Accounts receivable specialist jobs in Walnut Creek, CA - 503 jobs

The Account Manager is a critical operational role responsible for the day-to-day maintenance, execution, and administrative support across our largest, most scaled client programs. This specialist will ensure program reliability and operational excellence by handling workflows within client-facing dashboards and platforms. What You'll Do Program Support: -Serve as the primary support resource for meal programs, providing real time support for order statuses and updates -Ensure operational success of day to day meal programs -Accurately prepare and process order selections for pre-scheduled orders for client meal programs -Execute routine program updates, including managing timely menu changes within the client platform -Process and manage incoming ticket requests and general inquiries from clients Dashboard Administration Support: -Implement timely program and administrative updates across client dashboards -Apply custom configuration changes and settings as requested across the account's dashboard network -Manage the Purchase Order (PO) lifecycle for accounts -Manage and update dashboard settings based on client requests Basic Qualifications: Experience -2-4 years of experience in a fast-paced operations, account coordination, administrative, or program support role. -Proven experience working with data management systems, enterprise platforms, or client-facing dashboards. Core Competencies -Operational Precision: Exceptional attention to detail and a track record of executing manual, time-sensitive tasks with accuracy, particularly in financial or ordering contexts (e.g., PO management). -Organizational and Time Management: Strong ability to manage concurrent, disparate tasks across multiple large accounts and prioritize based on client urgency and business impact. -Communication: Excellent written and verbal communication skills for responding to ticket requests, managing client forms, and coordinating with internal teams. -Adaptability: Resourceful and quick to learn new proprietary software and navigate complex, scaled account setups.

Join a company that has been shaping the deep foundation industry for over 60 years! Malcolm Drilling is seeking a driven Senior Account Payable Specialist to support an exciting project located in the San Francisco, CA. In this role, you'll gain hands-on experience in heavy civil construction, deep foundations, and geotechnical engineering while working alongside industry leaders. If you're looking for a dynamic opportunity to grow your career with an innovative team, apply today! Job Title: Senior AP Specialist Location: San Francisco, CA Employment Type: Temp-to-Hire Schedule: Full-Time (40 hours per week) The Senior AP Specialist will be responsible for processing vendor invoices, ensuring accurate coding, maintaining vendor records, and assisting with month-end close. This role requires prior experience with 2-way and 3-way matching to ensure proper invoice validation against purchase orders and receiving documentation. Key Responsibilities Process a high volume of vendor invoices, ensuring accuracy and timely payment. Perform 2-way and 3-way matching of invoices, purchase orders, and receipts. Verify invoice approvals and proper coding to general ledger accounts. Reconcile vendor statements and resolve discrepancies. Assist in preparing weekly check runs, ACH, and wire payments. Maintain accurate and organized accounts payable files. Communicate with vendors and internal staff regarding payment inquiries. Support the finance team with month-end closing tasks as needed. Assist with other accounting or administrative duties as assigned. Qualifications 3+ years of accounts payable or related accounting experience, preferably in a professional services or engineering/construction environment. Hands-on experience with 2-way and 3-way invoice matching. Strong knowledge of AP processes and best practices. Proficiency with accounting software and MS Excel. High attention to detail and accuracy in data entry. Strong organizational and time-management skills to meet deadlines. Excellent communication and problem-solving skills. Ability to work independently as well as collaboratively in a team environment. Compensation & Schedule Competitive hourly rate based on experience. Standard business hours, Monday-Friday.

Insidesource DEI Statement By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to "unleash human and business potential." We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business. Job Summary The Sr. Accounts Payable Specialist is a hands-on role, with responsibilities in the day-to-day activities of the accounts payable department. They participate in ensuring proper record keeping, developing best practices and procedures, and in ensuring accurate and timely month-end close accounts payable tasks and reports. The Sr. Accounts Payable Specialist will have contact with senior level executives and work cohesively with other departments. This person reports to the Accounts Payable Manager. The ideal candidate will have an accounting background with an understanding of GAAP, where it relates to accounts payable. This person will also demonstrate a professional, outgoing personality, outstanding organization skills, and initiative. The candidate should be able to work independently, but also function in a team environment. This position requires one to be technical in nature, handle a variety of tasks, and efficiently address the needs of the accounting department. Overall, the right person for this role is a proactive, self-starter that is inquisitive, takes ownership, and wants to grow their personal and professional skills in a hyper-accelerated environment. Experience in the construction or furniture industry is a strong plus. Essential Duties and Responsibilities Including but not limited to: * Full Cycle AP Responsibilities. * Ensures accuracy of vouchers for coding to correct branch, department, and account. * Owns the 1099 process. * Manages vendor discrepancies for timely resolution and payments. * Ensures that the weekly payment runs smoothly with various payment types (ACH, wire & credit card) and multiple currencies. * Makes sure that vendor deposit amounts are calculated correctly prior to payments. * Responsible for monthly credit cards reconciliation. * Adheres to internal control policies throughout the department and company. * Proposes improvements to the AP process and system. * Audits expense reports for accuracy, approvals, and supporting documentation. * Ensures that proper documentation and support is provided for all accounts payable, in accordance with company policy and accepted accounting practices. * Ensures all vendors are paid per contractual terms and that inquiries and payment issues are responded to in a timely manner. * Provides problem and invoice resolution assistance to vendors and internal business partners. * Works with the General Ledger team as necessary. * Assists with the maintenance and testing of internal controls, accounting policies, and audit requests as they relate to the accounts payable function. * Performs ad hoc special projects/requests as needed. Supervisory Responsibilities * None Skills, Knowledge, Experience Required * 3-4 years of full cycle A/P, including experience in a high-volume environment. * Demonstrated problem solving, analytical and process improvement skills. * Excellent interpersonal and communication skills. Proven ability to communicate effectively across all levels of the organization and with vendors. * Work ethic that exudes integrity, accountability, and professionalism. * High attention to detail. * High volume accounts payable experience, including P.O. invoices. * Ability to multi-task, as well as prioritize and adhere to tight deadlines. * Understanding of accounting accruals, debits, and credits. * Work in Process and Cost of Goods accounting experience a plus. * Proficiency in MS Office (Excel and Word).

Key Responsibilities: * Order Confirmation & Claim Preparation: Process and confirm orders, ensuring claims are accurately prepared and submitted. * Cash Posting: Post payments and update accounts in a timely and accurate manner. * Patient Support: Address any patient inquiries regarding billing, ensuring clear communication and prompt issue resolution. * Accounts Receivable Management: Work on stop/held accounts to ensure timely billing for rental items. * Meet Department Goals: Achieve performance metrics and goals set by the department to maintain operational efficiency. * Collaboration with Teams: Regularly communicate with Billing and Insurance team leads to report progress and trends Pay: $17.00 hour Benefits: * BCBS Medical * BCBS Vision * Dental Insurance * 401K * PTO Benefits

RH is seeking a Leader, Accounts Payable, Merchandise, to oversee and elevate the end-to-end merchandise payables function across our global organization. This role serves as a critical connector between Accounts Payable, Merchandising, Planning, Inventory Accounting, and Finance, ensuring accuracy, integrity, and timeliness across all merchandise-related financial activity. The ideal candidate is detail-driven, analytical, and collaborative, with a strong appreciation for process excellence and cross-functional partnership. This role supports both the day-to-day operations and the long-term evolution of our Procure-to-Pay (P2P) processes, strengthening vendor relationships, enhancing financial accuracy, and enabling scale across our global footprint. YOUR RESPONSIBILITIES Lead and oversee the end-to-end merchandise Accounts Payable process, including invoice matching, vendor reconciliations, approvals, and coordination with onsite and offshore teams Partner closely with Merchandising, Planning, Inventory Control, Inventory Accounting, and Finance to resolve discrepancies and ensure accurate cost, tariff, discount, rebate, and coding alignment at the SKU and category level Ensure timely, accurate vendor payments while maintaining strong supplier partnerships and optimizing payment terms Manage deposits across the PO lifecycle, including initiating payments, maintaining balances, reconciling vendor accounts, and escalating recovery risks Lead vendor claims and RTV processes, including negotiating and validating deduction plans, clearing RTV claims, tracking recoverability, and preparing monthly roll-forwards for Inventory Accounting Administer vendor loans, including payment processing, balance tracking, and monthly reconciliations with Legal and Inventory Accounting Reconcile prepaid inventory with international vendors and proactively identify risks related to prepayments, rerouted goods, or matching anomalies Drive process improvement and automation initiatives to enhance AP workflows, matching accuracy, reporting, and overall P2P performance Own merchandise AP sub-ledger reconciliations and support month-end close across US and EMEA locations Maintain SOX controls, uphold AP policies, and serve as a subject matter expert across systems, tools, and cross-functional processes Support the month-end close process, including ownership of merchandise AP sub-ledger reconciliations across US and EMEA Serve as the subject matter expert on merchandise AP systems, tools, policies, and procedures Model operational excellence and partner with the team to uphold accuracy, consistency, and elevated service across the AP function OUR REQUIREMENTS 5+ years of experience in Accounts Payable, ideally within retail, wholesale, or consumer products Supervisory or team lead experience overseeing AP, P2P, or cross-functional operational processes Strong understanding of merchandise payables, inventory accounting, procurement, and P2P workflows Proficiency in ERP systems (SAP, Oracle, NetSuite, or comparable platforms) Advanced Excel skills; experience with automation tools (Coupa, Zip, Tipalti) or data visualization platforms (Power BI, Tableau) Strong understanding and experience with SOX controls and compliance frameworks Experience managing deposits, vendor claims, or vendor loans strongly preferred Exceptional communication and vendor-management skills, with the confidence to partner across all levels Analytical problem-solver with a high level of accuracy, ownership, and attention to detail PHYSICAL REQUIREMENTS Comfortable working in the office Monday through Friday, based out of our headquarters in Corte Madera, CA Prolonged periods of sitting at a desk and working on a computer Lift and carry up to 10 pounds as needed (such as files, laptops, or office materials) Communicate effectively in person, over video, and via digital tools

Robert Half is seeking a Legal Billing Specialist for our client, a local law firm. This contract-to-hire role offers a strong opportunity for professional growth as part of a reputable firm committed to excellence in legal services. Job Responsibilities: + Manage and execute end-to-end legal billing functions, ensuring accuracy and compliance with firm protocols. + Prepare, review, and process detailed client invoices in adherence to client-specific billing guidelines. + Monitor and track billing timelines, resolving delayed or rejected bills proactively. + Address inquiries regarding billing discrepancies and collaborate with attorneys and staff for resolution. + Ensure compliance with electronic billing (e-Billing) systems and resolve e-Billing rejections or adjustments. + Maintain proper documentation of all billing activities for reporting purposes. + Offer continuous support to attorneys, paralegals, and other staff regarding billing and time entry best practices. Requirements + 3-5 years of experience in legal billing, preferably within a law firm. + Proficiency with legal billing platforms (e.g., Elite, Aderant, eBillingHub). + Strong understanding of electronic billing systems and client-specific billing requirements. + Advanced MS Office skills - particularly in Excel (e.g., pivot tables, formulas). + Excellent organizational skills and attention to detail. + Strong interpersonal skills with the ability to collaborate with internal and external stakeholders. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

We at Verus are seeking a highly motivated and experienced Accounting Specialist to join our engineering and technical services firm! About Verus Verus is an engineering and technical services firm specializing in industrial automation, controls, SCADA systems, business process engineering and consulting for a wide array of industries. We have expertise in all aspects of systems integration including electrical design, instrumentation, control panel design/build, programming, and commissioning. Since the company's founding in 2015, Verus has grown to a team of over 80 employees with 5 locations in California, Nevada, Idaho, Oregon, and Washington. Overview As an Accounting Specialist, you will be an integral part of Verus' financial organization, partnering with the Controller and CFO to contribute significantly to our day-to-day operations. You will have the opportunity to grow professionally as the company expands, and your diligence and attention to detail will play a crucial role in our financial success. We look forward to welcoming a motivated and dedicated individual eager to take on this challenging and rewarding role. The Accounting Specialist will be responsible for the following: Accounts Receivable: Generate and issue invoices to clients accurately and timely. Monitor accounts receivable aging and follow up on overdue payments. Communicate with customers regarding billing inquiries and discrepancies. Reconcile and post accounts receivable ledger to ensure accuracy. Prepare and analyze AR reports for management review. Deposits incoming payments and post to accounting system as cash receipts Assist project managers to submit required pay application, progress payment demand and related lien waivers preparations Reconcile contract, WIP, change orders, and retention amounts Accounts Payable: Review and verify invoices and expense reports for accuracy and compliance with company policies. Process invoices for payment, ensuring proper authorization and coding. Reconcile vendor statements and resolve discrepancies. Maintain vendor relationships and respond to inquiries. Prepare and process payments (checks, ACH, wire transfers) accurately and on time. General Accounting Support: Assist with month-end close procedures, including journal entries and reconciliations. Maintain accurate and up-to-date financial records. Assist in the preparation of financial reports and analysis as needed. Collaborate with other departments to ensure accurate and timely financial information. Compliance and Internal Controls: Ensure compliance with company policies and procedures, as well as relevant accounting standards and regulations. Assist in the development and implementation of internal controls to safeguard company assets and ensure financial integrity. Participate in audits and provide documentation and support as needed. Administrative: Complete various office related tasks: retrieve incoming and send outgoing mail and distributing it to the appropriate recipients. Assist Controller with any ad roc reports needed and backup as needed for the administrative and accounting team Backup administrative tasks for purchase orders, job setup, ordering supplies for the office as needed. Requirements: Bachelor's degree in accounting, Finance, or related field preferred or equivalent experience. 3 or more years of experience in accounts receivable, accounts payable, or general accounting role. Proficiency in accounting software and Microsoft Excel, including Pivot Table experience. Strong understanding of accounting principles and practices. Excellent attention to detail and accuracy. Effective communication skills, both verbal and written. Ability to work independently and collaboratively in a fast-paced environment. Strong analytical and problem-solving skills. Experience in reconciliations and financial reporting. Knowledge of internal controls and compliance standards. This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties and responsibilities may be added, deleted, or modified as required.

Summary/objective

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description We are looking for a competent Billing Specialist to undertake a variety of financial and non-financial tasks in order to help guarantee the company's revenues. You will handle the processing of incoming payments along with the issuing of necessary paperwork. Responsibilities Assume the responsibility of receiving and sorting incoming payments with attention to credibility Manage the status of accounts and balances and identify inconsistencies Issue and post bills, receipts and invoices Check the validity of debit accounts Update accounts receivable database with new accounts or missed payments Ensure all clients remain informed on their outstanding debts and deadlines Provide solutions to any relative problems of clients Write thorough reports on billing activity with clear and reliable data Additional Information Reach me on ************

About the California Academy of Sciences The California Academy of Sciences is a globally renowned scientific and cultural institution located in the heart of San Francisco's Golden Gate Park. Home to a world-class planetarium, aquarium, research center, and natural history museum-all under one living roof-our mission is to regenerate the natural world through science, learning, and collaboration. Our extensive collections span plants, animals, fossils, and cultural artifacts from across the globe and throughout history. We are a diverse team of leading biodiversity scientists, educators, storytellers, designers, and communicators who work collaboratively to advance knowledge and inspire action through science and storytelling. When you join the California Academy of Sciences, you become part of a mission-driven community that values curiosity, collaboration, and innovation. Whether you're working behind the scenes in research or engaging the public on the museum floor, your work will help connect people to the natural world and empower them to protect it. About the Opportunity Reporting to the Herbarium Collection Manager and under minimal supervision, the Curatorial Assistant III performs duties related to specimen preparation, cataloging and archiving, processing loans, digitization, collection maintenance and organization. The incumbent is expected to work with a high degree of autonomy, developing and leading projects as needed, and to provide expertise in the relevant discipline. The incumbent will independently manage one or more of the duties and responsibilities listed, and will contribute to the team's efforts in many, if not all, of the others. Assigned responsibilities for this position are diverse and range from moderately simple to complex in nature. Organizational Culture Join a team dedicated to the Academy's mission, vision and values! Currently, the Academy has a new strategic plan including three initiatives - Hope for Reefs , Thriving California , and Islands 2030 - that leverage biodiversity science, environmental learning, and collaborative engagement to regenerate fragile ecosystems around the world. Learn more at ****************************************************** We hope you are inspired by what we do and are excited to contribute to our mission. The mission of the California Academy of Sciences is to regenerate the natural world through science, learning, and collaboration. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every qualification for the position. Key Responsibilities Helps maintain departmental collection and its files, including specimen preparation, updating and organization of current collection, and accessioning of new specimens Performs curatorial duties such as processing loans & exchange Assists in overseeing departmental digitization activities; must become familiar with specimen database, operating digital camera equipment and image processing software Trains and supervises all department volunteers and interns Performs literature review and archival research to answer inquiries or in the performance of routine curation of collections Provides taxonomic identifications consistent with education and training or experience appropriate to this position Assists in maintaining the quality of information in the database Assists visitors, students or scientists in the use of the collections; leads departmental tours and occasional public demonstrations for Academy members and visitors May assist Curators in research activities, which may include fieldwork, labwork, literature review and/or other research-related activities Serves as acting collection manager in the Collection Manager's absence, responsible for all day-to-day collections activities and decision making Serves on Academy-wide committees, or as a liaison for the Collections Manager on standing committees May contribute to the building of exchange material by participating in field collection efforts Encouraged to participate in or present talks at professional scientific meetings May perform heavy lifting Follows all Academy safety regulations Other duties as assigned Minimum Qualifications: A successful candidate will have the following: Bachelor's degree in Botany or closely related field required; Master's degree in Botany or closely related field required, or equivalent education and experience required Demonstrated expertise in Botany Experience in relevant computer programs required Minimum six years of experience in curatorial or closely related work (inclusive of education), including physical curation, object tracking, loan processing, data management and facilitating collections visitors Minimum two years' experience working with volunteers or interns, including onboarding, training and managing Ability to identify needs of the departmental collections and willingness to lead projects independently Specific knowledge of systematic botany and the literature relevant to the field Ability to work well collaboratively with internal team members and external collaborators Excellent verbal and written communication skills and the ability communicate effectively with staff, cross-functional teams and external partners from different identities and experiences Ability to bring new ideas, create inventive solutions and find efficiencies to transform manually or detailed processes Bilingual (spoken and/or written) in any non-English language, or the ability to research translations of non-English languages, is desirable Familiarity with the California/western North American flora is desirable Demonstrated commitment to equity and inclusion Physical Environment: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, reach with hands and arms, talk and hear. Must be able to lift 40 lbs. Must be able to climb rolling ladders and reach above shoulder level for twenty percent (20%) of the day. Must be able to perform repetitive motions 50% of the time. Compensation and Benefits: The salary range for this position is Step 1 $35.78, Step 2 $36.50, Step 3 $37.23. Actual compensation will be commensurate with the final candidate's qualifications and experience, including skills, knowledge, relevant education, certifications and aligned with the internal peer group. We believe in fair and equitable compensation practices and are committed to providing competitive salaries within the industry and market standards. The Academy offers a total compensation package that emphasizes both base salary and comprehensive benefits based on the hours per week worked. Further details regarding compensation and benefits will be discussed during the interview process. Schedule: Full-Time, Temporary Position (40 hours/week). Initial term of 2 years with potential for extension, contingent upon continued funding. How to Apply: Interested candidates should submit a resume and application through our Careers Page portal. The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).

Job Title: Automotive Accounts Receivable Specialist Reports To: Accounting Manager or Controller The Automotive Accounts Receivable Specialist is responsible for managing all aspects of the accounts receivable process for an automotive dealership or group of dealerships. This includes, but is not limited to, invoicing customers, processing payments, maintaining accurate records, and following up on outstanding balances. The role requires strong organizational skills, attention to detail, and excellent communication abilities. Key Responsibilities: Invoice Generation & Distribution: Generate and distribute accurate invoices to customers for vehicle sales, service, parts, and other related transactions. Ensure invoices are generated in a timely manner and according to established procedures. Utilize accounting software (CDK Global or others) to generate and manage invoices. Payment Processing: Process customer payments received via various methods, including cash, checks, credit cards, and electronic funds transfers (EFTs). Reconcile payments to invoices and ensure proper posting to customer accounts. Prepare bank deposits and reconcile daily cash receipts. Account Management & Collections: Monitor customer accounts for past-due balances. Contact customers via phone, email, and/or mail to collect outstanding payments. Negotiate payment arrangements with customers, as needed. Maintain accurate records of all collection efforts and communications. Identify and escalate delinquent accounts to the appropriate supervisor. Record Keeping & Reporting: Maintain accurate and organized accounts receivable records. Prepare and analyze accounts receivable aging reports. Assist in month-end closing procedures, including the reconciliation of accounts. Generate and provide reports on accounts receivable activity, as requested. Customer Service: Provide excellent customer service to both internal and external customers. Respond to customer inquiries regarding invoices, payments, and account balances in a timely and professional manner. Resolve any discrepancies or disputes related to accounts receivable. Compliance: Adhere to all company policies and procedures related to accounts receivable. Ensure compliance with all relevant federal, state, and local regulations. Other Duties: Assist with other accounting and administrative tasks, as needed. Participate in training and professional development activities to enhance skills and knowledge. Maintain confidentiality of customer and financial information. Qualifications: Experience: 1+ years of accounts receivable experience, preferably within an automotive dealership environment. Skills: Strong understanding of accounts receivable principles and practices. Proficiency in accounting software (e.g., CDK Global, Reynolds and Reynolds, or similar). Excellent data entry and accuracy skills. Strong organizational and time management skills. Effective communication and interpersonal skills, both written and verbal. Ability to work independently and as part of a team. Ability to handle multiple tasks and prioritize effectively. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Strong problem-solving skills. Benefits: Competitive salary Health insurance (medical, dental, vision) Paid time off (vacation, sick days, holidays) Employee discounts on vehicles and services Work Environment: This position typically works in a standard office environment within a dealership or corporate setting. The job may require extended periods of sitting, using a computer, and interacting with customers and colleagues.

Capitol Nissan is looking for professionals to join our growing team. We provide on the job training and a welcoming family friendly environment. As an accounts Receivables you will help our team by accurately performing basic data entry and accounting tasks. : This job description does not constitute the complete responsibilities for this position. A/R clerk ensures accuracy of accounting needs on a weekly-monthly and annual basis handle financial Records Daily Deposits Timely record keeping of accounting information to our inventory Prepare customer receipts Call vendors for our payments Reconcile receivables schedules Maintain Petty cash flow Send monthly invoices clean cash sales and AR schedules Maintain reconciled Daily deposit Job Requirements Automotive Business office experience (minimum 1+ Years) Strong computer skills Strong communication skills Time management skills Problem solving Skills Professional and on Time Deal with confidential information discreetly Compensation Competitive pay based on Automotive Experience Kaiser Medical Dental and Vision 401K Paid Vacation Direct Deposit In job Promotions/ Advancement Professional friendly environment Paid sick days Exclusive Vehicle Purchase Programs for both employees and Family members Exclusive vehicle servicing discounts We are an Equal Opportunity Employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Under general supervision, the Lead Water Distribution and Collection Specialist performs the full range of skilled, journey-level plumbing work involved in the installation, maintenance, modification, inspection, and repair of mechanical plumbing systems and fixtures related to water, gas, oil, steam, sewage, fire prevention, and refrigeration systems including automated systems. The position provides lead work direction to skilled, semi-skilled, and unskilled workers in the plumbing trade and ensures work meets safety, compliance, and operational standards. The incumbent's primary responsibility is leading potable and recycled water distribution and collection system operations across campus, including monitoring, testing, and chemically treating water systems to maintain quality and compliance. The role includes performing backflow prevention device testing, cross-connection control, and ensuring regulatory adherence through documentation and preventive maintenance activities. Additional duties include estimating labor and materials for plumbing projects, maintaining shop tools and equipment, inspecting contractor work, using computerized maintenance systems for record-keeping, and ensuring work meets applicable codes and standards. The incumbent collaborates closely with other trades within Facilities Development and Operations to maintain the reliability and safety of the university's utility systems. Key Responsibilities * Provide lead work direction to skilled, semi-skilled, and unskilled staff in plumbing and water distribution operations; assign, monitor, and inspect work for compliance with codes, standards, and safety requirements * Perform the full range of skilled plumbing work, including installation, modification, repair, and maintenance of mechanical plumbing systems for water, gas, oil, steam, condensate, sewage, fire prevention, and refrigeration * Lead and perform maintenance, testing, and repair of potable and recycled water systems; monitor, test, and chemically treat water to maintain compliance with health and safety standards * Conduct backflow device testing, recordkeeping, and maintenance; perform recycled and potable water cross-connection testing and corrective actions per regulatory standards * Perform routine inspections, troubleshoot plumbing systems, and complete repairs to ensure reliability and water quality * Estimate cost, labor, and materials; coordinate with other trades and contractors to ensure efficient and compliant project execution * Follow established safety procedures, maintain required certifications, and ensure adherence to Cal/OSHA, state plumbing codes, and university safety policies * Maintain detailed maintenance and testing records, document as-built changes, and prepare standard reports using computerized maintenance management systems (CMMS) * Communicate effectively with campus constituents to address plumbing service needs and ensure timely resolution of issues Knowledge, Skills & Abilities * Thorough knowledge of the methods, materials, tools, and equipment used in the plumbing trade and water distribution systems * Working knowledge of effective supervisory and work coordination practices * Thorough understanding of applicable state and federal health and safety codes, including California State Plumbing Code and Division of Industrial Safety orders * Ability to lead, instruct, and coordinate the work of a small crew * Ability to read, interpret, and work from blueprints, plans, and specifications * Skill in estimating time, materials, and labor for plumbing projects * Ability to maintain records and prepare standard and complex reports * Strong problem-solving and troubleshooting skills with the ability to analyze and respond appropriately to emergency situations * Ability to operate and maintain a variety of hand and power tools, testing instruments, and water treatment equipment * Proficiency with computerized maintenance management and building automation systems * Strong interpersonal and communication skills; ability to foster a positive, respectful, and customer-focused work environment * Ability to take initiative, organize and prioritize work effectively, and meet deadlines with minimal supervision * Commitment to workplace safety, sustainability, and continuous improvement Required Qualifications * These abilities normally would be acquired through any combination of progressively responsible training and experience which demonstrates achievement journey-level skills equivalent to that acquired through completion of a standard plumber's apprenticeship program * One to two years of experience as a journey-level plumber that included work coordination responsibilities * Possession of a valid California Driver's License and driving record that allows for the operation of any vehicle or equipment required for the position License A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations. Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses. Preferred Qualifications * Possession of backflow prevention assembly testing credential * Possession of cross-connection specialist credential * Possession of Water Distribution or Treatment Operator credential (Grade 2 minimum) * Experience leading groups of skilled, semi-skilled and unskilled trades people * Experience with a public water system (PWS) Compensation Classification: Lead Plumber Anticipated Hiring Range: $7,551/month - $8,014/month (Step 7 - Step 10) CSU Salary Range: $ 6,705/month - $ 9,768/month (Step 1 - Step 20) San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest This position is open until filled. Work Schedule Selected candidates will be placed in one of the following shifts based on operational needs. Monday - Friday, 7:30 a.m. to 4:00 p.m. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Advertised: Dec 23 2025 Pacific Standard Time Applications close:

Graffeo Coffee Roasting Company, Inc. has been crafting exceptional coffee since 1935 in San Francisco's North Beach. Known for its simplicity, Graffeo offers one premium blend available in two roasts: light or dark. Using low-temperature fluid bed roasting, Graffeo ensures a consistently full-bodied flavor without bitterness. The company is committed to delivering high-quality coffee and upholding its rich tradition. Role Description This is a full-time, on-site role located in the San Francisco Bay Area (or within commuting distance) for a Wholesale Junior Account Representative. The role involves assisting with account management, maintaining strong relationships with clients, supporting sales efforts, managing customer service requests, and ensuring client satisfaction. The representative will also assist in onboarding new clients and providing necessary training on product knowledge and services. This role will be responsible for conducting high-impact in-store demonstrations serving our amazing coffee to new customers and telling the brand story in a rich and authentic manner. Qualifications Proficiency in Account Management and Sales to support client relationships and drive business growth Strong Customer Service skills to address client needs effectively and enhance satisfaction Excellent Communication skills suitable for interacting with clients and internal teams Ability to assist in Training new clients by providing clear guidance on products and services Organizational and time management skills to handle multiple client accounts efficiently Experience in the food & beverage or coffee industry is a plus (not required) Winning attitude, excellent teamwork and a passion for coffee (a must) High school diploma or equivalent; a bachelor's degree in Business or a related field is preferred

Insidesource DEI Statement By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to "unleash human and business potential." We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business. Job Summary The Sr. Accounts Payable Specialist is a hands-on role, with responsibilities in the day-to-day activities of the accounts payable department. They participate in ensuring proper record keeping, developing best practices and procedures, and in ensuring accurate and timely month-end close accounts payable tasks and reports. The Sr. Accounts Payable Specialist will have contact with senior level executives and work cohesively with other departments. This person reports to the Accounts Payable Manager. The ideal candidate will have an accounting background with an understanding of GAAP, where it relates to accounts payable. This person will also demonstrate a professional, outgoing personality, outstanding organization skills, and initiative. The candidate should be able to work independently, but also function in a team environment. This position requires one to be technical in nature, handle a variety of tasks, and efficiently address the needs of the accounting department. Overall, the right person for this role is a proactive, self-starter that is inquisitive, takes ownership, and wants to grow their personal and professional skills in a hyper-accelerated environment. Experience in the construction or furniture industry is a strong plus. Essential Duties and Responsibilities Including but not limited to: * Full Cycle AP Responsibilities. * Ensures accuracy of vouchers for coding to correct branch, department, and account. * Owns the 1099 process. * Manages vendor discrepancies for timely resolution and payments. * Ensures that the weekly payment runs smoothly with various payment types (ACH, wire & credit card) and multiple currencies. * Makes sure that vendor deposit amounts are calculated correctly prior to payments. * Responsible for monthly credit cards reconciliation. * Adheres to internal control policies throughout the department and company. * Proposes improvements to the AP process and system. * Audits expense reports for accuracy, approvals, and supporting documentation. * Ensures that proper documentation and support is provided for all accounts payable, in accordance with company policy and accepted accounting practices. * Ensures all vendors are paid per contractual terms and that inquiries and payment issues are responded to in a timely manner. * Provides problem and invoice resolution assistance to vendors and internal business partners. * Works with the General Ledger team as necessary. * Assists with the maintenance and testing of internal controls, accounting policies, and audit requests as they relate to the accounts payable function. * Performs ad hoc special projects/requests as needed. Supervisory Responsibilities * None Skills, Knowledge, Experience Required * 3-4 years of full cycle A/P, including experience in a high-volume environment. * Demonstrated problem solving, analytical and process improvement skills. * Excellent interpersonal and communication skills. Proven ability to communicate effectively across all levels of the organization and with vendors. * Work ethic that exudes integrity, accountability, and professionalism. * High attention to detail. * High volume accounts payable experience, including P.O. invoices. * Ability to multi-task, as well as prioritize and adhere to tight deadlines. * Understanding of accounting accruals, debits, and credits. * Work in Process and Cost of Goods accounting experience a plus. * Proficiency in MS Office (Excel and Word).

We at Verus are seeking a highly motivated and experienced Accounting Specialist to join our engineering and technical services firm! About Verus Verus is an engineering and technical services firm specializing in industrial automation, controls, SCADA systems, business process engineering and consulting for a wide array of industries. We have expertise in all aspects of systems integration including electrical design, instrumentation, control panel design/build, programming, and commissioning. Since the company's founding in 2015, Verus has grown to a team of over 80 employees with 5 locations in California, Nevada, Idaho, Oregon, and Washington. Overview As an Accounting Specialist, you will be an integral part of Verus' financial organization, partnering with the Controller and CFO to contribute significantly to our day-to-day operations. You will have the opportunity to grow professionally as the company expands, and your diligence and attention to detail will play a crucial role in our financial success. We look forward to welcoming a motivated and dedicated individual eager to take on this challenging and rewarding role. The Accounting Specialist will be responsible for the following: Accounts Receivable: Generate and issue invoices to clients accurately and timely. Monitor accounts receivable aging and follow up on overdue payments. Communicate with customers regarding billing inquiries and discrepancies. Reconcile and post accounts receivable ledger to ensure accuracy. Prepare and analyze AR reports for management review. Deposits incoming payments and post to accounting system as cash receipts Assist project managers to submit required pay application, progress payment demand and related lien waivers preparations Reconcile contract, WIP, change orders, and retention amounts Accounts Payable: Review and verify invoices and expense reports for accuracy and compliance with company policies. Process invoices for payment, ensuring proper authorization and coding. Reconcile vendor statements and resolve discrepancies. Maintain vendor relationships and respond to inquiries. Prepare and process payments (checks, ACH, wire transfers) accurately and on time. General Accounting Support: Assist with month-end close procedures, including journal entries and reconciliations. Maintain accurate and up-to-date financial records. Assist in the preparation of financial reports and analysis as needed. Collaborate with other departments to ensure accurate and timely financial information. Compliance and Internal Controls: Ensure compliance with company policies and procedures, as well as relevant accounting standards and regulations. Assist in the development and implementation of internal controls to safeguard company assets and ensure financial integrity. Participate in audits and provide documentation and support as needed. Administrative: Complete various office related tasks: retrieve incoming and send outgoing mail and distributing it to the appropriate recipients. Assist Controller with any ad roc reports needed and backup as needed for the administrative and accounting team Backup administrative tasks for purchase orders, job setup, ordering supplies for the office as needed. Requirements Bachelor's degree in accounting, Finance, or related field preferred or equivalent experience. 3 or more years of experience in accounts receivable, accounts payable, or general accounting role. Proficiency in accounting software and Microsoft Excel, including Pivot Table experience. Strong understanding of accounting principles and practices. Excellent attention to detail and accuracy. Effective communication skills, both verbal and written. Ability to work independently and collaboratively in a fast-paced environment. Strong analytical and problem-solving skills. Experience in reconciliations and financial reporting. Knowledge of internal controls and compliance standards. This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties and responsibilities may be added, deleted, or modified as required.

Job Description About the California Academy of Sciences The California Academy of Sciences is a globally renowned scientific and cultural institution located in the heart of San Francisco's Golden Gate Park. Home to a world-class planetarium, aquarium, research center, and natural history museum-all under one living roof-our mission is to regenerate the natural world through science, learning, and collaboration. Our extensive collections span plants, animals, fossils, and cultural artifacts from across the globe and throughout history. We are a diverse team of leading biodiversity scientists, educators, storytellers, designers, and communicators who work collaboratively to advance knowledge and inspire action through science and storytelling. When you join the California Academy of Sciences, you become part of a mission-driven community that values curiosity, collaboration, and innovation. Whether you're working behind the scenes in research or engaging the public on the museum floor, your work will help connect people to the natural world and empower them to protect it. About the Opportunity Reporting to the Herbarium Collection Manager and under minimal supervision, the Curatorial Assistant III performs duties related to specimen preparation, cataloging and archiving, processing loans, digitization, collection maintenance and organization. The incumbent is expected to work with a high degree of autonomy, developing and leading projects as needed, and to provide expertise in the relevant discipline. The incumbent will independently manage one or more of the duties and responsibilities listed, and will contribute to the team's efforts in many, if not all, of the others. Assigned responsibilities for this position are diverse and range from moderately simple to complex in nature. Organizational Culture Join a team dedicated to the Academy's mission, vision and values! Currently, the Academy has a new strategic plan including three initiatives - Hope for Reefs , Thriving California , and Islands 2030 - that leverage biodiversity science, environmental learning, and collaborative engagement to regenerate fragile ecosystems around the world. Learn more at ****************************************************** We hope you are inspired by what we do and are excited to contribute to our mission. The mission of the California Academy of Sciences is to regenerate the natural world through science, learning, and collaboration. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every qualification for the position. Key Responsibilities Helps maintain departmental collection and its files, including specimen preparation, updating and organization of current collection, and accessioning of new specimens Performs curatorial duties such as processing loans & exchange Assists in overseeing departmental digitization activities; must become familiar with specimen database, operating digital camera equipment and image processing software Trains and supervises all department volunteers and interns Performs literature review and archival research to answer inquiries or in the performance of routine curation of collections Provides taxonomic identifications consistent with education and training or experience appropriate to this position Assists in maintaining the quality of information in the database Assists visitors, students or scientists in the use of the collections; leads departmental tours and occasional public demonstrations for Academy members and visitors May assist Curators in research activities, which may include fieldwork, labwork, literature review and/or other research-related activities Serves as acting collection manager in the Collection Manager's absence, responsible for all day-to-day collections activities and decision making Serves on Academy-wide committees, or as a liaison for the Collections Manager on standing committees May contribute to the building of exchange material by participating in field collection efforts Encouraged to participate in or present talks at professional scientific meetings May perform heavy lifting Follows all Academy safety regulations Other duties as assigned Minimum Qualifications: A successful candidate will have the following: Bachelor's degree in Botany or closely related field required; Master's degree in Botany or closely related field required, or equivalent education and experience required Demonstrated expertise in Botany Experience in relevant computer programs required Minimum six years of experience in curatorial or closely related work (inclusive of education), including physical curation, object tracking, loan processing, data management and facilitating collections visitors Minimum two years' experience working with volunteers or interns, including onboarding, training and managing Ability to identify needs of the departmental collections and willingness to lead projects independently Specific knowledge of systematic botany and the literature relevant to the field Ability to work well collaboratively with internal team members and external collaborators Excellent verbal and written communication skills and the ability communicate effectively with staff, cross-functional teams and external partners from different identities and experiences Ability to bring new ideas, create inventive solutions and find efficiencies to transform manually or detailed processes Bilingual (spoken and/or written) in any non-English language, or the ability to research translations of non-English languages, is desirable Familiarity with the California/western North American flora is desirable Demonstrated commitment to equity and inclusion Physical Environment: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, reach with hands and arms, talk and hear. Must be able to lift 40 lbs. Must be able to climb rolling ladders and reach above shoulder level for twenty percent (20%) of the day. Must be able to perform repetitive motions 50% of the time. Compensation and Benefits: The salary range for this position is Step 1 $35.78, Step 2 $36.50, Step 3 $37.23. Actual compensation will be commensurate with the final candidate's qualifications and experience, including skills, knowledge, relevant education, certifications and aligned with the internal peer group. We believe in fair and equitable compensation practices and are committed to providing competitive salaries within the industry and market standards. The Academy offers a total compensation package that emphasizes both base salary and comprehensive benefits based on the hours per week worked. Further details regarding compensation and benefits will be discussed during the interview process. Schedule: Full-Time, Temporary Position (40 hours/week). Initial term of 2 years with potential for extension, contingent upon continued funding. How to Apply: Interested candidates should submit a resume and application through our Careers Page portal. The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).

Invoices customers for services rendered and applies all moneys and credits to their accounts. Provides reports to management. Performs daily, timely, and accurate posting of manual and electronic cash receipts, credit card payments, denials and adjustments to patient accounts. Reconciles variances and locates EOBS. Posts contractual adjustments, and reconciles unposted log and deposit logs. Performs specialized processing of accounts receivable issues requiring advanced training and technical skills. Areas of responsibility may include, but are not limited to, credit/refund correspondence and research, audit and review support, RCDM analysis, and letters of credit and communications. Additional certification in code processing and leadership responsibilities may be prerequisites depending on location and position expectations. Qualifications GENERAL LEDGER,ACCOUNTS RECEIVABLE,MEDICAL BILLING,CODING Additional Information Stitee Pragyan | Sr.Recruitment Support Executive | Mindlance, Inc. | Office: ************|

Capitol Nissan is looking for professionals to join our growing team. We provide on the job training and a welcoming family friendly environment. As an accounts Receivables you will help our team by accurately performing basic data entry and accounting tasks. : This job description does not constitute the complete responsibilities for this position. A/R clerk ensures accuracy of accounting needs on a weekly-monthly and annual basis handle financial Records Daily Deposits Timely record keeping of accounting information to our inventory Prepare customer receipts Call vendors for our payments Reconcile receivables schedules Maintain Petty cash flow Send monthly invoices clean cash sales and AR schedules Maintain reconciled Daily deposit Job Requirements Automotive Business office experience (minimum 1+ Years) Strong computer skills Strong communication skills Time management skills Problem solving Skills Professional and on Time Deal with confidential information discreetly Compensation Competitive pay based on Automotive Experience Kaiser Medical Dental and Vision 401K Paid Vacation Direct Deposit In job Promotions/ Advancement Professional friendly environment Paid sick days Exclusive Vehicle Purchase Programs for both employees and Family members Exclusive vehicle servicing discounts We are an Equal Opportunity Employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.