Accounts payable team lead jobs in West Chicago, IL - 520 jobs
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Accounts Payable Team Lead
Accounts Payable Clerk
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SAP VIM Architect: OCR-Driven AP Workflow Leader
IBM Computing 4.7
Accounts payable team lead job in Chicago, IL
A leading consulting firm seeks a skilled SAP VIM Architect to lead the design and optimization of the Vendor Invoice Management solution. This role involves configuring VIM components, ensuring seamless integration with SAP modules, and collaborating with business and technical teams. The ideal candidate will have hands-on experience with SAP VIM and VIM workflows, along with a strong understanding of procurement processes. This position is remote-friendly, allowing work from anywhere in the US.
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$80k-104k yearly est. 5d ago
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Sr. Specialist, AP Accounting
Opengov 4.4
Accounts payable team lead job in Chicago, IL
OpenGov is the leader in AI and ERP solutions for local and state governments in the U.S. More than 2,000 cities, counties, state agencies, school districts, and special districts rely on the OpenGov Public Service Platform to operate efficiently, adapt to change, and strengthen the public trust. Category-leading products include enterprise asset management, procurement and contract management, accounting and budgeting, billing and revenue management, permitting and licensing, and transparency and open data. These solutions come together in the OpenGov ERP, allowing public sector organizations to focus on priorities and deliver maximum ROI with every dollar and decision in sync. Learn about OpenGov's mission to power more effective and accountable government and the vision of high-performance government for every community at OpenGov.com.
Job Summary:
The Sr. Specialist, AP Accounting is responsible for supporting day-to-day AccountsPayable operations for the company, including processing invoices, managing vendor records, auditing employee expense reports, and assisting in ownership of the accountspayable email inbox. Using excellent customer service skills, this individual will work directly with internal and external stakeholders to provide or request information and resolve AP-related issues.
Responsibilities:
Efficiently process a high volume of invoices across multiple subsidiaries, ensuring accuracy and adherence to deadlines
Collaborate with internal teams to confirm approvals are properly documented and compliant with company policies and procedures
Act as the secondary reviewer and approver for employee expense reports, verifying proper documentation, accurate coding, and policy compliance
Review and approve purchase order (PO) requests to ensure accuracy and compliance with company policies
Conduct detailed analysis of monthly vendor statements, proactively resolving discrepancies in collaboration with vendors
Manage and prioritize communications in the shared AccountsPayable inbox, extract vendor invoices for processing, and address inquiries regarding payments or credits
Maintain and update vendor records, ensuring all required supporting documentation is accurate and up to date
Requirements and Preferred Experience:
Prior experience with a multinational company is required
2-5 years of experience in an AccountsPayable-focused role
Strong understanding of AccountsPayable processes and best practices
High level of attention to detail and accuracy in data entry
Software industry experience preferred
Ability to set priorities and meet department deadlines
Good communication and interpersonal skills
Bachelors degree in Accounting, Finance, or a similar field is preferred
Compensation:
Chicago, IL: $50,000 - $65,000
On target ranges above include base plus a portion of variable compensation that is earned based on company and individual performance.
The final compensation will be determined by a number of factors such as qualifications, expertise, and the candidate's geographical location.
Why OpenGov?
A Mission That Matters.
At OpenGov, public service is personal. We are passionate about our mission to power more effective and accountable government. Government that operates efficiently, adapts to change, and strengthens public trust. Some people say this is boring. We think it's the core of our democracy.
Opportunity to Innovate
The next great wave of innovation is unfolding with AI, and it will impact everything-from the way we work to the way governments interact with their residents. Join a trusted team with the passion, technology, and expertise to drive innovation and bring AI to local government. We've touched 2,000 communities so far, and we're just getting started.
A Team of Passionate, Driven People
This isn't your typical 9-to-5 job; we operate in a fast-paced, results-driven environment where impact matters more than simply clocking in and out. Our global team of 800+ employees is united in our commitment to challenge the status quo. OpenGov is headquartered in San Francisco and has offices in Atlanta, Boston, Buenos Aires, Chicago, Dubuque, Plano, and Pune.
A Place to Make Your Mark
We pride ourselves on our performance-based culture, where every employee is encouraged to jump in head-first and take action to help us improve. If you have a great idea, we want to hear it. Excellent performance is recognized and rewarded, and we love to promote from within.
Compensation Range: $50K - $65K
Apply for this Job
$50k-65k yearly 4d ago
Project Coordinator/Accounting Assistant
Corporate Resources of Illinois
Accounts payable team lead job in Chicago, IL
Project Coordinator/Accounting Assistant (Construction) - Chicago Downtown
$70,000 - $85,000 + Free Benefits, PTO, 401K + Match and More.
Numbers-minded | People-powered | Culture-first
About the Role
We're a general construction company based in the heart of Chicago, where our office offers stunning high-rise city views. From company outings and team lunches to celebrating project milestones together, we take our culture seriously. We believe that great projects start with great people, and we're seeking a Project Coordinator/Accounting Assistant who is sharp with numbers, highly organized, and eager to contribute to a collaborative, high-energy team.
If you enjoy keeping projects on track, supporting accounting and project managers, and being the person everyone relies on to make things run smoothly - you'll feel right at home.
What You'll Be Doing
Support Project Managers and Accounting with day-to-day project coordination
Track budgets, costs, invoices, and job expenses with strong attention to detail
Assist with billing, change orders, purchase orders, and project documentation
Maintain accurate project records, schedules, and reports
Communicate with internal teams and vendors to ensure projects stay on track
Help reconcile job costs and support month-end close activities
Identify discrepancies and proactively flag issues before they become problems
Jump in where needed - this is a true team environment
What We're Looking For
Strong comfort with numbers, budgets, and financial tracking
Experience in project coordination, construction administration, or accounting support
Highly organized with the ability to manage multiple projects at once
Clear communicator who enjoys working cross-functionally
Proficiency with Excel and construction/accounting software (ERP experience a plus)
Construction industry experience preferred, but not required
Why You'll Love It Here
Team-oriented culture with company events, outings, and celebrations for big projects we complete
Supportive leadership that values collaboration and growth
Exposure to both project management and accounting, with room to learn
Stable, growing company with long-term career opportunities
A workplace where your attention to detail truly makes an impact
The Ideal Fit
You're someone who:
Loves being organized and on top of details
Enjoys numbers but doesn't want to sit in a silo
Thrives in a fast-paced, team-driven environment
Wants to grow with a company that values culture as much as performance
$70k-85k yearly 2d ago
Accounts Payable Operations Lead - Rolling Meadows, IL
Epiq 4.8
Accounts payable team lead job in Rolling Meadows, IL
COMPANY BACKGROUND
Epiq Solutions develops cutting-edge software-defined radio (SDR) products and processing solutions to enable spectrum dominance for maritime, land, air, and space domains. With 15 years serving government and commercial enterprise customers and 25K+ devices fielded to date, Epiq Solutions is a trusted partner with a proven heritage of delivering open architecture products in radically small form factors where time-to-market, cost, and performance are critical for mission success.
For more information, visit **************************
JOB OPENING
The AccountsPayableLead is responsible for managing the full-cycle accountspayable process and supporting key financial close activities. This role ensures timely, accurate invoice processing and payment disbursement, maintains vendor relationships, and actively contributes to month-end close.
The AccountsPayableLead will oversee day-to-day AP operations, support system improvements, and collaborate with cross-functional teams to strengthen financial accuracy and process efficiency across the organization.
JOB RESPONSIBILITIES
Lead daily operations of the AccountsPayable function, ensuring accuracy, timeliness, and compliance with company policies.
Review, verify, and approve invoices and payment batches; ensure appropriate documentation and coding.
Monitor AP aging and vendor reconciliations, resolving discrepancies with vendors and internal stakeholders.
Oversee employee expense submissions, ensuring adherence to travel and expense policies.
Maintain vendor master records and ensure compliance with internal controls and tax documentation requirements.
Support month-end and year-end close processes, including:
- Accruals for unbilled expenses
- Preparation of journal entries related to AP and prepaids
- Account reconciliations for AP-related general ledger accounts
- Variance analysis of AP balances and expenses
Assist with 1099 reporting and year-end tax documentation.
Collaborate with the Controller to improve AP policies, procedures, and system workflows.
Identify and implement process improvements and automation opportunities to enhance efficiency and accuracy.
Train, mentor, and support junior AP staff to promote professional development and operational excellence.
Serve as the point of contact for vendor management, audits, and internal/external inquiries.
Requirements
REQUIRED SKILLS
Bachelor's degree in Accounting, Finance, or related field.
4-6 years of progressive accountspayable experience, including at least 2 years in a lead or supervisory role.
Strong understanding of US GAAP and financial close processes.
Hands-on experience with accruals, reconciliations, and journal entries.
Proficiency in ERP systems such as NetSuite, SAP, Oracle, or Epicor.
Intermediate to advanced Excel skills (pivot tables, VLOOKUP, data analysis).
Excellent organizational, analytical, and communication skills with strong attention to detail.
Ability to manage multiple priorities in a fast-paced, growth-oriented environment.
Demonstrated experience documenting processes and supporting system implementations.
DESIRED SKILLS
Familiarity with AP automation tools and expense systems (e.g., Concur, Tipalti, Expensify).
Understanding of internal controls and audit requirements.
BENEFITS
Join a successful and growing company investing in our future success
Flexible work hours
Generous vacation policy
Paid five-week sabbatical every five years
401(k) matching
Health, dental, vision insurance
Company paid life, short term, and long-term disability insurance
Employee assistance program
Wellness reimbursement
Charitable Giving Company Match
Competitive salary commensurate with experience and performance
Fun, laid-back culture and rewarding work!
Epiq is an Equal Employment Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Salary Description $100,000 - $115,000
$100k-115k yearly 46d ago
Accounts Payable Supervisor
LSSI
Accounts payable team lead job in Des Plaines, IL
Benefits and Perks:LSSI is growing! Come be a part of this rewarding environment, and enjoy the knowledge that you're helping make a positive difference in the lives of others, as well as these career advantages: On Demand Flexible Paydays for earned wages through an app called Dayforce Wallet.
Competitive salary based upon relevant education, experience, and licensure.
Salary $75,000-$85,000/Annually.
Opportunity for advancement.
Comprehensive benefits package for Full-Time employees includes healthcare insurance, up to 26 days of paid time off per calendar year, 11 paid holidays, sick time, 403(b) plan, Employee Assistance Program, and flexible hours.
The paid training you need to learn, grow, and succeed!
Essential Functions:
Maintain and manage MS Dynamics GP or Dynamics 365 accountspayable database of vendors, vouchers and checks.
Prepare, review and process checks, prechecks, and positive pay submissions.
Lead monthly AP close process and ensure accuracy and timeliness.
Train LSSI staff throughout the state of Illinois on voucher entry and corrections.
Resolve AP issues and provide guidance to senior management on payment cycles and related policy considerations.
Provide direct supervision, training, support, review, and evaluation for AP staff.
Responsible for month-end journal entry preparation and approvals.
Responsible for balance sheet reconciliation preparation and approvals.
Demonstrate professional, positive behavior and carry out responsibilities with integrity, treating clients, families, other LSSI workforce members, and collaborative organizations and/or individual in a dignified, respectful, honest and fair manner.
Position Qualifications:
High school diploma or equivalent required.
Associate's degree or higher in accounting or other related field preferred.
Minimum of two (2) years of supervisory experience in a centralized AP Department required.
Experience supporting or participating in the implementation of an accounting system preferred.
Demonstrated understanding of AP processed and functions required.
Solid math and analytical skills required.
MS Dynamics GP/Dynamics 365 experience preferred.
Background check clearance required.
Demonstrated ability to communicate in a clear, comprehensible manner, both verbally and in writing.
Excellent organizational skills and attention to detail and accuracy required.
Proficient in using Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) and related software tools required.
$75k-85k yearly 1d ago
Accounts Payable Specialist
Shorr Packaging Corporation 3.3
Accounts payable team lead job in Aurora, IL
Description Together, We Own it! Start your employee owner journey with Shorr Packaging.The AccountsPayable Specialist is responsible for ensuring timely and accurate processing of freight, expenses and stock/drop vendor transactions based on departmental needs. The role will leverage the AP automation tool, SoftCo and use direct entry to the organization's ERP system. Responsibilities
Responsible for accurately processing freight invoices and stock and drop (trade) invoices in the AP Automation tool, Softco.
Processing invoices in Softco to send to the ERP or directly in the ERP system requires resolving discrepancies based on established rules and thresholds within the department.
Resolving discrepancies with stock/drop (trade invoices) or freight invoices requires interactions with Shorr warehouses, 3PL locations, Purchasing, PAG or customer service departments. This communication will be via email, Softco or phone call. Some of the issues that are expected to be resolved are freight term issues, quantity issues and/or pricing..
Responsible for processing credits and returns in Softco and directly into the ERP
Responsible for reviewing vendor statements and working with the vendors for discrepancies.
Responsible for marking freight items off of the freight log
Invoices may need to have commission costing or credits processed to Sales Reps based on invoice surcharges (e.g. pallets, fuel) or for additional freight charges.
Analyze and interpret large amounts of data in Excel and formulate a freight spreadsheet
Responsible for either vendor setup/maintenance or part of the weekly check run process which requires the AP Specialist to print, fold and stamp the checks each week. This will require the candidate to be onsite on Wednesdays and Fridays of each week.
Shorr Packaging does not provide work authorization sponsorship for this position. The targeted compensation for this position is between $25 - $28/hour plus targeted bonus, depending on skills and experience of the selected candidate. Requirements
Associate's degree (A. A.) or equivalent from two-year College or technical school; or more than one year accounting related experience and/or training; or equivalent combination of education and experience.
Proficient with Microsoft Office solutions including Outlook, Word and Excel.
Experience working with an ERP system and an AP Automation module is preferred.
Work onsite for full business days on Monday and Friday, subject to change based on holiday schedules or staffing needs.
Shorr Benefits
Employee Stock Ownership Plan (ESOP) - Together, We Own It!
Comprehensive Employee Benefits: Explore Shorr Benefits
Competitive hourly rate plus targeted annual bonus plan
401K plan plus matching
Team based Employee Owner company culture
Shorr Packaging Corp is an equal-opportunity employer. It is the policy of Shorr Packaging Corp to afford full Equal Employment Opportunity, and all applicants will receive consideration for employment without regard to protected veteran status or disability status or any other legally protected status.
$25-28 hourly Auto-Apply 3d ago
Senior Accounts Payable Specialist
Chowbus
Accounts payable team lead job in Chicago, IL
Job Description
Chowbus is a leading Asian restaurant technology SaaS platform, with deep roots in the North American market for years. Currently, we stand as a pioneering enterprise in the North American Asian Restaurant SaaS sector. Driven by precise market positioning and efficient product services, our business has achieved doubled growth annually, covering over 30 core states and 100 key cities across the U.S., and partnering with more than 10,000 Asian restaurants. We build tech ecosystems that help restaurants grow, serve with heart, and uplift their communities,our vision is to creat a world where culturally rooted food entrepreneurs thrive everywhere.
The Senior AccountsPayable Specialist is responsible for owning and managing the full AccountsPayable (AP) cycle and ensuring accurate, compliant, and timely processing of all payables activities. This role requires a high level of professional judgment, analytical problem-solving, and process optimization, and will serve as a key partner to internal teams and external vendors.
This position will independently evaluate invoice discrepancies, analyze and reconcile vendor accounts, recommend and implement process improvements, and uphold strong internal controls. The ideal candidate is detail-oriented, highly organized, and proactive, with an ability to manage high volumes of transactions while maintaining accuracy, efficiency, and scalability.
What You'll Focus On:
1. Invoice Processing & AP Operations (30%)
Process vendor invoices daily in Ramp, ensuring accuracy, timeliness, and appropriate coding.
Review, investigate, and resolve invoice discrepancies independently.
2. Vendor Management & Onboarding (15%)
Manage vendor onboarding and maintain vendor master data, including W-9/W-8 forms and contracts.
Serve as the primary liaison for vendor inquiries, ensuring professional and timely resolution.
3. Expense Management & Corporate Credit Cards (15%)
Oversee distribution, tracking, and administration of company-issued credit cards.
Review and approve employee expense reports in compliance with T&E policies.
Educate employees on reimbursement and credit card procedures.
4. Reconciliations & Reporting (15%)
Reconcile vendor statements, resolve discrepancies, and maintain accurate ledgers.
Reconcile AP-related balance sheet accounts, including cash, credit card, AP, and clearing accounts.
Support month-end close and provide financial reporting as needed.
5. Compliance & Year-End Reporting (10%)
Prepare and submit year-end 1099 reporting in compliance with IRS deadlines and requirements.
Maintain documentation to support audit readiness and regulatory compliance.
6. Internal Audit, Analysis, and Process Improvements (10%)
Support internal and external audits by providing documentation, analysis, and explanations.
Identify operational gaps and recommend process enhancements to increase efficiency and control.
Collaborate with finance leadership to establish scalable AP best practices.
7. Cross-Functional Support & Issue Resolution (5%)
Respond to internal inquiries related to invoice submissions, payments, and expenses.
Provide financial data and analytical support to business leaders as needed.
What You Bring:
Bachelor's degree in Finance, Accounting, Economics, or a related field.
4+ years of full-cycle accountspayable experience in a high volume environment. Multi-entity preferred but not required.
Strong knowledge of W9/W8/1099 requirements and year-end reporting
Proficiency in Excel (including VLOOKUPs and pivot tables)
Proven ability to manage reconciliations, track variances, and maintain vendor relationships
In depth knowledge of Ramp preferred, but not required.
Basic knowledge of administrative and clerical procedures and systems
Effective written and verbal communication skills
Work Condition:
This role primarily involves extended periods of sitting and working at a computer, requiring focus and attention to detail.
Flexibility and adaptability are key, as the role may involve adjusting to different time zones and work settings.
Frequent interaction with cross-functional teams and external vendors
Competencies:
Excellent analytical, problem-solving, and critical-thinking skills.
Detail-oriented, with a high degree of accuracy and the ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong communication and presentation.
Ability to work collaboratively with cross-functional teams
Ability to problem solve independently
Ability to find solutions to increase efficiency and effectiveness
Ability to interpret policies, apply judgment, and make independent decisions
Familiarity with internal controls and audit standards
What We Offer
Salary range:$60K-$70K
Medical, dental, and vision insurance
401(k)
100% employer-paid Short-Term Disability (STD)
100% employer-paid Life Insurance and option for additional employee-paid Life Insurance
100% employer-paid Accidental Death and Dismemberment (AD&D) Insurance and option for additional employee-paid AD&D Insurance
Company holidays
Birthday off
Paid Parental Leave
Flexible Paid Time Off (PTO)
Employee Assistance Program (EAP)
$60k-70k yearly 14d ago
Team Lead, Accounts Payable Specialists
Parts Town 3.4
Accounts payable team lead job in Addison, IL
at Parts Town
See What We're All About
As the fastest-growing distributor of restaurant equipment, HVAC and residential appliance parts, we like to do things a little differently. First, you need to understand and demonstrate our Core Values with safety being your first priority. That's key. But we're also looking for unique enthusiasm, high integrity, courage to embrace change…and if you know a few jokes, that puts you on the top of our list!
Do you have a genius-level knowledge of original equipment manufacturer parts? If not, no problem! We're more interested in passionate people with fresh ideas from different backgrounds. That's what keeps us at the top of our game. We're proud that our workplace has been recognized for its growth and innovation on the Inc. 5000 list 15 years in a row and the Crain's Fast 50 list ten times. We are honored to be voted by our Chicagoland team as a Chicago Tribune Top Workplace for the last four years.
If you're ready to roll up your sleeves, go above and beyond and put your ambition to work, all while having some fun, let's chat - Apply Today!
Perks
Bragging rights - check out our culture and growth!
Potential for quarterly profit-sharing bonus
Hybrid Work schedule
Monthly IT stipend
Team member appreciation events and recognition programs
Volunteer opportunities
Casual dress code
On-demand pay options: Access your pay as you earn it, to cover unexpected or even everyday expenses
All the traditional benefits like health insurance, 401k/401k match, employee assistance programs and time away - don't worry, we've got you covered.
The Job at a Glance
We are seeking a detail-oriented and highly organized TeamLead of AccountsPayable Specialists with experience in high-volume invoice processing! This position plays a key role in ensuring timely and accurate processing of invoices, coding, and routing for approval using our OCR-based AP automation system. The ideal candidate will have a strong understanding of accountspayable best practices, excellent data entry skills, and experience working in a fast-paced, high-volume environment!
A Typical Day
Lead our team of A/P Specialists that process a high volume of invoices daily (including PO and non-PO invoices) through the Esker OCR system with a high degree of accuracy and efficiency.
Review and validate invoice data captured by Esker's OCR engine; make necessary corrections to ensure accuracy before routing. Making any “teaching” corrections to improve accuracy and increase the number of invoices auto posted
Work with the GL Accountingteam and invoices approves to validate the appropriate general ledger accounts and cost centers are being used, ensuring compliance with internal policies and accounting standards.
Monitor the routing of invoices for approval using Esker's automated workflow; monitor and follow up on outstanding approvals to ensure timely processing.
Support A/P process improvements and Esker system optimization initiatives.
Regularly clean up Esker-removing items that are not invoices and ensuring the team is aware of posting deadlines.
To Land This Opportunity
You have 1+ year of experience in AccountsPayable, with a focus on high-volume invoice processing.
You have experience using Esker OCR or similar AP automation tools (not required, but preferred).
You are familiar with ERP systems (SAP)
You have strong knowledge of accounting principles and A/P best practices.
You have high attention to detail, accuracy, and organizational skills.
You can work independently and manage multiple tasks under tight deadlines.
You are proficient in Microsoft Excel and other Microsoft Office applications.
You have fantastic communication skills & you're proficient in English (verbal and written).
You have a quality, high-speed internet connection at home.
Preferred Qualifications:
Experience working in a shared services or centralized accounting environment.
Exposure to 2-way match processes and working with purchase orders.
About Your Future Team
The AccountsPayableteam loves to laugh and have fun (we like to work hard too!) We think we're the funniest people around and love to joke around with each other.
At Parts Town, we value transparency and are committed to ensuring our team members feel appreciated and supported. We prioritize our positive workplace culture where collaboration, growth, and work-life balance are celebrated. The salary range for this role is $50,906.66 - $68,700.43 annually ($24.47 - $33.03 hourly) which is based on including but not limited to qualifications, experience, and geographical location. Parts Town is a pay for performance-company. In addition to base pay, some roles offer a profit-sharing program, and an annual bonus depending on the role. Our comprehensive benefits package includes health, dental and vision insurance, 401(k) with match, employee assistance programs, paid time off, paid sick time off, paid holidays, paid parental leave, and professional development opportunities.
Parts Town welcomes diversity and as an equal opportunity employer all qualified applicants will be considered regardless of race, religion, color, national origin, sex, age, sexual orientation, gender identity, disability or protected veteran status.
$50.9k-68.7k yearly Auto-Apply 2d ago
AP/AR Coordinator
Packaging Personified 4.3
Accounts payable team lead job in Carol Stream, IL
AccountsPayables/Receivables Coordinator 1st Shift: 8:30AM-5:00PM Pay up to $70,000 annually Who We Are At Packaging Personified, we're more than a packaging supplier-we're an industry leader in flexible packaging solutions with a nationwide presence. Our family-owned and operated business has thrived since 1975, maintaining a strong foundation of stability and excellence. For nearly five decades, we've never had a layoff-a testament to our commitment to our people and our continued success. Join a team of talented professionals who collaborate, support, and inspire each other while creating outstanding custom packaging. We take pride in delivering excellence, and we want you to be part of it! What You'll Be Doing
Responsible for maintaining accurate financial records and overseeing the seamless processing of transactions related to accountspayable and accounts receivable. This role plays a vital part in ensuring financial integrity and efficiency within the organization. Success in this position requires exceptional attention to detail, strong organizational skills, and the ability to communicate effectively with internal teams and external partners. By managing payment cycles, reconciling accounts, and supporting financial operations, you will help drive accuracy, compliance, and strategic financial decision-making. You will perform the following key functions:
AccountsPayable (A/P) Responsibilities:
Match invoices to purchase orders and enter billing daily
Code and process A/P invoices, ensuring proper documentation and approval
Post invoices to the appropriate General Ledger accounts
Prepare vendor checks and maintain vendor files and contracts
Review and process employee expense reports, verifying appropriate documentation and approval
Perform monthly bank reconciliations
Balance and reconcile General Ledger accounts monthly
Accounts Receivable (A/R) Responsibilities:
Run A/R Aging Reports and coordinate with sales teams and customers for invoice collection
Enter cash receipts daily and prepare bank deposits
Issue credit memos and process return goods authorizations
Procure credit information for new customers
Convert prospects into customers by facilitating the credit approval process
Perform monthly A/R close procedures and update files accordingly
General Responsibilities:
Research and resolve inquiries or discrepancies, maintaining positive relationships with vendors and internal stakeholders
Generate and review financial reports, ensuring accuracy and timeliness
Maintain a positive work environment by fostering effective communication and collaboration with colleagues, clients, and vendors
Perform additional duties as assigned by management
What You Bring
3 to 5 years' experience required
Solid computer skills, experience with Axapta a plus
Strong organizational skills with attention to detail
Must exhibit solid judgment and follow through
Ability to successfully multi-task in a fast-paced environment
Ability to read and comprehend orders and instructions
Strong verbal and written English communication skills
A drive to succeed with a self-starter approach and a can-do attitude
Bachelor's degree (B.A.) from four-year college or university; or four to five years related experience and/or training; or equivalent combination of education and experience
What We Offer
Competitive starting pay based on skills and experience
Paid holidays
Paid time off
Medical, Dental, and Vision coverage
401k with company match
Tuition reimbursement
Work Environment & Physical Demands The work environment characteristics described here are representative of those an employee encounters while performing essential job functions. While primarily office-based, this role requires the ability to regularly lift and move up to 25-30 pounds. Employees in this role are regularly required to use hands to finger, handle, or feel. Physical activities may include walking; reaching with hands and arms; climbing or balancing; stooping, kneeling, crouching, or crawling; and engaging in verbal communication. Specific vision abilities required include close vision, color vision, and the ability to adjust focus. Warehouse employees may be regularly exposed to moving mechanical parts and occasionally to fumes or airborne particles. The noise level in the work environment is typically loud. To ensure safety, all employees are required to use personal protective equipment (PPE) as necessary, including but not limited to gloves, hairnets, safety glasses, ear protection, and other protection when applicable. Equal Opportunity Employer Packaging Personified is committed to fostering a diverse and inclusive workplace. We welcome all qualified applicants, regardless of race, color, sex, gender identity or expression, religion, national origin, age, disability, veteran status, genetic information, or any other protected characteristics under local laws and regulations. All candidates must successfully pass pre-employment screenings, including drug testing, background checks, and criminal record reviews. Come join us-apply today! We'd love to connect with you and discuss how you can contribute to our success.
$70k yearly 60d+ ago
Accounts Payable Clerk
Dekalb Area Retirement Center 3.8
Accounts payable team lead job in DeKalb, IL
The AccountsPayable Clerk is responsible for accurately processing and maintaining vendor invoices, payments, and related financial records in support of the community's accounting operations. This position ensures timely and accurate payment of invoices, adherence to company policies, and proper documentation for all financial transactions.
In addition, this role serves as a backup to the Receptionist, providing courteous and professional assistance to residents, visitors, and staff. The individual will help maintain a welcoming front desk environment, manage phone calls, greet guests, and support general administrative functions as needed.
The ideal candidate is detail-oriented, organized, and customer-service focused, with a commitment to supporting the mission and values of our senior living community.
ESSENTIAL JOB FUNCTIONS:
The AccountsPayable Clerk will be responsible for invoice processing and data entry into financial software as directed.
The AccountsPayable Clerk serves as a team player and as a resource person by assisting residents, immediate supervisors, department heads, and co-workers.
The AccountsPayable Clerk will serve as support staff backup, covering for the Receptionist as needed.
Performs other duties as assigned.
Requirements
Minimum Education Requirements:
Requires knowledge, skill and mental development equivalent to the completion of four years of high school. Associate's degree in accounting, finance, or related field preferred.
Experience:
Requires at least one year of general office experience and computer experience in Excel and Word. Proficiency in QuickBooks software preferred.
Other:
Ability to stand, sit and walk throughout the day.
Ability to see and hear or use prosthetics adequately so that the tasks of this position can be fully met, to include the use of office supplies and equipment.
Ability to speak, read, write and understand English.
Ability to receive and follow directions and make independent decisions.
Comply with all DeKalb Area Retirement Center rules, policies and procedures.
Ability to attend meetings and in-service presentations as required.
Must be in good physical health and demonstrate emotional stability.
Requires the ability to type accurately at a rate of speed greater than 40 wpm.
Requires the ability to operate a variety of computer software programs, ie: Word, Excel, or any other program that might be implemented; with minimal instructions for the specific and/or special assignment that must be completed. Including special projects or assignments that require individual design and setup according to specific instructions.
Must use computer and tutorials to increase knowledge of the computer system and its possibilities.
Must possess the ability to establish and maintain satisfactory working relationships with co-workers, staff, professionals, residents and the general public.
Must be able to perform a variety of general clerical functions and have an aptitude for numbers.
Must be skilled in the use of office equipment such as a calculator, copier, and computer terminal.
Requires the ability to employ patience and tact dealing with residents, staff, and the general public.
Must possess the ability to use spare time (time after assigned work is completed) efficiently, by searching out and completing jobs that were not assigned but will benefit the rest of the staff and/or residents.
Salary Description $18.41 - $24.49
$34k-42k yearly est. 60d+ ago
Accounts Payable Clerk
Microcode
Accounts payable team lead job in Naperville, IL
Job Brief:
We are looking for an accountspayable clerk who will be responsible for handling our company's bills and managing our accountspayable ledger. You will be tasked with receiving, opening, and logging invoices on the ledger, as well as other duties like bank reconciliation, accountspayable invoice and data entry, and expense report handling.
In order for you to be successful in this role, you will need to be proficient in Microsoft Office applications, particularly in Word and Excel. An ideal candidate must have a good understanding of payments, the accounting process, and budgeting. You must also be capable of handling supervisory tasks when necessary.
Responsibilities:
Managing general ledger journal entries and credit card and bank account reconciliation.
Preparing accountspayable invoices.
Handling payments in an organized and timely manner.
Preparing and maintaining Excel spreadsheets.
Performing internal credit card reconciliation when required.
Preparing sales and use tax returns.
Ensuring imaging of invoice supporting documents is timely and accurately performed.
Assisting with audit support as necessary.
Assisting in streamlining the accountspayable process.
Working with account receivable clerk and others to resolve account issues when necessary.
Handling expense reports.
Skills Required:
Proficient in Word, Excel, Outlook and Powerpoint
$34k-46k yearly est. 60d+ ago
Accounts Payable Specialist
Paylocity 4.3
Accounts payable team lead job in Schaumburg, IL
Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture.
While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce.
When you feel like you belong, work is no longer work - it's personal. At Paylocity, we believe better employees lead to better companies. Workplaces and cultures that care will build the future, and at Paylocity, we're doing just that. Join us as we change the future and transform your career!
There are jobs and then there are careers. Since 1997, Paylocity has been hiring talented people, giving them big challenges, and providing the right resources to help them succeed. Our award-winning culture ensures all employees feel truly welcome, appreciated, and free to be themselves. While other companies talk about it, we make it happen. Join Paylocity and launch your career!
Hybrid: This role follows a hybrid schedule, requiring two-three days in the office at our Schaumburg, IL location and two-three days remote per week. The in-office days are subject to business needs. Candidates must be able to commute to the office as required.? The work arrangement for this role is subject to change based on business needs and individual performance. This may include adjustments to on-site requirements or schedule expectations, as necessary.?
Position Overview
The AP Specialist will report to the Lead of Accounting Operations and will be a key member of the
team. Key responsibilities will include processing AP invoices, recording month-end accruals,
responding to inquiries and processing vendor payments. This is a role where the individual will
be expected to work independently at times as well as ensure open communication with the team
to for accurate and timely month-end accruals, invoices and payment processing.
Primary Responsibilities
The below represents the primary duties of the position, others may be assigned as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Assist in setting up new vendors by obtaining vendor information and completing appropriate verification
* Process accountspayable invoices including G/L coding
* Analyze AccountsPayables invoices and record month-end accruals
* Process timely and accurate payments to vendors
* Complete reconciliations related to accountspayableaccounts
* Assists on performing analytical analysis on key balance sheet and income statement accounts
* Responds to vendor inquiries, ensures vendor requests and payments are made timely
* Support the accounting operations team with internal and external audit requests
* Provide support for the 1099 process to ensure vendor information and reportable income is reported accurately
* Other ad hoc analysis and accounting projects as needed
Education and Experience
* Bachelor's degree in Accounting or Finance preferred
* 1+ years of experience in accounting-related work
* Previous work experience in general accounting duties, account reconciliations, AP and general ledger preferred
* Intermediate to advanced level experience with Microsoft Excel, Word, and Outlook preferred
Physical requirements
* Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day.
* Use of computer and phone systems: The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously.
Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all
individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better.
We embrace and encourage our employees' differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers. We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact ***************************. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed.
$43k-53k yearly est. 4d ago
Accounts Payable Specialist (Part-Time)
Transchicago Truck Group
Accounts payable team lead job in Elmhurst, IL
At TransChicago Truck Group, we keep the trucks and people that power our economy rolling. We're a full-service commercial truck dealership representing Freightliner and Western Star by providing sales, service, and parts for the trucks that keep goods on the road. We're a family-owned, fast-growing dealership group that values curiosity, teamwork, and growth. If you're the kind of person who likes to learn by doing and see the impact of your work every day, you've found the right spot.
We are looking for a AccountsPayable Specialist to join our accountingteam. This role is essential in ensuring the accurate and timely processing of invoices and payments across our multiple dealership locations. You'll play a key part in maintaining strong vendor relationships and supporting the financial integrity of our operations, while working alongside a seasoned team in a fast-paced environment.
This role is part-time and onsite at our Elmhurst dealership location.
Key Responsibilities:
Review all invoices for appropriate documentation and approval prior to payment
Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly
Process check requests
Audit and process credit card bills
Research and resolve invoice discrepancies or billing issues in coordination with vendors and internal departments
Respond to all vendor inquiries and reconcile vendor statements and ensure account balances are current
Assist with month-end closing process
Support annual 1099 filing and year-end audits as needed
Education and/or required experience:
High school degree required; some college accounting is preferred
Strong general ledger and account reconciliation knowledge
2-3+ years of experience in an accounting department environment
Proficient in Microsoft Excel and Word
Experience with auto dealership accounting is preferred
Attention to detail, thoroughness
Research and analytical skills
Compensation & Benefits:
Compensation: $22-$28/hr. Hourly rate will be determined based on experience, competencies, certifications and education.
Benefits:
401(k)
TransChicago Truck Group is committed to a diverse and inclusive workplace. TransChicago is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
ar·ti·san
noun: artisan;
A person or company that makes a high-quality or distinctive product in small quantities...
AccountsPayable Specialist - Multifamily Property Management
CHICAGO, IL
$55,000 ‒ $65,000 Annually
ARTISAN Management Group (“AMG”) is a growing multifamily property management firm overseeing a diverse portfolio of communities across the Midwest. As the dedicated property management vertical of ARTISAN Capital Group (“ACG”), we support a rapidly expanding portfolio of more than 6,000 apartment homes. AMG is headquartered in Des Moines, with ACG offices in both Chicago and Des Moines.
We are built on a passion for people and a commitment to strengthening the communities we serve. Live Well, Live ARTISAN.
SUMMARY OF POSITION
The AccountsPayable / Bookkeeper plays a key role in ensuring accurate, timely financial processing for all properties owned and managed by ARTISAN. This position supports the full vendor payment cycle-coding invoices, managing approvals, processing payments, troubleshooting discrepancies, and assisting with financial activity related to capital projects and ownership entities.
You will collaborate daily with the SVP of Accounting, our third-party accountingteam, Construction Management, and Asset Management to maintain reliable financial records across the portfolio. This is an excellent opportunity for an organized, detail-driven accounting professional who thrives in a fast-paced, supportive, and growing organization.
Now is your opportunity to be a part of this diverse and inclusive, growing community. Apply Today!
PRINCIPAL ACCOUNTABILITIES
Review and code incoming invoices; ensure accuracy of amounts, GL accounts, and property assignments before approval.
Issue electronic payments and print/mail checks in coordination with the SVP of Accounting; consider property cash position and AP aging when selecting invoices for payment.
Follow up with invoice approvers to resolve outstanding items and address stale-dated checks by communicating with vendors as needed.
Work with third-party utility providers to ensure timely payment and smooth utility transitions during property acquisitions or dispositions.
Ensure all vendor insurance, W-9, and compliance documentation is complete and current.
Assist management teams with completing vendor credit applications.
Record financial activity related to entities holding investment interests, including quarterly distributions.
Collaborate with Construction Management and Asset Management on payment processing for capital improvements and renovation projects, ensuring alignment with funding and draw schedules.
Support continuous improvement of internal accounting processes and special projects assigned by the SVP of Accounting.
Conduct all business in accordance with ARTISAN policies, Fair Housing regulations, ADA, FCRA, and all relevant Federal and State laws.
Represent the company in a professional, service-oriented manner at all times.
Perform other duties as assigned.
CORE VALUES IN ACTION
At ARTISAN, our team members are guided by five Core Values that define how we work, grow, and serve our communities.
Empowerment: You empower onsite teams, vendors, and internal departments by delivering accurate information and reliable financial support, enabling others to operate confidently.
Integrity: You ensure accuracy, transparency, and accountability in all financial processing-safeguarding ARTISAN's properties and strengthening vendor trust.
Compassion: You communicate with patience and professionalism, supporting teammates and vendors with empathy-even when resolving complex or time-sensitive issues.
Stewardship: You protect ARTISAN's financial resources by maintaining clean AP records, monitoring cash flow, and helping ensure responsible use of property funds.
Community: Your collaboration with Property Management, Accounting, Construction, and Asset Management helps cultivate a workplace where people feel supported, connected, and valued.
REQUIREMENTS FOR ACCOUNTSPAYABLE/BOOKKEEPER
3+ years of experience in an AP or Bookkeeping role - experience within the multifamily industry is preferred.
Experience in AppFolio, Real Page, Entrata, or Yardi software is desirable.
Proficiency in Excel and software-based accounting systems is required.
Candidates should be results-oriented and work with a high level of integrity and dependability.
Possesses strong oral, writing and listening skills.
Effectively communicates and coordinates with all levels of the organization.
Possess a high level of detail with strong accuracy.
Ability to work independently as well as with others.
Effectively meets daily, weekly, and monthly deadlines.
Possesses strong sense of responsibility and self-motivation.
OUTSTANDING HEALTH BENEFITS & PAID TIME AWAY
ARTISAN offers competitive benefits designed to support overall well-being, belonging, and long-term success.
Health Coverage - Including medical, dental, and vision plans to keep you and your family covered.
Flexible spending accounts - Set aside pre-tax dollars for medical or dependent care expenses.
Company paid short-term & long-term disability insurance to protect your income if the unexpected happens.
Employee Assistance Program (EAP) - Confidential support for personal or professional challenges.
Voluntary benefits - Options for additional life insurance, critical illness, and disability coverage.
401(k) Retirement Plan - With a 3% annual company match to help you plan for the future.
Paid Time Off - Including vacation, sick leave, and 11 paid holidays each year.
Birthday PTO - Enjoy a paid day off to celebrate
Artisan Management Group is an Equal Opportunity Employer.
JOB DETAILS:
Type: Full-time
Work Location: Chicago, IL
Regular in-person office hours expected.
Monday through Friday.
Reports To: SVP of Accounting
Compensation: $55,000 to $65,000
Bonus: up to 10% of salary, paid annually
Now is your opportunity to be a part of this diverse and inclusive, growing community. Apply Today!
$55k-65k yearly 52d ago
Accounts Payable Clerk
Accorhotel
Accounts payable team lead job in Chicago, IL
Rising gracefully above Millennium Park and Chicago's impressive lakefront, Fairmont Chicago, Millennium Park is located conveniently near major cultural attractions, the city's business and financial district and world-renowned shopping along the Magnificent Mile. With beautifully appointed, extraordinarily spacious guestrooms and spectacular suites, Fairmont Chicago, Millennium Park offers a superior and distinctive array of amenities and services, including phenomenal dining experiences, seasonal pop-ups and luxury event space.
JOB DESCRIPTION
Under the guidance of the Assistant Director of Finance, you'll support the Finance department on the financial operations of the hotel while managing hotel assets and ensuring a organized and efficient accounting environment.
JOB DUTIES
Obtain copies of all check requisitions and purchase orders for future reconciliation with invoices
Process invoices in a timely manner, including payment and reconciliation
Ensure approval process is complete on all invoices
Verify accuracy of expense account assignment
Maintain filing system on paid and unpaid invoices
Resolve queries from suppliers
Assist in month end closing, including but not limited to, general ledger entries and journal vouchers. Ensure appropriate supporting documents are submitted
Perform or assist in balance sheet reconciliations and bank reconciliations and oversee the process of credit extension.
Participate in internal hotel audits and report anomalies to management, ensuring policies and procedures are being adhered to
Prepare reports in accordance with reporting calendars
Ensure compliance with the Hotel's purchase order, check requisition and expense claim procedures are adhered to
Follow up with appropriate parties on discrepancies between invoices and purchase orders.
Register invoices in the system
Determine and process all pending payments in a timely manner
Serve as General Cashier for the Hotel; demonstrate a full understanding of and adherence to all policies related to General Cashier responsibilities
Qualifications
QUALIFICATIONS
Accounting experience or degree in a related field is required
Previous experience in hotel accounting preferred
Ability to multitask, work in a fast-paced environment and have a high-level of attention to detail
Strong written and verbal communication skills
Demonstrate ownership and problem solving skills
Additional Information
Salary Range: Subject to experience and qualifications, hourly rate of pay will range from $27.00 to $30.00
Visa Requirements: Successful candidates must be legally eligible to work in the United States.
Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit **************************
$27-30 hourly 22d ago
Accounts Payable Specialist
Rbs Branding
Accounts payable team lead job in Homer Glen, IL
We are currently seeking to add an AccountsPayable Specialist to our Accountingteam.This is the perfect opportunity for someone who has a passion for accounting, is detail orientated, and thrives while working both independently and in a team environment.
As a member of our large, fast paced AccountingTeam, you will share the AccountsPayable responsibilities for servicing all of our locations by:
Developing and distributing inventory reports
Creating and analyzing credit memos
Completing timely bank reconciliations to resolve discrepancies
Researching outstanding AP variances, short payments, etc. (includes vendor statements)
Communicate with branches and vendors to clear problems that arise and ensure invoices are paid within a timely manner.
Help to assess and improve workflow and processes, and drive system enhancements
The AP Specialist role will require a combination of technical expertise, analytical capabilities, and keen business acumen in order to succeed.
Qualities the ideal candidate will possess are:
Attention to Detail
Technologically savvy with experience in MS Office products, intermediate excel skills, and Windows-based computer applications.
Self-Starter
Effective verbal and written communication skills
Ability to clearly and professional convey information and ideas with customers, suppliers, and all levels of the organization.
In exchange for your expertise and talent, we offer a competitive hourly pay rate and a comprehensive benefits package that includes: medical, dental, vision, life insurance, short-term and long-term disability coverage and a 401K plan with company match. This is an excellent opportunity for a motivated individual looking to take his/her career to the next level!
It's more than a job, it is your Career!
$34k-46k yearly est. 60d+ ago
A/P Specialist
East Lake Management 4.2
Accounts payable team lead job in Chicago, IL
Fast-paced, high-volume property management company located in Chicago seeks positive, hardworking individual to process payables in its corporate office. Candidates will be responsible for processing vendor invoices, researching and resolving vendor inquiries, matching invoices with purchase orders, following appropriate authorization requirements and approvals, and filing of vendor invoices and payments. The job consists (but is not limited to) the following responsibilities:
Managing accountspayable using Yardi software
Handling accountspayable for separate entities and vendors
Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures
Processing invoices for payments
Comparing purchase orders, prices, terms of payment and other charges
Processing transactions and reconciling account statements
Physical setting:
Office
Are you able to handle multiple tasks and deadlines with accuracy as well as receive constructive instruction?
Experience:
Accountspayable: 1 year (Required)
Work Location: In person
$37k-48k yearly est. Auto-Apply 60d+ ago
Accounts Payable
Corporate Coverage Company
Accounts payable team lead job in Chicago, IL
Corporate Coverage Company is seeking a full-time hourly AccountsPayable candidate in Chicago, IL to work onsite. Corporate Coverage is the accounting division for a family of recycling service entities. Privately owned and operated since 1976, the conglomerate maintains a physical presence in six states and rapidly growing metropolitan areas, including but not limited to Illinois, Florida, Tennessee, Mississippi, and Texas. You will gain experience in financial reporting for an accounting department in the service industry.
Primary Responsibilities:
Organizes high volume payables obtained from managers at multiple locations.
Reconciles invoices requiring supporting reports.
Enter payables for multiple companies.
Processes all aspects of weekly check runs.
Reconciles vendor statements.
Investigates and resolves invoice payment discrepancies.
Communicates with vendors via phone and email.
Prepare monthly/weekly reporting for assigned entities.
Requirements
Experience with accountspayable required
Solid working knowledge of MSN Excel & Outlook
Knowledge of any accounting systems a plus
Efficient, high degree of accuracy in data entry; willing to proofread.
Ability to work well in a deadline-oriented environment.
Benefits:
Health insurance
Dental insurance
Paid time off
Vision/Dental/Additional Life, Short Term Disability insurance (employee paid)
401(k)
401(k) matching
Casual dress code
Schedule:
Monday to Friday
Employees also receive Paid Vacation, Holidays, and Sick Days. Corporate Coverage Company is an Equal Opportunity Employer. We are committed to a policy of nondiscrimination in our employment and personnel practices. Applicants are considered for all employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by law.
Salary Description $24-$25
$35k-46k yearly est. 32d ago
A/P Payroll Specialist
Insight Hospital & Medical Center
Accounts payable team lead job in Chicago, IL
WE ARE INSIGHT: At Insight Hospital and Medical Center Chicago, we believe there is a better way to provide quality healthcare while achieving health equity. Our Chicago location looks forward to working closely with our neighbors and residents, to build a full-service community hospital in the Bronzeville area of Chicago; creating a comprehensive plan to increase services and meet community needs. With a growing team that is dedicated to delivering world-class service to everyone we meet, it is our mission to deliver the most compassionate, loving, expert, and impactful care in the world to our patients. Be a part of the Insight Chicago team that provides PATIENT CARE SECOND TO NONE! If you would like to be a part of our future team, please apply now!
GENERAL SUMMARY: Under the supervision of the AccountsPayable/Payroll Manager, the AccountsPayable Specialist will process vendor invoices/purchase orders via Multiview AccountsPayable system to ensure correct and timely payment to vendors. Answer employee and vendor questions regarding payment terms and policies. Demonstrate Insight Chicago Mission and core values (Execution, Loyalty, Innovation, Teamwork, Adaptability, Ethics & Integrity, Love and Energy).
These duties are to be performed in a highly confidential manner, in accordance with the mission, values and behaviors of Insight Chicago Hospital and Medical Center. Employees are further expected to provide a high quality of care, service, and kindness toward all patients, staff, physicians, volunteers and guests.
DESCRIPTION:
* Essential Duties and Responsibilities (Precise statements, listed in order of importance, of the major functions, tasks, duties and responsibilities performed.)
* Process invoices for payment via Multiview AccountsPayable system and processing Purchase Orders via Purchasing system which includes 3-way matching from various vendors.
* Interact/Follow up with purchasing and other departments regarding purchase order/invoice discrepancies such as price and/or quantity issues.
* Review invoices / check requests for mathematical accuracy, proper authorization approval, sufficient documentation, and reasonableness of general ledger account distribution.
* Process AccountsPayable weekly check run (Manual checks and EFT), attach appropriate documents to the check copies and reconcile to the check register.
* Respond promptly to internal and external vendor inquiries (email, phone, or in-person).
* Maintains AccountsPayable system and related files and records.
* Maintain vendor data/records for accuracy and completeness in Lawson Accounts/Multi View Payable system.
* Review and/or update vendor 1099 coding classification in Multiview AccountsPayable system.
* Additional Duties and Responsibilities (Statements of additional functions, tasks, duties and responsibilities performed.)
* Performs other related duties as assigned and/or requested.
* FTE: 8:30 a.m.-5:00 p.m.
JOB SPECIFICATIONS:
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
* Detailed oriented.
* Analytical ability to resolve vendor payment problems by reviewing records and reports, by identifying errors, and by correcting errors.
* Ability to effectively use computers and working knowledge of spreadsheet applications to perform data entry and analysis.
* Be flexible with working long hours and on other projects when needed.
* Interpersonal skills sufficient to handle employee and vendor complaints and to explain accountpayable policies and procedures to all levels of hospital personnel which includes confidential information.
EDUCATION AND EXPERIENCE:
* Associates degree (AA) or equivalent (Preferred)
* High school graduate or equivalent.(Required)
* 2 years of related experience (Minimum).
* 3-5 years of related experience (Preferred).
* Experience with electronic AccountsPayable systems (Required).
* Experience with Microsoft Office software (Preferred).
Benefits:
* Paid Sick Time - effective 90 days after employment
* Paid Vacation Time - effective 90 days after employment
* Health, vision & dental benefits - eligible at 30 days, following the 1st of the following month
* Short and long-term disability and basic life insurance - after 30 days of employment
Insight Employees are required to be vaccinated for COVID-19 as a condition of employment, subject to accommodation for medical or sincerely held religious beliefs.
Insight is an equal opportunity employer and values workplace diversity!
$35k-46k yearly est. 60d+ ago
Automotive Accounts Payable Clerk
Hawk Auto Group
Accounts payable team lead job in Westmont, IL
Hawk Auto Group is a dynamic and rapidly growing automotive group with multiple dealership locations across Illinois. As a trusted name in the industry, we are committed to excellence in every aspect of our operations, from sales and service to customer satisfaction and community engagement. We are currently looking for an experienced Automotive AccountsPayable Clerk at our corporate location.
Duties and Responsibilities:
The accountspayable clerk complies and maintains accountspayable records.
Reviews all invoices for appropriate documentation and approval prior to payment.
Prints and obtains signatures on all accountspayable checks
Distributes signed checks as required.
Answers all vendor inquires.
Maintains all accountspayable reports, spreadsheets, and company accountspayable files.
Assists in monthly closings.
Other duties as assigned.
The ideal candidate for AccountsPayable Clerk will posses:
Prior automotive dealership experience and CDK proficiency are a plus.
Professional appearance and business etiquette.
Friendly, congenial attitude.
Excellent customer service and communication skills.
Highly organized with multi-tasking skills.
Job Qualifications:
High school diploma or G.E.D equivalent required.
2-3 years AccountPayable experience preferred.
General understanding of accounting practices and principles.
Experience with document management, CDK
Working knowledge of Microsoft Office
Ability to maintain a high level of accuracy in preparing and entering financial data.
Ability to effectively apply analytical and problem solving skills.
Time managing skills with the ability to multi-task, prioritize and meet deadlines
Benefits:
Medical plans
Dental plans
Vision
Life insurance paid by employer
401k Retirement plan
Paid Vacation
Paid Holidays
Employee Assistance Program
Hawk Auto Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.