An Accounts Receivable Clerk specializes in processing payment records and bill statements of a company or organization. Among the duties include calculating total revenues and unpaid invoices, maintaining financial records and keeping a detailed and organized database, and verifying financial transactions and payment delinquencies. Furthermore, an Accounts Receivable Clerk must resolve and examine deductions, prepare invoices and necessary documentation, and review customer payment plans and history records and coordinate with the collections department should there be any issues.

Accounts Receivable Clerk Responsibilities

Here are examples of responsibilities from real accounts receivable clerk resumes representing typical tasks they are likely to perform in their roles.

  • Manage and monitor weekly bank deposit runs and record deposits into QuickBooks.
  • Manage profitable accounts receivable ledgers for existing and new clientele maintaining accuracy of monies enter to appropriate relate account.
  • Obtain online reports of bank transactions, including deposits, ACH, EFT and wire payments from multiple banking institutions.
  • Utilize QuickBooks accounting software for billing/invoices, generate statements.
  • Perform necessary adjustments using knowledge of Medicare and all third party insurance.
  • Investigate and resolve any out-of-balances including credit card discrepancies / lockbox exceptions.
  • Maintain current knowledge of Medicare guidelines to ensure accurate billing and timely reimbursement.
  • Maintain DSO at acceptable levels by establishing and enforcing an appropriate collection policy.
  • Monitor financial controls within own processes to ensure compliance with company SOX requirements.
  • Analyze purchasing and receiving documents to ensure SOX compliance and report discrepancies immediately.
  • Maintain ACH customer's e-banking information, correcting invalid e-mail addresses and contact information.
  • Initiate demographic updates of patient information to Medicaid and insurance companies to alleviate billing problems.
  • Check Medicaid eligibility in the Medicaid website to ensure patient information is correct before processing claim.
  • Process and monitor payments and expenditures, while preparing and monitoring the payroll system efficiently and accurately.
  • Maintain payroll operations by following policies and procedures; reporting need changes and requesting approvals before payrolls are released.

Accounts Receivable Clerk Skills and Personality Traits

We calculated that 12% of Accounts Receivable Clerks are proficient in Customer Service, Data Entry, and Collection Calls. They’re also known for soft skills such as Computer skills, Detail oriented, and Integrity.

We break down the percentage of Accounts Receivable Clerks that have these skills listed on their resume here:

  • Customer Service, 12%

    Supervised order processing, customer service, inspection, quality and administrative operations and resolved customer issues on a daily basis.

  • Data Entry, 9%

    Distributed incoming wire transfers, collateral assignments, and disbursed claims accurately while also recording information into multiple data entry systems.

  • Collection Calls, 8%

    Reconciled monthly statements for corporate accounts by making business-to-business collection calls; effectively reviewed orders that hit a credit block.

  • Financial Data, 7%

    Calculate, post and verify primary financial data used to produced and maintain financial and statistical documents.

  • Credit Card Payments, 5%

    Processed credit card payments, prepared spreadsheets, integrated invoices and customer/member information into accounting software.

  • Process Payments, 5%

    Provide customer with required documentation to process payment.

Some of the skills we found on accounts receivable clerk resumes included "customer service," "data entry," and "collection calls." We have detailed the most important accounts receivable clerk responsibilities below.

  • Arguably the most important personality trait for an accounts receivable clerk to have happens to be computer skills. An example from a resume said this about the skill, "bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software." Additionally, other resumes have pointed out that accounts receivable clerks can use computer skills to "enter all donations into computer; make copies of all donation checks, posting cash receipts. "
  • While it may not be the most important skill, we found that many accounts receivable clerk duties rely on detail oriented. This example from a accounts receivable clerk explains why: "bookkeeping, accounting, and auditing clerks are responsible for producing accurate financial records." This resume example is just one of many ways accounts receivable clerks are able to utilize detail oriented: "detailed job costs, cash receipts, and collections. "
  • Integrity is also an important skill for accounts receivable clerks to have. This example of how accounts receivable clerks use this skill comes from a accounts receivable clerk resume, "bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential" Read this excerpt from a resume to understand how vital it is to their everyday roles and responsibilities, "balanced safe daily bank deposits data entry supervised and ran 2 resident trust accounts. "
  • A thorough review of lots of resumes revealed to us that "math skills" is important to completing accounts receivable clerk responsibilities. This resume example shows just one way accounts receivable clerks use this skill: "bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic." Here's an example of how this skill is used from a resume that represents typical accounts receivable clerk tasks: "handle account ledgers, proofread and verify existing documents, reports, mathematical figures and budgets. "
  • See the full list of accounts receivable clerk skills.

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    Accounts Receivable Clerk Resume
    Accounts Receivable Clerk Resume
    Accounts Receivable Clerk Resume
    Accounts Receivable Clerk Resume
    Accounts Receivable Clerk Resume
    Accounts Receivable Clerk Resume
    Accounts Receivable Clerk Resume

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    What Charge Bookkeepers Do

    A full charge bookkeeper's primary job is to manage and handle all the accounts of a small or medium-sized business. They are responsible for overseeing the accounting duties for a company, including billing customers, preparing bank statements and tax returns, and processing timesheets. Also, a full charge bookkeeper collates and enters vendor expenses, maintains the ledger's accuracy, and process accounts receivables. There are specific requirements you should meet to become a successful full charge bookkeeper, such as having a bachelor's degree in accounting, previous work experience as a charge bookkeeper, and bookkeeping certification.

    In this section, we compare the average accounts receivable clerk annual salary with that of a charge bookkeeper. Typically, charge bookkeepers earn a $10,190 higher salary than accounts receivable clerks earn annually.

    Even though accounts receivable clerks and charge bookkeepers have vast differences in their careers, a few of the skills required to do both jobs are similar. For example, both careers require customer service, collection calls, and financial data in the day-to-day roles.

    There are some key differences in responsibilities as well. For example, an accounts receivable clerk responsibilities require skills like "data entry," "credit card payments," "process payments," and "cash receipts." Meanwhile a typical charge bookkeeper has skills in areas such as "payroll tax returns," "balance sheet," "fixed assets," and "excellent organizational." This difference in skills reveals how truly different these two careers really are.

    Charge bookkeepers tend to make the most money in the construction industry by averaging a salary of $51,567. In contrast, accounts receivable clerks make the biggest average salary of $37,882 in the finance industry.

    On average, charge bookkeepers reach similar levels of education than accounts receivable clerks. Charge bookkeepers are 2.2% more likely to earn a Master's Degree and 0.0% more likely to graduate with a Doctoral Degree.

    What Are The Duties Of a Bookkeeper?

    Bookkeepers are employees who are in charge of the company's general ledger. They are well-versed in basic accounting principles, and they apply these in their work. Bookkeepers manage the entry of items in the general ledger, assign items into their proper categories, and ensure that the entries are balanced. They also act as auditors by checking the accuracy and veracity of the receipts or vouchers in their possession before entering them into the system. Bookkeepers ensure that their files are up to date and free of errors.

    Next up, we have the bookkeeper profession to look over. This career brings along a higher average salary when compared to an accounts receivable clerk annual salary. In fact, bookkeepers salary difference is $3,912 higher than the salary of accounts receivable clerks per year.

    Not everything about these jobs is different. Take their skills, for example. Accounts receivable clerks and bookkeepers both include similar skills like "customer service," "data entry," and "collection calls" on their resumes.

    While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that accounts receivable clerk responsibilities requires skills like "credit card payments," "process payments," "cash receipts," and "payroll." But a bookkeeper might use skills, such as, "payroll tax returns," "general ledger accounts," "hr," and "credit card accounts."

    Bookkeepers may earn a higher salary than accounts receivable clerks, but bookkeepers earn the most pay in the manufacturing industry with an average salary of $42,063. On the other side of things, accounts receivable clerks receive higher paychecks in the finance industry where they earn an average of $37,882.

    On the topic of education, bookkeepers earn similar levels of education than accounts receivable clerks. In general, they're 1.9% more likely to graduate with a Master's Degree and 0.0% more likely to earn a Doctoral Degree.

    How a Clerk Compares

    Clerks are responsible for many of the general administrative tasks in the office. They are in charge of manning office telephone lines, managing incoming and outgoing mails, filing paperwork and other needed records, scheduling and documenting meetings, typing out documents when needed, disseminating memos and other official announcements, and keeping an inventory of office equipment and supplies. Clerks should have good office skills, communication skills, business writing skills, and time management skills. They should also be able to treat any document or paperwork they handle with confidentiality.

    The clerk profession generally makes a lower amount of money when compared to the average salary of accounts receivable clerks. The difference in salaries is clerks making $5,262 lower than accounts receivable clerks.

    While looking through the resumes of several accounts receivable clerks and clerks we discovered that both professions have similar skills. These similarities include skills such as "customer service," "data entry," and "payroll," but they differ when it comes to other required skills.

    There are many key differences between these two careers as shown by resumes from each profession. Some of those differences include the skills required to complete responsibilities within each role. As an example of this, an accounts receivable clerk is likely to be skilled in "collection calls," "financial data," "credit card payments," and "process payments," while a typical clerk is skilled in "basic math," "math," "cleanliness," and "pos."

    Clerks make a very good living in the health care industry with an average annual salary of $31,380. Whereas accounts receivable clerks are paid the highest salary in the finance industry with the average being $37,882.

    Clerks typically study at similar levels compared with accounts receivable clerks. For example, they're 0.0% less likely to graduate with a Master's Degree, and 0.7% less likely to earn a Doctoral Degree.

    Description Of an Accounting Associate

    An accounting associate is responsible for supporting the operations of the accounting department, ensuring the stability of the financial services and status of an organization. Accounting associates process invoices, update client accounts on the database, manage financial reports, assist with tax auditing and processing, monitoring the financial statements and activities of the organization, escalate financial disputes, and verify accounts receivable. An accounting associate must have excellent knowledge of the accounting industry, as well as exceptional analytical and time-management skills to perform clerical duties as needed under minimal supervision.

    The fourth career we look at typically earns higher pay than accounts receivable clerks. On average, accounting associates earn a difference of $14,112 higher per year.

    While both accounts receivable clerks and accounting associates complete day-to-day tasks using similar skills like customer service, data entry, and collection calls, the two careers also vary in other skills.

    While some skills are shared by these professions, there are some differences to note. "process payments," "payroll," "ledgers," and "strong analytical" are skills that have shown up on accounts receivable clerks resumes. Additionally, accounting associate uses skills like general ledger accounts, work ethic, powerpoint, and balance sheet on their resumes.

    Accounting associates earn a higher salary in the finance industry with an average of $52,406. Whereas, accounts receivable clerks earn the highest salary in the finance industry.

    In general, accounting associates reach similar levels of education when compared to accounts receivable clerks resumes. Accounting associates are 4.6% more likely to earn their Master's Degree and 0.1% more likely to graduate with a Doctoral Degree.