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Become An Accounts Payable Technician

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Working As An Accounts Payable Technician

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $63,000

    Average Salary

What Does An Accounts Payable Technician Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

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How To Become An Accounts Payable Technician

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Accounts Payable Technician Career Paths

Accounts Payable Technician
Technician Team Leader Office Manager
Accounting Manager
7 Yearsyrs
Technician Consultant Controller
Corporate Controller
12 Yearsyrs
Technician Consultant Office Manager
Business Office Manager
7 Yearsyrs
Accountant Senior Accountant Accounting Manager
Assistant Controller
6 Yearsyrs
Accountant Finance Analyst Senior Finance Analyst
Manager Finance Planning And Analysis
8 Yearsyrs
Accountant Finance Analyst Finance Manager
Senior Finance Manager
11 Yearsyrs
Staff Accountant Charge Bookkeeper Office Manager
Office Manager Of Human Resources
6 Yearsyrs
Staff Accountant Senior Accountant Controller
Accounting Director
11 Yearsyrs
Staff Accountant Finance Analyst Controller
Finance Controller
9 Yearsyrs
Aircraft Mechanic Manager Finance Manager
Senior Accounting Manager
10 Yearsyrs
Accounts Payable Lead Accounts Payable Supervisor
Accounts Payable Manager
7 Yearsyrs
Accounts Payable Lead Accounts Payable Supervisor Senior Accountant
Audit Manager
6 Yearsyrs
Accounts Payable Lead Accounts Payable Supervisor Accounting Manager
Comptroller
6 Yearsyrs
Lead Technician Assistant Store Manager Credit Manager
Accounts Receivable Manager
6 Yearsyrs
Instructor Executive Assistant Assistant Office Manager
Accountant And Office Manager
6 Yearsyrs
Instructor Executive Assistant Office Manager/Administrative Assistant
Office And Operations Manager
6 Yearsyrs
MD Accounts Receivable Specialist Account Payables Analyst
Senior Accounts Payable Specialist
7 Yearsyrs
MD Billing Specialist Charge Bookkeeper
Account Human Resources Manager
6 Yearsyrs
MD Accounts Receivable Specialist Project Accountant
Management Accounts Manager
5 Yearsyrs
Payroll Administrator Accounting Supervisor Accounts Payable Manager
Account Operations Manager
6 Yearsyrs
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Do you work as an Accounts Payable Technician?

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Do you work as an Accounts Payable Technician?

Average Yearly Salary
$63,000
View Detailed Salary Report
$31,000
Min 10%
$63,000
Median 50%
$63,000
Median 50%
$63,000
Median 50%
$63,000
Median 50%
$63,000
Median 50%
$63,000
Median 50%
$63,000
Median 50%
$125,000
Max 90%
Best Paying Company
Telecare
Highest Paying City
Grand Forks, ND
Highest Paying State
North Dakota
Avg Experience Level
3.7 years
How much does an Accounts Payable Technician make at top companies?
The national average salary for an Accounts Payable Technician in the United States is $63,095 per year or $30 per hour. Those in the bottom 10 percent make under $31,000 a year, and the top 10 percent make over $125,000.

How Would You Rate The Salary Of an Accounts Payable Technician?

Have you worked as an Accounts Payable Technician? Help other job seekers by rating your experience as an Accounts Payable Technician.

Top Skills for An Accounts Payable Technician

  1. Engine Changes
  2. Vendor Invoices
  3. Purchase Orders
You can check out examples of real life uses of top skills on resumes here:
  • Performed routine hot section inspections and engine changes on GE CJ610 Turbojet engines.
  • Performed accounts payable functions in processing vendor invoices as approved for payment by the Office of Financial Management (OFM).
  • Maintained accurate file folders and appropriate documentation regarding all contracts and purchase orders.
  • Handle ordering, shipping and inventory management of aircraft parts and tools in an organized fashion.
  • Update Financial Services procedures and provide back up for A/P Accountant, Accounting Technician, and Cashier's Office when necessary.

Accounts Payable Technician Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 2,787 Accounts Payable Technician resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Accounts Payable Technician Resume

View Resume Examples

Accounts Payable Technician Demographics

Gender

Male

49.4%

Female

41.3%

Unknown

9.3%
Ethnicity

White

59.2%

Hispanic or Latino

17.4%

Black or African American

12.0%

Asian

7.1%

Unknown

4.2%
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Foreign Languages Spoken

Spanish

50.0%

Chinese

6.5%

French

6.5%

Mandarin

6.5%

Portuguese

4.3%

Carrier

4.3%

Arabic

4.3%

Vietnamese

2.2%

German

2.2%

Persian

2.2%

Cantonese

2.2%

Japanese

2.2%

Norwegian

2.2%

Korean

2.2%

Italian

2.2%
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Accounts Payable Technician Education

Schools

University of Phoenix

19.8%

Strayer University

10.7%

Embry-Riddle Aeronautical University - Daytona Beach

8.3%

Pittsburgh Institute of Aeronautics

6.3%

Spartan College of Aeronautics and Technology

5.6%

National Aviation Academy A & P School

5.2%

University of Maryland - University College

4.4%

Community College of the Air Force

4.4%

The Academy

3.6%

Kaplan University

3.6%

Hallmark University-College of Aeronautics

3.2%

Regis University

3.2%

Metropolitan State University of Denver

3.2%

Northern Virginia Community College

3.2%

University of Alaska Anchorage

3.2%

Vincennes University

2.8%

Prince George's Community College

2.4%

Redstone College

2.4%

Aviation Institute of Maintenance - Houston

2.4%

Illinois State University

2.4%
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Majors

Accounting

25.8%

Business

22.0%

Aviation

20.3%

Automotive Technology

5.8%

Health Care Administration

2.6%

Aerospace Engineering

2.3%

Management

2.2%

Finance

2.2%

General Studies

2.1%

Criminal Justice

2.1%

Electrical Engineering

1.9%

Computer Science

1.5%

Plant Sciences

1.5%

Electrical Engineering Technology

1.3%

Liberal Arts

1.3%

Computer Information Systems

1.1%

Education

1.0%

Elementary Education

1.0%

Environmental Control Technologies/Technicians

0.9%

Psychology

0.9%
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Degrees

Other

28.7%

Bachelors

27.9%

Associate

21.8%

Certificate

8.9%

Masters

7.7%

Diploma

2.6%

License

2.2%

Doctorate

0.3%
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