Billing Coordinator
Accounts receivable specialist job in Union, IL
INTREN, Inc. Job Description
Job Title: Billing Coordinator
Reports To: Project Manager
FLSA Status: Non-Exempt
The primary responsibility for this position is to support billing functions and ensure billing is submitted in a timely fashion.
ESSENTIAL FUNCTIONS:
Familiar with all aspects of client billing, including client specific billing requirements and guidelines; communicates changes to department/billing coordinators.
Provides feedback on improving Billing process internally via internal protocols and maintain current written procedures manual.
Collaborates with other administrative departments, as necessary, to discuss billing guidelines and processes.
Prepares bills as assigned; maintains paper and electronic organized records. Prepares all bills in accordance with established policies, procedures and timelines.
Provides complete administrative support in the production and delivery of bills, including transmittal documents, PDF assembly.
Communicates and follows instructions effectively from a diverse group of clients, attorneys and staff. Provides information in person, via email or by phone with courtesy and professionalism.
Follows up with appropriate parties to communicate billing status.
Troubleshoots and communicates issues with billing; coordinates with the Data Processing and Accounting departments.
Periodically handle tasks from the Controller and Director of Support Services.
Keeps Supervisor informed of the status of billing work; maintains a calendar of billing deadlines; prepares bills in advance of due dates.
Performs other duties as needed.
DESIRED MINIMUM QUALIFICATIONS:
Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy. Good problem-solving skills and the ability to multi-task are essential. Must be a self-starter and have the ability to organize and prioritize work.
Minimum of two years billing experience in a self-starter environment required.
Proficient in Microsoft Office applications, specifically Excel and Word.
Excellent interpersonal skills.
Self-motivated, pro-active and responsible individual able to work under minimal supervision.
Good written and oral communication skills and ability to self-edit documents.
Highly organized with strong attention to detail.
Teamwork oriented individual.
Ability to complete projects within required time frame.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Intren is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
AP Lead
Accounts receivable specialist job in Schaumburg, IL
Based in Schaumburg, IL, Mizkan America is a subsidiary of the Mizkan Group, a global, family-owned company that has been Bringing Flavor to Lifeâ„¢ for over 220 years. As one of the leading makers of vinegars, condiments, and sauces in the United States, Mizkan America maintains 12 manufacturing facilities that serve the retail, foodservice, specialty-Asian, and food-ingredient trade channels. We are committed to following our two core principles: continuously challenging the status quo and delivering only the finest products for our customers. Our leadership seeks out, embraces, and implements ideas for improvement from all of its employees. Transparency and accountability are two key factors that drive our company's overall management approach.
We are looking for people who are seeking to deliver their best so that we can deliver ours. Above all, we're dedicated to maximizing the potential of our greatest assets-our team members. That's reflected in our ongoing commitment to recruit, develop, reward, and retain our talented, multicultural workforce. We hope to see you as part of our team's future success!
COMMENTS: This job description reflects assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.
SUMMARY: This position is responsible for processing PO and non-PO invoices in the relevant Procure to Pay (P2P) platform. This role requires deep understanding of non-inventory procurement processes and of GRNI (Goods Received not Invoiced) to leverage discounts. Constant interaction with the plants and the procurement team to resolve quantity and pricing issues is a must. A high level of accuracy and attention to detail is critical due to the volume of invoices processed. The overall goal of the team is to process payments accurately and timely, while striving for high internal and external customer satisfaction.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Support Accounts Payable Department with entering and reconciling inventory and non-inventory invoices into Coupa and D365, with a dedicated focus on the non-inventory procurement processes in Coupa or similar spend-management platforms
Support Accounts Payable Department with processing employee travel and expense into Coupa or similar spend-management platforms, including process integration of Concur software
Document key aspects of contract agreements for discount vendors and ensure posting is completed timely to take advantage of discounts
Implement and maintain AP procedures related to AP processes and T&E, including performance tracking and KPIs
Assist with Received not Invoiced (GRNI) analysis in all systems and provide support to Purchase Requesters to close POs in a timely manner
Review and reconcile AP accounts monthly; support month-end close activities
Process weekly payment runs
Research ACH, check returns, and aging of AP transactions
Respond timely to requests from management, auditors or other business units.
Work with Procurement to resolve contract pricing variances on inventory items
Work with Plants to resolve quantity variances on inventory items
Review Accounts Payable statements and follow-up with vendors as needed
Act as back up to co-workers within the department
Assist in the development and implementation of new procedures and features to enhance the workflow of the department and process improvements
Ensure that internal controls and procedures are followed and identify any discrepancies to management
Monitor AP general mailbox to ensure e-mails are addressed promptly
EDUCATION, EXPERIENCE, AND QUALIFICATIONS:
Bachelor's degree in accounting/ finance preferred
Minimum of 3 years of related accounts payable experience, including T&E required
Strong ERP experienced 3-way and 2-way match required - Microsoft Dynamics D365 and Coupa preferred
Experience in manufacturing preferred
Ability to prioritize and multi-task in a fast-paced environment
Ability to be an effective team member and display initiative
Highly organized, strong attention to detail is imperative
Ability to learn and keen interest in learning new tools and practices
Strong work ethic, high integrity
Excellent communication skills and leadership skills to train staff
Experience in an OCR (optical character recognition) or another automated invoice platform required
Proficient with MS Outlook and Excel
The annual base salary for this position ranges from $74,100 - $102,600.
Compensation is based on a number of factors including market location and may vary depending on job-related knowledge, skills and experience. Short-Term Incentive and other forms of compensation may also be provided as part of a total compensation package.
A full range of medical, dental, vision, 401K plus up-to-four percent (4%) match, profit sharing, wellness program, paid parental leave, long-term-care insurance, critical accident insurance, short- and long-term disability and education assistance are also available.
#LI-KD1
Accounts Payable & Payroll Assistant
Accounts receivable specialist job in River Forest, IL
Concordia University Chicago (CUC), a comprehensive Christian liberal arts university, invites applications for the full time, non-exempt position of Accounts Payable and Payroll Assistant. This position reports to the Disbursements Manager and is located in River Forest, IL.
Concordia does not discriminate in the employment of individuals based on race, color, national or ethnic origin, disability, sex or age. As an institution of The Lutheran Church-Missouri Synod, however, and to the extent allowed by law, Concordia University reserves the right to give preference in employment based upon religious affiliation.
Job Summary:
The Accounts Payable & Payroll Assistant is responsible for the accurate and timely processing of accounts payable and payroll transactions following institutional policies and regulatory requirements. This role supports the finance team by ensuring compliance, maintaining financial records, and assisting with audits and reporting. The position requires expertise in Banner (Ellucian) and Emburse/Chrome River platforms, and a strong understanding of higher education financial operations.
Responsibilities/Duties:
Accounts Payable:
Review, process, and verify invoices, employee reimbursements, and other payment requests using Emburse/Chrome River.
Match purchase orders, receipts, and invoices for accuracy and compliance.
Maintain vendor records, including W-9s and banking information.
Monitor outstanding liabilities and prepare weekly payment runs (check, ACH, or wire).
Distribute checks
Respond to internal and external inquiries regarding accounts payable status and procedures.
Assist with year-end 1099 reporting and IRS compliance.
Payroll:
Process payrolls for faculty, staff, adjuncts, and student employees
Initiate each payroll cycle
Review timesheets and payroll authorizations for appropriate signatures and entries; enter them in the payroll system
Complete the payroll cycle and prepare documents for direct deposit as well as any payments related to payroll, including payment of taxes, TSAs, and garnishments
Communicate regularly with employees regarding payroll
Communicate with department heads regarding errors in timesheets
Monitor status of web timesheets and assist employees in learning to use the web time entry system
Assist with payroll reconciliations, audits, and preparation of W-2s.
Support compliance with labor laws, IRS regulations, and institutional policies.
Perform other duties as assigned by the Disbursements Manager, Controller or CFO
Required Qualifications:
Associate's degree in accounting, Business Administration, or related field; bachelor's preferred.
Minimum 2 years of experience in accounts payable and/or payroll.
Demonstrated experience with Banner (Ellucian) and Emburse/Chrome River.
Knowledge of payroll laws, IRS regulations, and AP best practices.
Proficiency in Microsoft Excel and other Office applications.
Strong organizational skills and attention to detail.
Ability to manage confidential information with integrity.
Preferred Qualifications:
Experience in a higher education setting.
Familiarity with federal and state tax reporting requirements.
Understanding of fund accounting principles.
Work Environment:
Office setting with extended screen time and data entry tasks.
Occasional extended hours during payroll deadlines, fiscal year-end, or audit periods.
Application Information:
Interested individuals should apply through our website ***************************** Please include a cover letter, resume, and references.
Concordia University Chicago does not generally sponsor employment visas except for positions that oversee, teach, or support our international programs.
About Concordia University Chicago
Concordia University Chicago is a liberal arts-based Christian university founded in the Lutheran tradition. Through its College of Arts and Sciences, College of Business, College of Education, College of Graduate Studies, and College of Innovative and Professional Programs, Concordia-Chicago offers more than 160 areas of study in small classes taught by professors who are passionate about teaching and student success. All undergraduate and graduate degrees are fully accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.
Concordia University Chicago has been recognized as a College of Distinction since 2010, and in 2013 was named to the U.S. President's Higher Education Community Service Honor Roll for the fifth time. For the sixth consecutive year, combined undergraduate and graduate enrollment has exceeded more than 5,000 students. Concordia University Chicago is located in River Forest, 10 miles west of downtown Chicago. Learn more at CUChicago.edu.
Steadfast in Jesus Christ as revealed in the Holy Scriptures, Concordia University Chicago promotes academic rigor in its liberal arts and professional programs; grounds students in objective truth, integrity, and excellence; and practices faithfulness to the Confessional teachings of the Lutheran Church - Missouri Synod, as it forms students for vocations in church, family, and the word.
Senior Accounts Payable Specialist
Accounts receivable specialist job in Chicago, IL
Job Description
The Senior Accounts Payable Specialist is responsible for owning and managing the full Accounts Payable (AP) cycle and ensuring accurate, compliant, and timely processing of all payables activities. This role requires a high level of professional judgment, analytical problem-solving, and process optimization, and will serve as a key partner to internal teams and external vendors.
This position will independently evaluate invoice discrepancies, analyze and reconcile vendor accounts, recommend and implement process improvements, and uphold strong internal controls. The ideal candidate is detail-oriented, highly organized, and proactive, with an ability to manage high volumes of transactions while maintaining accuracy, efficiency, and scalability.
What You'll Focus On:
1. Invoice Processing & AP Operations (30%)
Process vendor invoices daily in Ramp, ensuring accuracy, timeliness, and appropriate coding.
Review, investigate, and resolve invoice discrepancies independently.
2. Vendor Management & Onboarding (15%)
Manage vendor onboarding and maintain vendor master data, including W-9/W-8 forms and contracts.
Serve as the primary liaison for vendor inquiries, ensuring professional and timely resolution.
3. Expense Management & Corporate Credit Cards (15%)
Oversee distribution, tracking, and administration of company-issued credit cards.
Review and approve employee expense reports in compliance with T&E policies.
Educate employees on reimbursement and credit card procedures.
4. Reconciliations & Reporting (15%)
Reconcile vendor statements, resolve discrepancies, and maintain accurate ledgers.
Reconcile AP-related balance sheet accounts, including cash, credit card, AP, and clearing accounts.
Support month-end close and provide financial reporting as needed.
5. Compliance & Year-End Reporting (10%)
Prepare and submit year-end 1099 reporting in compliance with IRS deadlines and requirements.
Maintain documentation to support audit readiness and regulatory compliance.
6. Internal Audit, Analysis, and Process Improvements (10%)
Support internal and external audits by providing documentation, analysis, and explanations.
Identify operational gaps and recommend process enhancements to increase efficiency and control.
Collaborate with finance leadership to establish scalable AP best practices.
7. Cross-Functional Support & Issue Resolution (5%)
Respond to internal inquiries related to invoice submissions, payments, and expenses.
Provide financial data and analytical support to business leaders as needed.
What You Bring:
Bachelor's degree in Finance, Accounting, Economics, or a related field.
4+ years of full-cycle accounts payable experience in a high volume environment. Multi-entity preferred but not required.
Strong knowledge of W9/W8/1099 requirements and year-end reporting
Proficiency in Excel (including VLOOKUPs and pivot tables)
Proven ability to manage reconciliations, track variances, and maintain vendor relationships
In depth knowledge of Ramp preferred, but not required.
Basic knowledge of administrative and clerical procedures and systems
Effective written and verbal communication skills
Work Condition:
This role primarily involves extended periods of sitting and working at a computer, requiring focus and attention to detail.
Flexibility and adaptability are key, as the role may involve adjusting to different time zones and work settings.
Frequent interaction with cross-functional teams and external vendors
Competencies:
Excellent analytical, problem-solving, and critical-thinking skills.
Detail-oriented, with a high degree of accuracy and the ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong communication and presentation.
Ability to work collaboratively with cross-functional teams
Ability to problem solve independently
Ability to find solutions to increase efficiency and effectiveness
Ability to interpret policies, apply judgment, and make independent decisions
Familiarity with internal controls and audit standards
What We Offer
Salary range:$60K-$70K
Medical, dental, and vision insurance
401(k)
100% employer-paid Short-Term Disability (STD)
100% employer-paid Life Insurance and option for additional employee-paid Life Insurance
100% employer-paid Accidental Death and Dismemberment (AD&D) Insurance and option for additional employee-paid AD&D Insurance
Company holidays
Birthday off
Paid Parental Leave
Flexible Paid Time Off (PTO)
Employee Assistance Program (EAP)
Billing Clerk
Accounts receivable specialist job in Des Plaines, IL
About Kranze Technology Solutions We are part of an SPX Technologies Communication Technologies platform in the Detection & Measurement business segment. KTS is focused in the defense industry specializing in Infrared Countermeasures (IRCM) systems, digital interoperability and networking, and program support for the US Navy, US Marine Corps, and Special Operations Command. We provide hardware and software product development, systems integration, system test and evaluation support, modeling and simulation analysis, and other engineering services to support the Warfighter.
Each team member has significant opportunities to solve a variety of complex technical challenges in small teams while working hand in hand with our defense customers.
Responsibilities and Duties
The Shipping & Receiving Clerk handles the material shipments to and from KTS and ensures the warehouse is kept functional. The clerk will also track inventory, perform any necessary warehouse related tasks, and perform high level inspections.
Seeking a team player and motivated individual to:
Organize warehouse including boxing, moving, stacking, and inventory.
Create Kits accurately and efficiently as needed for customers.
Collect and break down boxes.
Cycle Counts
Lead Shipping and Receiving efforts including managing receiving exceptions.
Manage inventory control.
Enter inventory in warehouse tracking system when being received
Troubleshoot shipping/receiving issues
Ability to operate warehouse machinery such as forklift and scissor lift
Respond to emails inquiries in a timely manner
Compare packing lists to company purchase orders and ensure that products in each delivery match the packing list
Inspect all incoming inventory when necessary to ensure items are not damaged
Qualifications and Skills
Lifting of boxes up to 50 lbs is required on a daily basis
US citizen (ability to obtain security clearance requirement)
Strong organization, communication, and customer service skills
Attention to detail
Military Service preferred
Dependable
Experience with working in Excel a plus
Benefits
Kranze Technology Solutions Inc. is proud to provide extremely competitive benefits to all full time employees including:
Comprehensive Leave plan (Paid Time Off)
Comprehensive Health Care package including Medical, Vision, Dental, Health Savings Account (HSA), and more
Generous 401 (k) retirement plan
Paid Overtime
Tuition Reimbursement options
Casual and relaxed work environment
We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. As required by law in this state, the estimated hourly rate for this position is $21-$23 and represents our good faith estimate as to what our ideal candidates are likely to expect. We tailor our offers within the range based on organizational needs, internal equity, market data, geographic zone, and the selected candidates experience, education, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the selection process.
KTS is an equal opportunity employer and prohibits discrimination and harassment of any kind. All applicants will be considered for employment without regards to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other segmenting characteristics protected by law.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to
Human Resources
************
**********************
Powered by JazzHR
Compensation details: 22 Hourly Wage
PI8e05f7306d87-31181-39115258
Billing Coordinator, Legal, On-site
Accounts receivable specialist job in Chicago, IL
Job Description
Swanson Martin & Bell, LLP is looking for a Billing Coordinator to ensure the company tracks and collects debts consistently and correctly. This position is key to safeguarding our revenues.
Billing coordinators are equipped with knowledge of billing procedures and great attention to detail. Their analytical ability is a valuable asset, while their communication skills can make a difference in client relationships. The ideal candidate is energetic, detail-oriented, and able to work independently, as well as collaborate in a team environment.
Responsibilities include but are not limited to, solely coordinating the billing process, drafting bills, editing time entries, and finalizing bills that include e-billing.
Required Experience & Skills:
Minimum of 3 years of legal billing, including e-billing.
Multi-payor experience is a plus.
Attention to detail is a must, including verbal and written communication.
Must possess organizational and time management skills.
A high degree of proficiency in Microsoft Word, Outlook, and Excel.
Works well independently and/or with a team to assist attorneys.
Swanson Martin & Bell, LLP offers an excellent benefits package, including medical, dental, vision, Metra reimbursement, life insurance, vacation and sick time, and holiday pay, and 401(k).
Compensation: $65-70k, DOE
Equipment Billing Coordinator
Accounts receivable specialist job in Tinley Park, IL
Full-time Description
The Equipment Billing Coordinator is responsible for processing cash and lease transactions provided by sales. They monitor the documentation for all transactions to ensure compliance and accuracy. They are responsible for managing the day-to-day tasks related to the transactions submitted. This role provides support to all sales and appropriate management as needed.
Responsibilities:
Review/Process lease documentation in accordance with specifications provided by sales and Proven policy.
Provide administrative support by updating files, preparing letters, and other record-keeping tasks.
Generate invoices for cash orders, leases, and various services provided by Proven.
Communicate with lenders for credit approvals, buyouts, funding, and other items as needed.
Follow up with appropriate internal functions and with clients on specific leases.
Prepare sales documentation for submission to the Commission department.
Perform other duties as assigned.
Requirements
Requirements:
Associate degree or comparable work experience a plus. Will train the right candidate.
Possess strong written and verbal communication skills.
Detail-oriented, accurate, and have the ability to meet deadlines.
Team player.
Able to plan and prioritize with strong multi-tasking skills.
Good interpersonal skills and a proven ability to work with people at all levels.
Proficient with Windows and Microsoft software packages, e.g., Excel, Word and PowerPoint.
Excellent organizational and customer service skills.
Must be a self-motivated individual with a willingness to work well with others on a regular basis.
Valid driver's licenses and vehicle.
Ability to pass a pre-employment background check and drug screen.
Physical Demands:
While performing the duties of this job, the employee uses his/her hands to finger, handle, or feel objects; reach with hands and arms. The employee uses a computer, copier, fax, and telephone equipment. The employee must be able to sit for a prolonged period. Must be able to lift up to 15 pounds.
Benefits:
GROUP HEALTH INSURANCE: After a 30-day waiting period, full-time employees (who work at least 30 hours per week) and their dependents, are eligible to enroll in health benefits through BlueCross BlueShield of Illinois (BCBSIL). Health options include a choice of 2 PPO plans, a High Deductible Health plan and a HMO. In addition, Dental benefits are available as well as a Vision PPO plan utilizing the EyeMed network. Proven also offers voluntary worksite benefits including critical illness and accident coverage, short-term disability insurance, supplemental life and pet insurance.
EMPLOYER PROVIDED LIFE/AD&D INSURANCE: After a 30-day waiting period, Proven IT provides a flat $25,000 Life Insurance benefit, administered by BlueCross BlueShield, to all full-time employees (who work at least 30 hours per week). Accidental Death & Dismemberment (AD&D) benefit payments are determined based on the type of loss incurred and are payable up to the full Life Insurance benefit amount. Life and AD&D Insurance coverage amounts are reduced at ages 65, 70 and 75.
EMPLOYER PROVIDED LTD: Long-Term Disability (LTD) insurance is an employer-provided benefit and provides protection from loss of income in the event that an employee is unable to work due to illness, injury, or accident for a long period of time. The elimination period is 90-days, and the maximum benefit is 60% of covered payroll up to $6000/month. This benefit is paid entirely by Proven IT and has no cost to the employee.
EMPLOYEE ASSISTANCE PROGRAM: All employees may utilize the Disability Resource Services through BlueCross BlueShield of Illinois to assist themselves and their immediate family with convenient resources to help address emotional, legal and financial issues. Telephonic counseling and web-based services are available as well as a limited number of geographically accessible face-to-face sessions.
401K PLAN: All employees are eligible after 120 days of service to contribute on either a pre-tax or post-tax (Roth) basis to the 401K plan, administered by Principal Financial Services. Proven offers an employer match equal to 100% of the first 3% of deferrals plus 50% of the next 2% of deferrals.
FINANCIAL ADVISORY SERVICES: Proven IT partners with Merrill Lynch to offer financial advisement to all employees. Merrill Lynch financial advisors are available to assist employees at no cost, with their 401k and retirement questions.
PERMISSIVE TIME OFF POLICY: Proven provides a competitive paid time off policy for all full-time regular employees after a 90-day waiting period. Proven IT empowers their employees to work with their managers and team to coordinate all time off. Managers may impose a limit to requests for time off based on performance and tenure.
PARENTAL LEAVE: Proven IT offers a generous parental leave policy for new parents. After 24-months of employment, Proven provides full-time regular employees with 90-days of paid Maternity leave and 10-days of paid Paternity leave. Employees with less than 24-months of service may take the same amount of unpaid time off.
FITNESS CENTER: Proven IT offers a free on-site fitness center at the Tinley Park headquarters office location to all employees 24/7 Monday through Friday. Employees utilize the gym equipment at their own risk.
Additional Compensation:
This position is overtime eligible.
Salary Description $45,000 - 60,000 per year
Accounts Receivable Specialist
Accounts receivable specialist job in Chicago, IL
The Accounts Receivable Specialist assists the Firm's partners with the collection of past due accounts receivable. This position requires extensive contact with both partners and clients and works closely with Accounts Receivable Managers.
Duties and Responsibilities
Handle a significant portfolio of Firmwide Client Collection responsibilities in addition to the AR portfolio of the local office.
Review and analyze accounts receivable aging.
Understand and follow the electronic billing life cycle process in order to take the appropriate actions to resolve accounts receivable.
Contact clients via frequent phone calls, emails, and formal letters to follow-up on status of unpaid invoices.
Negotiate, document, and arrange payment schedules.
Use Firm's collection system on a daily basis to identify collection follow-ups and to document collection statuses Assist with special projects, including creating, formatting, and editing Excel spreadsheets.
Type statements and correspondences, including the preparation of charts and tables.
Perform other duties as assigned.
Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.
Target Salary Range $70,000 - $80,000 if located in Illinois Qualifications
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources).
Education and/or Experience:
Required:
Bachelor's degree in a related field preferred. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
Thorough working knowledge of Microsoft Word and Excel
Preferred:
Experience in law firm collections or billing
Professional service firm experience in collections or billing
Demonstrated ability and familiarity with using electronic billing vendor websites.
Other Skills and Abilities:
The following will also be required of the successful candidate:
Strong organizational skills
Strong attention to detail
Good judgment
Strong interpersonal communication skills
Strong analytical and problem-solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Able to manage multiple projects with competing deadlines and priorities
Sidley Austin LLP is an Equal Opportunity Employer
#LI-Hybrid
#LI-HM1
Auto-ApplyAccounts Receivable Specialist
Accounts receivable specialist job in Addison, IL
Job Description
About Us:
SWD Inc. opened for business in March 1980 with three employees in a 9,000 sq. ft. leased facility and began black oxiding, cleaning, and pickling operations with used equipment. In late 1980, the company began passivating stainless steel and in 1981 purchased Fastener Sorting Corporation. Today, a recognized leader in the Metal Finishing and Fastener Sorting fields, SWD Inc. has over 200 employees and runs three shifts per day in its 250,000 sq. ft. facility just west of Chicago in Addison, Illinois.
Note: SWD is a Drug-Free workplace. All job offers are contingent on successful completion of a Background Check, Drug Screen, and Pre-Employment Physical.
What We're Seeking:
SWD Inc., located in Addison, IL. is looking for an on-site Accounts Receivable Specialist! This role is Monday-Friday 8am-5pm (with overtime as required). We may be able to be flexible with Start and End times for the right candidate.
Job Responsibilities:
Complete daily remote bank deposit
Enter cash receipts into computer
Contact customers regarding past due invoices
Read, understand, and interpret A/R ageing report
File completed A/R invoices
Calculate all COD charges for customer service
Assist in resolving all billing issues with customers
Performs credit checks on new customers
Manage credits issued to customers
Be aware of SWD Inc., company policy and procedures, including the quality system as defined by QS-9000 and
Qualifications:
Intermediate level position
Accounts Receivable experience required
Associate's degree preferred
Manufacturing experience is a plus
Advanced reading, writing, and math skills
Strong communication and listening skills
Ability to work independently and with a team
Attention to detail
SWD Benefits:
Pay Every Friday!
Start earning PTO (Vacation Days) on Day 1 of Employment
Medical, Dental, and Vision Insurance
401(k) and Profit Sharing
Eight Paid Holidays
Sick Days
Company Paid Life Insurance and Employee Assistance Program
Tuition Reimbursement Program
Referral bonuses
Fitness Membership Reimbursement
Powered by JazzHR
NxcfJLI6Yw
Accounts Receivable Clerk
Accounts receivable specialist job in Montgomery, IL
Job Description
Major Responsibilities/Activities:
Manage accounts receivable collections and interacting with customers on collection matters and dispute resolution.
Prepare monthly reports on AR aging, cash receipts, and collection
Reconcile customer statements, research, and resolve issues with customers
Match documents for payment, review account data, and ensure correct general ledger coding
Ensure accurate billing and timely collection of outstanding amounts.
Coordinate with the Finance team on processing refunds and resolving inconsistencies, customer refunds and addressing any discrepancies in accounts.
Resolving payment discrepancies and maintaining billing accounts and records.
Collect past due invoices, which is a top priority, and perform account reconciliations and analysis to ensure accuracy.
Review orders over credit limit and respond to inquiries from customers as needed.
Contacting customers: Notifying customers or business partners about overdue payments and documenting debts collected.
Analyzing collection reports: Developing and analyzing collection and accounts receivable reports to identify issues impacting payment. Create and maintain documentation files for Customer activities
Utilize SAP and Excel, as needed, to research issues
Possess excellent customer service skills as well as the ability to communicate effectively with company personnel and/or vendors regarding payment approval, to research and resolve questions, discrepancies and issues
Support and backup Credit Team with consistent changing information on accounts
Minimum Requirements:
â–ª Three to five years of experience processing a large volume of full cycle accounts payable activities
â–ª Must have both AR and collections experience
â–ª Knowledge of SAP or other comparable ERP system
â–ª Excellent organizational skills
â–ª Outstanding capacity for managing multiple priorities and producing results in a short amount of time
â–ª Intermediate to advanced Microsoft Office skills, including the ability to create, design, manipulate, and link worksheets.
Essential Mental Functions:
â–ªWork independently but allow for collaboration with Credit Team ensuring confidentiality and accountability
â–ª Collaboration and teamwork
â–ª Attention to detail and analytical thinking
â–ª Ability to work autonomously with limited supervision
â–ª Multi-tasking and patience
â–ª Ability to communicate effectively with all employees
â–ª Ability to resolve accounting related issues
Essential Physical Functions:
â–ª Ability to safely go up and down stairs
â–ª Ability to bend, lift and carry at least 30 lbs
Additional Comments:
As an international corporation Hörmann LLC prizes diversity in all positions; therefore, candidates with second language ability especially in Spanish or German will be given additional consideration; however, fluency in English is required. Hörmann LLC offers a comprehensive, competitive benefit package including medical, dental,
vision, life and supplemental insurance plans, 401(k) with employer match, as well as vacation and holiday pay.
Accounts Receivable & Collection Analyst
Accounts receivable specialist job in Chicago, IL
The Collections Analyst is responsible for managing and improving the company's accounts receivable process through proactive communication with clients, effective collection of outstanding balances, and maintenance of accurate financial records. This role plays a key part in supporting the company's cash flow and ensuring a positive customer experience.
Customer Communication & Collections
* Contact clients regarding past-due invoices and follow up to ensure timely payments.
* Respond promptly and professionally to customer inquiries related to payments and outstanding balances.
* Submit invoices through client AP portals and verify receipt when necessary.
* Communicate remittance details to the cash application or accounting team.
* Maintain positive customer relationships while effectively managing collection efforts.
Data Management & Reporting
* Maintain accurate and up-to-date records of collection activity and customer communications.
* Prepare documentation for third-party collection submissions when required.
* Support the month-end close process by providing AR status reports and reconciliations.
* Collaborate with finance and corporate teams to ensure customer master data integrity.
Process Improvement & Team Support
* Identify and escalate potential collection issues or risks.
* Recommend process improvements to enhance collection efficiency.
* Partner with internal departments (e.g., Sales, Customer Success, Accounting) to resolve payment-related issues.
Required:
* 2+ years of experience in Accounts Receivable, Collections, or a related finance role.
* Strong attention to detail, organization, and follow-through.
* Excellent written and verbal communication skills.
* Ability to work independently, manage priorities, and meet deadlines.
* Proficiency with Microsoft Office (especially Excel and Outlook); ability to learn new systems quickly.
Preferred:
* Associate's or Bachelor's degree in Accounting, Finance, or Business.
* Experience using ERP and CRM systems such as Oracle, and/or Salesforce.
* Familiarity with basic accounting and AR reconciliation principles.
* Demonstrated problem-solving skills and a proactive, team-oriented attitude.
Compensation and Benefits
At Morningstar we believe people are at their best when they are at their healthiest. That's why we champion your wellness through a wide-range of programs that support all stages of your personal and professional life. Here are some examples of the offerings we provide:
* Financial Health
* 75% 401k match up to 7%
* Stock Ownership Potential
* Company provided life insurance - 1x salary + commission
* Physical Health
* Comprehensive health benefits (medical/dental/vision) including potential premium discounts and company-provided HSA contributions (up to $500-$2,000 annually) for specific plans and coverages
* Additional medical Wellness Incentives - up to $300-$600 annual
* Company-provided long- and short-term disability insurance
* Emotional Health
* Trust-Based Time Off
* 6-week Paid Sabbatical Program
* 6-Week Paid Family Caregiving Leave
* Competitive 8-24 Week Paid Parental Bonding Leave
* Adoption Assistance
* Leadership Coaching & Formal Mentorship Opportunities
* Annual Education Stipend
* Tuition Reimbursement
* Social Health
* Charitable Matching Gifts program
* Dollars for Doers volunteer program
* Paid volunteering days
* 15+ Employee Resource & Affinity Groups
Total Cash Compensation Range
$74,325.00 - 126,350.00 USD Annual
Inclusive of annual base salary and target incentive
Morningstar's hybrid work environment gives you the opportunity to collaborate in-person each week as we've found that we're at our best when we're purposely together on a regular basis. In most of our locations, our hybrid work model is four days in-office each week. A range of other benefits are also available to enhance flexibility as needs change. No matter where you are, you'll have tools and resources to engage meaningfully with your global colleagues.
001_MstarInc Morningstar Inc. Legal Entity
Auto-ApplyCollections Analyst
Accounts receivable specialist job in Chicago, IL
Meltwater is seeking a Collections Analyst who will be focused on working with our clients in the US market. The Collections Analyst will be responsible for maintaining effective ledgers with new and existing customers and partnering with other company departments. This is a key role in helping to fuel our expansion activities. We encourage proactive, positive and respectful outreach to clients and regular contact, to ensure a healthy portfolio of clients who trust us as a partner.
What You'll Do:
Reach out to customers to ensure timely payment for services, and shorten the collections cycle on all payments
Increase revenue by acting as financial liaison for clients over the service life-cycle and negotiating and settling on any disputes as they arise
Ensure efficient cash reconciliations and reporting
Meet and exceed collections goals with both individual and team targets
Represent Meltwater (the people and products) with professionalism and integrity, ensuring a positive customer experience.
What You'll Bring
Excellent communication skills, verbal and written
Strong attention to detail, confidence with business to business (B2B) cold-calling and building relationships on the phone
Proficient with Excel
Analytical Skills
Ability to work with a large and diverse team
What We Offer:
Enjoy flexible paid time off that allows you to have an enhanced work-life balance.
Excellent medical, dental, and vision options
401(k) matching, life insurance, commuter benefits, and parental leave plans
Complimentary CalmApp subscription for you and your loved ones, because mental wellness matters.
Energetic work environment with a hybrid work style, providing the balance you need.
Thrive within our inclusive community and seize ongoing professional development opportunities to elevate your career.
Base Salary of $52,000 - $61,000 USD per year + discretionary annual bonus subject to the terms of the applicable bonus plan. Total compensation range for this position: $52,000 - $67,100 USD per year.
Our Story
At Meltwater, we believe that when you have the right people in the right environment, great things happen.
Our best-in-class technology empowers our 27,000 customers around the world to make better business decisions through data. But we can't do that without our global team of developers, innovators, problem-solvers, and high-performers who embrace challenges and find new solutions for our customers.
Our award-winning global culture drives everything we do and creates an environment where our employees can make an impact, learn every day, feel a sense of belonging, and celebrate each other's successes along the way.
We are innovators at the core who see the potential in people, ideas and technologies. Together, we challenge ourselves to go big, be bold, and build best-in-class solutions for our customers.
We're proud of our diverse team of 2,200+ employees in 50 locations across 25 countries around the world. No matter where you are, you'll work with people who care about your success and get the support you need to unlock new heights in your career.
We are Meltwater. Inspired by innovation, powered by people.
Equal Employment Opportunity Statement
Meltwater is an Equal Opportunity Employer and
Prohibits Discrimination and Harassment of Any Kind: At Meltwater, we are dedicated to fostering an inclusive and diverse workplace where every employee feels valued, respected, and empowered. We are committed to the principle of equal employment opportunity and strive to provide a work environment that is free from discrimination and harassment.
All employment decisions at Meltwater are made based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, marital status, veteran status, or any other status protected by the applicable laws and regulations.
Meltwater does not tolerate discrimination or harassment of any kind, and we actively promote a culture of respect, fairness, and inclusivity. We encourage applicants of all backgrounds, experiences, and abilities to apply and join us in our mission to drive innovation and make a positive impact in the world.
Auto-ApplyCollections Specialist
Accounts receivable specialist job in Addison, IL
at Parts Town
What We're All About
As the fastest-growing distributor of restaurant equipment, HVAC and residential appliance parts, we like to do things a little differently. First, you need to understand and demonstrate our Core Values with safety being your first priority. That's key. But we're also looking for unique enthusiasm, high integrity, courage to embrace change…and if you know a few jokes, that puts you on the top of our list!
Do you have a genius-level knowledge of original equipment manufacturer parts? If not, no problem! We're more interested in passionate people with fresh ideas from different backgrounds. That's what keeps us at the top of our game. We're proud that our workplace has been recognized for its growth and innovation on the Inc. 5000 list 15 years in a row and the Crain's Fast 50 list ten times. We are honored to be voted by our Chicagoland team as a Chicago Tribune Top Workplace for the last four years.
If you're ready to roll up your sleeves, go above and beyond and put your ambition to work, all while having some fun, let's chat - Apply Today!
Perks
Parts Town Pride - check out our virtual tour and culture!
Quarterly profit-sharing bonus
Hybrid work schedule
Team member appreciation events and recognition programs
Volunteer opportunities
Monthly IT stipend
Casual dress code
On-demand pay options: Access your pay as you earn it, to cover unexpected or even everyday expenses
All the traditional benefits like health insurance, 401k/401k match, employee assistance programs and time away - don't worry, we've got you covered.
The Job at a Glance
The Collections Specialist (Internally known as Revenue Retriever) works closely with a portfolio of our valued customers to ensure payments are made within payment terms and to follow up with customers when payments are past due. The role also requires ability to take payments from customers, complete account reconciliations, do account research and the ability to establish strong relationships with customers. A passion for delighting both internal and external customers are crucial to the success of this role.
A Typical Day
Engage with our valued customers through phone calls and emails to collect on payments owed.
Work closely with team members to create ways to bring in cash and future revenues.
Perform account reconciliations as needed to ensure Parts Town and customer accounting records are aligned.
Solve problems quickly and create resolutions that collect cash from revenue on a regular basis.
To Land This Opportunity
You are self-motivated and customer centric.
You display exceptional conflict resolution skills.
You enjoy talking on the phone to customers and making sure they are always taken care of.
You have 2-5 years of collections experience.
You have amazing MS Office skills.
You pay close attention to detail, as far as you're concerned anything worth doing should be done right.
You have fantastic communication skills & you're proficient in English (verbal and written)
You have experience with SAP or other ERP software, if not, no problem!
About Your Future Team
We're glad to be here and it shows. While we keep things chill with a casual dress code and friendly way of doing things, we take the success of our team seriously, making sure to recognize every win. Whether it's a potluck or an impromptu trivia game we like to have a good time while working. We also love to let our inner nerd shine; whether you're nerdy about sports, cars, video games, animals or gardening we can't wait to get to know you!
At Parts Town, we value transparency and are committed to ensuring our team members feel appreciated and supported. We prioritize our positive workplace culture where collaboration, growth, and work-life balance are celebrated. The salary range for this role is $43,632.36-$58,380.61 ($20.98-$28.07 hourly) which is based on including but not limited to qualifications, experience, and geographical location. Parts Town is a pay for performance-company. In addition to base pay, some roles offer a profit-sharing program, and an annual bonus depending on the role. Our comprehensive benefits package includes health, dental and vision insurance, 401(k) with match, employee assistance programs, paid time off, paid sick time off, paid holidays, paid parental leave, and professional development opportunities.
Parts Town welcomes diversity and as an equal opportunity employer all qualified applicants will be considered regardless of race, religion, color, national origin, sex, age, sexual orientation, gender identity, disability or protected veteran status
Auto-ApplyReal Estate Tax Info/Collections Specialist
Accounts receivable specialist job in Waukegan, IL
Are you looking for a challenging role within an organization that provides rewarding compensation, an excellent benefit package and career growth opportunities? If so, Lake County Government is the place for you. Comprised of nearly 3,000 employees, it is our goal to positively serve the residents of Lake County while working with a purpose. We believe our employees should take pride in the work they accomplish while truly respecting a collaborative work environment.
A Real Estate Tax Information and Collections Specialist is on the front line for customer service and cashiering within local government, ranging from handling transactions in the County property tax system, answering taxpayers' questions on the phone, and handling property tax documents to resolving taxpayer questions and issues. Your day will consist of resolving problems or discrepancies concerning customers' accounts, analyzing and summarizing statistical data, and preparing reports. You will also be assigned cashiering duties on a rotating basis. You will have endless opportunities to impact and make a difference within Lake County. Building working relationships with employees, 30 countywide departments, and the public is sure to keep you interested and continuously learning.
* Customer service by phone and in-person
* Problem solving
* Multi-tasking
* Preparing reports
* Cashiering
* Customer service and problem-solving skills
* High School Diploma or GED
* 2 years related experience in property tax administration or bank experience
* Basic to intermediate knowledge of MS Office, especially Excel
* Cash handling experience highly desirable
* Spanish language highly desirable
Work involves sitting most of the work day, with
occasional standing while cashiering. Typing and applying pressure with fingers
and palm required. Expressing or exchanging ideas by means of the spoken and written
word.
Lake County offers a competitive salary and benefit package. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County!
Any offer of employment is contingent upon the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam.
Lake County is committed to being a diverse and inclusive workplace and is proud to be an equal opportunity employer.
Collections Specialist
Accounts receivable specialist job in Northbrook, IL
Job DescriptionSalary: 25.00 - 30.00 per hour
Does working in a busy, fast paced environment appeal to you?
The Dolins Group is a high energy, rapidly expanding CPA firm based in Northbrook. Were searching for a detail-oriented, personable professional with a passion for numbers and client service to join our internal accounting team.
As a Collections Specialist youll play a critical role in ensuring timely and accurate payment processing, maintaining strong client relationships, and improving collection performance. Your work will help keep our financial operations efficient and our clients satisfied.
The selected individual will support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts, communicating discrepancies, identifying slow-paying clients, and recommend clients to collections and assist in streamlining the accounts receivable process by identifying areas for performance improvement.
Responsibilities:
Maintain accurate records of all incoming payments.
Contact clients via email and phone to resolve outstanding invoices.
Drive collection performance goals and reduce bad debt.
Collaborate with accounts payable and internal accounting staff to ensure financial accuracy.
Investigate and resolve payment discrepancies and irregularities.
Keep accounts receivable aging current; apply credits and collections, clear differences.
Record daily A/R transactions (credit card, ACH, and check payments) in accounting software.
Identify opportunities to streamline A/R processes and improve efficiency.
Required skills and qualifications
Prior experience in collections and accounts receivable.
Strong mathematical and analytical skills.
Excellent client service and telephone communication skills.
Understanding of basic bookkeeping principles.
Exceptional time management and attention to detail.
Proficiency with QuickBooks is a plus.
Experience driving process improvements.
Ability to thrive in a fast-paced, dynamic environment.
Professionalism, maturity, and discretion.
We offer an outstanding compensation and benefits package.
If youre ready to make an impact and grow with us, apply today!
Collections Specialist (Credit Manager)
Accounts receivable specialist job in Chicago, IL
Dallas, TX, USKansas City, MO, USWashington DC, DC, USChicago, IL, USAtlanta, GA, US Nov 26, 2025 Dentons US LLP is currently recruiting for a Collections Specialist (Credit Manager). This position will communicate directly with key personnel within the Firm and our clients and their organizations to identify issues and promote solution-based problem solving. This position reports to the DUS Senior Credit Manager and communicates regularly with the Firm's management team.
**Responsibilities**
+ Manages the Firm's collection processes/account maintenance at a regional level.
+ Provide excellent and thoughtful client service to hundreds of Firm clients
+ Works closely with the Firm's billing attorneys and professional staff to bring resolution to the Firm's most sensitive and complicated collection issues.
+ Is in direct contact with the Firm's clients, including their highest level of management.
+ Act as a resource to other Credit Managers.
+ Partner with collections/accounting staff in other Dentons Offices for updates on open items.
+ Other duties as may be assigned to fully meet the requirements of the position.
**Experience & Qualifications**
+ Bachelor Degree or equivalent experience required.
+ Preferred background includes interaction with senior management personnel.
+ Business collection or law firm experience would be a plus.
+ Expertise with Elite Enterprise, 3E, Aderant, EHUB preferred
+ Expertise with ARCS recommended
+ Proficient in Microsoft Excel and Word
+ Ability to build solid working relationships with Firm professionals while accomplishing the Firm's financial goals
+ Must demonstrate the strong problem solving, interpersonal and analytical skills necessary to unravel complicated accounts and issues
**Salary**
Chicago Only DOE: $95,840 - $119,800
Washington, DC Only DOE: $99,680 - $124,600
Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.
_Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records._
_If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at *************** or contact us at *************************************._
**About Dentons**
Redefining possibilities. Together, everywhere. For more information visit ***************
**Nearest Major Market:** Dallas
**Nearest Secondary Market:** Fort Worth
Student Accounts Collections Specialist
Accounts receivable specialist job in Chicago, IL
Are you a skilled collections or accounts receivable professional who thrives in a fast-paced, people-focused environment? At ATS Institute of Technology, we're looking for a Student Accounts Collections Specialist to take ownership of student account management - from resolving past-due balances to setting up payment plans that help students stay enrolled and achieve their goals.
This role combines the precision of collections work with the reward of helping students succeed. You'll have the chance to use your problem-solving and negotiation skills daily, working directly with students to reduce financial stress while ensuring the institution maintains strong fiscal responsibility.
What You'll Do:
The Student Accounts Collections Specialist manages student account balances with a focus on resolving past-due accounts and ensuring compliance with institutional policies. This role combines collections expertise with compassionate service, helping students navigate tuition and billing challenges while reducing financial barriers so they can stay enrolled and focused on their education.
Key Responsibilities:
Collections & Outreach - Manage past-due student accounts through calls, emails, and reminders; maintain accurate documentation of all outreach.
Account Management - Monitor account statuses, process payments, and establish payment plans to support financial accountability and student persistence.
Customer Service - Provide professional, compassionate service to students navigating tuition and billing questions.
Collaboration - Work with Admissions, Student Services, and other departments to ensure financial policies are applied consistently.
Reporting & Compliance - Utilize CRM/accounting software to track accounts, generate reports, and ensure compliance with institutional and federal guidelines.
Why You Should Join Us:
Make an Impact - Every account you manage directly contributes to a student's ability to stay enrolled and succeed.
Collections with Purpose - Apply your collections skills in a mission-driven environment where you're helping people, not just collecting payments.
Professional Growth - Gain valuable higher education finance experience with opportunities to advance.
Supportive Team Culture - Work with colleagues who value professionalism, teamwork, and student success.
Requirements
Education: Associate's degree in Business, Accounting, Finance, or related field required.
Experience: 2+ years in collections, accounts receivable, or student accounts preferred.
Skills:
Strong communication and negotiation abilities.
Ability to manage sensitive financial matters with professionalism.
Detail-oriented with excellent organizational skills.
Proficiency in accounting software and CRM systems.
Problem-solving mindset with a focus on resolution and compliance.
Benefits
At ATS Institute of Technology, we invest in our people by offering:
Comprehensive Health Coverage - Medical, dental, and vision plans.
PTO & Paid Holidays - Balance work and life with time to recharge.
Retirement Savings - 401(k) with employer match.
Professional Development - Tuition reimbursement and training opportunities.
Mission-Driven Work - Your efforts directly help students continue their path toward becoming healthcare professionals.
Auto-ApplyCollection Specialist
Accounts receivable specialist job in Carol Stream, IL
Job DescriptionBenefits:
401(k) matching
Bonus based on performance
Competitive salary
Health insurance
Opportunity for advancement
Paid time off
Benefits/Perks
Careers Advancement Opportunities
Competitive Compensation
Job Summary
We are seeking a Collection Specialist to join our team. In this role, you will contact commercial debtors to identify outstanding payments and communicate with clients regarding the collection of those funds. The ideal candidate has excellent negotiation and interpersonal skills and the ability to work with limited supervision.
Responsibilities
Review accounts and collect overdue payments
Research client information and historical data on accounts
Communicate with clients regarding overdue accounts
Negotiate payment arrangements and settlements
Maintain accurate documentation of account status and collection efforts
Skip trace for location information
Report on collection activity and present to management
Qualifications
High school diploma/GED required, a college degree is preferred
Previous experience as a Collection Specialist or in a similar position
Understanding of collection techniques
Knowledge of debt collection laws and regulations
Familiarity with Microsoft Office, Excel, and computer databases
Ability to work well under pressure
Excellent communication and negotiation skills
Collections Specialist
Accounts receivable specialist job in Hinsdale, IL
Job Title: Collections Specialist
Department: Early-Stage Collections
Reports To: Collections Team Lead, Officer
FLSA Status: Non-Exempt (Hourly)
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Locate and notify customers of delinquent accounts (early stage, 11-34 days) by telephone or email to solicit payment on motorsport loans.
Advise customers of necessary actions or strategies for repayment, negotiate payment arrangements and research discrepancies (terms of sales, service, or credit contracts).
Trace delinquent customers to new addresses through research (inquiries to credit bureaus, phone companies).
Answer incoming calls. Answer customer questions, take payments and service current accounts.
Perform office duties such as coordinating correspondence, answering emails and creating internal reports.
Ensure operational integrity through compliance with all policies, procedures and regulations.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
One to three years of collections experience, auto or motorsports collections preferred, with demonstrated oral/written communication, negotiation and active listening skills.
Strong attention to detail while also maintaining accuracy and speed in fast paced office environment.
Basic knowledge of bankruptcy chapters 7 and 13, skip tracing, state/federal collections laws and queue management techniques.
Ability to maintain strict confidentiality.
Ability to remain calm and professional in stressful situations.
Willing to work flexible schedule, weekends and overtime as necessary to meet business needs.
Bilingual (English & Spanish) preferred
Computer Skills
Proficient in Microsoft Word, Excel, and Outlook. General working knowledge of internet-based applications or Jack Henry SilverLake desired.
Supervisory Responsibilities
This position has no supervisory duties.
Equal Opportunity Employer
Evergreen Bank Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, gender, sexual orientation, gender identity, national origin, veteran status, or disability.
Federal Deposit Insurance Corporation
Evergreen Bank Group is Member FDIC
Auto-ApplyAccounts Payable & Payroll Assistant
Accounts receivable specialist job in River Forest, IL
Job Description
Concordia University Chicago (CUC), a comprehensive Christian liberal arts university, invites applications for the full time, non-exempt position of Accounts Payable and Payroll Assistant. This position reports to the Disbursements Manager and is located in River Forest, IL.
Concordia does not discriminate in the employment of individuals based on race, color, national or ethnic origin, disability, sex or age. As an institution of The Lutheran Church-Missouri Synod, however, and to the extent allowed by law, Concordia University reserves the right to give preference in employment based upon religious affiliation.
Job Summary:
The Accounts Payable & Payroll Assistant is responsible for the accurate and timely processing of accounts payable and payroll transactions following institutional policies and regulatory requirements. This role supports the finance team by ensuring compliance, maintaining financial records, and assisting with audits and reporting. The position requires expertise in Banner (Ellucian) and Emburse/Chrome River platforms, and a strong understanding of higher education financial operations.
Responsibilities/Duties:
Accounts Payable:
Review, process, and verify invoices, employee reimbursements, and other payment requests using Emburse/Chrome River.
Match purchase orders, receipts, and invoices for accuracy and compliance.
Maintain vendor records, including W-9s and banking information.
Monitor outstanding liabilities and prepare weekly payment runs (check, ACH, or wire).
Distribute checks
Respond to internal and external inquiries regarding accounts payable status and procedures.
Assist with year-end 1099 reporting and IRS compliance.
Payroll:
Process payrolls for faculty, staff, adjuncts, and student employees
Initiate each payroll cycle
Review timesheets and payroll authorizations for appropriate signatures and entries; enter them in the payroll system
Complete the payroll cycle and prepare documents for direct deposit as well as any payments related to payroll, including payment of taxes, TSAs, and garnishments
Communicate regularly with employees regarding payroll
Communicate with department heads regarding errors in timesheets
Monitor status of web timesheets and assist employees in learning to use the web time entry system
Assist with payroll reconciliations, audits, and preparation of W-2s.
Support compliance with labor laws, IRS regulations, and institutional policies.
Perform other duties as assigned by the Disbursements Manager, Controller or CFO
Required Qualifications:
Associate's degree in accounting, Business Administration, or related field; bachelor's preferred.
Minimum 2 years of experience in accounts payable and/or payroll.
Demonstrated experience with Banner (Ellucian) and Emburse/Chrome River.
Knowledge of payroll laws, IRS regulations, and AP best practices.
Proficiency in Microsoft Excel and other Office applications.
Strong organizational skills and attention to detail.
Ability to manage confidential information with integrity.
Preferred Qualifications:
Experience in a higher education setting.
Familiarity with federal and state tax reporting requirements.
Understanding of fund accounting principles.
Work Environment:
Office setting with extended screen time and data entry tasks.
Occasional extended hours during payroll deadlines, fiscal year-end, or audit periods.
Application Information:
Interested individuals should apply through our website ***************************** Please include a cover letter, resume, and references.
Concordia University Chicago does not generally sponsor employment visas except for positions that oversee, teach, or support our international programs.
About Concordia University Chicago
Concordia University Chicago is a liberal arts-based Christian university founded in the Lutheran tradition. Through its College of Arts and Sciences, College of Business, College of Education, College of Graduate Studies, and College of Innovative and Professional Programs, Concordia-Chicago offers more than 160 areas of study in small classes taught by professors who are passionate about teaching and student success. All undergraduate and graduate degrees are fully accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.
Concordia University Chicago has been recognized as a College of Distinction since 2010, and in 2013 was named to the U.S. President's Higher Education Community Service Honor Roll for the fifth time. For the sixth consecutive year, combined undergraduate and graduate enrollment has exceeded more than 5,000 students. Concordia University Chicago is located in River Forest, 10 miles west of downtown Chicago. Learn more at CUChicago.edu.
Steadfast in Jesus Christ as revealed in the Holy Scriptures, Concordia University Chicago promotes academic rigor in its liberal arts and professional programs; grounds students in objective truth, integrity, and excellence; and practices faithfulness to the Confessional teachings of the Lutheran Church - Missouri Synod, as it forms students for vocations in church, family, and the word.
Job Posted by ApplicantPro