Accounts payable team lead jobs in Milford, CT - 419 jobs
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Accounts Payable Team Lead
Accounts Payable Clerk
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Accounts Payable Lead
Account Resolution Analyst
Accounts Payable Administrator
ERP Accounting Flows, Data & Reporting Lead
QXO
Accounts payable team lead job in Greenwich, CT
Reports to: VP Consolidations & Finance Systems
Job Type: Full-Time
As an ERP Accounting Flows, Data & Reporting Lead at QXO supporting the finance and accountingteams, you'll play a key role in the implementation, testing, validation, reconciliation and maintenance around all data flows and act as a functional chart of accounts / finance data governance lead of our Oracle Cloud Finance Systems Suite (i.e. Oracle ERP / EPM). To be clear this is not a systems configuration role. Instead, it fully supports the finance and accountingteams using the ERP. Longer term, this role becomes QXO's functional accounting data governance lead working closely with a focus on chart of accounts management, establishing data controls and rules within fusion (i.e. cross validation rules), validating/reconciling data flows between all subsystems and Oracle, understanding/executing accounting logic flow, maintaining the SOX controls around it all and most importantly assisting stakeholders with reporting outputs. The candidate likely started their career in the big 4 / or mid tier accounting firms or on an accountingteam in a large company and has migrated to accounting data management.
What you'll do:
Serve as a key leader in the implementation of Oracle Fusion Finance sub-systems, with primary accountability for establishing, validating, and reconciling end-to-end financial data flows from Fusion's sub ledgers like the inventory sub system (validating Landed Cost freight, rebate, and cost propagation), Order Management, AccountsPayable, Accounts Receivable, Fixed Assets, Projects, other finance-critical modules.
Lead and execute extensive User Acceptance Testing (UAT) by designing test plans, writing structured test scripts, validating accounting data flows, identifying defects, and partnering with the implementation team to ensure accurate and compliant data flows.
Transition into ongoing ownership of financial data integrity across our Oracle Cloud Suite of tools (ERP / EPM), ensuring continuous monitoring, maintenance, validation, and reconciliation of all upstream and downstream financial data flows once the system is live.
Manage Chart of Accounts and metadata governance within EDMCS, including coordinating metadata changes, maintaining hierarchies, and overseeing mapping governance to ensure consistency across Fusion, FCCS, reporting, and downstream analytics.
Manage allowed accounting segment / GL string combinations through cross validation rules and subledger accounting rules.
Support finance stakeholders with reporting solutions, metadata requests, mapping updates, and issue resolution related to close, consolidation, and financial data integrity.
Own and execute SOX controls relating to user provisioning, financial data flows, metadata management, and systems reconciliation, ensuring strong documentation, audit readiness, and compliance with segregation of duties.
Troubleshoot and resolve financial systems issues, data breaks, and reporting discrepancies across Fusion, Data Management, FCCS, and related financial tools-partnering with IT on root-cause analysis and long-term fixes.
Govern user administration in terms of who Govern user administration in terms of what users should have what access to various blocks of Oracle Fusion Data. This does not include actually implementing the changes in Oracle.
What you'll bring and who you are:
Above all you are an accountant or have a solid accounting background who has over time migrated to and has a very strong interest in squeezing the most value out of accounting data in an EPM environment (reporting).
You have a strong desire / drive to leverage cutting edge Finance Technologies and data management to provide timely and accurate financial reporting and serve key accounting and finance stakeholders.
Strong background in financial systems, finance data management including data flow management across sub-ledgers (data flow management), chart of accounts design, GL, consolidation tools., metadata maintenance and data mapping.
Solid understanding of accounting principles - while this role is largely data and systems based the candidate should have a solid understanding of how accounting data flows through ERP systems-with a demonstrated commitment to data integrity across financial systems. As such ideal candidates will likely have some accounting experience / accounting education.
Extensive hands-on experience in implementation of ERP sub-ledger modules particularly around establishing financial data flows (particular emphasis on inventory cost propagation), and validating and reconciling these data flows.
Prior experience designing and executing UAT plans that test data integrity across end-to-end accounting flows-ideally across modules such as AP, AR, Inventory, Costing, FA, Projects, and Order Management.
Experience with inventory-related data flow accounting, especially Landed Cost, freight and rebate propagation, costing models, and COGS flows (highly preferred).
Strong technical aptitude in data management, process automation, and identifying efficiencies across financial systems and operational workflows.
Oracle Cloud EPM/ERP experience is a significant advantage, particularly in Oracle Cloud Fusion Financials, FCCS, EDMCS, or related modules.
A collaborative, problem-solving mindset with the ability to partner effectively with finance stakeholders, IT, and cross-functional project teams.
Most important skill set is the ability and desire to work with massive blocks of data and have the desire and ability to compare it to other data sets, validate, cleanse and reconcile it.
What you'll earn:
401(k) with employer match
Medical, dental, and vision insurance
PTO, company holidays, and parental leave
Paid training and certifications
Legal assistance and identity protection
Pet insurance
Employee assistance program (EAP)
About the company
QXO is the largest publicly traded distributor of roofing, waterproofing, and complementary building products in the United States. The company aims to become the tech-enabled leader in the $800 billion building products distribution industry and generate outsized value for shareholders. QXO is targeting $50 billion in annual revenues within the next decade through accretive acquisitions and organic growth.
QXO is an Equal Opportunity Employer.
We value diversity and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected status.
$62k-100k yearly est. 5d ago
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Corporate Accounts Payable Supervisor
CTB 4.8
Accounts payable team lead job in Milford, CT
AccountsPayable Supervisor
REPORTING TO: VP, Corporate Controller
Supervises and coordinates the accountspayable function and assists in other accounting duties as needed.
DUTIES & RESPONSIBILITIES:
Supervise accountspayable functions
Monitor system integrity in payables
Coordinate interfacing of payables to other corporate areas
Reconcile selected general ledger accounts
Assist in monthly and yearly closings
Monitor batch activity in the Oracle system
1099 reporting at year end
Review expense reports for compliance
Selected financial and census reporting for Berkshire Hathaway on quarterly and annual basis
Other duties and projects as assigned by supervisor
JOB REQUIREMENTS:
Associate degree in accounting, Bachelor's degree a plus
5 or more years general AccountsPayable experience
2 or more years supervisory experience
Experience with ERP systems; Oracle a plus
Competence in Microsoft Word, Outlook, Teams and Excel
Good oral and written communication skills
Ability to work with limited supervision in a team environment
Discretion in handling confidential materials
$58k-73k yearly est. Auto-Apply 10d ago
AP Exam Proctors
Chappaqua Central School District
Accounts payable team lead job in Chappaqua, NY
AP Exam Proctors JobID: 593 Support Staff/Instructional Assistant Additional Information: Show/Hide The Chappaqua Central School District is a community of six schools serving approximately 3500 students in Westchester County. We are seeking excellent educators who can provide high-quality instruction and build authentic, supportive relationships with students. We are committed to hiring an inclusive teaching staff to create warm, joyful, student-centered, and welcoming schools.
Chappaqua CSD is looking for AP Exam Proctors from May 4, 2026 through May 22, 2026.
Description:
The College Board AP exams are transitioning to a mostly digital format. Proctors should be comfortable using a computer to check students in and monitor their progress during the exams. Comprehensive training will be provided to ensure proctors are well-prepared, and a dedicated Tech Monitor will be available to assist students with any troubleshooting needs.
Proctors will work alongside a peer proctor for added support during the exam administration. Exams typically last about three hours, though some may extend to 4.5 hours or longer for students with accommodations. Proctors can choose whether to oversee exams requiring accommodations.
The selection process includes an online interview with the AP Coordinator.
Rate of Pay: Each proctor shall receive hourly ($39.54) or per diem ($145.00) rate, whichever is greater, reduced by the honorarium, if any, received from the testing service
Responsibilities:
Pre-Exam Responsibilities:
* Attend AP Proctor Training scheduled in mid April
* Review the AP Proctor Exam Day Guide before exam day - 2026 version coming in March
* Create a College Board user account
On Exam Day:
* Report to High School either at 7:15am or 11:15am
* Test Day Toolkit Access - Sign in to Test Day Toolkit with a College Board account, and use it to take attendance, start, and monitor the test.
* Make sure students have a fully charged, personal or school-managed device with Bluebook installed on exam day.
* Follow seating requirements when assigning and directing students to seats in the exam room.
* Technical Assistance: Refer students to the designated technology monitor for any technical issues that arise during the exam
* Immediately report any incidents or misconduct to the AP coordinator.
* Distribute exam materials, if applicable.
Post-Exam Responsibilities:
* Ensure all students have properly submitted their exams through the Bluebook application.
* Material Collection: Collect any distributed materials, such as scratch paper, and ensure they are disposed of or stored according to exam security protocols.
* Incident Reporting: Document and report any irregularities or incidents that occurred during the exam to the AP Coordinator promptly.
* Secure Environment Maintenance: Ensure that the exam room is left in good condition and that all exam-related materials are secured appropriately.
$39.5 hourly 54d ago
Accounts Payable Specialist
Creative Financial Staffing 4.6
Accounts payable team lead job in Seymour, CT
lAccounts Payable Specialist - Onsite | Seymour, CT Compensation: $55k-$65k
A fast-growing company in Seymour, CT is seeking a detail-oriented and experienced AccountsPayable Specialist to join its finance team. This is an excellent opportunity for a skilled AccountsPayable Specialist who thrives in a fast-paced environment and is passionate about accuracy, efficiency, and vendor relationship management.
Why You'll Love This Role:
Join a collaborative and supportive finance team
Work in a company that values precision, accountability, and continuous improvement
Gain exposure to a wide range of accounting functions in a dynamic environment
Be part of a mission-driven organization with a strong operational foundation
Main Responsibilities of the AccountsPayable Specialist:
As an AccountsPayable Specialist, you will:
Process invoices accurately and efficiently, matching them with purchase orders and receiving documents
Review and reconcile vendor statements, resolving discrepancies in a timely manner
Prepare and process payments via check, ACH, or wire transfer, ensuring adherence to payment terms
Investigate and resolve issues related to accountspayable, including vendor and internal inquiries
Maintain accurate records of accountspayable transactions and vendor information
Assist with month-end closing activities, including reconciliations and accruals
Collaborate with purchasing and receiving departments to ensure invoice accuracy
Preferred Qualifications of the AccountsPayable Specialist:
Bachelor's degree in Accounting, Finance, or a related field (preferred)
Minimum of 3 years of experience as an AccountsPayable Specialist or in a related finance role, ideally in a manufacturing environment
Proficiency in accounting software and Microsoft Office Suite, with advanced Excel skills
Strong understanding of accounting principles and AP regulations
Experience with ERP systems (e.g., SAP, Oracle) is a plus
Excellent attention to detail, communication skills, and the ability to meet deadlines
$55k-65k yearly 12h ago
Accounts Payable / Receivable Clerk
Collabera 4.5
Accounts payable team lead job in Melville, NY
Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace.
With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including.
• Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here)
• Collabera listed in GS 100 - recognized for excellence and maturity
• Collabera named among the Top 500 Diversity Owned Businesses
• Collabera listed in GS 100 & ranked among top 10 service providers
• Collabera was ranked:
• 32 in the Top 100 Large Businesses in the U.S
• 18 in Top 500 Diversity Owned Businesses in the U.S
• 3 in the Top 100 Diversity Owned Businesses in New Jersey
• 3 in the Top 100 Privately-held Businesses in New Jersey
• 66th on FinTech 100
• 35th among top private companies in New Jersey
***********************************************
Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.
Job Description
- Strong PC skills including both Access and Excel, and experience with MS Office products: Word, PowerPoint, Outlook, etc.
- A Bachelor's Degree in Finance, Accounting, or related field is preferred.
- 3 years' experience in commercial credit and collection roles preferred
Qualifications
Basic Qualifications:
- High School Diploma or equivalent required.
- Minimum 1 years' experience, in commercial credit and collections role. Demonstrated knowledge of credit and collection policies and procedures, and credit risk.
- Strong problem solving, interpersonal, communications and financial analysis skills.
- Goal oriented, motivated self-starter
- Excellent organizational skills and the ability to handle multiple tasks.
- Excellent oral, written, and presentation skills with the ability to deal tactfully, confidently, and ethically with both internal and external customers
Additional Information
All your information will be kept confidential according to EEO guidelines.
$48k-64k yearly est. 60d+ ago
Deal Leader - Data and AI AP
IBM 4.7
Accounts payable team lead job in Armonk, NY
**Introduction** As an Oracle Cloud Infrastructure (OCI) Data & AI Lead, you will be responsible for architecting, leading, and delivering innovative cloud data and AI solutions on Oracle Cloud. You will collaborate with clients to define data strategies, design scalable architectures, and implement analytics and AI/ML capabilities that drive business transformation.
**Your role and responsibilities**
Lead end-to-end design and implementation of Data and AI solutions on Oracle Cloud Infrastructure (OCI).
- Architect and deploy solutions across Data Lakehouse, Data Warehouse, Data Integration, Analytics, and AI/ML workloads.
- Work with OCI services such as Autonomous Database, Oracle Data Lakehouse, Data Integration, Data Flow, GoldenGate, Analytics Cloud (OAC), and AI Services.
- Collaborate with cross-functional teams to integrate data and AI components across applications, infrastructure, and security layers.
- Support pre-sales activities including client presentations, solution design, and proposal development.
- Define best practices for cloud data architecture, governance, and MLOps.
- Mentor project teams and guide clients on adopting AI and data-driven decision-making.
This Job can be performed from anywhere in the US.
**Required technical and professional expertise**
- Strong expertise in OCI Data and AI services - Autonomous Database, OAC, Data Lakehouse, GoldenGate, Data Flow, and AI/ML tools.
- Proven experience designing and delivering data pipelines, analytics models, and machine learning workflows.
- Deep understanding of data architecture, governance, and integration frameworks.
- Experience with GenAI, LLM-based solutions, and MLOps frameworks preferred.
- Strong client-facing communication and solution advisory skills.
- Experience leading large-scale cloud transformation projects. Travel: Up to 50%
**Preferred technical and professional experience**
.
IBM is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, caste, genetics, pregnancy, disability, neurodivergence, age, veteran status, or other characteristics. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
KAYAK, part of Booking Holdings (NASDAQ: BKNG), is the world's leading travel search engine. With billions of queries across our platforms, we help people find their perfect flight, stay, rental car and vacation package. We're also transforming business travel with a new corporate travel solution, KAYAK for Business.
As an employee of KAYAK, you will be part of a travel company that operates a portfolio of global metasearch brands including momondo, Cheapflights and HotelsCombined, among others. From start-up to industry leader, innovation is at our core and every employee has an opportunity to make their mark. Our focus is on building the best travel search engine to make it easier for everyone to experience the world.
We are looking for a
temporary
AccountsPayable Specialist to join us in the Global AP team at KAYAK. In this role you will be working closely with internal and external stakeholders and ensure accurate and timely payments to our vendors and employee expense reimbursements. You will also review travel and expense claims and act as the face of the Global AP team to explain the T&E policy and how to use the T&E reimbursement system to users across the business. You will support Sr. Manager to drive global AP process improvements that promote efficiency and scalability. The ideal candidate is curious, embraces change and thrives on process improvement. You are detail-oriented, highly organized, and have excellent problem-solving skills. You enjoy working independently but know the value of teamwork and collaboration. A successful candidate has a strong customer service mindset and ability to operate effectively in a challenging, fast-paced environment to support our continued growth.
This is a temporary contract for 5 months, beginning in March 2026.
In this role, you will:
Accurately and efficiently process vendor invoices, ensuring timeliness and attention to detail
Provide excellent, responsive customer service to vendors and internal stakeholders
Review and approve employee expense reports in accordance with the company's T&E policy
Manage invoice and payment related vendor queries promptly and professionally, ensuring timely resolution
Review vendor accounts and bank details to ensure compliance with payments, advise Business on vendor and contract queries
Support ad hoc invoice and payment issue investigation and vendor reconciliation process
Ensure compliance with company policies and procedures related to AccountsPayable
Support month end close activities related to AccountsPayable (investigation and resolution of failed and duplicate payments and payment application issues)
Monitor AccountsPayable aging reports and ensure timely payment of outstanding invoices
Please apply if you have:
Minimum 5 years' experience in AccountsPayable; exposure to Accounting is an asset
Bachelor's degree in Finance, Economics, or Accounting
A high level of attention to detail, with a strong focus on accuracy and data integrity
Experience with
NetSuite
,
SoftCo
, Expensify or Zendesk is an advantage
Proven ability to prioritize and manage your own workload effectively, handling multiple tasks and competing deadlines
Ability and willingness to quickly absorb new information and adapt in a fast-changing environment
Outstanding interpersonal and communication skills (written and verbal), with the confidence to engage professionally at all organizational levels
A solution focused, hands-on mindset, with strong problem solving and critical thinking skills
Ability to collaborate effectively with crossfunctional teams across the organization
Advanced Microsoft Excel skills (e.g., VLOOKUP, pivot tables)
Strong customer-service focus and commitment to delivering high-quality business support
Curiosity and interest in ERP systems and understanding end-to-end AP data flows
Benefits & Perks
Access to thousands of on-demand e-learnings
No Meeting Fridays
Travel Discounts
Employee Resource Groups
There are a variety of factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. The range for the Connecticut-based role is $63,000 - $75,000.00.
We offer a competitive base salary and benefits including: health benefits; flexible spending account; retirement benefits; life insurance; paid time off (including PTO, paid sick leave, medical leave, bereavement leave, floating holidays and paid holidays); and parental leave benefits. This role is eligible to be considered for an annual bonus.
Inclusion
At KAYAK, we want everyone to have the space to grow, share ideas and do great work. That's why we're focused on hiring the best talent from all walks of life and experiences, supporting them well and making sure no one feels like they have to fit a mold to belong here.
Need any adjustments for the interview, application or on the job? No problem - just give us a heads-up. We've got you.
#LI-AS1 #LI-REMOTE
$63k-75k yearly Auto-Apply 20d ago
Accounts Payable Associate
Colony Hardware 4.0
Accounts payable team lead job in Orange, CT
Description AccountsPayable Associate Reporting to the AccountsPayable Manager, the AccountsPayable Associate is mainly responsible for ensuring that vendor invoices are recorded properly and vendors are paid in a timely manner. Location
in our Orange, CT headquarters.
Hours of 8am to 4:30pm, Monday-Friday
Responsibilities
Process inventory vendor bills and credit memos using three-way match and Return Authorization, in AccountsPayable Software.
Interacts with vendors via phone or e-mail to provide payment information and resolve disputes.
Handles statement reconciliations, negotiation of credit holds, and other invoice-related tasks.
Sorts and distributes mail.
Ensures compliance with federal, state, and company policies, procedures, and regulations.
Researches and resolves price issues and receiving errors.
Work with internal team to resolve continuous issues that result delay in processing vendor bills.
Other duties as assigned.
Minimum Requirements
Minimum of 3 years' experience in an AccountsPayable role/function.
High level of proficiency in Excel.
Proficiency in multiple ERP software (e.g., Netsuite and/or Epicor Prophet 21) are strongly preferred.
Ability to work with high-volume quantities (100+ invoices entered daily) in a fast-paced environment.
Ability to multi-task, prioritize, and pivot accordingly.
High school degree or equivalent required.
College Degree in Accounting or related discipline is preferred.
We Can Offer You:
We value performance that exhibits a high sense of urgency, coupled with attention to detail and a strong customer service orientation! We also care about the welfare of our employees, which is why our salary and benefits are competitive. Colony's benefits include:
Base salary + discretionary bonus
Medical, Dental, Vision, STD/LTD, Life Insurance
FSA/HSA, 401k with a company match, tuition reimbursement, and more!
Competitive PTO and paid holidays
Company-provided PPE as required
Generous discounts on the best products from leading industry vendors
Life at Colony:
Colony Hardware is the leading distributor of Tools, Equipment, Fasteners, Supplies, and Safety Products to commercial construction and industrial accounts throughout our markets.
At Colony, our people are our most valuable asset. Success as a Colony Associate means being reliable, conscientious, and passionate. With our direction centered on teamwork, every employee at Colony will not only find their work to be meaningful but will have the opportunity to grow alongside Colony, both professionally and personally.
If you possess a will to win and would like to join a culture where integrity and collaboration are integral to success, apply to Colony Hardware today to join our growing family!
Colony's Commitment to Equal Opportunity
Colony Hardware Corporation is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, national origin, citizenship, religion, marital status, victim of domestic violence, familial status, genetic predisposition or information, disability, Family and Medical Leave, military or veteran status, citizenship, pregnancy, childbirth, and related medical conditions, or any other classification protected by federal, state, and local laws and ordinances. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment advertising, pay, and other forms of compensation, training, and general treatment during employment.
$42k-54k yearly est. Auto-Apply 11h ago
Accounts Payable Coordinator IV
Mindlance 4.6
Accounts payable team lead job in New Haven, CT
Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at *************************
Job DescriptionJob Details:
The AccountsPayable Specialist ensures timely and accurate completion of A/P responsibilities within a fully automated environment. The specialist will ensure compliance with A/P processes and procedures and collaborate with the global A/P team. The specialist will be service- focused and work with internal and external customers to effectively resolve issues.
The specialist will use the E-Payables technology platform to accurately and efficiently transact both hard copy and einvoices through the system with a goal to reach high accuracy and efficiency levels.
Responsibilities:
Prepare invoices received through mail and email for scanning Scan invoices using Kofax scanning software and verify using Brainware Ensure input/output control documentation is complete throughout the Kofax/Brainware/PTS cycle Migrate vendors'invoices/ statements arriving through the mail to e-mail delivery
Gather analytics to continuously improve straight-through processing, ensure new entities are processed correctly, ensure vendors are not submitting invoices via email and mail, working with employees to increase compliance with invoice mailing requirements
Keep appropriate transactional level details identifying specific invoices requiring special handling.
Document reasons for special handling and conduct root cause analysis.
Provide input to the process level documentation with respect to the Kofax/Brainware process
Use the Service Now platform to receive, research and resolve a variety of internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons Participate in continuous improvement projects as it relates to the Kofax/Brainware cycle
Work closely with Procurement, Receiving and internal and external customers to investigate and resolve invoice issues Review vendor statements to ensure all invoices and credits are in process.
Research and resolve any outstanding items. Handle vendor correspondence via phone or e-mail Monitor the AccountsPayable invoice's mailbox and provide internal and external customer support. Support local departments/country administrators to resolve escalated matters
Perform other duties, as required, to support the AccountsPayable and Finance Departments Participate in continuous improvement projects as they relate to the Dolphin Process Tracking System
QualificationsQualifications:
1+ years of AccountsPayable experience
Knowledge of SAP or comparable ERP system is a key requirement
Experience in processing invoices with document imaging and work flow system is a plus Experience working with generally accepted accounting principles and accounting software
Proven ability to handle multiple tasks with differing priorities simultaneously with a high degree of accuracy, sense of urgency and customer focus
Excellent communication skills, both verbal and written
Ability to follow processes/procedures to ensure effectiveness and efficiency Work collaboratively with global teams and across different functions Proficiency in Microsoft Office Suite, including Excel
Ability to follow-up on pending issues expeditiously Strong analytical and problem-solving skills Responds to requests in a timely manner and is responsive to internal and external customers Education: Associates/Bachelor's degree in Business Administration, Accounting , Finance, or related field preferred
$40k-51k yearly est. 60d+ ago
Accounts Payable Specialist
Family and Children S Agency Inc. 3.6
Accounts payable team lead job in Norwalk, CT
Family & Children's Agency (FCA) is a nonprofit human service organization that is committed to increasing the social and emotional well-being of our clients - people throughout Fairfield County. Our Agency builds better lives by offering more than 30 programs that meet needs across all ages, delivering services to more than 13,000 people each year. Our clients reside primarily in Norwalk, Wilton, Darien, Westport, Weston, New Canaan, Stamford, and Greenwich. Our Home Care and Foster Care programs provide assistance to residents throughout Fairfield County, and the Adoption program is both nationwide and international.
Our Mission is to partner with individuals, families, organizations and communities to build better lives.
FCA is proud to currently offer a hybrid working model to our employees. Employees enjoy a wide array of benefits that make up our competitive compensation package. We are proud to offer generous employer contributions to our medical plans, continued education credits offered at no cost, annual tuition reimbursement stipend, employer paid Life & LTD policies, FSA and Dependent Care, 401K with a match and a generous vacation and time off policy to include Martin Luther King Jr Day and Juneteenth! We also offer employee discounts to multiple organizations, events and your cell phone plan. Our benefits don't stop there - we offer an EAP program, paid for CEUs and clinical supervision, summer Fridays and employee appreciation events along with wellness incentives and challenges!
Program Description:
The primary mission of Family & Children's Agency's finance department is to provide support to staff and management to assist them in understanding their program's financial results, process the transactions to fulfill billing of services, payment of invoice obligations, and to safeguard the agency's assets.
What You'll Do:
The AccountsPayable Specialist is primarily responsible for managing the organization's accountspayable functions. This role oversees the receipt, review, and processing of invoices, ensures accurate data entry into the accountspayable system, and assigns appropriate vendor and general ledger codes. The AccountsPayable Specialist serves as a key point of contact for staff regarding vendor payments, expense coding, and payment status, and routinely reviews payment processing to ensure accuracy and timeliness. In collaboration with the Finance Department, this position assists the manager in maintaining smooth and efficient financial operations, including coordinating approvals, prioritizing weekly payments, resolving discrepancies, preparing monthly accountspayable reports, maintaining records for year-end 1099 reporting, and supporting overall financial workflows. The role also participates in a rotating schedule to provide front desk coverage during lunch periods and staff absences.
Key Responsibilities:
Receive, review, and sort invoices and bills
Enter and maintain accurate data in the AccountsPayable system
Assign correct vendor codes and general ledger account numbers
Coordinate invoice approvals with supervisors and authorized staff
Prepare weekly accountspayable lists and prioritize payments
Process and distribute payments accurately and on time
Complete payments via check, ACH, phone, and online methods
Review payment processing for accuracy and compliance
Identify, reconcile, and resolve accountspayable discrepancies
Maintain accurate vendor and consultant records for year-end 1099 reporting
Organize and maintain paid, open, and prior fiscal year files
Prepare and review monthly accountspayable aging reports
Run monthly financial reports, including journal checks and prepaid expenses
Meet established deadlines while ensuring accurate coding and timely payments
Assist with weekly cash deposits and prepare summary reports for management
Support the Director of Finance with audits and required documentation
Maintain an accurate and organized filing system
Participate in agency performance improvement initiatives
Perform additional administrative and finance-related duties as assigned
Required Qualifications:
Skills & Competencies:
High level of accuracy and attention to detail
Strong organizational and time-management skills
Proficiency in accounting and accountspayable software
Effective written and verbal communication skills
Legal/Compliance:
Ability to pass required background checks consistent with Connecticut law
Eligibility to work in the United States
Ability to comply with agency policies, safety procedures, and confidentiality requirements
Preferred Qualifications:
Language: Bilingual English/Spanish is preferred
Valid driver's license
Access to a personal vehicle for regional and statewide travel.
If you are interested in learning more about how you can join our talented group of diverse employees, please visit our website to view this job posting and apply. To learn more, visit our website and check out our opportunities!
#hiring #wellness #opportunities #topworkplaces #diversityequityandinclusion
$40k-50k yearly est. Auto-Apply 11d ago
Accounts Payable Associate
Steven Madden, Ltd. 4.7
Accounts payable team lead job in Islandia, NY
The AccountsPayable Associate is responsible for processing all payments for goods and services necessary for the company's operation. This position supports the Whole business. The responsibilities described below are considered essential functions of the role.
This position is based in our LIC office and requires working on-site five days per week.
Key Responsibilities
* Sort invoices and confirm appropriate approvals
* Enter, code and process all invoices
* Process all checks
* Communicate with vendors regarding payments
* Able to manage multiple projects and deadlines with support and resources as needed
* Perform other duties and special projects as assigned
Required Qualifications
* High School Diploma or equivalent
* Minimum of 2 years related experience
* Proficient in Microsoft Office Suite
* Detail-oriented and strong follow-up skills
* Excellent interpersonal, problem-solving, organizational skills, customer service and time management
The expected base salary for this position ranges from $22.00 - $26.00. Ranges are based on various factors such as relevant skillset, training, years of experience related to the current job description, education, and our organizational structure. In addition to the base salary, Steve Madden offers a competitive benefits package that includes health and dental insurance, life insurance, disability insurance, 401K, paid holidays, a generous paid time-off policy, and career opportunities within a dynamic team.
$22-26 hourly 35d ago
Accounts Payable Specialist
Keter Environmental Services LLC 4.0
Accounts payable team lead job in Stamford, CT
About Us Over the past 25 years, Waste Harmonics Keter has been at the forefront of the waste and recycling industry, delivering innovative, data-driven solutions. We help companies right-size their waste operations and get out of the waste business with industry-leading expertise, state-of-the-art waste technologies, and industry-leading customer service.
Visit Waste Harmonics Keter for more information.
Role Purpose
The AccountsPayable Specialist is responsible for accurately disbursing funds and processing payments for approved expenditures in accordance with company policy. This role ensures timely reconciliation of accounts, supports vendor management, and assists internal partners with payment-related inquiries. The specialist plays a key role in maintaining financial controls, minimizing risk, and contributing to a smooth accounting close process.
Key ResponsibilitiesStrategy & Financial Management
Maximize Cashflow and Minimize Service Stops:
Execute payments according to policy to ensure vendors are paid on or before due dates. Avoid unnecessary early payments and prevent finance charges or service disruptions.
Minimize and Mitigate Risk:
Apply best practices and continuously improve processes to reduce fraudulent activity and protect company assets.
Accurate & Timely Accounting Close:
Process expense reports accurately, ensure proper allocation of expenses, and reconcile credit card user accounts to support monthly close.
Stakeholder Support
Corporate Cardholders:
Communicate expense report requirements and ensure submissions meet company standards.
Interdepartmental Collaboration:
Respond to AP audit inquiries and assist with urgent or emergency payments when needed. Follow up with stakeholders for approval and resolution.
FP&A & Accounting:
Support timely financial close activities and respond to questions as required.
Operational Excellence
Maintain Controls & Reduce Risk:
Follow established protocols, assess potential risks, and recommend improvements to prevent fraud or monetary loss.
Process Adherence:
Follow all payment schedules and procedures to ensure accuracy and compliance.
Record Management:
Maintain organized and accurate records to support audit requests and day-to-day operations
People & Collaboration
Communicate effectively and concisely with internal and external partners.
Provide quick, accurate responses to inquiries and support teammates as needed.
Required Experience
Minimum of 1 year of AccountsPayable experience in a high-volume environment (5,000 invoices/month).
Experience with Virtual Credit Card Programs.
Strong reconciliation experience across vendor balances, bank accounts, and general ledger accounts.
Background in research, troubleshooting, and process improvement.
Knowledge & Technical Skills
Intermediate to advanced Excel skills.
Experience with AP software and ERP systems (NetSuite preferred).
Understanding of best practices to prevent fraudulent payments.
Waste Harmonics Keter Comprehensive Benefits Package
Competitive Compensation
Annual Bonus Plan at Every Level
Continuous Learning and Development Opportunities
401(k) Retirement Savings with Company Match; Immediate Vesting
Medical & Dental Insurance
Vision Insurance (Company Paid)
Life Insurance (Company Paid)
Short-term & Long-term Disability (Company paid)
Employee Assistance Program
Flexible Spending Accounts/Health Savings Accounts
Paid Time Off (PTO), Including birthday off, community volunteer hours and a Friday off in the summer
7 Paid Holidays
At Waste Harmonics Keter, we celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome candidates from all backgrounds to apply.
$40k-51k yearly est. Auto-Apply 45d ago
Accounts Payable Clerk
Boys, Inc.
Accounts payable team lead job in Wading River, NY
Summary Job Description:
The AccountsPayable Clerk supports the financial operations of the organization by processing vendor invoices, managing payments, and maintaining accurate financial records in accordance with nonprofit accounting standards, donor requirements, and internal controls. The role plays a key part in ensuring transparency, accountability, and effective use of organizational funds.
About Little Flower
Little Flower Children and Family Services of New York is a human services nonprofit supporting the well-being of children, youth, families, and individuals across New York City and Long Island since 1929.
Our staff of more than 500 builds well-being by providing prevention services, foster care, residential treatment care, adoption services, programs and services for individuals with developmental disabilities, and medical and mental health services.
Principle Responsibilities
Verify invoices for proper authorization, coding, and supporting documentation
Process vendor and service provider invoices accurately and timely
Maintain accountspayable records in compliance with nonprofit and donor regulations
Generate and prepare payments using multiple systems in conjunction with Sage Intact
Reconcile vendor statements and resolve discrepancies
Ensure expenses are allocated correctly to programs, grants, and funding sources
When needed, assist with month-end closing and yearly audits
Respond to vendor and internal staff inquiries regarding invoices, payments, and account balances
Maintain confidentiality and adhere to ethical financial practices
Required Qualifications and Experience
$38k-51k yearly est. Auto-Apply 11d ago
Accounts Payable and Receivable Coordinator
L.E.A.P. Inc. 4.4
Accounts payable team lead job in New Haven, CT
The AccountsPayable and Receivable Coordinator supports LEAP's finance operations by managing day-to-day accountspayable and receivable transactions. This position ensures accurate and timely processing of invoices, payments, and donations while maintaining organized financial records. The ideal candidate is detail-oriented, organized, and eager to contribute to a mission-driven organization.
This is a full-time, exempt (salaried), onsite position with opportunities for professional growth and development within the finance department.
Reports to: Managing Director of Finance
Essential Duties
AccountsPayable
Process and code vendor invoices accurately and timely
Analyze invoices and receipts to ensure proper documentation
Prepare and process weekly check runs
Reconcile vendor statements and respond to inquiries
Maintain organized AP files and documentation
Assist with annual 1099 form preparation
Support month-end AP closing process
Accounts Receivable
Generate and distribute customer invoices
Record and apply incoming payments and donations to appropriate accounts
Monitor accounts for overdue payments and conduct follow-up
Assist with monthly aging report reviews
Support month-end AR closing process
General Finance Support
Record bi-weekly payroll transactions in QuickBooks
Assist with account reconciliation
Support internal and external audit requests
Maintain accurate and organized financial records
Collaborate with other departments to resolve discrepancies
Required Qualifications
Bachelor's degree in accounting, business, finance, or related field (or equivalent combination of education and experience)
1-2 years of experience in accountspayable/receivable or general accounting (internships or part-time roles acceptable)
Basic understanding of accounting principles and financial processes
Demonstrated tact and discretion in handling confidential financial information
Preferred Qualifications
Experience with nonprofit accounting
Understanding of nonprofit financial operations
Technical Skills
Proficient in Microsoft Office Suite, particularly Excel
Experience with QuickBooks, RAMP, and DocuSign (or ability to learn quickly)
Ability to organize and maintain digital records and filing systems
Essential Competencies
Exceptional attention to detail and accuracy
Strong organizational and time management skills with ability to meet deadlines
Excellent problem-solving and analytical capabilities
Effective written and verbal communication skills
Professional demeanor with positive, collaborative approach
Ability to work successfully both independently and as part of a team
Commitment to maintaining strict confidentiality standards
Compensation
Salary: $50,000 to $52,000
Excellent benefits, including health, dental, vision, and life insurance, along with retirement plan with employer contribution. Generous PTO, holiday leave, and professional development opportunities.
How to Apply
Send a letter of interest and resume through our online application portal: Recruitment Portal.
Note
This position is onsite at the LEAP office in New Haven, CT at 31 Jefferson Street. Additional information about the organization is available via ********************
LEAP is an equal opportunity employer.
$50k-52k yearly Auto-Apply 60d+ ago
Accounts Payable Administrator
Chilton Trust
Accounts payable team lead job in Stamford, CT
Job Description
Firm Description
Chilton Investment Company, along with its affiliates Chilton Trust, is an independent, privately owned, wealth management company providing wealth management services and investment solutions to high-net-worth individuals, families, foundations, endowments, and institutions. Chilton Trust is built on the deep investment culture and rigorous standards of performance excellence which have been the hallmark of its affiliate, Chilton Investment Company, which was founded three decades ago by Richard Lockwood Chilton, Jr.
Chilton Trust offers a full suite of individually customized services including access to internal equity and fixed income management, best-in-class external traditional and alternative managers, standalone national trust company capabilities, fiduciary, consolidated wealth reporting, comprehensive family office services and transactional planning. The firm's emphasis on relationship management is vital and built upon integrity, confidentiality, high quality service and customization to meet the evolving needs and complexities that often exist with clients. Chilton Trust has more than $8B in assets under management with over 250 family relationships and offices in Charlotte, Charlottesville, Connecticut, Delaware, Naples, New York and Palm Beach.
Position Description
Full ownership of vendor payable function for multiple legal entities including but not limited to vendor setup, coordinating invoice approvals, weekly invoice processing, annual 1099 filing, and document record keeping
Employee reimbursements using Concur Expense Management software
Reconcile balance sheet accounts including but not limited to receivables and payables
Record journal entries including but not limited to cash, prepaids, and accruals
Multi state use tax tracking and filing preparation
Fixed asset accounting, maintain fixed asset system and record monthly depreciation for multiple legal entities
Special projects as needed, both independently or collaboratively
Candidate Description
2+ years relevant experience Bachelor's degree in accounting
Excellent working knowledge of Microsoft Office, specifically Excel
Strong communication skills and the ability to manage multiple tasks
Knowledge of Sage Intacct, a plus
Extremely organized, detail oriented and able to work well with others in a team environment
Process-oriented with the ability to identify, communicate and implement improvements
We are seeking a growth-oriented individual who demonstrates intellectual curiosity and a strong desire to learn. The ideal candidate thrives in a collaborative environment, working well with colleagues to achieve shared goals.
We offer a competitive and comprehensive compensation and benefits package that is based on, among other things, your overall performance and contributions to the firm. The salary range for this job is $60-70k. Base salaries are determined based on a wide variety of factors including but not limited to, years of relevant experience, education and other qualifying factors like additional accreditations. Base salary does not include others forms of compensation and benefits including medical and dental coverage, disability and life insurance, 401(k) plan (and company match on contributions made) and accrued paid time (which may vary based on role and tenure).
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$60k-70k yearly 6d ago
Accounts Payable Specialist - DoW SkillBridge Program (Current Service Members)
Ameritech Contracting
Accounts payable team lead job in Berlin, CT
What is SkillBridge?
The DoW SkillBridge program is an opportunity for service members to gain valuable civilian work experience through specific industry training, apprenticeships, or internships during the last 180 days of service. DoW SkillBridge connects transitioning service members with industry partners in real-world job experiences.
Service members participating in DoW SkillBridge programs continue receiving their military compensation and benefits, while industry partners provide the civilian training and work experience. Salary Range after SkillBridge Program: $65k-$75k
The AccountsPayable Specialist is responsible for managing full-cycle accountspayable activities, including invoice processing, vendor payments, job cost coding, and compliance support for federal construction projects. This role requires strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment with multiple ongoing projects.
Requirements
Key Responsibilities
AccountsPayable & Invoice Management
Process, review, and verify vendor invoices, subcontractor billings, POs, and payment applications.
Ensure proper job cost coding, retention calculations, and alignment with project budgets contract terms.
Match invoices to purchase orders, delivery tickets, and subcontract agreements.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Prepare weekly and monthly check runs, ACH payments, and credit card reconciliation.
Project & Compliance Support
Assist Project Managers with invoice tracking, cost-to-complete data, and financial reporting.
Ensure compliance with federal contracting requirements, including certified payroll and documentation related to FAR/DFARS where applicable.
Maintain accurate and organized electronic and physical financial records.
Vendor & Subcontractor Relations
Communicate with vendors and subcontractors to resolve billing issues, request missing documentation, and confirm payment schedules.
Ensure subcontractors provide required compliance documents (W-9s, COIs, lien waivers, etc.) before payment release.
Internal Coordination
Collaborate with the accountingteam to support month-end closing, accruals, and reconciliation activities.
Maintain AP aging reports and provide updates to management on cash flow needs.
Support financial audits with accurate documentation and record retrieval.
Qualifications
Required
2+ years of experience in AccountsPayable or bookkeeping (construction industry preferred).
Strong understanding of invoicing, purchase orders, and job cost coding.
Experience with accounting software (e.g., QuickBooks, Sage, Procore Financials, or similar).
Excellent attention to detail and accuracy with numbers.
Strong communication and problem-solving skills.
Ability to manage deadlines and prioritize effectively in a multi-project environment.
Preferred
Experience with federal contracting documentation or compliance processes.
Familiarity with lien waivers, certified payroll, and progress billing.
Knowledge of construction terminology and workflow.
$65k-75k yearly Auto-Apply 4d ago
Accounts Payable Clerk
Little Flower Children 3.7
Accounts payable team lead job in Wading River, NY
Summary Job Description: The AccountsPayable Clerk supports the financial operations of the organization by processing vendor invoices, managing payments, and maintaining accurate financial records in accordance with nonprofit accounting standards, donor requirements, and internal controls. The role plays a key part in ensuring transparency, accountability, and effective use of organizational funds.
About Little Flower
Little Flower Children and Family Services of New York is a human services nonprofit supporting the well-being of children, youth, families, and individuals across New York City and Long Island since 1929.
Our staff of more than 500 builds well-being by providing prevention services, foster care, residential treatment care, adoption services, programs and services for individuals with developmental disabilities, and medical and mental health services.
Principle Responsibilities
* Verify invoices for proper authorization, coding, and supporting documentation
* Process vendor and service provider invoices accurately and timely
* Maintain accountspayable records in compliance with nonprofit and donor regulations
* Generate and prepare payments using multiple systems in conjunction with Sage Intact
* Reconcile vendor statements and resolve discrepancies
* Ensure expenses are allocated correctly to programs, grants, and funding sources
* When needed, assist with month-end closing and yearly audits
* Respond to vendor and internal staff inquiries regarding invoices, payments, and account balances
* Maintain confidentiality and adhere to ethical financial practices
Required Qualifications and Experience
* High School Diploma or GED required.
* Experience in accountspayable, preferably in a nonprofit or donor-funded environment
* Knowledge of basic accounting principles and AP procedures
* Strong attention to detail and accuracy
* Preferable, experience with accounting systems Sage Intact
* Proficiency in Microsoft Excel and other Microsoft office tools
* Ability to meet deadlines in a structured compliance environment
*
Preferred Qualifications
* Associate's degree preferred.
Travel Requirements
This position offers a full-time, hybrid schedule and is based in Wading River, NY.
Disclaimer
The statements herein are intended to describe the general nature and level of work being performed by the incumbent in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of a person in this position.
Diversity, Equity, Inclusion and Belonging Statement
With more than 250 years of combined experience, Little Flower Children and Family Services of New York and St. John's Residence for Boys have a long-standing history of serving children, youth, adults and families of color. Our mission, vision and values are grounded in elevating the shared humanity of every staff member, community partner and those with whom we engage. We recognize that our DEIB work is continuously evolving as we strive for equity and inclusion for individuals of all races, ethnicities, genders, sexualities, ages, abilities, religions and lived experiences.
Accessibility
Some job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may be designed to protect the safety and health of the employee, their fellow employees and the individuals being served and may therefore exclude some individuals.
Equal Employment Opportunity Statement
Little Flower Children and Family Services of New York provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other legally protected group status.
$37k-45k yearly est. 9d ago
Accounts Payable Coordinator
Pomperaug Regional School District 15
Accounts payable team lead job in Middlebury, CT
Secretarial/Clerical/AccountsPayable Date Available: Upon Filled Additional Information: Show/Hide Under the general supervision of the Director of Finance and Operations, the AccountsPayable Coordinator is responsible for processing, reviewing, and reconciling school and central office expenditures in accordance with district policies, applicable laws, and internal controls. This position ensures accurate and timely entry of financial transactions into the district's financial management system, supports fiscal accountability, and provides customer service to internal departments and external vendors.
* 12 Month Position
* 40 hrs per week
* Paid Time Off
* Benefits (Health, Life, Long Term Disability Insurance)
* Annual 403B Contribution
* Compensation based on experience (Starting salary $60,000)
Anticipated start date: February, 2026
Full attached
Attachment(s):
* AccountsPayable Coordinator Job Description.pdf
$60k yearly 17d ago
Accounts Payable Specialist
Allegria Nursing and Rehabilitation Center of Port Jefferson
Accounts payable team lead job in Port Jefferson Station, NY
Allegria Nursing & Rehabilitation Center of Port Jefferson is a resident-centered skilled nursing facility dedicated to delivering high-quality care with compassion and integrity. We understand that strong financial operations directly support our ability to provide exceptional resident care, and we're seeking a seasoned AccountsPayable Specialist to support our growing team.
Our AccountsPayable Specialist will be responsible for managing the accountspayable process for two (2) skilled nursing facilities, in Nassau & Suffolk County, ensuring timely and accurate payments, maintaining strong vendor relationships, and supporting facility leadership with critical financial information. The ideal candidate will have 5+ years of AP experience, be an expert in Microsoft Excel, possess QuickBooks proficiency, and excel in delivering customer service in a fast-paced, multi-location environment.
Responsibilities:
Oversee day-to-day accountspayable functions for both facilities in Nassau and Suffolk Counties
Review, code, and enter high volumes of invoices accurately and efficiently
Match invoices to purchase orders and delivery receipts; ensure timely approvals and payments
Reconcile vendor statements, research and resolve account discrepancies
Maintain organized digital and physical vendor records across both sites
Provide professional, prompt communication with vendors and internal departments
Create and maintain Excel spreadsheets for invoice tracking, reconciliation, and reporting
Assist with month-end closing, accruals, and audit preparation
Provide professional, prompt communication with vendors and internal departments
Collaborate closely with finance, purchasing, and administrative teams
Requirements/Qualifications:
Minimum 5 years of accountspayable experience, preferably in healthcare or long-term care
Expert with QuickBooks and Microsoft Office (especially Excel and Outlook)
Strong customer service orientation with the ability to communicate clearly and professionally
Ability to thrive in a fast-paced environment and manage multiple priorities effectively
Strong problem-solving and time-management skills, as well as High level of accuracy and attention to detail
Reliable transportation for travel between facilities
Professional demeanor and ability to handle confidential information
Familiarity with group purchasing organizations (GPOs) and healthcare vendors
Understanding of Medicaid/Medicare compliance and reimbursement processes
Experience
Minimum of 5 years working in AccountsPayable
Benefits/Perks:
Medical
Dental
Vision
Retirement Savings
Location:
Port Jefferson Station, NY
JOB CODE: 40829
$38k-51k yearly est. 60d+ ago
Accounts Payable Specialist - Inventory
The Shade Store 4.5
Accounts payable team lead job in Port Chester, NY
AccountsPayable Specialist - Inventory Reports to: Accounting Supervisor At The Shade Store, we have handcrafted the finest Shades, Blinds and Drapery for 75 years. We believe designing beautiful custom window treatments should be an effortless experience, so we offer outstanding services to help our customers every step of the way, from inspiration to installation. We are always looking for friendly, passionate people to help us deliver the finest custom window treatment experience to our customers. Our team is growing and expanding, and there has never been a more exciting time to be part of it.
THE POSITION: AccountsPayable Specialist - Inventory
The AccountsPayable Specialist - Inventory is responsible for processing and reconciling all inventory-related invoices in a high-volume, fast-paced environment. This position requires strong analytical skills, attention to detail, and a solid understanding of the three-way match process between purchase orders, receipts, and vendor invoices. The ideal candidate will have experience managing domestic and international vendor accounts, resolving discrepancies with suppliers and internal departments, and ensuring timely, accurate payment processing.
RESPONSIBILITIES:
* Perform full-cycle AccountsPayable functions with a strong focus on inventory-related invoices.
* Execute and validate three-way match for all inventory purchases - matching purchase orders, goods receipts, and invoices to ensure accuracy.
* Review and resolve discrepancies related to quantity, pricing, or receiving issues in collaboration with the Procurement, Inventory Control, and Warehouse teams.
* Manage and maintain accurate vendor records, ensuring compliance with company policies and internal controls.
* Process international vendor invoices, including understanding of foreign currencies, landed costs, freight, and customs duties.
* Collaborate with internal teams and external vendors to address and resolve payment or invoice issues promptly.
* Reconcile monthly vendor statements and ensure all outstanding invoices are accounted for.
* Support month-end and year-end close activities, including accruals for goods received but not invoiced (GRNI).
* Assist with continuous process improvements to streamline AP workflow and improve efficiency.
* Prepare reports and documentation as needed for audits and management reviews.
WHAT WE ARE LOOKING FOR:
* 3-5 years of progressive AccountsPayable experience, with a strong emphasis on inventory and 3-way match processes.
* Experience with international inventory vendors preferred (e.g., foreign currency transactions, landed cost concepts).
* Proficiency with ERP systems.
* Strong Excel skills (VLOOKUPs, pivot tables, data reconciliation).
* Excellent attention to detail, organizational skills, and the ability to manage multiple priorities under tight deadlines.
* Effective communication and problem-solving skills with both internal and external stakeholders.
* Knowledge of GAAP and standard AP procedures
* Experience in a retail, manufacturing, or distribution environment.
* Familiarity with freight, customs, and logistics billing.
* A proactive mindset with the ability to identify and implement process improvements.
WHY WORK AT THE SHADE STORE
We set out to create a company culture that is enjoyable and rewarding, where team members can have meaningful impact. Below are some of the perks and benefits of working at TSS:
* Competitive salary
* Medical Benefits
* 401k with Company Match
* Up to $100k Life Insurance & Short-Term Disability (Employer Paid)
* Legal and Pet Insurance Plans
* Employee Assistance Program
* Product Discount
THE SHADE STORE offer is contingent upon:
* Successful completion of reference and background checks
* Proof of legal authorization to work in the United States for The Shade Store, which will be confirmed by E-Verify within three business days of your hire date.
The base salary range for this position is $65k-$75k, commensurate with experience.
ABOUT US: Visit our website at **************************************************** to learn more about The Shade Store and our career opportunities.
The Shade Store provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.