Executive Assistant jobs at Addison Group - 2674 jobs

Executive Assistant - Allen Institute The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science. The Allen Institute is launching a new moonshot initiative on human brain health and disease. This initiative aims to dramatically accelerate our understanding of human brain structure and function, identify the molecular, cellular and circuit basis of disease progression, and pioneer new therapeutic strategies targeting vulnerable and affected cell types. Our mission focuses on taking a human-centric approach to understanding and treating disease, combining a large-scale open science discovery approach across multiple diseases, AI-based disease modeling, and translational programs in specific diseases to move from discovery to clinical application. We aim to make transformational change in understanding and treating brain disorders, the biggest health challenge of our time. We are seeking an Executive Assistant to provide a range of administrative, planning, and executive level support services of a complex and confidential nature to our Executive Vice President and our Executive Director of Scientific Operations. An essential member of the team, the Executive Assistant will anticipate needs, clear obstacles, and identify opportunities to take ownership of tasks and projects. All duties are expected to be done with rigor and accuracy to ensure action items are assigned and in progress and serve colleagues with confidence across the Allen Institute through exceptional interpersonal skills and relationship management. This individual will often represent leadership and serve as the first point of contact with the Allen Institute, requiring effective and competent interaction and communication with executive level professionals both internally and externally. This position works both independently and in close collaboration with stakeholders at multiple levels of the organization. At the Allen Institute, we believe that science is for everyone - and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly. We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment. We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions. **Please attach a cover letter with your application** EssentialFunctions Manage and maintain EVP's and Executive Director's active and complex calendars in a dynamic environment Manage expenses and timely submission of expense reports for EVP and Operations Director Coordinate domestic and international travel, arranging complex and detailed travel plans, itineraries, and agendas, as needed Communicate with the general staff on leadership's behalf, coordinating and scheduling internal and external meetings, as well as video and teleconferences Management and coordination of seminars, workshops and other onsite events including hosting and arranging travel for visitors to the Institute Manage and update EVP's and Executive Director's curriculum vitae (CV) Compose routine correspondence including letters, memos, emails, and timely responses to actionable requests Handle and coordinate administrative purchasing for department Actively drive special projects as assigned Serve as a key point of contact for administrative questions and issues relating to organizational structure, project codes, and general operations Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. RequiredEducationandExperience High School Diploma or equivalent Minimum 2 years of work experience in an administrative capacity Proficient with Microsoft Office applications, including Outlook, Teams, One Drive, SharePoint, Word, Excel, and PowerPoint PreferredEducationandExperience Bachelor's degree 3-5 years of executive administrative support experience 3 years of experience supporting senior/executive leaders Experience coordinating/managing multiple projects on tight deadlines Experience with Oracle software Experience with Smartsheet software Experience with EndNote or Zotero software Strong customer and colleague communication skills Exceptional attention to detail Demonstrated ability to maintain confidentiality Basic business writing skills and the ability to draft written communications Ability to learn new technologies Excellent interpersonal and time management skills Demonstrated ability to improve processes Prior experience in a research or health sciences environment PhysicalDemands Fine motor movements in fingers/hands to operate computers and other office equipment Frequently required to sit, stand, walk, stoop, kneel, or reach PositionType/ExpectedHoursofWork Full-time / 40 hours per week This role is currently able to work both remotely and onsite in a hybrid work environment - working at least three days per week onsite. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State. AdditionalComments **Please note, this opportunity does not offer relocation assistance** **Please note, this opportunity does not offer work visa sponsorship** Please include a cover letter with your application Annualized Salary Range $92,250 - $125,510* * Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable. Benefits Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute's Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute's 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute's benefits offering are located at the following link to the Benefits Guide: ******************************************** It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.

One of the largest health systems in the state of Connecticut is adding an Internal Medicine Physician in the eastern part of the state. Your choice of part-time or hybrid with clinic days and remote work. We have 4000 Providers and a network of 7 hospitals with more than 300 office locations About the Opportunity: This position can be either Part-time, 3 days in the clinic, or full-time with a hybrid of 3 days in the office, 2 days virtual Weekend call averages twice per year 1:1 MA EPIC EMR with Dragon Robust salary guarantee with an additional uncapped incentive plan Benefits package includes: medical, dental, vision, retirement savings, tuition assistance, flexible schedules, PTO, wellness programs, employee assistance, and community involvement opportunities Relocation and signing bonus available Community Information: Located in eastern Connecticut, 50 miles from Hartford and 30 miles from Providence Proximity to Airports, Colleges, and Universities Outdoor enthusiasts will enjoy miles of trails at the Moosup Valley State Park Trail and the Pachaug and Quinebaug Blue-Blazed hiking trails, great for hiking, biking, and seasonal activities The Quinebaug and Moosup rivers are ideal for kayaking or trout fishing, while Moosup Pond offers classic lakeside relaxation. With a population of 15,000 people, it's ranked one of the safest towns in the US for its size JV-73

Job Title: Senior Executive Assistant Pay Rate Range: $45-$47/hr. Negotiable based on years of experience Global Financial Firm located in New York, NY has an immediate contract opportunity for an experienced Senior Executive Assistant This role is fully onsite. ****Video/ f2f interviews are required prior to all offers. The Senior Executive Assistant enables the Head of Investor and Rating Agency Relations to optimize their day and operating rhythm by providing comprehensive administrative support including complex calendar management, meeting coordination, e-mail monitoring, task tracking, etc . The individual directly supports the Head of IR and works closely and/or supports the Business Execution team as well as individuals across Finance and Client. We are seeking a highly organized and proactive Senior Executive Assistant who is incredibly detail-oriented and able to operate, and problem solve independently. The individual must be approachable, collaborative and self-motivated. The individual must be able to operate in a fast-paced, complex environment and able to gain an understanding of team and stakeholders' priorities and the impact on their managing calendars and other items. Responsibilities: Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high-level support in a fast-paced environment. Manage complex calendar day-to-day and align schedule with Head of IR's preferences and priorities, along with a strong sense of urgency and understanding of business objectives and timelines. Resolve conflicting requests independently based on knowledge of business and other priorities. Serve as the point of contact for internal and external stakeholders, ensuring timely communication and information flow to both Head of IR, Business Execution team, and direct reports. Work closely with the Business Execution team as well as individuals across Finance and Client to prepare Head of IR with detailed agendas, presentations, and documents as well as follow up on key action items. Manage all aspects of appointments/meetings (in-person, virtual, and hybrid), including monitoring attendance, requesting, reviewing, and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.). Organize and execute executive events, including offsite meetings and investor/analysts' engagements, ensuring all logistics are handled efficiently. Prepare, reconcile, and track expense reports through Travel and Entertainment Expense system; review expense reports of others for review and sign-off. Coordinate travel arrangements and develop detailed trip schedule/itinerary, including local meetings, flights, hotels, passports/visas, ground transport, meals, and appointments. Collect various requests (e.g., meetings, actions, follow-ups, etc.) by engaging and corresponding with individuals and appropriately collate and track independently. Build relationships and coordinate with other Executive Assistants; serve as backup support when required. Order supplies and process invoices through Procure to Pay system. Qualifications: Proven and significant experience supporting senior C-Level executives with a complex calendar and diverse set of priorities and stakeholders, preferably within a large and complex organization. Exceptional organizational multitasking and problem-solving skills. Critical thinking skills and ability to work and problem-solve proactively and independently. Prioritization and workload management skills, including the ability to prioritize tasks in a fast-paced environment. Excellent verbal and written communication skills, including experience communicating with senior-level executives. Self-motivated and detail-oriented with excellent organizational skills. Highly proficient in Microsoft Office (Outlook, Teams, OneDrive, PowerPoint, Word, and Excel) and Adobe Pro. Strong business acumen and ability to learn business/functional priorities and timelines. Able to connect dots and translate to their own work. Strong discretion and confidentiality. Education: Bachelor's/University degree or equivalent experience.

A prestigious foundation is looking for an Executive Assistant to support their President. This is a wonderful opportunity for a sharp, hard-working, and organized candidate who can act as a true right hand for the executive and their team. Compensation commensurate with experience $120-140k range (including base/bonus) + fully paid benefits, unlimited PTO, 401k match The office is in Midtown West, NYC and the organization operates on a hybrid schedule, in office 4 days/week - one day work from home. Hours: 9a-6p - flexible as needed during busy times and 24/7 mentality Flexible to work onsite at events in the evenings a few times/year Key Responsibilities: Manage the President's calendar in addition to attention to the team's calendar, scheduling appointments and meetings, and coordinating travel arrangements. Liaise with the Board, grantees, partners and other stakeholders to ensure smooth communication and collaboration. Manage and track correspondence. Coordinate and manage logistics for Foundation events, including venue, catering, and guest list management. Support the team in project management, including tracking progress and ensuring timely completion of tasks. Manage expenses and liaise with the Finance team to ensure timely tracking of expenses. Liaise with IT support, when needed, to help troubleshoot. Provide general support to the Foundation team as needed. Personal assistant tasks including contract management, medical payments, insurance coordination, trip planning, and expense payment. Requirements: Bachelor's degree required. 3+ years of experience supporting a senior executive. Requires a high degree of foresight and attention to detail - able to juggle a constantly evolving schedule, flag conflicts before they arise, and ensure the executive's time is used effectively. Strong communication skills, both written and verbal. Ability to work independently and take initiative in addition to working well with a team. Ability to multitask and prioritize tasks effectively.Resourceful, able to find a way to make things happen. Tech savvy with an eye toward continuously improving processes and efficiency. Highly proficient in Office 365 and other relevant software. Familiarity with database management is a plus. Familiarity with event management and planning. Discretion and professionalism when handling confidential information. Experience managing domestic and international travel. Experience in family offices, non-profits, and foundations is a plus. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early

ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis, and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service. Position Summary ANSER is seeking an Executive Assistant to serve within NRO. In this role you will serve as a strategic partner and gatekeeper and primary point of contact for leadership while managing intricate calendars, coordinating high-level meetings, and handling sensitive communications for multiple executives. You will manage competing priorities while facilitating travel logistics, preparing executive-level presentations, and providing routine administrative support to Government staff. Day-to-Day Responsibilities: Manage all aspects of senior executive daily agenda Coordinate meetings, travel arrangements, and event planning Manage confidential information and communications Prepare reports, presentations, correspondence, and read- ahead material for Senior Executives Submit visitor, facilities, IT, travel, vehicle, supplies, and other requests Complete personnel actions to include updating org charts and maintaining office phone tree Manage onboarding support to include managing suite access and office security groups Oversee office-level award tracking and communication for deadlines and submission status Support Tracking Information and Enterprise Response (TIER) actions to include: assigning actions to appropriate personnel, following-up on open/pending actions, coordinating responses in a clear, organized manner for senior management review, and providing status reports;' Facilitate travel arrangements and process travel accountings for Senior Leaders receive, prioritize, and prepare Senior Executive actions ensuring document corrections are performed in a timely manner summarize correspondence, highlight key issues, and follow up to ensure timely response Prepare and review various correspondence for Senior Executive signature and ensure compliance with NRO correspondence guidelines support visitors to include communicating security clearances, submitting badge requests, and escorting to required locations disseminate schedules to appropriate staff and stakeholders Independently interact with various DoD and IC agencies to coordinate complex executive meetings and conferences and complete required travel actions Maintain and update the BPO Records Management Plan Research and prepare background information on topics and meeting attendees Provide administrative support to Government leads/Program Managers for assigned actions, including calendar management, and travel Track and monitor ongoing projects and initiatives, as directed Required Qualifications: Active Top Secret / Sensitive Compartmented Information (TS/SCI) clearance with Counterintelligence (CI) Polygraph. Bachelor's Degree Minimum of 8 years of experience and/or 5 years direct experience with the NRO, DoD or IC. Advanced proficiency and knowledge of Microsoft Office Products and standard applications Exceptional organizational and time management capabilities Exceptional, polished communication (verbal, written, and interpersonal) skills Proven experience using discretion and professionalism when handling sensitive information Desired Qualifications: Proficiency in the use of NRO unique applications (NRO Account Action Process (NAAP), Correspondence Template (CORRtemp) Tool, and TIER. Superior ability to adapt to a rapidly changing work environment while maintaining flexibility Strategic thinking and decision-making capabilities Unparalleled ability to multitask and prioritize effectively; and A knack for anticipating needs and proactively solve problems. Bachelor's degree In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with ANSER, please call ************ or e-mail ******************** ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, religion, national origin, ancestry, disability, age, veteran status, sexual orientation, or any other characteristic protected by law.

As the Executive Assistant (EA), you will provide high-level, confidential, and proactive administrative, operational, and project support to the Global Vice President of People Experience. This role acts as critical liaison between the VP, the People Experience leadership team, C-Suite executives, the Board of Directors, and external shareholders. Additionally, this role must possess strong business acumen, exercise sound judgement and discretion regarding highly sensitive and confidential HR matters, and anticipate the needs of a fast-paced, strategically focused executive. As a premier consulting and technology firm, alliant is focused on providing solutions to help businesses transform and thrive. alliant offers six distinctive service lines to our clients. This role is within our People Experience (HR) department, supporting all service lines across the organization. Responsibilities: Executive Support and Calendar Management: Proactively manage and maintain the VP's dynamic calendar, prioritizing inquiries and meeting requests based on strategic business goals and urgency, while skillfully resolving scheduling conflicts across multiple time zones. Serve as the primary point of contact, screening and routing internal and external communications (email, phone, correspondence). Draft, proofread, and edit high-quality professional correspondence, reports, and presentations on behalf of the VP. Coordinate all aspects of domestic and international travel logistics (flights, accommodations, ground transportation, detailed itineraries) and efficiently process and reconcile expense reports. Organize, coordinate, and ensure the seamless execution of Executive Committee, Board, and People Experience Leadership Team meetings, including preparing and distributing pre-read materials, defining agendas, arranging catering/logistics, and accurately documenting key decisions and action items. Support the business needs of the team reporting to the VP. Confidential HR and Project Management Handle highly sensitive and confidential matters related to executive compensation, organizational design, labor relations, employee relations issues, and performance reviews with impeccable discretion and integrity. Assist the VP in preparing materials for the Board of Directors and various governance committees, ensuring all documentation is accurate and compliant with relevant regulations. Manage administrative components of critical HR projects, such as annual talent reviews, succession planning processes, and large-scale HR technology implementations (e.g. Workday enhancements). This includes data collection, report generation, and tracking project milestones. Department and Office Coordination Establish and maintain robust electronic and manual filing systems to ensure quick and confidential access to critical documents, policies, and historical records. Facilitate smooth communication and collaboration between the VP's office and the various departments within People Experience and cross functional groups. Assist in maintaining current and accurate organizational charts and reporting structures. Coordinate Birthday/Anniversary celebrations as well as team lunches/dinners. Coordinate setting up workstations for newly hired People Experience team members; ensure work areas are clean/ready and have all applicable office equipment (monitors, office supplies, etc.). Ensure the People Experience department area remains clean and professional in appearance, especially when client sponsored events are occurring in the building. Lead the People Experience team in office-related competitions. Ensure meeting rooms are prepared with supplies and technology is properly working; partner with IT to resolve IT issues in a timely manner. Order supplies for the team as needed. Qualifications: Preferred bachelor's degree in business administration, Human Resources, or related field Preferred 5-7 years of experience supporting a C-Suite or Executive Level Officer, preferably within a large, global organization. Prior experience in Human Resources, Legal, or Finance is highly desirable Proven ability to handle highly confidential and sensitive information with absolute integrity and professionalism Advanced proficiency in Microsoft Office Suite. Prior experience with Workday is a plus Exceptional written and verbal communications skills, including the ability to draft executive-level correspondence and synthesize complex information into clear, concise reports Superior organizational skills with a meticulous attention to detail and a demonstrated ability to manage and triage multiple competing priorities under tight deadlines A proactive, solutions-oriented mindset with the ability to anticipate needs, foresee potential conflicts, and solve complex problems independently Preferred working knowledge of core HR processes and terminology (Talent Acquisition, Total Rewards, Performance Management) Ability to work collaboratively in a fast-paced environment High sense of urgency with the ability to meet deadlines and changing priorities Receptiveness to performance feedback within a team environment is essential Preferred candidate should reside or relocate to Houston alliant offers a comprehensive compensation and benefits package including 100% employer paid medical /dental premiums for single coverage for certain options, 401(k) matching, PTO, company provided life insurance and disability, onsite gym and group exercise classes, paid covered parking, daily allowance for onsite café and Starbucks, and more! Do Work That Matters. alliant

A leading think tank in Washington, DC is seeking an Assistant to the Vice President for the Global Economy and Development program. This role includes administrative coordination, scheduling, and conducting research to support economic policies. Candidates should have at least a bachelor's degree and two years of relevant experience. Skills in research, communication, and proficiency in Excel are essential. The position offers hybrid work options and promotes a diverse, inclusive work environment. #J-18808-Ljbffr

Household Manager/Personal Assistant to Family and CEO A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant. Salary range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus Location: Tribeca, NYC - hybrid role working remotely, running errands around NYC or with the principal onsite as needed - flexibility is key. Hours: no set hours, but 24/7 mentality is needed. Qualifications: 2+ years of PA/House Management experience - must have experience working around and with children and enjoy this! NYC savvy You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling. Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc. You care about tech and data security. You are a Zoom, Google Meet, conference set-up guru. Strong communication skills Experience using Asana or another project management software or tools to create timelines or plan much bigger projects You can keep up with very high functioning, fast workers. You probably buy your Christmas presents in August. Friends ask you to organize their closets or their finances. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

EA / PA - Boutique Investment Firm A New York-based boutique investment firm is seeking a sharp, dynamic, and down-to-earth Executive/Personal Assistant to support their small team. This is a high-touch, confidential role ideal for someone eager, adaptable, and fluid in their workflow. $110,000-$120,000 base DOE + discretionary bonus + full benefits New York, NY | Full-time in-office (Midtown East), Typical hours: 9am-6pm Responsibilities include (but not limited to) • Provide high-level administrative support to the principals • Manage complex, multi-time zone calendars; prioritize meetings and proactively resolve scheduling conflicts • Coordinate domestic and international business and personal travel, including itineraries, logistics, and last-minute changes • Prepare, submit, and track expense reports; assist with light bookkeeping and invoice coordination as needed • Serve as a central point of contact for banking, legal, accounting, and advisory firms contacts • Assist with document preparation, execution, and tracking, including signatures, records, and confidential materials • Support ad hoc projects and general office operations, ensuring the family office runs efficiently and seamlessly • Liaise with household staff and vendors (e.g., chefs, nannies, domestic teams) • Manage dining reservations, gifting, and lifestyle logistics • Ensure travel and day-to-day needs run seamlessly Ideal Candidate • 3-5+ years of EA/PA experience, ideally within a family office, finance, or professional services environment • Exceptionally organized, discreet, and service-oriented • Comfortable supporting high-net-worth principals • Flexible, proactive, and able to anticipate evolving preferences • Polished, emotionally intelligent, and calm under pressure • Tech-savvy and confident managing multiple priorities You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Principal Responsibilities: · Maintain complex executive's calendars by scheduling, coordinating, and updating meetings · Coordinate travel arrangements including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and dining reservations · Answer phone calls, record messages, and transfer calls as needed · Book personal appointments and travel as needed · Update and maintain Excel spreadsheets · Ad hoc projects Requirements: · A completed Bachelor's degree · 5+ years of EA/PA experience, supporting high profile executives · Must have experience supporting a UHNWI · A plus if coming from a high end hospitality/service brand The annual base salary range is $120,000 to $150,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

CONSTRUCTION IS LEADING THE WORLD IN CAREER OPPORTUNITIES…AND THOSE OPPORTUNITIES CAN BE FOUND AT THE STATE GROUP. The State Group's family of companies is experiencing exponential growth through investing in our people, innovation, and technology. Since 1961, our 3,500+ professionals in North America have provided comprehensive multi-trade industrial contracting services that include Electrical, Mechanical, and Civil on a single-source basis. We have tremendous opportunities for driven leaders looking for a high-energy career. The State Group is seeking an Administrative Assistant for the project site in Perrysburg, Ohio. This position reports directly to the Project Manager. This is a temporary position expected to last 18 months, with the possibility of extension based on business needs and performance. BENEFITS OF WORKING WITH US This position is an integral part of our success and provides opportunities for advancement. 100% PAID medical, dental, and vision insurance. Paid time off, including vacation, sick days, and holidays. 401(k) Retirement Plan with company match and immediate vesting. Competitive compensation, annual pay increases, and bonuses. State embraces and encourages workplace diversity. WHAT YOU WILL DO Provide essential administrative and logistical support. Manage project documentation and correspondence. Coordinate meetings and track daily time. Prepare reports and process invoices/financials. Maintain digital and physical records. Act as a crucial liaison for the Project Manager. Ensure smooth daily operations and compliance. WHAT YOU NEED TO JOIN OUR TEAM 1+ years of clerical experience required. Construction industry experience preferred. Proficiency in Microsoft Office Suite (Outlook, Word, Excel). Experience with Bluebeam preferred. Excellent written and verbal communication skills. Ability to prioritize and manage deadlines effectively. Exceptional attention to detail and accuracy. Effectively work with diverse personalities and communication styles. Strong problem-solving skills and organizational skills Exceptional communication and negotiation skills Adaptable in a fast-paced environment. To learn more about our organization, visit our website at ******************* The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status. Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email ***********************.

WHO WE ARE Breakaway Group is a premiere entertainment and music festival multimedia company. We have the largest independent touring music festival in North America, spanning 14 cities over 9 months. With a focus on underserved markets, Breakaway is bringing a premium 2-day EDM/Pop festival experience with an always-changing lineup of top artists to where consumers live, work, and play. THE ROLE Breakaway is seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO Office, working closely with the CEO, CRO, and occasionally the Chief of Staff. This role requires a detail-oriented individual with exceptional communication skills, strong multitasking abilities, and a high level of discretion. The Executive Assistant will be instrumental in maintaining smooth day-to-day operations, managing complex schedules, supporting administrative needs, and ensuring seamless coordination across key executive functions. The ideal candidate thrives in fast-paced environments and has experience supporting multiple senior leaders simultaneously. They should demonstrate strong judgment, adaptability, and an ability to anticipate needs before they arise. Experience in the live entertainment or broader entertainment industry is highly preferred, along with familiarity navigating social media and handling confidential information with care. Requirements RESPONSIBILITIES: Provide executive-level administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination. Act as the primary point of contact between the executives and internal/external stakeholders, ensuring professional and timely communication. Maintain and manage the CEO's social media presence, including drafting posts, engaging with followers, and ensuring a consistent professional brand across platforms. Prepare reports, presentations, and correspondence on behalf of the executive leadership team. Organize and maintain confidential files, documents, and records. Manage special projects, ensuring timely execution and effective coordination across teams. Screen calls, emails, and other communications, prioritizing and responding as necessary. Handle expense reports, budgeting, and invoicing related to the executives' offices. Coordinate logistics for board meetings, leadership meetings, and company events. Conduct research and compile data as needed to assist with strategic decision-making. Anticipate the executives' needs and proactively address administrative challenges. Perform other duties and tasks as assigned to support the efficiency of the executive office. QUALIFICATION: Experience: 3-5+ years of experience in an executive administrative role, supporting senior-level executives and supporting multiple stakeholders. Education: Bachelor's degree preferred but not required. Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and project management tools. Organizational Skills: Strong ability to multitask, prioritize, and meet deadlines. Communication: Excellent verbal and written communication skills. Confidentiality: Ability to handle sensitive and confidential information with discretion. Problem-Solving: A proactive approach to anticipating needs and solving problems efficiently. Professionalism: High level of integrity, professionalism, and adaptability. Social Media: Must have experience managing social media accounts, creating content and engaging with followers. Benefits Flexible work environment (Monday & Friday - WFH, Tuesday, Wednesday & Thursday - In Office) Comprehensive medical, dental, and vision insurance 401K plan with employer matching Paid Vacation Plans Select festival attendance Growth opportunities

Administrative Coordinator - Construction Industry Onsite | St. George, SC $30/hr | Contract‑to‑Hire Full Time | Monday-Friday We are seeking an experienced Administrative Coordinator with a background supporting construction job sites. This role is onsite in St. George, SC and offers a contract‑to‑hire path with long‑term stability. About the Role In this position, you will support daily operations at an active construction site, ensuring smooth communication, documentation control, scheduling, and workflow coordination. You will interact regularly with project managers, field leadership, and external partners to keep operations running efficiently. Responsibilities Provide daily administrative support to site leadership and project teams Maintain logs, reports, and construction documentation Coordinate schedules, meetings, and communication across departments Track project updates, action items, and required paperwork Assist with onboarding, timekeeping, and workforce coordination Manage filing systems (digital and hard copy) to ensure accuracy and compliance Support general office operations, including supply management and vendor coordination Qualifications Prior experience as an Administrative Coordinator on a construction job site Strong organizational and multitasking skills Proficiency in Microsoft Office Suite Excellent verbal and written communication skills Ability to work independently in a fast‑paced environment Professional, dependable, and detail‑oriented Position Details Contract‑to‑hire Full‑time, Monday through Friday Onsite in St. George, SC Pay rate: $30/hr

Office Coordinator Employment Type: Full-Time We are looking for a highly organized and proactive Office Coordinator to provide administrative support across multiple departments at our Norwalk location. This role is essential in ensuring smooth day-to-day operations and delivering exceptional service to internal teams. Key Responsibilities: Serve as the central point of contact for office coordination and administrative support Manage scheduling, meeting logistics, and departmental communications Assist with document preparation, data entry, and reporting Coordinate office supplies, vendor relationships, and facility needs Support cross-functional teams with special projects and events Maintain confidentiality and accuracy in handling sensitive information Qualifications: 2+ years of experience in office coordination or administrative support Strong organizational skills and attention to detail Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and other administrative tools Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment What We Offer: Competitive compensation and benefits package Collaborative work environment with opportunities for growth Onsite role with direct impact on multiple departments Compensation: $27 to $30 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

BlueForce, Inc. is seeking Senior Office Administrators to provide professional services and subject matter expertise CONUS and OCONUS in support of the US Department of State (DoS) Bureau of International Narcotics and Law Enforcement Affairs (INL) Program. If you want to be considered for this opportunity, please apply to the labor category that best matches your profile and expertise. Our recruiting team will be happy to contact you and keep you informed of this upcoming project. Job opportunities, duties, responsibilities, and qualifications are subject to change based on specific task orders that will be published in upcoming months Duties and Responsibilities: Generally supports the Deputy Executive Director level or higher. Prepares / reviews correspondence, reports, and other documents while ensuring correct grammar, punctuation, and in accordance with established procedures/regulations. Schedules meetings, appointments, and conferences (sometimes large scale in nature) in accordance; remind attendees of scheduled events to ensure prompt and timely attendance; reschedule appointments when it is clear not all commitments can be made or contact other personnel to attend meetings in lieu of the supervisor, when necessary. Receives visitors, phone calls, and mail requests; determines nature of request/urgency and answers or refers to the appropriate person; follow up as needed. Reads incoming publications, regulations, and directives that may be important to the activities of the staff; refers those of importance or interest to appropriate individuals; receives requests for information and ensures information is assembled within the specified time period. Tracks and completes time and attendance requirements. Makes travel arrangements and prepares travel orders and vouchers in accordance to the preferences of the traveler and in accordance to Federal regulations; notifies organizations to be visited; keeps in touch with staff in route. Researches information that is difficult to obtain, compiles data, makes preliminary analysis for the supervisor or other staff officers as appropriate. Maintains files and records accurately through spreadsheets, charts, graphs, etc. Aids in requisitioning office supplies, printing support, and related materials.

Administrative Assistant 100% on site Columbia, SC If you're a proactive individual with excellent communication skills and a knack for keeping things running smoothly, this is the perfect opportunity for you! What You'll Do * Provide general administrative support to executives and team members * Schedule appointments, meetings, and travel arrangements * Answer phone calls, take messages, and direct inquiries * Organize and maintain office filing systems * Prepare reports, presentations, and correspondence * Assist with office management tasks and keep the workplace running efficiently * Handle incoming and outgoing mail and deliveries * Assist with special projects and other ad-hoc duties as needed What We're Looking For * 1-3 years of administrative or office support experience * Strong organizational skills and attention to detail * Excellent written and verbal communication skills * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) * Ability to prioritize tasks and manage time effectively * Friendly, approachable attitude and a strong sense of professionalism * Ability to handle confidential information with discretion * Self-starter with the ability to work independently and as part of a team If you're looking for a role where your contributions truly matter and you enjoy working in a fast-paced, supportive setting, this is the job for you! Apply today by submitting your resume!! Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

A dynamic real estate company is seeking an Administrative Assistant role based in Chicago, IL. This position offers a competitive salary range of $50,000-$57,000, along with a comprehensive benefits package that includes 401(k) matching, health, dental, and vision insurance, AD&D and LTD coverage, a Health Savings Account (HSA), and paid time off (PTO). Responsibilities of the Administrative Assistant: Serve as the first point of contact for the property management office by greeting visitors, responding to walk-in inquiries, and assisting tenants with service requests such as access fobs, fitness center access, and conference room reservations. Communicate with tenants, vendors, and internal teams by phone and email to research, coordinate, and resolve requests or issues in a timely and professional manner. Support the Property Manager with administrative and financial functions, including preparing and maintaining tenant lease abstracts, coordinating move-ins and move-outs, tracking maintenance and cleaning requests, assisting with tenant billing, monitoring accounts receivable and payable, coding invoices in the Avid Payables System, and assisting with annual budget preparation. Manage vendor-related activities by assisting with contract preparation, tracking expiration dates, coordinating service providers such as janitorial and landscaping vendors, reviewing Certificates of Insurance for compliance, and maintaining records in the Alliant COI portal. Support tenant relations and property operations by planning tenant appreciation events, participating in property inspections and compliance audits, distributing security and life safety plans, coordinating fire drills and training, maintaining electronic property documentation, and completing additional duties as assigned by the Property Manager. Qualifications of the Administrative Assistant: Strong understanding of customer service principles and best practices Excellent verbal and written communication skills Ability to resolve sensitive tenant and vendor matters professionally Proven problem-solving skills with the ability to propose effective solutions Ability to manage multiple priorities and meet deadlines General knowledge of budgeting, financial statements, accounts payable, and accounts receivable Proficiency in Microsoft Word, Excel, and Outlook Active Real Estate License preferred but not required B-2

Construction company in Maspeth, Queens is currently seeking an Administrative Assistant/Receptionist to join their dynamic team. In the role, you will answer phones, order office supplies, maintain common areas, assist the accounting team by inputting invoices into QuickBooks, assisting estimators with processing proposals, coordinate and schedule appointments for installations, request, update and furnish required COI's and more. This is an integral position to the company, and we are seeking an eager and hardworking administrative professional to join the team. Solid MS Office experience and QuickBooks are required and at least 2+ years of experience working in a fast-paced environment is required! The ideal candidate will have previous administrative experience in Construction. Position is commutable by bus or car. This role is onsite M-F from 9-5 pm.. A great environment and growth are offered!

Elite, global commercial real estate firm is seeking an Administrative Assistant for a top tier Class A office high-rise property that overlooks Lady Bird Lake in the heart of the 2nd Street District. They will be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects. The firm specializes in the development and ownership of trophy Class A office assets and office high-rises. Responsibilities: Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel. Assists with vendor service contract bids, contract preparation and administration as needed. Maintains equipment inventory tracking and reporting. Maintain property management calendar. Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed. Assists managers in compiling annual budget information and notebooks for distribution to others. Performs initial coding of all A/P invoices for on-line system. Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices). Prepare accruals for managed Service Provider accounts, & reconcile tenant bill back accounts at the end of each month. Assists in preparing all RFI's and RFP's. Primary liaison with Corporate HR & AP- payroll issues, timesheets, etc. Ordering Kitchen, Office and Engineering supplies as needed. Creates all mail merge letters, escalation letters, elevator entrapment letters, etc. Schedules & Coordinates Tenant Evacuation Warden Training & Evacuation Drill. Manage & schedule all Special Events & Filming projects in the building. Develops and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service. Schedules and coordinates all new tenant orientations. Coordinates tenant participation in the recycling program. Schedules all Tenant Events & Tenant giveaways. Requirements A minimum of 2 years administrative/office manager experience is required. Commercial Real Estate experience is a plus. Bachelors degree is preferred. Proficient use of Microsoft Office computer application programs is required.