How to hire an Accounts Receivable Clerk

How to hire an accounts receivable clerk, step by step

Here's a step-by-step accounts receivable clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an accounts receivable clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new accounts receivable clerk
• Step 8: Go through the hiring process checklist

What does an Accounts Receivable Clerk do?

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1. Identify your hiring needs

   Before you post your accounts receivable clerk job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an accounts receivable clerk for hire on a part-time basis or as a contractor.

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   Is the person you're thinking of hiring a US citizen or green card holder?

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   An accounts receivable clerk's background is also an important factor in determining whether they'll be a good fit for the position. For example, accounts receivable clerks from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of accounts receivable clerks and their corresponding salaries.

   Type Of Accounts Receivable Clerk	Description	Hourly Rate
   Accounts Receivable Clerk	Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.	$13-21
   Charge Bookkeeper	A full charge bookkeeper's primary job is to manage and handle all the accounts of a small or medium-sized business. They are responsible for overseeing the accounting duties for a company, including billing customers, preparing bank statements and tax returns, and processing timesheets... Show More	$17-27
   Bookkeeper	Bookkeepers are employees who are in charge of the company's general ledger. They are well-versed in basic accounting principles, and they apply these in their work... Show More	$14-25

   Show more

2. Create an ideal candidate profile

   Common Skills:

   • Customer Service
   • Data Entry
   • Collection Calls
   • Financial Data
   • Credit Card Payments
   • Process Payments
   • Cash Receipts
   • Payroll
   • Ledgers
   • General Ledger
   • Financial Reports
   • Bank Deposits
   • Delinquent Accounts
   • Receivable Account

   Check All Skills

   Responsibilities:

   • Manage and monitor weekly bank deposit runs and record deposits into QuickBooks.
   • Manage profitable accounts receivable ledgers for existing and new clientele maintaining accuracy of monies enter to appropriate relate account.
   • Obtain online reports of bank transactions, including deposits, ACH, EFT and wire payments from multiple banking institutions.
   • Utilize QuickBooks accounting software for billing/invoices, generate statements.
   • Perform necessary adjustments using knowledge of Medicare and all third party insurance.
   • Investigate and resolve any out-of-balances including credit card discrepancies / lockbox exceptions.

   More Accounts Receivable Clerk duties

3. Make a budget

   Including a salary range in your accounts receivable clerk job description is a great way to entice the best and brightest candidates. An accounts receivable clerk salary can vary based on several factors:

   • Location. For example, accounts receivable clerks' average salary in west virginia is 41% less than in district of columbia.
   • Seniority. Entry-level accounts receivable clerks earn 36% less than senior-level accounts receivable clerks.
   • Certifications. An accounts receivable clerk with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an accounts receivable clerk's salary.

   Average accounts receivable clerk salary

   $36,425yearly

   $17.51 hourly rate

   ---

   Entry-level accounts receivable clerk salary

   $29,000 yearly salary

   Updated January 23, 2025

   Average accounts receivable clerk salary by state

   Rank	State	Avg. Salary	Hourly Rate
   1	Massachusetts	$43,587	$21
   2	Washington	$41,168	$20
   3	New York	$40,369	$19
   4	Minnesota	$40,032	$19
   5	California	$39,876	$19
   6	Maryland	$38,241	$18
   7	Colorado	$37,973	$18
   8	Oregon	$37,553	$18
   9	Illinois	$36,508	$18
   10	Georgia	$35,410	$17
   11	Missouri	$35,330	$17
   12	Arizona	$35,246	$17
   13	Ohio	$35,224	$17
   14	North Carolina	$34,870	$17
   15	Texas	$34,859	$17
   16	Virginia	$34,656	$17
   17	Utah	$34,499	$17
   18	Nevada	$34,362	$17
   19	Pennsylvania	$33,560	$16
   20	Hawaii	$33,414	$16

   Average accounts receivable clerk salary by company

   Company

   Rank	Company	Average Salary	Hourly Rate	Job Openings
   1	IBM	$51,912	$24.96
   2	Kent Adhesive Products	$44,131	$21.22	3
   3	Dairy Farmers of America	$44,086	$21.20	11
   4	Kemp Technologies	$43,251	$20.79
   5	Amphenol	$41,870	$20.13
   6	OEConnection	$41,058	$19.74
   7	Sherpa	$41,038	$19.73	4
   8	Continental Carbonic Products	$40,792	$19.61
   9	Waste Connections	$40,678	$19.56	24
   10	JBS USA	$40,453	$19.45	23
   11	Phillips & Temro Industries	$40,290	$19.37
   12	Catholic Health East	$40,286	$19.37	5
   13	NRG Energy	$39,981	$19.22	3
   14	Keytronicems	$39,943	$19.20
   15	Monster Products	$39,804	$19.14	6
   16	Morgan's Restaurants of Pennsylvania Inc	$39,781	$19.13
   17	American Senior Benefits	$39,707	$19.09	10
   18	Oldcastle Infrastructure	$39,637	$19.06	53
   19	Regency Nursing and Rehabilitation Centers	$39,634	$19.05
   20	kubota	$39,627	$19.05	3

4. Writing an Accounts Receivable Clerk Job Description

   A job description for an accounts receivable clerk role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an accounts receivable clerk job description:

   Accounts Receivable Clerk job description example

   Marcus Hotels and Resorts is looking for an Area Accounts Receivable Clerk to assist with the Milwaukee Area Hotels. This candidate will provide correct and timely invoices to customers, ensuring associated records and databases support credit policies, internal control procedures and documentation requirements. Maintain accounts receivable reports and spreadsheets as well as month-end activities and special projects as assigned. Monitor and provide timely daily reporting of revenues and settlements ensuring accuracy within various hotel and restaurant systems.
   
   Provide timely and quality service and support to customers and management as it pertains to extension of credit, charges of services, collections of payments, and dispute resolution while adhering to company's contract, credit and collection procedures
   
   Liaison with operating departments to ensure group billing within PMS is pre-set and communicated as dictated by sales contract and resume with client
   
   Responsible for accurate and timely billing to customers; to include but not limited to group, corporate, intercompany, rentals and attrition; maintain neat and organized group billing files
   
   Responsible for collection and payment postings of receivables, both current and delinquent; achieving desired ratios as presented by property / corporate guidelines
   
   Research and respond to credit card inquiries and chargebacks within timeframe established by credit card companies
   Prepare group commission payment request upon final settlement of group billing Daily balancing of credit card batches, sales tax collected, allowances, manager charges / guest comp charges, miscellaneous hotel postings, various hotel revenue postings / guest charges and miscellaneous items to ensure timely and accurate presentation of 'Daily Revenue Reporting' Liaison with front office / night audit departments to ensure daily postings, balancing and reporting per defined corporate deadlines are met timely and accurately Monthly close duties to include but not limited to production of all needed accounts receivable related postings, journal entry preparation, reporting and research as needed by accounting management and / or department heads Identify system conflicts and directly resolve these conflicts with approval of system change documentation approved by accounting management Identify and present process and system improvements to accounting management Completing various reports as required by accounting management depending on the needs of hotel operations Other duties as assigned
   
   POSITION REQUIREMENTS:
   High school diploma required; college degree / courses preferred 3+ years of customer service and / or audit or other related experience preferred Proficient in Microsoft Outlook, Word and Excel, (V-Lookups & Pivot Tables experience preferred), uses technology to enhance job performance Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness; meeting strict deadlines with minimal supervision Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills Highly developed communication and interpersonal skills Personally exhibits a strong commitment to dependability and reliability with the ability to gain the confidence and respect of the internal and external customer base Regular travel between downtown Milwaukee locations Willingness to assist in other accounting functions as assigned Must meet grooming standards
   Marcus Hotels and Resorts is an equal opportunity employer.

   Copy This Example

   

5. Post your job

   There are various strategies that you can use to find the right accounts receivable clerk for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your accounts receivable clerk job on Zippia to find and recruit accounts receivable clerk candidates who meet your exact specifications.
   • Use field-specific websites such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post a job on free websites.

6. Interview candidates

   Recruiting accounts receivable clerks requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new accounts receivable clerk

   Once you have selected a candidate for the accounts receivable clerk position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new accounts receivable clerk. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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