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Become An Accounts Receivable Specialist

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Working As An Accounts Receivable Specialist

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $49,870

    Average Salary

What Does An Accounts Receivable Specialist Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

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How To Become An Accounts Receivable Specialist

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Accounts Receivable Specialist Jobs

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Accounts Receivable Specialist Career Paths

Accounts Receivable Specialist
Finance Analyst Accounting Manager
Accounting Director
11 Yearsyrs
Accountant Senior Accountant
Accounting Manager
8 Yearsyrs
Payroll Administrator Senior Accountant Staff Accountant
Accounts Receivable Manager
6 Yearsyrs
Accounts Receivable Supervisor
5 Yearsyrs
Accounts Receivable Analyst Accounts Receivable Supervisor Credit Manager
Accounts Receivable/Credit Manager
6 Yearsyrs
Staff Accountant Accounting Supervisor Accounting Manager
Assistant Controller
6 Yearsyrs
Senior Accountant Staff Accountant Senior Auditor
Audit Manager
6 Yearsyrs
Specialist Account Manager Billing Specialist
Business Office Manager
8 Yearsyrs
Account Manager Billing Specialist Collections Specialist
Collections Manager
5 Yearsyrs
Staff Accountant Accounting Manager
Controller
9 Yearsyrs
Senior Accountant Controller
Controller/Office Manager
7 Yearsyrs
Credit And Collections Analyst Credit Analyst Credit Manager
Credit And Collection Manager
7 Yearsyrs
Credit And Collections Analyst Collections Specialist Credit Analyst
Credit Manager
5 Yearsyrs
Finance Analyst Controller
Finance Controller
9 Yearsyrs
Accountant Finance Analyst Senior Finance Analyst
Manager Finance Planning And Analysis
8 Yearsyrs
Specialist Paralegal Office Manager
Office Manager Of Human Resources
7 Yearsyrs
Account Manager Human Resources Coordinator Payroll Specialist
Payroll Manager
8 Yearsyrs
Payroll Administrator Human Resources Coordinator Payroll Specialist
Payroll/Human Resource Manager
7 Yearsyrs
Accounts Receivable Supervisor Office Manager Billing Manager
Revenue Manager
8 Yearsyrs
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Do you work as an Accounts Receivable Specialist?

Help others decide if this is a good career for them

Average Length of Employment
Billing Specialist 2.9 years
Account Specialist 2.7 years
Top Employers Before
Teller 4.1%
Cashier 3.9%
Bookkeeper 3.5%
Accountant 3.2%
Internship 2.3%
Top Employers After
Accountant 5.7%
Bookkeeper 4.1%
Teller 3.0%
Cashier 2.8%

Do you work as an Accounts Receivable Specialist?

Accounts Receivable Specialist Demographics

Gender

Female

80.6%

Male

17.6%

Unknown

1.8%
Ethnicity

White

60.9%

Hispanic or Latino

16.8%

Black or African American

11.1%

Asian

7.6%

Unknown

3.5%
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Languages Spoken

Spanish

59.4%

French

7.5%

Mandarin

4.3%

Portuguese

4.0%

Russian

3.4%

Chinese

3.4%

Carrier

2.4%

Cantonese

2.3%

German

1.8%

Italian

1.7%

Vietnamese

1.6%

Japanese

1.2%

Arabic

1.2%

Hindi

1.0%

Korean

1.0%

Tagalog

1.0%

Polish

1.0%

Armenian

0.8%

Urdu

0.5%

Hmong

0.5%
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Accounts Receivable Specialist Education

Schools

University of Phoenix

31.2%

Strayer University

10.0%

Southern New Hampshire University

6.0%

Liberty University

5.6%

Kaplan University

5.6%

Ashford University

4.4%

Northern Virginia Community College

3.6%

University of Houston

3.2%

American InterContinental University

3.0%

Walden University

2.9%

Northeastern University

2.9%

Trident Technical College

2.7%

University of Maryland - University College

2.6%

San Jose State University

2.5%

Baker College

2.4%

Colorado Technical University

2.4%

Grand Canyon University

2.3%

Bergen Community College

2.3%

Houston Community College

2.2%

Kennesaw State University

2.2%
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Majors

Business

31.5%

Accounting

28.0%

Health Care Administration

7.7%

Finance

4.3%

Management

3.0%

Psychology

2.9%

Criminal Justice

2.4%

Medical Assisting Services

2.2%

General Studies

2.1%

Liberal Arts

1.7%

Nursing

1.6%

Communication

1.6%

Human Resources Management

1.6%

Marketing

1.6%

Education

1.6%

Computer Science

1.5%

Legal Support Services

1.3%

Computer Information Systems

1.2%

English

1.1%

Insurance

1.0%
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Degrees

Bachelors

35.2%

Other

29.6%

Associate

16.8%

Masters

9.3%

Certificate

6.2%

Diploma

2.2%

License

0.4%

Doctorate

0.3%
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Job type you want
Full Time
Part Time
Internship
Temporary

Real Accounts Receivable Specialist Salaries

Job Title Company Location Start Date Salary
Accounts Receivable Specialist Ascom Network Testing Inc. Reston, VA Feb 07, 2011 $65,000
Accounts Receivable Specialist Daymon Worldwide, Inc. Stamford, CT Dec 01, 2009 $49,774 -
$52,062
Accounts Receivable Specialist/Accounting North Star Intellectual Property Law P.C. Washington, DC Sep 09, 2014 $48,800 -
$54,000
Accounts Receivable Specialist Brightcove Inc. Boston, MA Sep 12, 2014 $48,194
Accounts Receivable Specialist Feeney Brothers Excavation LLC Boston, MA Sep 15, 2016 $43,000 -
$53,000
Accounts Receivable Specialist Chemsolv, Inc. Roanoke, VA Jun 01, 2015 $41,870
Accounts Receivable Specialist Holy Infant Home Care Inc. Claremont, CA Oct 12, 2015 $40,477
Account Receivable Specialist Chemsolv, Inc. Roanoke, VA Oct 23, 2015 $40,310
Accounts Receivable Specialist Eagle Van Lines, Inc. Temple Hills, MD Sep 15, 2014 $40,000
Accounts Receivable Specialist ABC Legal Services Los Angeles, CA Jul 02, 2011 $39,000
Accounts Receivable Accountant Proxim Wireless Corporation Milpitas, CA Sep 06, 2013 $38,147 -
$45,000
Accounts Receivable Coordinator/Collector Modern Marketing Concepts, Inc. Louisville, KY Feb 09, 2016 $34,000
Account Receivable Specialist Natvan, Inc. Los Angeles, CA Oct 06, 2016 $33,696
Accounts Receivable Specialist Chemsolv, Inc. FL Jun 01, 2015 $33,446
Accounts Receivable Specialist Chemsolv, Inc. Roanoke, VA Jun 01, 2015 $33,446
Accounts Receivable Specialist Chemsolv, Inc. Roanoke, VA May 10, 2012 $33,446
Accounts Receivable Specialist Chemsolv, Inc. Roanoke, VA Sep 15, 2012 $33,446

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Top Skills for An Accounts Receivable Specialist

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  1. Insurance Companies
  2. Accounts Receivables
  3. Credit Card
You can check out examples of real life uses of top skills on resumes here:
  • Position involved monitoring of medical billing to contracted insurance companies.
  • Handled all aspects of accounts receivables for builder division customers
  • Operate all office equipment such as computer, copier, fax, scanner, credit card machine, and copier.
  • Resolved account discrepancies by investigating information from sales, shipping, and customer service departments and collaborating with customer.
  • Executed period end closing procedures and assisted in preparing financial statements and reporting.

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