment, and reconciliation of all vendor invoices and student refunds. Manages the E-requisition/purchase order system, trains users on the system, and fields all user questions. Ensures compliance with W-9 collection and filing of 1099s. Ensures compliance with Unclaimed Property laws. Ensures compliance with purchasing policies for all invoices, refunds, credit card purchases and reimbursements. Records and reconciles fixed assets and depreciation. Manages U-Card system in collaboration with Student Success, employees, Campus Store transactions. Fields user questions and requests. Reconciles accounts and relationship with off-campus restaurants. Creates accounts payable batches and payouts. Manages sales tax liability payments. Administers procurement card system and accounts, trains users on the system, and resolves issues as needed. Creates journal entries for expense reclassifications. Pro-actively communicate challenges, successes, and failures with leadership. Other duties as assigned. UNITY COLLEGE INSTITUTIONAL RESPONSIBLITIES: Demonstrates commitment to Unity College's core values and serves as a role model for the College's standards of conduct. Contributes to the College's commitment to sustainability and contributes to the College's commitment to support a diverse and inclusive working and learning environment. Follows safety and infection control policies while assisting with their enforcement. Assumes responsibility to maintain and upgrade professional knowledge and skills with regulations, industry trends, current practices, new developments, and applicable laws. In addition to actively participating in Unity College Professional Development days and Unity College required annual trainings. Demonstrates a high degree of commitment to customer service and student success. Performs other duties as assigned. REQUIRED QUALIFICATIONS To be successful in this position you must be able to execute each of the position specific responsibilities while meeting the position expectations. Additionally, the position specific education, skills and competencies listed below are representative of the knowledge, skill, and/or ability needed. Reasonable accommodations may be made upon approval by the supervisor and Director of Human Resources, to enable individuals with disabilities to perform the essential functions. POSITION SPECIFIC EDUCATION, SKILLS AND COMPENTCIES: Required: Associate degree in Accounting or Business or at least three (3) years of job-related experience or any similar combination of education and experience. Basic computer skills and knowledge of Microsoft products and accounting software with a preference in knowledge of GP Dynamics. Ability to effectively present information and respond to questions from managers and students. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to maintain the highest level of confidentiality. Strong organizational skills and attention to detail. Ability to multi-task and establish priorities for meeting deadlines, using time efficiently. Ability to function effectively within a matrix organizational structure, maintaining open lines of communication while being discreet, courteous and well poised. WORK SCHEDULE / AVAILABILITY REQUIREMENTS Work hours are specific to the requirements of this position and can include days, evenings, and weekends. Working extended hours required as needed. Must be flexible and cooperative in fulfilling responsibilities and meeting the College's needs. Although Unity College employees are generally scheduled to work at their specifically assigned locations, there are times when travel is necessary and employees are required from time to time to attend events, meetings or work temporary assignment at any Unity College location.
    $34k-40k yearly est. Auto-Apply 60d+ ago

  • Accounts Payable Specialist

    Springborn Staffing

    Accounts payable team lead job in Westbrook, ME

    Springborn Staffing has partnered with a company in Westbrook, ME, that is seeking an AP Associate who is available to work 40 hours a week. The Accounts Payable (AP) Associate is responsible for processing vendor invoices, ensuring timely and accurate payments, maintaining financial records, and supporting overall accounting operations. This role requires a high level of attention to detail, strong organizational skills, and a commitment to maintaining accuracy and compliance with company policies and accounting principles. This is a temporary position with the possibility of a permanent hire at the completion of the assignment. Key Responsibilities: Process and verify vendor invoices, purchase orders, and expense documentation for accuracy and completeness. Perform three-way matching of invoices, purchase orders, and receiving documents to ensure proper approval and authorization. Accurately enter and code invoices into the accounting system using appropriate general ledger accounts. Reconcile vendor statements regularly and investigate and resolve discrepancies on time. Execute weekly and monthly payment cycles, including check runs and ACH transactions. Maintain well-organized electronic and physical records of all invoices, payment documentation, and supporting files. Serve as the primary point of contact for vendor inquiries and internal stakeholders regarding payment status and related matters. Support month-end close processes by preparing accruals, reconciling accounts payable sub-ledgers, and ensuring accurate reporting. Identify and implement process improvements to streamline accounts payable workflows and increase departmental efficiency. Work Environment: Full-time, Monday-Friday schedule on-site in Westbrook, Maine.
    $33k-42k yearly est. 31d ago

  • Accounts Payable Specialist

    Agren Appliance Service Corp

    Accounts payable team lead job in Auburn, ME

    Accounts Payable Specialist On-Site Reports to: Controller Non Exempt About the Role We are seeking a detail-oriented and dependable Accounts Payable Specialist to join our Accounting team. This role is responsible for processing vendor invoices, maintaining accurate financial records, managing payments, supporting inventory-related billing, and assisting with general office and administrative tasks. The ideal candidate is organized, proactive, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities Accounts Payable Processing Review incoming vendor invoices for accuracy and proper documentation Match invoices to purchase orders or quotes Code invoices to correct GL accounts and obtain management approval when needed Enter invoices into the payables system accurately and on time Maintain vendor files (paper and electronic), including updating addresses, W-9s, COIs, and contact information Review vendor statements to identify missing invoices, past-due items, and discrepancies Payments & Credits Process weekly vendor payments, including checks and ACH transactions Review outstanding invoices before payment and match invoices to payments Process weekly manual checks for customer refunds; verify information and communicate discrepancies with managers Apply vendor credits against AR invoices in the billing system Adjust inventory costs when discounts or credits are issued Work with buying groups to ensure product receipts and invoices are received on time Credit Cards, Reconciliations & Administrative Support Review company credit card transactions for accuracy and update GL coding spreadsheets Maintain petty cash box, reconcile receipts, and verify cash weekly Assist with daily store transaction balancing, including comparing EPass reports to payment reports Prepare and post invoices and journal entries as assigned Assist with AR invoicing when needed Office & Operational Support Maintain and order office supplies for all locations Register company vehicles and maintain the vehicle tracking spreadsheet Maintain WEX fuel card accounts, including user/card updates and spreadsheets Maintain EZPass accounts, including updating plates and tracking usage Complete monthly Co-Op billing to vendors, providing details and ensuring timely payments Greet visitors and maintain building security Perform filing and general office tasks as assigned Benefits Competitive pay Health, Dental, and Disability Insurance Life Insurance 401(k) with company match Paid Time Off and Holidays Employee Discounts Qualifications Prior accounts payable or accounting experience preferred Strong attention to detail and accuracy Ability to manage multiple priorities and meet deadlines Proficiency with accounting systems and Microsoft Excel Strong communication and problem-solving skills Ability to work independently and collaboratively Experience with multi-location operations is a plus Physical Requirements: Must be able to remain in a stationary position 50% Occasionally move about the office to access files, speak to other employees, and the supervisor Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Occasionally moves office supplies and equipment weighing 5-15 lbs. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
    $33k-42k yearly est. 4d ago

  • Join Our Team as a Temp Accounting Assistant - Urgently Hiring in Portland, ME! 832503

    Bonney Staffing 4.2company rating

    Accounts payable team lead job in Portland, ME

    Join Our Team as a Temp Accounting Assistant - Urgently Hiring in Portland, ME! Job Title: Temp Accounting Assistant Pay: $19.61 - $24.22 per hour Hours: 8:00 AM - 5:00 PM Looking for a temporary role that offers hands-on experience and an opportunity to work within a supportive team environment? Join a reputable organization committed to excellence as a Temp Accounting Assistant in Portland, ME, and make a meaningful impact every day. As a Temp Accounting Assistant, you'll play a crucial role in the Accounts Payable process while ensuring accurate financial transactions that uphold the company's integrity. You'll collaborate closely with the accounting team to facilitate smooth operations and improve efficiency. What You'll Do: As a Temp Accounting Assistant, you will be responsible for: Processing invoices and checks in a timely and accurate manner, adhering to department procedures. Monitoring and managing the department email inbox, routing emails to the appropriate party as necessary. Assisting in the preparation and posting of journal entries, ensuring compliance with relevant policies and procedures. Handling mail distribution, ensuring prompt processing of incoming correspondence. Coordinating and ordering office supplies as needed to maintain a productive workspace. Assisting in preparing and processing refunds and other payments to support overall financial operations. Participating in special projects and any additional duties assigned by the team. What You'll Bring: The ideal candidate for this role will have: Education: High School diploma or equivalent required. Experience: A minimum of 3 years in an accounting or office environment. Prior accounts payable experience is essential. Technical Skills: Proficient in MS Office, data entry, and familiarity with automated accounting systems within a Windows environment. Experience with Oracle is a plus. Personal Characteristics: Detail-oriented, strong communication skills, and the ability to function independently while managing multiple tasks effectively. Why Join Us in Portland? Flexible hours to support a work-life balance. Competitive pay and comprehensive benefits upon permanent hire, including affordable health and prescription coverage with no waiting period. Opportunities for career growth and skill development in a dynamic workplace where you can make a real impact. Retirement plan: 401k/Pension options available upon hire. Location & Schedule: This position is remote and follows standard business hours from 8:00 AM to 5:00 PM EST. Ready to Take the Next Step? If you're ready to start a rewarding career as a Temp Accounting Assistant in Portland, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!
    $19.6-24.2 hourly 3d ago

  • Front Office Executive and Accounting Rep

    Champoux Insurance Agency

    Accounts payable team lead job in Lewiston, ME

    We are seeking a motivated and independent thinking candidate to grow with our team. Front Office Executive/ Accounting Rep • Answer Multi-line Telephone • Accept Insurance Payments • Prepare Daily Reconciliation • Assist Agents with Policy Notifications • Process Mail • Reconcile Commission Statements • Maintain and Monitor Front Office Activity Send Your Resume or Inquiries to: ********************** Compensation: $0.07 per month Becoming an Insurance Professional Insurance Professionals go by many names: Brokers, Underwriters, Claims Representatives, Adjusters, Actuaries, etc. No matter the name, what they all have in common is a calling to help prepare people for the future. As there is an upcoming worker shortage in the Insurance industry, the demand for Insurance Professionals is growing every day! Is this career right for you?
    $31k-52k yearly est. Auto-Apply 60d+ ago

  • Temporary Accounting Assistant

    Martin's Point Health Care 3.8company rating

    Accounts payable team lead job in Portland, ME

    Join Martin's Point Health Care - an innovative, not-for-profit health care organization offering care and coverage to the people of Maine and beyond. As a joined force of "people caring for people," Martin's Point employees are on a mission to transform our health care system while creating a healthier community. Martin's Point employees enjoy an organizational culture of trust and respect, where our values - taking care of ourselves and others, continuous learning, helping each other, and having fun - are brought to life every day. Join us and find out for yourself why Martin's Point has been certified as a "Great Place to Work" since 2015. Position Summary The Accounting Assistant aids in the processing of Accounts Payable and other accounting functions timely and accurately in accordance with relevant policies and procedures. Job Description PRIMARY DUTIES AND RESPONSIBILITIES Employees are expected to work consistently to demonstrate the mission, vision, and core values of the organization. * Assists in preparing and posting entries timely and accurately in accordance with relevant policies and procedures. * Processes invoices and checks timely and accurately following department procedures. * Responsible for opening and distribution of department mail. * Processes claims payables according to established department procedures. * Assists in preparing and processing refunds and other payments. * Assists in coordinating and ordering office supplies. * Performs special projects and other duties as assigned. POSITION QUALIFICATIONS There are additional competencies linked to individual contributor, provider, and leadership roles. Please consult with your leader to discuss additional competencies that are relevant to your position. Education * High School diploma or equivalent. Experience * 3 years of experience in an Accounting or office environment. * Experience with MS Office, data entry and automated accounting systems within a Windows environment. Abilities * Ability to handle multiple types of tasks. * Demonstrates an understanding of and alignment with Martin's Point Values * Demonstrated ability to function independently. * Effective interpersonal and organizational skills. * Attention to details * Accurate data entry skills This position is not eligible for immigration sponsorship. We are an equal opportunity/affirmative action employer. Do you have a question about careers at Martin's Point Health Care? Contact us at: *****************************
    $32k-39k yearly est. Auto-Apply 2d ago

  • Bookkeeper

    Steve Smith Trial Lawyers

    Accounts payable team lead job in Augusta, ME

    Job DescriptionPosition: Bookkeeper Compensation: $26$30 per hour (DOE) Outstanding Benefits Package, Including: 100% employer-paid health insurance for employees Employer paid short term disability Employer-paid life insurance Dental and vision insurance 401(k) with employer match 3 Weeks PTO and 12 paid holidays Wellness resources Professional development opportunities Supportive, team-driven culture with engaged leadership About Us Steve Smith Trial Lawyers is one of Maines leading litigation firms, serving clients statewide in family law, criminal defense, civil litigation, and probate. We are a mission-driven, close-knit team with deep community roots and a reputation for excellence. We are continuing to grow, and this position plays a key role in supporting our expanding financial operations. Job Summary The Bookkeeper will support the firms daily financial operations, including accounts payable and receivable, reconciliations, billing support, and trust accounting. This is a key role for an experienced bookkeeper who is highly organized, detail-oriented, and confident in navigating QuickBooks within a fast-paced environment. The Bookkeeper will work closely with firm leadership to maintain financial accuracy and ensure compliance with Maine Bar requirements. Key Responsibilities Accounting & Financial Support Maintain and reconcile the firms general ledger and financial accounts Process accounts payable and accounts receivable, ensuring timely and accurate entry Assist with payroll processes, including employee deductions and tax withholdings Complete monthly and quarterly financial reconciliations and reporting Maintain secure and accurate financial records for internal review and compliance Billing & Client Accounting Support client invoicing processes as needed Ensure accurate tracking of time entries, expenses, and case-related financials Monitor outstanding client balances and assist in collections efforts Reconcile Work-in-Progress (WIP) reports with the firms case management system Trust Accounting & Compliance Maintain and reconcile attorney trust accounts (IOLTA) in accordance with Maine Bar Rules Ensure proper tracking and segregation of client funds Prepare monthly trust reconciliations and bar-compliant financial reports Financial Process Improvement Identify and recommend opportunities to streamline financial workflows Assist with budgeting, forecasting, and cash flow monitoring Support improvements to accounting systems and software as the firm continues to grow Qualifications 35 years of professional bookkeeping experience required Strong, hands-on experience with QuickBooks is essential Prior experience in a law firm or professional services environment strongly preferred Experience with trust accounting is a plus (training provided for the right candidate) Understanding of U.S. financial operations, including AR/AP and bank reconciliation High level of accuracy, attention to detail, and confidentiality Ability to work independently while collaborating with leadership Experience with Clio or other legal case management systems is helpful but not required If youre looking for a meaningful opportunity to bring your bookkeeping expertise into a mission-driven, team-oriented legal environment, we encourage you to apply.
    $26-30 hourly 20d ago

  • Accounts Receivable, Customer Service Operations

    Cardinal Health 4.4company rating

    Accounts payable team lead job in Augusta, ME

    **Remote Hours: Monday - Friday, 7:00 AM - 3:30 PM PST (or based on business need)** **_What Accounts Receivable Specialist contributes to Cardinal Health_** Account Receivable Specialist is responsible for verifying patient insurance and benefits, preparing and submitting claims to payers, correcting rejected claims, following up on unpaid and denied claims, posting payments, managing accounts receivable, assisting patients with payment plans, and maintaining accurate and confidential patient records in compliance with regulations like HIPAA. + Demonstrates knowledge of financial processes, systems, controls, and work streams. + Demonstrates experience working collaboratively in a finance environment coupled with strong internal controls. + Possesses understanding of service level goals and objectives when providing customer support. + Demonstrates ability to respond to non-standard requests from vendors and customers. + Possesses strong organizational skills and prioritizes getting the right things done. **_Responsibilities_** + Submitting medical documentation/billing data to insurance providers + Researching and appealing denied and rejected claims + Preparing, reviewing, and transmitting claims using billing software including electronic and paper claim processing + Following up on unpaid claims within standard billing cycle time frame + Calling insurance companies regarding any discrepancy in payment if necessary + Reviewing insurance payments for accuracy and completeness **_Qualifications_** + HS, GED, bachelor's degree in business related field preferred, or equivalent work experience preferred + 2 + years' experience as a Medical Biller or within Revenue Cycle Management preferred + Strong knowledge of Microsoft Excel + Ability to work independently and collaboratively within team environment + Able to multi-task and meet tight deadlines + Excellent problem-solving skills + Strong communication skills + Familiarity with ICD-10 coding + Competent with computer systems, software and 10 key calculators + Knowledge of medical terminology **_What is expected of you and others at this level_** + Applies basic concepts, principles, and technical capabilities to perform routine tasks + Works on projects of limited scope and complexity + Follows established procedures to resolve readily identifiable technical problems + Works under direct supervision and receives detailed instructions + Develops competence by performing structured work assignments **Anticipated hourly range:** $22.30 per hour - $32 per hour **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 10/5/2025 *if interested in opportunity, please submit application as soon as possible. The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************
    $22.3-32 hourly 33d ago

  • Accounting Assistant

    Alcom LLC 3.8company rating

    Accounts payable team lead job in Waterville, ME

    Job Description We are seeking a detail-oriented and organized Accounting Assistant to support the accounting department with daily administrative and financial tasks. The successful candidate will assist in maintaining financial records, processing transactions, reconciling accounts, and ensuring accuracy and efficiency in all accounting operations. KEY RESPONSIBILITIES: Assist with the preparation and maintenance of financial records and reports. Process invoices, expense reports, and payments accurately and timely. Reconcile bank statements and company accounts regularly. Support month-end and year-end closing processes. Input financial data into accounting software (e.g., QuickBooks, SAP, Xero). Assist in maintaining accounts payable and accounts receivable. Prepare and submit tax forms, such as VAT or sales tax reports, as needed. Communicate with vendors, clients, and internal teams to resolve billing issues. Provide administrative support to the accounting department as required. QUALIFICATIONS: Associate's degree or diploma in Accounting or related field. Proven experience as an Accounting Assistant, Bookkeeper, or similar role. Proficiency in MS Excel and accounting software (e.g., QuickBooks, SAP). Strong attention to detail and a high level of accuracy. Excellent organizational and time management skills. Ability to maintain confidentiality and handle sensitive information. Good communication and interpersonal skills. Ability to work independently and as part of a team. WHAT WE OFFER: · 401(k) · 401(k) matching · Dental Insurance · Health insurance · Life insurance · Paid time off · Referral program · Retirement plan PHYSICAL AND ENVIRONMENTAL REQUIREMENTS: This job operates in an office environment and is largely sedentary.
    $32k-38k yearly est. 17d ago

  • Credit A/R Specialist I

    Alliant 4.1company rating

    Accounts payable team lead job in Cumberland, ME

    SUMMARY Responsible for supporting the Portfolio Manager as needed in the management of the day-to-day responsibilities of their respective portfolios POSITION HIGHLIGHTS:This role works with our Seafax team.Office location: 62 U.S. Rte 1, Cumberland Foreside, ME 04110ESSENTIAL DUTIES AND RESPONSIBILITIES Conduct and document telephone calls and other written communications to past due customers as necessary.Provide online accounts receivable support for specific buyers.Provide phone support for incoming accounts receivable inquiries.Respond to supporting documentation requests.Assist with monitoring clients' incoming emails.Assist Relationship Manager with other risk mitigation duties.Assist in credit functions as needed, such as order release and credit app processing.Comply with agency management system data standards and data integrity (enter and maintain complete and accurate information).Other duties as assigned. QUALIFICATIONS EDUCATION / EXPERIENCEAssociate's Degree or equivalent combination of education and experience One (1) or more years of related experience SKILLS Proficient in Microsoft Office Products, especially Excel and Word Excellent written and oral communication skills Strong problem-solving skills Excellent attention to detail Ability to prioritize and plan activities efficiently Ability to represent our clients in a professional and courteous manner when engaging other parties as their agent Ability to work as part of a team #LI-DR1
    $37k-47k yearly est. 36d ago

  • Accounts Receivable Specialist

    Community Care Me 4.0company rating

    Accounts payable team lead job in Bangor, ME

    As an integral member of the Finance team, the Accounts Receivable Specialist is responsible for accounts receivable functions of the agency, as well as accounting functions as assigned by the Executive Director for the finance office. Assignments are made by the Executive Director and are in the best interest of Community Care. The Accounts Receivable Specialist is responsible for billing/collections, analyzing the accounts receivable aging, account reconciliations, month end closing and billing system setup and monitoring. This position will also reconcile monthly bank statements, post journal entries into the general ledger, and assist in issuing monthly financial statements. Proficiency in accounts receivable software operation and maintenance is required, as well as knowledge of general ledger systems. Must be detail-oriented, self-motivated, and be able to work independently and as part of a team, manage multiple responsibilities simultaneously, and meet deadlines in a high-volume environment.
    $31k-37k yearly est. 60d+ ago

  • Accounts Receivable Specialist

    Msupply

    Accounts payable team lead job in Biddeford, ME

    TM mSupply is North America's leading distributor of OEM repair parts and equipment, serving professionals in the appliance, HVAC, plumbing, commercial kitchen, and pool/spa industries. Headquartered in St. Louis, MO, mSupply is a multi-billion-dollar enterprise offering an extensive product range, industry expertise, and seamless service. With more than 2,000 associates across the U.S. and Canada, mSupply's family of brands delivers with speed, reliability, and precision through its branches, distribution centers, and extensive fleet of delivery vehicles. Shipped orders reach 93% of U.S. customers via next-day ground delivery and 100% within two days. For more information, visit mSupply.com. About BellSimons Based in Hartford, CT, BellSimons has provided top-notch HVAC, plumbing, and refrigeration products from leading manufacturers to residential and commercial clients since 1940. Their catalog includes a full line of equipment, controls, supplies, and replacement parts. Their dedication to quality service and extensive inventory makes them a one-stop shop for all their customers' supply needs. They are a trusted provider of quality brands including RUUD, Mitsubishi Electric, Delta, and Moen. For more information, visit bellsimons.com. Job Summary The Accounts Receivable Specialist is responsible for managing and securing accurate payment and collections for assigned customers. This role prepares reports on outstanding balances and collection activities to keep management aware of customer account performance and risk assessment. Job Duties & Responsibilities Builds and maintains strong customer relationships to ensure satisfaction and loyalty through prompt, professional communication and issue resolution. Collaborates with internal departments to resolve customer concerns efficiently, fostering a culture of professionalism, integrity, and teamwork. Reviews daily aging reports and contacts customers with balances over 30 days past due; documents collection efforts, negotiates payment arrangements, and ensures timely resolution. Monitors account payment behavior to identify high-risk accounts; recommends escalation to outside collection agency or legal action when necessary. Maintains Accounts Receivable over 90% current, with less than 3% over 90 days past due. Responds to job queues within two minutes to avoid delays in order processing or customer service. Provides accurate updates on delinquent accounts to management weekly and monthly. Processes ACH/ECheck, credit card transactions, Lien Waivers, and related documentation within one business day. Handles NSF (Non Sufficient Funds) checks immediately upon notification. Supports branch locations with credit card issues, customer credit holds and prioritizing resolution of time-sensitive matters. Performs additional duties as assigned, adapting to evolving organizational needs and responsibilities. Minimum Job Requirements High School diploma or its GED equivalent 2+ years or more experience with accounts receivable and/or cash applications High degree of personal ethics, customer service, and commitment to safety. Demonstrate Intermediate level in MS Office suite applications (Excel, Outlook, Word) Aptitude for mathematical operations and numerical analysis. Use computers, photocopiers, scanners, phone systems and meeting and virtual platform sharing relative to the needs of the job. Minimum keyboarding skills of 40 words per minute. High ethical standards, integrity, and a strong sense of ownership. Ability to operate in a dynamic, fast-paced environment while meeting deadlines. Exceptional organizational and project management skills. Regular verbal communication via phone and in-person interactions (up to 6 hours daily). Physical Demands & Work Environment This full-time position requires approximately 40 hours per week and involves regular physical and sensory activity, including: Bending, lifting, and carrying materials weighing up to 20 lbs. Prolonged sitting (up to 8 hours), with intermittent standing and walking throughout the shift Continuous use of fingers, hands, and arms for computer and office-related tasks Frequent use of office equipment such as computers, phones, and scanners (up to 8 hours daily) What We Offer: We prioritize your well-being from day one with a comprehensive benefits package that includes: Medical, dental, vision, and prescription coverage effective immediately 401(k) plan with company contributions Life insurance and short- and long-term disability coverage HSA/FSA options and an Employee Assistance Program (EAP) Paid time off, including vacation, holidays, and personal days Weekly pay, employee discounts, and more Equal Employment Opportunity & Pre-Employment Requirements mSupply is an Equal Opportunity Employer. We make employment decisions without regard to sex, age, race, color, creed, religion, national origin, citizenship or immigration status, sexual orientation, gender identity or expression, disability, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local law. We are committed to providing reasonable accommodations for qualified individuals with disabilities and to applicants with sincerely held religious beliefs, in accordance with applicable law. To request a reasonable accommodation, please contact *******************. Final offers of employment may be contingent upon completion of job-related pre-employment checks and screenings permitted by law for the position. For roles that require operation of a company vehicle, a Motor Vehicle Record (MVR) check may also be conducted to determine insurability. This employer participates in E-Verify to confirm employment eligibility in the United States. #BellSimons
    $34k-45k yearly est. 60d+ ago

  • Accounts Receivable Resolution Specialist

    Mainegeneral Health 4.5company rating

    Accounts payable team lead job in Waterville, ME

    Job Summary:MaineGeneral Health. We're with you. Be with us! MaineGeneral Health is a comprehensive non-profit system with the mission of enhancing, every day, the health of our patients, our families, and our communities. If you are looking for the opportunity to support your friends, family, and your community through your work at MaineGeneral Health...Come be with us.Job Description: The Role: Accounts Receivable Resolution Specialist MaineGeneral Health is currently seeking a full-time Accounts Receivable Resolutions Specialist to process accurate payer claims to ensure timely reimbursement and resolves denials of payment and incorrect payments from insurance carriers. The Opportunity: This is a fantastic opportunity to join a dynamic team of professionals; while putting your problem-solving, analytical, and attention to detail skills to work helping to ensure timely reimbursement of payments. The Work: Prepares bills in the paper and/or electronic format designated by departmental and payer guidelines and transmits them appropriately. Prepares, reviews, and edits claims for accuracy and submission to payers as required, ensuring proper diagnosis and procedure codes. Reviews and resolves claim rejections, denials, appeals, and issues, prepares secondary and tertiary claims as required Determines and verifies insurance coverage and coordination of benefits to ensure timely billing and follow-up when claims do not process and pay timely. Obtains retro-authorizations as needed and allowed Prepares and reviews routine billing reports, audits, worklists, and collaborates with multidisciplinary teams as necessary to ensure timely and accurate billing, re-billing, and charge corrections Communicates with patients as needed to secure accurate insurance coverage and coordination of benefits You Have: 2 years or more work experience in the Healthcare Insurance Follow Up or related field Excellent communication skills Analytical skills and attention to detail Independent problem-solving skills Strong organizational skills and ability to handle multiple tasks at once Proficiency with Microsoft Office products High School diploma or equivalent Scheduled Weekly Hours:40Scheduled Work Shift:Job Exempt: NoBenefits: Supporting all aspects of our employees' wellness - physical, emotional and financial - is a critical component of being a great place to work. With the wide range of benefits and programs available, employees have the resources they need to be well at every stage of life and plan for the future. Physical Wellness: We offer quality health, dental, and vision benefits and wellness programs and resources to provide employees access to resources for a healthy lifestyle and help manage health care costs. Employees have access to industry-leading leave for new parents. A generous earned time plan is offered to all employees - We believe employees need and deserve time away from work to observe holidays, be with family, go on vacation, or simply take care of themselves. Emotional Wellness: When life gets challenging, employees have access to our Employee Assistance Program for employees and anyone in their household. Financial Wellness: An employee discount program is available to all employees for services provided by MaineGeneral Medical Center. Tuition Reimbursement is available to all employees to further develop skills and career. We offer eligible employees up to 2% of eligible pay in 403(b) company-matching contributions plus another 2% in the 401(a) retirement income plan. Three insurance plans are available to protect your family from the sudden loss of income in the event of your death, terminal illness or serious injury from accident. We offer both short-term and long-term disability insurance to replace a portion of your income if you become disabled and cannot work for a period of time. Career Mobility: Helping our employees develop their skills and grow their careers is critical to how we retain our talent and sustain our business. We do this by offering our teammates a variety of leadership-supported programs and learning and development resources for every stage of their professional development. We know that our employees are our most valuable resource - they're how we grow our business and care for our community. Equal Opportunity Employer M/F/Vet/Disability Assistive technologies are available. Application assistance for those requesting reasonable accommodation to the career site is available by contacting HR at ************** .
    $31k-38k yearly est. Auto-Apply 57d ago

  • Accounts Receivable Specialist

    Unity College 3.9company rating

    Accounts payable team lead job in New Gloucester, ME

    The Company At Unity, sustainability isn't a buzzword. It's the foundation of our entire approach and has been for more than 50 years. We apply sustainability principles to everything we do, from our properties around the State of Maine, to our online degrees offered to students everywhere, to our enrichment experiences and entrepreneurial endeavors at locations from northern Maine to Arizona to Brazil. Engage with Unity College and you'll start to ask tough questions, challenge the status quo, and envision new possibilities. If taking the lead in creating a more sustainable future sounds like the future you want, we can make it happen. JOB OVERVIEW This is an Enterprise position that is responsible for performing Accounts Receivable related duties on a professional level and works closely with the Controller as well as other Unity College Enterprise and Sustainable Education Business Units (SEBUs) budget managers. POSITION SPECIFIC RESPONSIBILITIES AND EXPECTATIONS Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable. Creates invoices according to Unity College practices; submits invoices to customers. Maintains and updates customer files, including name or address changes, mergers, or mailing attentions. Drafts correspondence for standard past-due accounts and collections; identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment. Creates reports regarding the current status of customer accounts as requested. Researches customer discrepancies and past-due amounts with the assistance of other staff. Reconciles accounts receivable on a periodic (at least bimonthly) basis. Reconciles revenue accounts each month. Copies, files, and retrieves materials for accounts receivable as needed. Relays changes of information to appropriate employees as soon as made aware. Enters accounts receivable invoices into GP Dynamics. Administers online credit card payment systems to include, but not limited to student accounts, donations, U-Cards, and enrollment deposits. Records cash receipts from all sources. Prepares daily deposit and journal entries. Administers check capture software (ACH, Check 21) relationship with college bank to allow online bank check payments and electronic banking requests. Trains and directs student workers for business office. Disburses CAMS payment daily to student payment ledger. Runs daily General Ledger (GL) and exports CAMS to GP Dynamics. Pro-actively communicate challenges, successes, and failures with leadership. Other duties as assigned. POSITION SPECIFIC EDUCATION, SKILLS AND COMPENTCIES: Required: High School diploma or equivalent required; Associates or bachelor's degree in Accounting preferred. Basic computer skills and knowledge of Microsoft products and accounting software with a preference in knowledge of GP Dynamics. Ability to effectively present information and respond to questions from managers and students. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to maintain the highest level of confidentiality. Strong organizational skills and attention to detail. Ability to multi-task and establish priorities for meeting deadlines, using time efficiently. Ability to function effectively within a matrix organizational structure, maintaining open lines of communication while being discreet, courteous and well poised. Please see attached job description for full list of roles and responsibilities. The Location Unity College has its Hybrid Learning campus in Unity, Maine. This position will be located at 49 Farm View Rd. New Gloucester, ME. Benefits Unity College offers a generous benefits package which includes medical, dental, vision, short term disability, long term disability, life insurance, PTO, and a company match on our 403b retirement plan. Waiting periods will apply. To Apply Interested and qualified candidates should click on the “Apply Now” button and submit a resume and cover letter. At Unity College, we don't just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our community. Unity College is proud to be an equal opportunity workplace and is an affirmative action employer.
    $35k-40k yearly est. Auto-Apply 60d+ ago

  • Accounts Receivable Specialist

    Community Care Me 4.0company rating

    Accounts payable team lead job in Bangor, ME

    Job Description As an integral member of the Finance team, the Accounts Receivable Specialist is responsible for accounts receivable functions of the agency, as well as accounting functions as assigned by the Executive Director for the finance office. Assignments are made by the Executive Director and are in the best interest of Community Care. The Accounts Receivable Specialist is responsible for billing/collections, analyzing the accounts receivable aging, account reconciliations, month end closing and billing system setup and monitoring. This position will also reconcile monthly bank statements, post journal entries into the general ledger, and assist in issuing monthly financial statements. Proficiency in accounts receivable software operation and maintenance is required, as well as knowledge of general ledger systems. Must be detail-oriented, self-motivated, and be able to work independently and as part of a team, manage multiple responsibilities simultaneously, and meet deadlines in a high-volume environment.
    $31k-37k yearly est. 28d ago

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