Accounts receivable specialist jobs in Woodbridge, NJ - 917 jobs

About Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Atrium is working with a dynamic and growing organization committed to operational excellence and financial integrity. They are looking to add an Accounts Payable Specialist to their team. Their team values collaboration, accountability, and continuous improvement. Join a company where your contributions make a real impact and your professional growth is supported. Salary/Hourly Rate: $22/hr - $30/hr (Depending on experience and qualifications) Position Overview: The Accounts Payable Specialist is responsible for processing vendor invoices, reconciling statements, and ensuring timely and accurate payments. This role plays a key part in maintaining financial accuracy and supporting the overall accounting function. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment. Responsibilities of the Accounts Payable Specialist: Review and process invoices, ensuring proper coding and approvals. Match invoices to purchase orders and resolve discrepancies. Prepare and execute payments via check, ACH, or wire transfer. Maintain vendor records and respond to inquiries. Reconcile accounts payable transactions and assist with the month-end close. Monitor aging reports and ensure timely payments. Assist with year-end reporting and 1099 preparation. Support internal audits and provide documentation as needed. Collaborate with other departments to resolve payment issues. Required Experience/Skills for the Accounts Payable Specialist: 2+ years of experience in accounts payable or general accounting. Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite). Strong attention to detail and organizational skills. Ability to prioritize tasks and meet deadlines. Excellent communication and problem-solving abilities. Knowledge of basic accounting principles and practices. Education Requirements: * Associate's degree in Accounting, Finance, or a related field is required. * Bachelor's degree is preferred. Benefits: * Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Description & Requirements The energy of a newsroom, the pace of a trading floor, the buzz of a recent tech breakthrough; we work hard, and we work fast - while keeping up the quality and accuracy we're known for. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We bring out the best in each other through collaboration. Through our countless volunteer projects, we also help network with the communities around us, too. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen What's The Role There are many responsibilities involved in running a business successfully, but maintaining strong control over Accounts Payable is among the most crucial. We are the team to ensure that company's payables are legitimate and accurate, and we provide professional customer service to internal and external clients, as well as consistently maintain controls. In this role you will be working on various aspects of Accounts Payable processing in a dynamic and fast-paced environment. You will be responsible for processing invoices, running ad-hoc tasks, controls and projects assigned to you and to provide a positive experience for those you work with. To be successful, you will need strong attention to detail and be an excellent problem solver. You can balance high workload yet understand the importance of controls. You have excellent communication and prioritization skills, an ability to present ideas about process improvements and to question the status quo. You thrive in a dynamic, open-plan, team environment, and you know what customer service really means. We'll Trust You Invoice Ingestion: Scan and validate invoices received by email using OCR tools, resolve errors, and escalate technology issues as needed within SLAs. Understand all ingestion channels workflows, its specifics and opportunities including its technology architecture. High-Volume Processing: Process large volumes of invoices, in multiple languages, ensuring discrepancies are resolved or escalated in a timely manner. Invoice Compliance: Review and validate invoices to meet global standards and local government regulations, addressing tax discrepancies and coordinating with vendors for necessary revisions before processing. Government Compliance: Support e-invoicing adoption and ensure adherence to local tax and regulatory requirements, liaising with bookkeepers when needed. Withholding Tax Management: Work with Indirect Tax Teams on identifying and coding invoices subject to withholding tax and assist with return preparation when required. Comply with Global invoicing requirements, f lagging discrepancies and reducing risk/fraud exposures Classification Accuracy: Apply correct coding for general ledger accounts and cost centers, meeting specific business unit requirements. Actively learn business unit requirements and ensure proper coding classifications Account Reconciliation: Reconcile vendor accounts, analyze discrepancies and resolve issues with vendors and business users. Purchase Ledger Management: Maintain and update the Purchase Ledger in line with departmental SLAs and policies. Month End Closing: Support activities to meet internal SLAs in ensuring all invoices are reviewed and actioned prior to closing. Automation & Efficiency: Embrace technology to enhance automation, optimize workflows, and improve the Source-to-Pay process. Query Resolution: Handle vendor and internal inquiries promptly through the internal ticketing system, including but not limited to addressing payment issues, reversals, and approvals. Workflow Optimization: Streamline processes for invoice processing, purchase order matching, and approval workflows. Professional Collaboration: Maintain professionalism in interactions with Accounts Payable, Source-to-Pay and Technology teams, and other stakeholders Team Engagement: Participate in team meetings and training, applying Accounts Payable concepts to daily tasks. Actively encourage and reinforce the use of self -servicing options to our internal/ external stakeholders Issue Analysis: Perform root-cause analysis and deliver solutions to stakeholders, vendors, and management effectively. Ad Hoc Projects: Meet deadlines for accounting tasks, projects, and month/year-end activities. You'll need to have: Bachelor's Degree in accounting, finance, or related field or equivalent experience Invoice processing knowledge Previous work experience with Accounts Payable, minimum 3 years Excellent time management and organizational skills Excellent verbal and written communication skills Ability to cooperate and collaborate effectively with colleagues Thorough attention to detail, performing all work with high levels of accuracy Experience with an ERP (SAP preferred) Knowledge of basic Financial and Accounting terminology Please note we use years of experience as a guide, but we certainly will consider applications from all candidates who are able to demonstrate the skills necessary for the role. We'd love to see: Fluency in a second language Experience with EDI or other automated invoice ingestion/processing channels (i.e. Ariba, ERS, PO Plan) Collaboration on enterprise-wide initiatives Experience of working in a Procure to Pay department. Knowledge of Agile Scrum framework Does this sound like you? Apply if you think we're a good match. We'll get in touch to let you know what the next steps are. Bloomberg is committed to diversity. It drives our innovation. At Bloomberg, you'll have the opportunity to go above and beyond and to take risks. You'll be a part of an organization that is entering new markets, launching new ventures, and pushing boundaries. Our ever-expanding array of technology, data, news, and media services champions innovation and empowers clients -- and offers nearly limitless opportunities for career growth. Salary Range = 65000 - 75000 USD Annually + Benefits The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns. Discover what makes Bloomberg unique - watch our podcast series for an inside look at our culture, values, and the people behind our success.

Self-clearing broker-dealer seeks Accounts Payable specialist to bring their Accounts Payable Process in-house. The Accounts Payable Specialist will be responsible for managing the full accounts payable function for a registered broker-dealer. This is a stand-alone role requiring a high level of accuracy, independence, discretion, and familiarity with financial-services environments. The position supports timely vendor payments, expense processing, and regulatory-compliant recordkeeping in accordance with SEC, FINRA, and internal control requirements. This position requires the right candidate to be on-site position in Downtown Manhattan Key Responsibilities Manage end-to-end accounts payable operations, including invoice intake, coding, approval routing, and payment processing Review invoices for accuracy, proper authorization, and compliance with company policies and regulatory requirements Process weekly and monthly payment runs via ACH, wire, and check Maintain vendor master files, including W-9 collection and 1099 tracking Reconcile AP subledger to the general ledger and assist with month-end and year-end close activities Ensure proper expense classification in accordance with GAAP and broker-dealer accounting standards Support audits, regulatory exams, and internal reviews by providing accurate documentation and reconciliations Monitor and resolve vendor inquiries and discrepancies in a timely and professional manner Maintain organized, audit-ready AP records in accordance with SEC and FINRA record retention rules Partner with Finance, Compliance, and Operations to ensure proper expense controls and approvals Identify opportunities to improve AP processes, controls, and efficiencies Qualified candidates should have experience in an Accounts Payable working at a Broker-Dealer.

Accounts Receivable Specialist (Affordable Housing Experience/Subsidy Payments) Schedule: Monday-Friday, 9:00 AM - 5:00 PM (35-hour work week) Employment Type: Temp-to-Perm Compensation: Hourly: up to $42/hour Salary (Perm): $75,000-$85,000 if converted About the Opportunity A well-established New York City real estate owner and property manager is hiring an Accounts Receivable Specialist due to portfolio growth following the acquisition of approximately 1,400 additional units. This is a fully onsite, temp-to-perm role offering long-term stability and career growth. The portfolio includes approximately 4,000 total units across affordable housing (Section 8 / rent-stabilized) and commercial mixed-use properties. Key Responsibilities Manage full-cycle Accounts Receivable for residential and mixed-use real estate properties Handle subsidy payments and affordable housing AR processes Post and reconcile tenant and subsidy receipts Maintain accurate AR records within Yardi Partner closely with the AR Supervisor and Assistant Controller Ensure accuracy, timeliness, and compliance with internal controls Qualifications 2+ years of Real Estate Accounts Receivable experience Affordable housing / subsidy AR experience strongly preferred Will consider strong AR professionals with mixed-use (residential + commercial) exposure Experience using Yardi Strong attention to detail and ability to manage subsidy-related AR processes independently Basic Excel skills Team Structure Lean AR team reporting to an AR Supervisor and Assistant Controller Why This Role Strong culture of internal growth and promotion Leadership team with hands-on backgrounds (Controller began as an AR Specialist/Manager) Opportunity to grow into broader accounting or finance roles over time Stable organization with 100+ years in NYC real estate Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information David Hwang

Avra is seeking a detail-oriented and analytical Auditor/AP Assistant to join our team. The Auditor/AP Assistant will be responsible for monitoring and analyzing the financial reports of the organization, ensuring compliance with tax regulations, and supporting internal audits. This role involves evaluating accounting procedures, identifying financial strengths and weaknesses, and recommending improvements to enhance accuracy and efficiency. At least 2 years of accounting experience in hospitality is a plus. This position will be responsible for A/R and A/P including day-to-day entering of bills and posting payments, reconciling credit card transactions and deposits. Key Responsibilities: Assist in preparing and reviewing financial reports and documentation. Ensure organizational compliance with applicable tax laws and regulations. Monitor and assess the accuracy of accounting systems and internal controls. Conduct audits to evaluate the effectiveness of financial operations. Identify financial discrepancies and areas of risk or inefficiency. Provide recommendations to improve accounting processes and internal controls. Support the development and implementation of audit plans. Collaborate with accounting and finance teams to gather necessary documentation. Qualifications & Skills: Analyzing information Dealing with complexity Data entry skills Accounting skills Strong attention to detail Confidentiality Thoroughness Technical Skills: Experience with Accounting Software, Compeat a plus. Education and Experience Requirements: 2+ years of relevant accounting experience in the hospitality industry is a plus Understanding of restaurant operations is a plus. Computer skills on MS Office, accounting software's and databases. Proven working experience as a bookkeeper. High attention to detail and accuracy. Ability to work in a fast-paced environment. Interpersonal Skills: Trustworthiness: Trustworthiness is paramount quality for a bookkeeper. Knowledgeable: A well-qualified bookkeeper should possess a deep understanding of standard bookkeeping practices. Organized: Precise reporting hinges on effective organization. Detail oriented: Attention to detail is imperative. Time Management: Efficiently managing time is crucial in this role. Multitasking: The ability to handle multiple tasks simultaneously is vital. Reports to: This role reports to the Director of Accounting.

Settlement Accounting / Bookkeeper Brooklyn, NY $55,000 - $75,000 Our client is seeking a detail-oriented Settlement Accounting / Bookkeeper to support settlement and post-closing accounting functions within a title company environment. This role is ideal for someone who is strong with numbers, highly organized, and able to manage multiple priorities while maintaining accuracy and compliance. Responsibilities: Handle post-closing escrows, disbursements, and remittances Assist in preparing and reviewing settlement statements Perform daily and monthly reconciliations Track, research, and resolve discrepancies promptly Maintain accurate and well-organized financial records Coordinate with internal teams to ensure smooth and timely settlements Ensure compliance with internal procedures and industry regulations Qualifications: 1+ year of bookkeeping, settlement, escrow, or accounting experience Prior title company experience strongly preferred Strong numerical skills and attention to detail Highly organized, efficient, and dependable Calm, focused, and professional in a fast-paced environment

Requisition #: 7401 # of openings: 1 Employment Type: Full time Permanent Category: Non-Bargaining Workplace Arrangement: Hybrid Fund: 1199SEIU National Benefit Fund Job Classification: Non-Exempt Responsibilities • Assist and educate 1199SEIU members and providers with out-of-network fees and out of pocket expenses on the contracts and benefits of using the Funds network • Negotiate and resolve large volume of balance billing inquires fees and discounts for members with non-participating providers via telephone and written correspondence; maintain ongoing communication with providers, members, attorneys, or collection agencies to resolve balance billing/fee negotiation inquiries • Proactively negotiate claims impacted by the No Surprises Act (NSA), focusing on resolving disputes with out-of-network providers to avoid escalation to Independent Dispute Resolution (IDR). This includes leveraging communication and negotiation strategies to achieve mutually agreeable payment solutions. Assess claim details and potential outcomes to determine when negotiation is more beneficial than escalating to IDR, utilizing various benchmarks • Utilize the various databases to assess and compute reasonable rates, negotiating claim payments with providers, attorneys, and collection agencies on behalf of members • Proactively identify and communicate any barriers to achieving departmental objectives to management • Analyze received correspondence; verify member eligibility, claim history and coordination of benefits • Identify billing anomalies and alert the appropriate departments to reduce potential fraudulent billing practices. • Review claims to assess if appropriate action was taken and collaborate with various departments to implement corrections • Research provider contracts and lease network reports to ensure providers are not breaching contracts by referring members out of network; report noncompliant providers to the Network Management and Contracting departments • Identify potential opportunities to contract providers and refer to the Network Management and Contracting departments • Triage balance billing/fee negotiation inquiries and ensure all documents are processed in a timely and efficient manner • Perform special projects and other duties assigned by management Qualifications • High School Diploma required, Associate degree or equivalent's degree highly preferred • Minimum two (2) years of hospital and medical claims processing experience, including at least two (2) years of negotiation experience required. • Proficient in math skills and the ability to perform calculations for negotiations are required • Strong knowledge of health claims, eligibility rules, and Coordination of Benefits (COB) is necessary • Basic understanding of the No Surprises Act (NSA), including experience with surprise billing protections, Independent Dispute Resolution (IDR) processes, and the Qualified Payment Amount (QPA) • Excellent critical thinking, attention to detail, and problem-solving skills; able to work independently and collaboratively as part of a team • Demonstrate analytical and organizational skills with the ability to multitask and meet operational deadlines • Proficiency in Microsoft Office (Word, Excel, Outlook, etc.). Ability to grasp and utilize new software systems • Ability to work well under pressure, maintain a professional manner, and presentation

Poste et missions Essential duties and responsibilities Function as a transversal liaison between Global Banking Operations, Global Market Operations and Front Office to ensure seamless coordination Serve as the NPNA (New Product/New Activity) coordinator for onboarding new business within Operations Act as the Ops point of contact for client and business requests Identify, address and escalate Operational Risks incidents Support and Oversee Billing activity Help with budgeting and forecasting of staff resources to align with business growth and trading activity Collaborate with IT to deliver enhancement projects that improve operational resilience and efficiency Represent Operations as a member of the Credit biweekly IT task force, ensuring priorities are aligned with business needs Track and leverage the FO monitoring risk tool (BRICKS) for proactive risk detention Support PnL reconciliation by investigating and resolving booking discrepancies by Global Banking Operations Qualifications Bachelor's degree required, advanced degree or relevant certifications a plus Strong understanding of Credit and Loans products including ABS, CLO, Fund Finance, Syndication and Credit trading (Mandator) 5-8 years of experience in Credit Markets, Operations and/or Securitization, Including familiarity with underwritring, origination and syndication process for Loans, CDS and Bespoke Credit Products. Including Billing and Delivery activities. Trafic and Summit knowledge a plus - Credit Bonds, loans, CDS trade capture and risk system knowledge, that may also include Summit, LoanIQ (Is trafic not an internal system only) Familiariry with Clearpar and Loan IQ systems is a strong advantage Strong analytical and problem-solving skills with a track record of mitigating Operational Risk Excellent communication and relationship management skills with the ability to collaborate effectively with Front office, clients and support functions Covered Functions in regulated Broker Dealer, Series 99 required (can be obtained after hire) Natixis is an equal opportunity employer, committed to a workplace free of discrimination. Natixis will not tolerate any form of discrimination based on age, color, mental or physical handicap or disability, pregnancy, marital status, sexual orientation, national origin, alienage, ancestry or citizenship status, race, religion, sex (including sex stereotyping, gender identity, gender expression or transgender status), veteran status, creed, genetic information or carrier status, or any other protected characteristic as established by law. Respect for all means that we deal with each person as an individual and not as a member of any group. All qualified applicants will receive consideration for employment. Management is expected to provide leadership in supporting the firms EEO program by taking steps to promote EEO in all facets of employment including recruitment, hiring, retention, promotion, performance assessment, and career-development opportunities. The salary range for this Vice President position will be between $120,000 - $140,000. Natixis is required by law to include a reasonable estimate of the compensation range for this role. Actual base salary will vary and will be based on several factors including, but not limited to, relevant experience, education, skills set, applicable licensure and certifications, and other business and organizational needs. Base salary is only one component of our total rewards package. Natixis also offers a generous benefits package, and you may be eligible for a discretionary incentive award depending on company and individual performance Profil et compétences requises The Credit Coordinator plays a key role in supporting and securing the growth of the Credit Markets business. This position serves as the operational and strategic bridge between Global Markets Operations, Global Banking Operations and Front Office. The coordinator ensures smooth onboarding of new business, manages client and internal requests, mitigates Operational Risks, and drives efficiency through process improvements and IT enhancements.

Job Title: Billing Coordinator Contract Duration: 13 Weeks Shift: 5x8 hours (40 hours in a week) ⦁ Verifies accuracy of billing forms and enters pertinent data in appropriate databases, ensuring timely and optimal reimbursement. ⦁ Investigates account billing inquiries, reviewing documentation for completeness and accuracy, including CPT and ICD-9 coding, physician data, insurance coverage, TOA and other data. ⦁ Prepares appropriate documentation for account inquiry and resolution. ⦁ Maintains a database of account inquiry information and generates reports and summaries as requested. ⦁ Investigates causes for denials and utilizes established protocols to effect satisfactory resolution. ⦁ Communicates with patients and other appropriate parties regarding open accounts, incorrect information, installment payment arrangements, etc. Required Skills & Experience: ⦁ Two to three (2-3) years of Medical billing experience required, including knowledge of Medicare, Medicaid and 3rd party reimbursement as well as ICD-9 and CPT coding. ⦁ Excellent organization skills and demonstrated ability to maintain confidentiality of patient information. ⦁ Demonstrated ability to effectively communicate with patients and staff and to withstand the pressure that may arise in relation to dealing with physicians, the public and staff. ⦁ Demonstrated ability to handle multiple priorities and to deal with individuals under stress. ⦁ Thorough knowledge of medical terminology. ⦁ Demonstrated ability to accurately record financial information required. Preferred Education: ⦁ Bachelor's Degree in finance or accounting preferred. Benefits: Pride Health offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Treasury Services and Accounts Payable Intern - Summer 2026 Munich Re America Services (MRAS) is a shared service organization that delivers services to all Munich Re US P&C Companies and other group entities. The Opportunity The Treasury Services and Accounts Payable Intern will gain a solid understanding of an end-to-end Accounts Payable process-from invoice receipt and validation to approval, posting and payment. The intern's daily task will provide hands-on experience in a professional work environment. Through practical responsibilities, the intern will develop technical skills, attention to detail, time management, and professional communication, while gaining exposure to real world business processes and systems. Responsibilities: Assist with day-to-day administrative and operational task Support team in processing Invoices Adhere to company policies, procedures and confidentiality requirements Take on special projects as assigned by the manager Participate in team meetings Qualifications: Preferred Majors: Accounting, Finance or Business Administration Eligible Grade Level: rising junior (2028) and senior (2027) undergraduates Basic understanding of Accounting Knowledge of Microsoft Office (Excel, Word, Outlook) with understanding of formulas and data entry Strong attention to detail and accuracy Good organizational and time management skills Ability to handle confidential information professionally Ability to work independently and as part of the team Positive attitude and strong work ethic This role will be based in Princeton, NJ. The base range for this internship will be $21.00 - $22.00 per hour. The hourly estimate displayed represents the typical salary range for candidates hired in this position in Princeton. Factors that may be used to determine your actual rate will include your specific skills, how many years of experience you have and comparison to other employees already in this role. At Munich Re US, we see Diversity, Equity and Inclusion as a solution to the challenges and opportunities all around us. Our goal is to foster an inclusive culture and build a workforce that reflects the customers we serve and the communities in which we live and work. We strive to provide a workplace where all of our colleagues feel respected, valued and empowered to achieve their very best every day. We recruit and develop talent with a focus on providing our customers the most innovative products and services. We are an equal opportunity employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Apply Now Save job

At Stout, we're dedicated to exceeding expectations in all we do - we call it Relentless Excellence . Both our client service and culture are second to none, stemming from our firmwide embrace of our core values: Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and being Great communicators. Sound like a place you can grow and succeed? Read on to learn more about an exciting opportunity to join our team. Impact You'll Make This role plays a critical role in driving the firm's cash flow performance while protecting and strengthening client relationships. You will own and optimize the end-to-end collections process, serve as a key connector between Finance, client-facing leadership, and Legal, and deliver clear, measurable improvements in A/R aging, DSO, and overall collections effectiveness. Own and drive the firm's collections strategy, ensuring timely resolution of outstanding invoices and consistent cash collection. Improve visibility and accountability across A/R by proactively managing aging, prioritizing high-risk accounts, and escalating issues appropriately. Strengthen collaboration between Finance, client-facing teams, and Legal to resolve billing disputes efficiently and professionally. Serve as a trusted partner to leadership by delivering actionable insights through reporting, analysis, and recommendations. Lead process improvements and technology enablement initiatives that modernize and scale the collections function. What You'll Do In this role, you'll manage day-to-day collections activity while partnering cross-functionally to resolve issues, mitigate risk, and improve processes. Accounts Receivable & Collections Own the end-to-end collections process for outstanding invoices, including routine follow-ups, escalations, and resolution. Actively manage A/R aging, prioritizing collection efforts on high-dollar and high-risk accounts. Maintain regular client contact via email and phone to confirm invoice receipt, resolve questions, and secure payment commitments. Track and document all collection activity, maintaining clear records of client communications and payment status. Internal Coordination Partner closely with Project Managers, Managing Directors, group COOs, and client service teams to resolve billing disputes and unblock delayed payments. Escalate materially past-due accounts to Finance leadership with clear recommendations, including payment plans, work holds, or further escalation. Provide timely and accurate A/R status updates to stakeholders, including weekly or monthly aging summaries. Assist in establishing and refining credit and collections policies aligned with a professional services environment. Escalation & Legal Coordination Identify accounts requiring escalation and coordinate next steps with the internal Legal team. Prepare detailed account documentation and history for referral to outside collections counsel when necessary. Act as the primary point of contact with outside counsel through resolution, settlement, or write-off. Reporting & Process Improvement Partner with implementation consultants to support the successful launch of HighRadius in 2026. Serve as the subject matter expert for the HighRadius platform post-implementation. Produce regular reporting on A/R aging, DSO trends, and collections performance for Finance leadership and group COOs. Identify root causes of delayed payments and partner with Finance to improve billing and collections efficiency. Support month-end close activities related to A/R reserves, write-offs, and audit support. What You Bring This role requires a strong foundation in accounts receivable, professional judgment, and the ability to navigate sensitive client situations with confidence and professionalism. Bachelor's degree in Finance, Accounting, Business, or a related field. 5+ years of experience in accounts receivable and collections, preferably within a professional services environment. Demonstrated experience managing sensitive client communications related to payment and billing issues. Strong understanding of A/R aging, collections workflows, and escalation processes. Excellent written and verbal communication skills, with the ability to engage effectively with senior internal and external stakeholders. Strong organizational skills with the ability to manage multiple accounts and deadlines simultaneously. Preferred Qualifications Experience with collections platforms such as HighRadius, Billtrust, Tesorio, or similar tools. Experience partnering with legal teams or outside collections counsel. Familiarity with professional services billing models (time & materials, retainers, fixed fee). Experience with ERP systems such as Workday, NetSuite, Sage Intacct, or similar. How You'll Thrive Success in this role comes from balancing persistence with professionalism, structure with flexibility, and financial discipline with strong client relationships. Demonstrate strong attention to detail, follow-through, and sound judgment. Exhibit professional persistence while maintaining positive, respectful client relationships. Communicate clearly and escalate issues thoughtfully and appropriately. Operate with a process-oriented, continuous-improvement mindset. Thrive in a fast-paced, performance-driven environment with clear goals and measurable outcomes. Why Stout? At Stout, we offer a comprehensive Total Rewards program with competitive compensation, benefits, and wellness options tailored to support employees at every stage of life. We foster a culture of inclusion and respect, embracing diverse perspectives and experiences to drive innovation and success. Our leadership is committed to inclusion and belonging across the organization and in the communities we serve. We invest in professional growth through ongoing training, mentorship, employee resource groups, and clear performance feedback, ensuring our employees are supported in achieving their career goals. Stout provides flexible work schedules and a discretionary time off policy to promote work-life balance and help employees lead fulfilling lives. Learn more about our benefits and commitment to your success. en/careers/benefits The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. Stout is an Equal Employment Opportunity. All qualified applicants will receive consideration for employment on the basis of valid job requirements, qualifications and merit without regard to race, color, religion, sex, national origin, disability, age, protected veteran status or any other characteristic protected by applicable local, state or federal law. Interested in joining a rapidly growing group of bright, ambitious professionals in a work environment that values culture, inclusion, and personal growth? Stout might just be the right place for you.

The Billing Coordinator is responsible for compiling, managing and executing attorney billing. Responsibilities Compile and process a high volume of attorney bills to clients on a monthly basis Review and edit pre-bills in response to attorney and secretary requests Apply retainer/on-account funds as directed by attorney and as per Firm policy Process write-offs following Firm policy Execute complex bills, such as multiple discounts by matter, split party billing , and prepare electronic bills in a timely manner Submit invoices electronically and assist in resolving issues that might arise Review and verify accuracy of billing supporting documentation as required Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner Identify and resolve billing inaccuracies Create billing schedules and various other billing analyses as required Effectively interact and communicate with attorneys, secretaries and clients Distribute monthly partner reports Review and update comments for reports distributed to the Finance Committee and Partners Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts and e-Billing issues Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances Observe confidentiality of client and Firm matters Provide backup assistance as needed Assist with special projects as needed Perform other duties as assigned Required Skills Ability to effectively communicate and present information verbally and in writing Ability to work effectively as an individual and within groups Ability to use an accounting calculator Proficiency in MS Office Suite, particularly in Excel Must be detail oriented and organized Ability to work with a high degree of accuracy Excellent analytical and problem-solving skills Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment Ability to adapt to all work situations in order to achieve desired results Flexibility to work additional hours as needed Required Experience 1 to 2 years of billing experience in a large law firm required Preferred Experience A minimum of 1 to 2 years of finance, accounting or e-Billing experience in a law firm preferred Knowledge of 3E billing system or comparable billing program preferred Required Education High School diploma or GED equivalent Preferred Education Bachelor's degree from four-year college or university, preferred, or, equivalent combination of education and experience Salary Information NY Only: The estimated base salary range for this position is $80,000 to $95,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Simpson Thacher will not sponsor applicants for work visas for this position. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at ******************************************** Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #LI-Hybrid

* Home Legal Billing Coordinator Join one of New Jersey's leading law firms. Scarinci Hollenbeck seeks a professional Legal Billing Coordinator to support our Little Falls office. Apply today. Back * Full-time * Little Falls, NJ About Scarinci Hollenbeck Scarinci Hollenbeck is a growing practice of over 65 experienced attorneys. We serve the niche practice areas most often required by the owners and leaders of corporations. We offer a full range of services and have developed our business law practice with the expertise and specialization necessary to serve our clients as they adapt to the shifting economic landscape. Job Summary Reporting to the Billing Manager, this role will be responsible for billing activities in accordance with policies and procedures; reviews and verifies attorney billing against client terms; assists in the implementation of client electronic billing systems; enters and submits billing into manual and electronic billing systems; acts as a liaison between client adjusters and firm attorneys, hearing representatives, and legal paraprofessionals. Essential Duties/Responsibilities * Prepares client invoices for designated clientele and support team by deadline. * Provides strong customer support to internal and external parties. * Prints, distributes, and organizes monthly prebills. * Drafts, and reviews monthly prebills after attorney review. * Interacts face to face with attorneys regarding billing entries and matters. * Runs all Accounts Receivables and unbilled time reports for billing attorneys. * Edits pre-bills, makes changes on pre-bills for approved write-offs, and transfers as needed. * Identifies any unbilled time and discrepancies by working with assigned attorneys. * Analyzes billing statistics and resolves billing inquiries from attorneys and/or management. * Submits invoices. * Attends and addresses client requests for invoice reprinting as directed. * Supports Assistant Controller in collecting payments for the firm while maintaining compliance. * Performs special projects and other related duties as assigned. Education and Required Skills * High School diploma or equivalent required, some college preferred. * 2+ years of law firm experience. * 3-5 years of billing experience. * Ability to prioritize and manage time effectively, and problem solve. * Ability to work independently and take initiative. * Basic math skills and basic understanding of clerical and administrative procedures. * Demonstrated ability to maintain confidentiality. * Experienced data entry skills. * Highly organized while working in a fast-paced environment. * Strong attention to detail, and strong written and verbal communication skills. * Strong proficiency with Microsoft Office Suite, including intermediate proficiency in Excel. * Team player and ability to collaborate as needed. * Proficiency with E-billing software required, particularly experience with Collaborati, Tymetrix, Counsel Link, Courselink, and with software such as Elite 3.10 & 3E, and Legal Tracker. Work Schedule * In office work at Little Falls, NJ location five days per week. * Full-time, non-exempt, Monday to Friday 9:00 a.m. - 5:00 p.m. (one hour lunch). * Overtime (over 40 hours) may be required from time to time. Salary * Compensation range $32/hr - $35/hr (dependent upon relevant experience). We offer benefits including medical, prescription, dental, vision insurance, 401(k), onsite fitness center, plus the potential for commission. Scarinci Hollenbeck is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Submission Requirements Resume, can be submitted through our career portal. FirstName LastName Email Phone Upload your cover letter (This field is required) Upload your resume (This field is required) Upload a writing sample Upload a transcript * The use of the Internet or this form for communication with the firm or any individual member of the firm does not establish an attorney-client relationship. Confidential or time-sensitive information should not be sent through this form. By providing a telephone number and submitting this form you are consenting to be contacted by SMS text message. Message & data rates may apply. Message frequency may vary. You can reply STOP to opt-out of further messaging. I have read the disclaimer Submit form Sign up to get the latest from our attorneys! Consider subscribing to our Firm Insights mailing list by clicking the button below so you can keep up to date with the firm`s latest articles covering various legal topics. Library * Client Alerts * Firm Events * Firm News * Firm Insights * Subscription The Firm * Firm Overview * Administration * Community Involvement * Diversity * Pro Bono * In Memoriam * Work Life Integration Subscribe Now!

Job Description Billing Coordinator Salary: $55k - $70k Stable Law Firm seeks a Billing Coordinator to join their Team! Responsibilities · Handle billing for assigned Partner(s) · Coordinate new matter intake · Generate and distribute prebills · Finalize and send invoices to clients · Submit e-bills and manage electronic billing platforms · Handle appeals and billing rejections as needed · Monitor and follow up on invoices with open balances · Communicate and coordinate with attorneys, partners, and legal support staff · Perform other administrative or billing-related tasks as assigned · Hybrid work schedule may be considered Qualifications · Minimum of 2+ years of law firm billing experience · Previous experience of using SurePoint is preferred · High level of attention to detail and organizational skills · Strong written and verbal communication abilities · Tech-savvy with the ability to quickly learn new systems · Proficiency in Microsoft Word and Excel is helpful · Ability to handle confidential information with discretion · College degree required

About OUTFRONT We are one of North America's most innovative media companies. We leverage the power of creative excellence, unbeatable locations and smart audience data to change the game for advertisers. Our purpose as a company is to help people, places and businesses grow stronger. To do this, we make meaningful connections between brands and people when they are outside of their homes through one of the largest and most diverse sets of out-of-home assets including billboards, transit and mobile displays across the U.S. We connect diverse audiences across over 150 markets and conduct our business considering all our stakeholders, from clients and employees, to the communities where we operate. We are committed to creating a diverse and inclusive work environment that promotes the growth of our people. Come join our industry-leading team! What We Offer OUTFRONT offers a comprehensive benefits program including: * Medical, Dental, Vision (including same and opposite-sex domestic partners) * HSA and FSA plans, Family Benefits, Pet Benefits * 401(k) Plan with an Employer Match * Paid Time Off, Commuter Benefits, Educational Assistance * Robust Diversity, Equity and Inclusion program including 7 Employee Resource Groups (ERGs) Job Summary The Billing Coordinator will be responsible for reviewing and verifying client contracts in accordance with OUTFRONT Media INC policies and procedures. The candidate will need to understand the Sales and Billing processes to ensure timely and accurate processing of Contracts, Change Notifications & credit/debit memos for client invoice processing. Responsibilities * Ensure that sales contracts are entered accurately and downloaded properly into AS400 billing system * Review contracts to make sure all mandatory fields are completed accurately * Collaborate and work directly with the sales teams on all contract related issues * Ensure customers are billed correctly and timely for contracted services * Resolve issues and contracts changes requested by clients * Ensure any debit/credit memos processed for changes are done accurately and timely * Work directly with A/P, A/R, Credit & Collections Team on resolving any invoicing issues Requirements * Proven experience as billing coordinator or similar position * Bachelor's Degree * Proficient in MS office and data entry; working knowledge of ERP software is a plus * Comfortable with mathematics and financial data * Excellent communication and interpersonal skills * Great attention to detail * Excellent ability to organize and coordinate tasks * Ability to work in a fast-paced environment * Must be a team player and able to work independently The salary range for this role is $26-$28/per hour. Compensation is determined during our interview process by assessing a candidate's experience and skills relative to internal peers and market benchmarks evaluated for the scope and responsibilities of the position. Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New Jersey Salary Transparency Law. To all Recruitment Agencies: OUTFRONT Media LLC does not accept agency and unsolicited resumes. Please do not forward resumes to our OUTFRONT Media employees or any other company location. OUTFRONT Media is not responsible for any fees related to unsolicited resumes. OUTFRONT Media Is An Equal Opportunity Employer All applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability. Please refer to the OUTFRONT Media Affirmative Action policy statement.

This person will be tasked with handling all of the administrative activities related to the TRAC Services customer billing. The primary areas of focus for this role will be in creating and distributing invoices to customers (TRAC Services AR). The individual will support the management & control of onsite equipment at a facility utilizing Depot Systems, proprietary TRAC software and Microsoft products specifically Excel, Word, Power Point and Outlook. This person may also need to perform various ad hoc tasks in support of the record and data maintenance for a TRAC Services site. The individual will liaise with site staff to ensure accuracy of the facility endeavors. Responsibilities: Creating and sending M&R invoices to multiple different customers. Ensure each invoice is complete and meets all the customer requirements. Submit invoices to customers in the manner they have instructed us and ensure each invoice is received by the customer without a reject (currently 5 different customer format requirements). Follow up on any rejections and errors. Processing invoices to be paid. Each site receives any number of invoices for goods and services that must be processed for payment, e.g. validate service was rendered or product received, code each invoice, distribute to accounting for payment with all appropriate approvals. Ensure the accurate input of all work orders and M&R PO's into computer systems; update inventory system of parts used for any repairs Ensure all invoices are closed and exported for TRAC's financial record keeping and also for parts reconciliation. Perform Data entry of transactions supporting any number of TRAC Services sites Create and update various different reports requested by management As requested prepare lists and other documents in support of site operations Qualifications: Minimum of 2 years administrative/coordination experience in support of a production operation is preferred Candidate must be PC literate with experience in MS Office Products, specifically Excel, Word, Outlook, Internet Explorer. Candidate must be able to learn company proprietary software programs Candidate must be detail oriented and able to work continuous hours in front of a computer Must have good communication skills and able to build relationships and rapport with staff in remote locations Must have flexibility for tasks and schedule Ability to work within a process-oriented team atmosphere Ability to type for extended periods of time in the performance of data entry functions Ability to function effectively in a fast paced, team-oriented work environment Ability to identify problems, process resolution and implement action or solutions timely Ability to meet deadlines; prioritize workloads and handle multiple tasks Work Environment This position may require periodic travel to a TRAC Services sites This position may require periodic support of other local TRAC M&R activities

We are conducting a search for a Billing Coordinator to join a prestigious law firm. This opportunity is open across any of the firm's nationwide offices and offers a hybrid work schedule. The ideal candidate will have 2-3 years of law firm billing or accounting experience, strong attention to detail, and proficiency with 3E (preferred). This role is an excellent chance to join a leading firm known for its supportive culture, top-tier benefits, and career development opportunities. What You'll Do Review and edit pre-bills in response to attorney and secretary requests. Apply retainer funds and process write-offs in compliance with firm policy. Handle high-volume, complex billing including split-party billing, multiple discounts, and electronic billing. Research and resolve billing issues and respond to attorney/client inquiries. Review billing documentation for accuracy and finalize client invoices. Generate and distribute monthly billing reports. Utilize billing platforms such as TyMetrix, CounselLink, Tracker, and Datacert. Maintain strict confidentiality in handling firm and client matters. Assist with special projects and provide support on legal or financial inquiries as needed. What You'll Bring 2-3 years of billing or accounting experience in a law firm required. Proficiency in Microsoft Office and familiarity with 3E preferred. Strong organizational skills and ability to handle high-volume billing. Excellent communication skills with attorneys, staff, and clients. Experience with electronic billing systems (TyMetrix, CounselLink, Tracker, Datacert). High level of accuracy, discretion, and professionalism. What You'll Get Hybrid work flexibility. Heavily subsidized health insurance premiums. Firm-paid HSA contributions ($600-$1,200 annually). 100% firm-paid dental and vision insurance (employee only) + affordable dependent coverage. Life Insurance & Long-Term Disability Insurance fully covered by firm. Employee Assistance Program (EAP). 401(k) - Traditional & Roth options from day one with discretionary firm match. Additional tax-advantaged options: Flexible Spending & Dependent Care Accounts. ****************************

Responsibilities: Compile and bill attorney hours to clients every month. Reviews and edits pre-bills in response to attorney and assistant requests. Apply retainer funds as directed by attorney. Process write-offs following Firm policy. Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills). Ability to handle a high volume of bills per month. Ability to effectively interact and communicate with attorneys, assistants, and clients. Review and verify accuracy of billing and supporting documentation as required. Research and respond to inquiries regarding billing issues and problems. Create new billing formats as needed. Create billing schedules and various other billing analyses as required. Creates and prints final client billing. Creates and distributes monthly reports. Is familiar with and applies Firm billing policies. Ensures strict confidentiality at all times. Assists with special projects as needed. Requirements 4+ years of hands-on billing experience in a law firm. Elite 3E, Aderant (or equivalent accounting software) experience. Demonstrated proficiency with MS Office. Ability to multi-task and prioritize. Ability to organize work flow and use time efficiently. Ability to show strong attention to detail. Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.

A prestigious Am 100 law firm, is seeking a Billing Coordinator. Responsibilities include: Preparing and editing client invoices according to firm policies and client specifications. Managing E-billing procedures effectively. Ensuring the accuracy of billing data and that all billable activities and expenses are recorded. Collaborating with attorneys, paralegals, and other staff to resolve billing issues. Addressing client inquiries about billing and payments. Processing write-offs in compliance with firm policy. Generating complex bills promptly, including handling multiple discounts by matter, split-party billing, and electronic bill preparations. Managing a high volume of monthly bills. Maintaining effective communication with attorneys, staff, and clients. Creating new billing formats as required and assisting with the preparation of periodic billing reports for management. Required Skills: Minimum of 3 years of direct billing experience in a law firm environment. Experience with Elite 3E, Aderant, or similar accounting software. Proficient in Microsoft Office. Excellent multitasking, prioritization, and organizational skills. High attention to detail and ability to work efficiently under pressure. Proactive in anticipating work needs and able to operate with minimal direction. Willingness to work flexible hours, including possible weekends or evenings. This position demands someone who can perform at high levels in a dynamic work environment and adapt quickly to changing priorities. Hybrid schedule - 3 days onsite, days are determined by Dept Chief