Administrative Assistant jobs at Adelphi University

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,300 - $70,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Administrative Assistant will provide comprehensive administrative support to the Chair's Office and Core Administrative unit of the Department of Medicine. This role entails ensuring that Core Administrative team members have the necessary tools to fulfill their duties. The incumbent will also assist the Chair of Medicine, Vice Chairs of Medicine, Medicine Chief Financial Officer, and other core administration senior leaders in scheduling, coordinating meetings, hosting visitors, and managing general administrative tasks. The ideal candidate will be highly organized, detail-oriented, and possess strong communication skills. Responsibilities * Schedule appointments and create Zoom and webinar meetings for core administration senior leaders. * Assist in coordinating Bi-weekly online Grand Rounds seminars and in-house lectures. * Serve as the front desk point of contact for the Chair's suite, welcoming visitors and addressing inquiries. * Provide hospitality to high-profile visitors, guiding them to meetings and ensuring punctual attendance. * Serve as an assistant for the Chair and Vice Chairs of Medicine in the absence of the Chief of Staff, handling calls, mail, and visitors. * Manage all facilities and IT requests for the offices, mailroom, bathrooms, and conference rooms. * Manage requests for conference room usage and ensure maintenance. * Procure and maintain office supplies using the ARC and Staples systems. * Coordinate new phone orders and relocations using the ServiceNow system. * Supervise and mentor high school students and other volunteers in the Chair's suite. * Arrange travel using the Concur system and process travel and business expense reimbursements. * Coordinate annual interviews for the 3-Year PhD to MD program and evaluation processes. * Perform additional related duties assigned or requested. Minimum Qualifications * Bachelor's degree or equivalent in education and experience * Demonstrated experience providing executive-level administrative support. * Proficiency in scheduling software and video conferencing platforms. * Excellent communication and interpersonal skills. * Strong organizational and multitasking abilities. * Proficiency in office management systems and software (e.g., ServiceNow, Concur). * Ability to maintain confidentiality and professionalism when handling sensitive information. * Working knowledge of Microsoft Office Programs: Word, PowerPoint, and Excel. Preferred Qualifications * Previous experience in healthcare administration Other Requirements * Successful completion of applicable compliance and systems training requirements Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,000 - $68,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Department Administrator, our Columbia Doctors Pain Medicine practice is seeking a seasoned professional to increase efficiency and streamline financial procedures. The candidate will be responsible for timely and accurate appointment scheduling for our team of providers and the financial clearance of our customers following office protocols. Responsibilities * Schedule and reschedule as necessary all appointments, utilizes existing tools to facilitate securing the right medical provider, documents patient special needs and accommodations, ensures that patients understand the arrival and check in process, provides patient with all pre-appointment information as needed. * Confirm provider participation status with patient's insurance plan/network. * Encourage patient usage of Columbia Doctors patient portal. * Inform patients of insurance and billing protocols, including ABNs and patient responsibility for non-covered services. Calculate and document patient out of pocket estimates for non-par and non-covered services. * Obtain financial information from patients/referring physicians for scheduled appointments, scan patient information into Epic. * Determine payer referral and authorization requirements using payer portals or telephone and ensure that all insurance information, authorizations, and referrals are in place prior to appointment. * Maintain access to all appropriate payer portals. * Initiates authorization and submits clinical documentation as requested by insurance companies, follow-up with insurers on authorization denials and work with providers to resolve issues, follows through on pre-certifications until final approval is obtained. * Capture Worker's Comp and No-Fault information as it applies and verify that all case information is open and valid. * Update Epic registration, add guarantor notes, and manage assigned patient work queues for missing information. * Greet patients, confirm demographic and insurance information, and arrive patient appointments in Epic. * Collect time of service payments, copayments/deductibles and previous balances following Columbia Doctors cash handling protocols, provide patients with receipts. * Process credit cards, checks and cash payments and post information in Epic. * Responsible for working in-basket messages daily regarding referrals and requests for appointment scheduling. * Review and work the daily Televox report by canceling and rescheduling the patients in Epic. * Assist in maintenance and creation of appointment scheduling templates. * Assist with special projects and tasks. * Interface with billing and coding teams as needed. * Participate in meetings regarding the practice. * Manage faxes, emails, and phone calls. Minimum Qualifications * Bachelor's Degree or equivalent in education and experience * Strong organization, problem-solving, computer and communication skills Preferred Qualifications * Experience with Epic EMR is desirable * Experience working in an academic medical center or physician practice Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $66,300.00 - $68,000.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Pediatrics is seeking an Administrative Assistant to join our team in a full-time position to work within the division of Cardiology. Performs diversified clerical duties related to the operational needs of the division, which may include, but are not limited to: typing correspondence, reports, articles; answering telephones, taking messages, scheduling appointments/meetings; maintaining division files, record keeping, patient record filing; taking meeting minutes; processing reimbursement; collecting payments. This role requires strong interpersonal and organizational skills and attention to detail. At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. Columbia University offers a range of benefits to help you, and your dependents stay healthy, build long-term financial security, meet educational and professional goals, and more. Explore your options for Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits. Responsibilities * Provides administrative support to clinicians and performs administrative duties necessary to deliver quality patient care * Schedule appointments for patients. * Acquire insurance referrals and authorizations for procedures and tests ordered by clinician. * May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the clinician for the review and approval by the ordering clinician. * May schedule surgeries/procedures or work in conjunction with Patient Care Coordinator verifying times with patients, preparing charts, pre-admissions and consent forms as necessary. * Assist patients with enrolling in patient portal and completing pre-registration forms and questionnaires. * Manage EPIC In-Basket and Pool to ensure patient care is met in a timely manner. * Manage Outlook Calendar and Amion Schedule. * Participate in revenue cycle and Quality Improvement processes. * Performs related duties & responsibilities as assigned/requested. Minimum Qualifications * Bachelor's degree or equivalent in education and experience required. Preferred Qualifications * Two years of related experience. * Word processing, basic Excel, data entry and other applications as required. * Apply strong interpersonal and empathy skills to help patients and families feel welcomed, acknowledged, and engaged in the patient experience. Apply the same interaction style when communicating with providers and other healthcare workers in the organization. * This role requires strong organizational skills and attention to detail. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Non-Union * Bargaining Unit: * Regular/Temporary: Temporary * End Date if Temporary: One year from hire date. * Hours Per Week: 20 * Salary Range: $25,200-$25,200 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Biological Sciences at Columbia University is hiring a Research Staff Assistant to support the Sella Laboratory. The Sella Lab conducts research that combines mathematical modeling and statistical analyses of genomic data to study questions in population and evolutionary genetics. It is an interdisciplinary and collaborative environment committed to promoting a culture of diversity and inclusion in science. The Research Staff Assistant will report to Dr. William Milligan. The incumbent will use mathematical modeling techniques and analyze comparative genomics data to study mutagenesis in mammals. This is a part-time, temporary role, subject to continuous funding. Responsibilities * Uses high-performance computing to analyze a large comparative genomics dataset. * Assist in designing and developing approaches to investigate mutagenesis with available data. * Assists in the preparation and submission of a manuscript related to the research performed. * Performs related duties & responsibilities as assigned/requested. Minimum Qualifications * A bachelor's degree is required in a scientific discipline. * Minimum one year of experience in a research environment. Preferred Qualifications * Research experience in evolutionary or population genetics. * One or more scientific publications in a field to mutagenesis, evolution, or population genetics. Other Requirements * Excellent written, verbal, and interpersonal communication skills. * Ability to maintain high confidentiality and professionalism. * Strong multi-tasking, prioritization, and organization skills. * Attention to detail, research, critical thinking, analytical and problem-solving skills. * Self-starter, a fast learner who can work independently under limited supervision. * Work well in an interactive team environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: 1199 Clerical * Regular/Temporary: Regular * Hours Per Week: 35 * Standard Work Schedule: Monday-Friday: 9 AM-5 PM * Building: Butler Library * Salary Range: $26.86 - $26.86 per hour entry rate ($27.70 - $27.70 per hour minimum rate) The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University Libraries is currently seeking applicants for the position of Bibliographic Assistant VI in the Department of Collections Acquisition & Metadata Services. Columbia University Libraries is a globally-recognized academic research library, serving one of the world's most important centers of research and learning. The Libraries' collection includes resources in more than 450 languages and primary source materials that span over 4,000 years of human thought. The collections include over 15 million volumes, with access to over 7 million online electronic resource titles, nearly 300,000 linear feet of manuscripts and archives, over 150,000 maps, and over 1.2 million graphic and audio-visual materials. Through an extensive global network of library partnerships, Columbia Libraries also facilitates access to collections at academic, research, and public libraries across the country and the world. The Bibliographic Assistant in this position will work mainly with monograph material in the Spanish, Portuguese, and Catalan languages and process the material for discovery in the Libraries' catalog. As a member of the Collections Acquisition & Metadata Services department, the incumbent will assist with managing approval acquisitions, as well as searching/copy cataloging tasks. Tests: Language tests will be given on the day of the interview. Responsibilities * Opens a high volume of material from several different vendors. * Performs quality control on material received. * Assigns library locations to newly acquired material. * Identifies new and added volumes of serials and processes according to local practices. * Enters invoices in the library's local system for payment. * Provides original and copy cataloging support for monograph material. * Corresponds with vendors on missing and defective items and invoice errors. * Pays invoices for continuing resource materials. * Corresponds and interacts with CUL's subject liaisons on matters related to books received in the department. * Other duties as assigned. Minimum Qualifications * High school diploma and/or its equivalent and one year of related experience required. * Strong knowledge of Spanish and one other non-English language, preferably Portuguese or Catalan. * Ability to quickly learn complex tasks and systems and deploy this knowledge in a dynamic and diverse academic library environment with minimal oversight. * Ability to prioritize and organize work in an effective manner. * Ability to push, pull, and lift up to 40lbs. * Ability to determine the research value and subject discipline of library materials for purposes of cataloging and classification. * Strong computer skills to interact with numerous online vendor platforms and transfer this information to the Library's internal system. * Ability to communicate effectively with internal Libraries' staff and external vendors, producers, and creators. * Ability to interact with a diverse group of colleagues and library users. Preferred Qualifications * Some college preferred. * Library acquisitions and/or book trade experience desirable. * Previous experience in academic libraries. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Fiscal Year 2025-2026 Position Title Administrative Assistant, Orthopaedics Posting Category Staff Department Orthopaedics Posting Number U250091 Posting Link ********************************************* Employer UB Foundation Activities Appointment Term Position Type Posting Detail Information Position Summary The Department of Orthopaedics at the University at Buffalo is recruiting a full-time Administrative Assistant. This position provides support to the Chairman, Faculty, and Executive Team of the Department. This role will require an effective communicator who is detail oriented, responsible, dependable, efficient and very organized with the ability to multitask and prioritize at a high level. Office will be located at our administrative building in Cheektowaga, NY. Travel to all locations will be required. Job duties will include, but are not limited to: * Manage faculty timecards for Chair approval. * Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters etc.) * Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs. * Document Grand Rounds attendance weekly in MedHub. * Complete Dossiers and submit documents accurately and in a timely manner to Department Chair. * Update Mobile Med and check for accuracy weekly. * Manage online CME and update when needed. Verify week prior to ensure both residency and fellowship calendars are accurate. Send CME sign-in sheet to Alicia each week. * Scheduling/Communication with faculty regarding departmental activities (meetings, annual review with Chair etc.) * Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with The Department of Orthopaedics. * Update ECV's in January, April, July and October. Confirm completion with Chair and Training Program Administrator. * Provide clerical support, communication emails, mailings, scanning, filing, printing etc. with residency and fellowship interviews, as well as residency graduation activities annually as needed. * Assumes other responsibilities as requested. Learn more: * Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. * Being a part of the University at Buffalo community. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities Minimum Qualifications * High School Diploma or equivalent Preferred Qualifications * Administrative support in an academic environment * Experience in healthcare a plus Physical Demands Salary Range $40,000 - $50,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Job Type Full-Time Campus Erie County Medical Center Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Melissa Tuck Contact's Pronouns Contact's Title Human Resources Manager Contact's Email ***************** Contact's Phone ************ Posting Dates Posted 10/30/2025 Deadline for Applicants Open Until Filled Date to be filled References Number of References Required 3 Reference Cutoff Date Instructions to Applicant

The Department of Orthopaedics at the University at Buffalo is recruiting a full-time Administrative Assistant . This position provides support to the Chairman, Faculty, and Executive Team of the Department. This role will require an effective communicator who is detail oriented, responsible, dependable, efficient and very organized with the ability to multitask and prioritize at a high level. Office will be located at our administrative building in Cheektowaga, NY. Travel to all locations will be required. Job duties will include, but are not limited to: Manage faculty timecards for Chair approval. Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters etc.) Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs. Document Grand Rounds attendance weekly in MedHub. Complete Dossiers and submit documents accurately and in a timely manner to Department Chair. Update Mobile Med and check for accuracy weekly. Manage online CME and update when needed. Verify week prior to ensure both residency and fellowship calendars are accurate. Send CME sign-in sheet to Alicia each week. Scheduling/Communication with faculty regarding departmental activities (meetings, annual review with Chair etc.) Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with The Department of Orthopaedics. Update ECV's in January, April, July and October. Confirm completion with Chair and Training Program Administrator. Provide clerical support, communication emails, mailings, scanning, filing, printing etc. with residency and fellowship interviews, as well as residency graduation activities annually as needed. Assumes other responsibilities as requested. Learn more: Our benefits , where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the University at Buffalo community. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities Minimum Qualifications High School Diploma or equivalent Preferred Qualifications Administrative support in an academic environment Experience in healthcare a plus

Fiscal Year 2024-2025 Position Title Temporary Administrative Support Assistant Classification Title Administrative Assistant I Department Sponsored Projects Services Posting Number R240273 Posting Link ********************************************* Employer Research Foundation Position Type RF Clerical/Technical Job Type Full-Time Appointment Term Salary Grade N.6 Posting Detail Information Position Summary Research & Economic Development is looking for a dynamic team player who will provide general administrative assistance for the research administration team on a temporary basis. Responsibilities vary, but may include: * Responding to inquiries and providing guidance to team members and other departments, maintaining clear and professional communication. * Managing incoming requests via phone and email, providing assistance or redirecting as appropriate to ensure timely and effective support. * Purchasing and travel reimbursement support. * Human resources support, such as collecting necessary paperwork and submitting appointment information to HR. * Preparing documents and reports. * Working within different UB systems, including ShopBlue and Concur. Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about the great benefits the University at Buffalo has to offer. About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications * Associate's degree and 3 years of progressive clerical experience. * Experience performing administrative tasks or providing customer service. * Excellent organizational and time management skills, with the ability to juggle multiple requests. * Proficiency in Microsoft Office applications including Word and Excel. * The education and experience requirements described in this standard may be satisfied by an equivalent combination of education and experience. Preferred Qualifications Physical Demands Salary Range $47,000 - $50,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours Monday - Friday 37.5 hours per week. Campus As Assigned Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Sarah Koss Contact's Pronouns Contact's Title HR & Finance Assistant Contact's Email ****************** Contact's Phone ************ Posting Dates Posted 11/26/2024 Deadline for applicants Open Until Filled Date to be filled References Number of references required 3 Reference Cutoff Date Instructions to Applicant

Join a mission-driven team making a lasting impact at the University at Buffalo! The Administrative Associate in the Office of Planned Giving plays a vital role in advancing UB's goals for private support. This position is more than administrative support - it's an opportunity to contribute directly to donor engagement, long-term relationships, and the success of our advancement efforts. In this role, you will: Partner with advancement officers by preparing donor research, trip briefings, and follow-up materials. Draft and edit donor correspondence, proposals, and stewardship pieces that strengthen relationships. Manage calendars, coordinate logistics, and ensure seamless donor visits and team meetings. Track and report donor activity in advancement systems to support fundraising strategy. Collaborate with colleagues across Advancement on projects and initiatives that move UB forward. Ensure smooth day-to-day operations of the Planned Giving team while handling sensitive information with professionalism. This is an excellent opportunity for a proactive, detail-oriented professional who thrives in a dynamic environment and enjoys balancing independent work with collaborative projects. If you're highly organized, a strong communicator, and eager to contribute to a team shaping UB's future, we encourage you to apply. In University Advancement, we don't just support a university-we help shape the future. Join us in building meaningful connections, fostering generosity, and advancing the mission of New York's premier public university. Division of University Advancement At the University at Buffalo, our Division of University Advancement plays a pivotal role in advancing our mission. With the historic $1 Billion Boldly Buffalo campaign recently concluded in June 2024, where more than 80,000 alumni and donors generously contributed, we're on the cusp of greatness. Our goal? To propel UB into the top 25 of national public research universities within the next decade. As part of our team, you'll build strong connections with alumni and donors worldwide, shaping the future of our institution. Join us and be part of a team that changes the world! Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages . About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo . University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications · Associate's degree or an equivalent combination of education and experience. · Minimum of 4 years' experience working in a dynamic professional office environment. · Excellent interpersonal skills, including the ability to listen and interact effectively with a diverse constituency with good judgement. · Experience with Microsoft Word, Outlook and PowerPoint, along with advanced proficiency in Mi crosoft Excel, including complex spreadsheet management and data reporting. · Exceptional oral and written communication skills, with the ability to draft grammatically correct, polished correspondence, reports, and news summaries. · Strong detail-oriented organizational skills with the ability to manage multiple projects independently while meeting deadlines. · Experience in file management, with the ability to establish and maintain structured systems for easy retrieval of electronic and paper documents. · Ability to work effectively within a collaborative team environment while demonstrating creativity and a solutions-oriented approach. · The ability to understand, facilitate and implement complex scheduling.

About Hofstra Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community. Position Title Administrative Assistant to the Vice President for Administration and Chief of Staff Position Number 899703 Position Category Administration School/Division Office of the President (division) Department Office of the President Full-Time or Part-Time Full-Time Description Reporting to the Vice President for Administration and Chief of Staff, the Administrative Assistant provides high-level administrative, logistical, and organizational support to the Vice President and to the Office of the President. The Administrative Assistant plays a key role in facilitating communication, coordinating Board of Trustees meetings and materials, and assisting with projects and events that advance Hofstra University's strategic priorities. This position requires exceptional attention to detail, professionalism, and the ability to manage multiple complex tasks in a fast-paced environment. The Administrative Assistant interacts regularly with trustees, senior administrators, faculty, staff, and external partners and must demonstrate discretion, proven ability to handle confidential information, sound judgment, and a high level of customer service. Responsibilities include, but are not limited to: Administrative Support for the Vice President for Administration and Chief of Staff * Provides direct administrative and logistical support to the Vice President for Administration and Planning and Chief of Staff, including managing the calendar, travel, correspondence, and meeting coordination. * Coordinates preparation, logistics and organization of materials for all meetings of the Board of Trustees and its committees, including scheduling, record keeping, and distribution of electronic and printed materials, ensuring timely delivery of materials and adherence to confidentiality and governance standards. * Assists in the preparation of briefings, reports, presentations, and communications. * Coordinates follow-up on initiatives, action items, and communications on behalf of the Vice President. * Maintains organized systems for managing confidential information and departmental records. * Assists with special projects and initiatives as assigned by the Vice President or the President. Office of the President Support * Provides high level customer service as front line reception in the Office of the President * Works collaboratively with staff in the Office of the President to support day-to-day operations. * Partners with other administrative assistants in the President's Office to ensure seamless coverage and coordination of schedules, travel and reimbursements, correspondence, and special projects. * Provides logistical and event support for University-wide and presidential events, including Commencement, Board functions, and campus celebrations. * Maintains effective communication and collaboration with administrative units across the University. Other Responsibilities * Performs related duties as assigned. Qualifications * Bachelor's degree required. * Minimum of three years of progressively responsible administrative experience, preferably in higher education. * Exceptional organizational and project management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Excellent written and verbal communication skills. * Demonstrated ability to handle sensitive and confidential information with discretion and professionalism. * Strong interpersonal skills and the ability to work effectively with diverse constituencies including trustees, administrators, faculty, and staff. * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with new technologies and platforms. * Ability to work occasional evenings or weekends to support Board meetings and university events. Preferred Qualifications * Experience working in a senior administrative or executive office environment. * Prior experience supporting a governing board or executive leadership team. Special Instructions Deadline Open Until Filled Date Posted 10/24/2025 EEO Statement Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law. Salary/Salary Range $75,000 - $80,000 Additional Information Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions. * Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.

APPLICATION INSTRUCTIONS: Interested applicants should submit the following materials with their application: Cover Letter Resume /EMPLOYMENT CATEGORY: Part - Time, Staff DEPARTMENT: Academic Affairs SCHEDULE: Flexible (Monday, Tuesday, Thursday) REMOTE WORK: No HOURS/WEEK and MONTHS/YEAR: 20 hours/week and 52 weeks/year FLSA STATUS: Non-exempt, Hourly GENERAL PURPOSE Provides general administrative support for Faculty Council. Receives screens and directs incoming calls, visitors, mail and email. Prepares and maintains files and records according. Works directly with external constituents (e.g. vendors, visitors, prospective students, parents, institutional contacts, external faculty) and internal staff to resolve routine and non-routine issues. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare standard correspondence. Coordinates meeting arrangements and completes and tracks expenses and other budgetary transactions. ESSENTIAL DUTIES AND RESPONSIBILITIES Serves as the first point of contact for both internal and external constituents (i.e., vendors, parents, visitors). Involved in budgetary aspects of the department, including the ordering of office, tracking expenses, filling out and submitting payment authorizations. Prepares correspondence, maintains files and databases. Initiates, schedules and/or monitors the processing of hiring requests, budget transfers, contracts, requisitions, supplies and room reservation and setup. Managing events for the department. REQUIRED MINIMUM QUALIFICATIONS High school diploma or GED 1 to 3 years of prior office experience Microsoft Office (Outlook, PowerPoint, Excel, Word) RESPONSIBILITY FOR PUBLIC CONTACT Daily contact requiring courtesy, discretion, and sound judgment. SALARY INFORMATION When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring hourly pay rate for this position is $20.00. This hourly rate represents the University's good faith and reasonable estimate of the range of compensation at the time of posting. As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including generous time off and tuition benefits. For further information, please visit Benefits | Molloy University. AN EQUAL OPPORTUNITY EMPLOYER Women, minorities, persons with disabilities and veterans are encouraged to apply. Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability.

APPLICATION INSTRUCTIONS: Interested applicants should submit the following materials with their application: Cover Letter Resume TYPE OF POSITION/EMPLOYMENT CATEGORY: Part-Time, Staff DEPARTMENT: Academic Affairs SCHEDULE: Flexible (Monday, Tuesday, Thursday) REMOTE WORK: No HOURS/WEEK and MONTHS/YEAR: 20 hours/week and 52 weeks/year FLSA STATUS: Non-exempt, Hourly GENERAL PURPOSE Provides general administrative support for Faculty Council. Receives screens and directs incoming calls, visitors, mail and email. Prepares and maintains files and records according. Works directly with external constituents (e.g. vendors, visitors, prospective students, parents, institutional contacts, external faculty) and internal staff to resolve routine and non-routine issues. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare standard correspondence. Coordinates meeting arrangements and completes and tracks expenses and other budgetary transactions. ESSENTIAL DUTIES AND RESPONSIBILITIES Serves as the first point of contact for both internal and external constituents (i.e., vendors, parents, visitors). Involved in budgetary aspects of the department, including the ordering of office, tracking expenses, filling out and submitting payment authorizations. Prepares correspondence, maintains files and databases. Initiates, schedules and/or monitors the processing of hiring requests, budget transfers, contracts, requisitions, supplies and room reservation and setup. Managing events for the department. REQUIRED MINIMUM QUALIFICATIONS High school diploma or GED 1 to 3 years of prior office experience Microsoft Office (Outlook, PowerPoint, Excel, Word) RESPONSIBILITY FOR PUBLIC CONTACT Daily contact requiring courtesy, discretion, and sound judgment. SALARY INFORMATION When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring hourly pay rate for this position is $20.00. This hourly rate represents the University's good faith and reasonable estimate of the range of compensation at the time of posting. As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including generous time off and tuition benefits. For further information, please visit Benefits | Molloy University. AN EQUAL OPPORTUNITY EMPLOYER Women, minorities, persons with disabilities and veterans are encouraged to apply. Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability.

Qualifications Bachelor's degree required. Minimum of three years of progressively responsible administrative experience, preferably in higher education. Exceptional organizational and project management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent written and verbal communication skills. Demonstrated ability to handle sensitive and confidential information with discretion and professionalism. Strong interpersonal skills and the ability to work effectively with diverse constituencies including trustees, administrators, faculty, and staff. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with new technologies and platforms. Ability to work occasional evenings or weekends to support Board meetings and university events. Preferred Qualifications Experience working in a senior administrative or executive office environment. Prior experience supporting a governing board or executive leadership team.

Department Dean of the Faculty Office Job Family Staff - Union Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact ******************. Job Description Schedule: Monday - Friday, 8:30am-5:00pm, Full Year Position Summary The Administrative Assistant (Floater) position will provide support to the Dean of Faculty office as well as academic departments to fill vacancies created by leaves of absence, vacation, or vacant positions that are posted. This position will be managed by a member of the Dean of Faculty team, but will report to various assigned locations within academic areas of the college. This is a full time, in-person, CWA Union position. Responsibilities Provide administrative assistance for meetings, calls, and staffing plans; maintain filing systems and department calendars. Support reception or front desk interactions, answer phones, respond to inquiries, collect and distribute mail, and maintain office supplies. Support maintenance scheduled and issues associated with department facilities and equipment, communicate updates to department and facilities/vendors. Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies. Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals. Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks. Responsible for data entry, electronic file maintenance, and running standard reports. Required Qualifications A minimum of two years of administrative support experience or other work experience. Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems. Strong written and verbal communication skills. Ability to interact effectively with a diverse community. Ability to sit or stand for extended periods of time. Ability to interact socially with others. Preferred Qualifications Four years of administrative support experience. Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems. Compensation $18.51 hourly

Research & Economic Development is looking for a dynamic team player who will provide general administrative assistance for the research administration team on a temporary basis. Responsibilities vary, but may include: Responding to inquiries and providing guidance to team members and other departments, maintaining clear and professional communication. Managing incoming requests via phone and email, providing assistance or redirecting as appropriate to ensure timely and effective support. Purchasing and travel reimbursement support. Human resources support, such as collecting necessary paperwork and submitting appointment information to HR. Preparing documents and reports. Working within different UB systems, including ShopBlue and Concur. Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about the great benefits the University at Buffalo has to offer. About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo . As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications Associate's degree and 3 years of progressive clerical experience. Experience performing administrative tasks or providing customer service. Excellent organizational and time management skills, with the ability to juggle multiple requests. Proficiency in Microsoft Office applications including Word and Excel. The education and experience requirements described in this standard may be satisfied by an equivalent combination of education and experience.

St. John's, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world. Job Title: Office Assistant Reports to: Director - Ellen Thrower Center for Apprenticeship and Career Services Campus: Queens, Manhattan Job Summary: This position serves as communication point person providing administrative support to the Ellen Thrower Center for Apprenticeship and Career Services at the Greenberg School of Risk Management, as well as the Tobin College of Business Suite, on the Manhattan Campus. This very visible position requires interaction (in person, on the phone, and via email) with a wide range of University colleagues, employers, students, and alumni. The Office Assistant supports all administrative functions to achieve the strategic goals of the Thrower Center and specified duties assisting the Chairperson of the Greenberg School Academic Department. Essential Functions: Provide administrative support for the Director and Assistant Director of the Thrower Center for all Center activities, projects, programs, reports and events. Serve as primary staff member in Reception for Greenberg School/Tobin College offices at the Manhattan Campus. Field inquiry calls and emails related to the Career Center, academic programs, and general matters. Field inquiries and provide phone support for TCB academic advisors and graduate admission function when needed. Provide oversight and technical support for the Center's database management system - tracking student, employer, and placement information for division. Conduct data entry of jobs, resume referrals, student placements and notification of resumes sent. Utilize Banner student information system for data retrieval, creation of Greenberg student reports, cross referencing database, etc. Update and maintain employer contact lists, internship and full-time placement data. Coordinate, schedule and participate in all functions of the Center including special events, career fairs, email campaigns, presentations, on campus interviewing sessions and career related events & workshops. Work closely with Conference Services offices on both the Manhattan and Queens campuses. Responsible for organization of calendar of events and logistics (room reservations, ordering food, registration, invitations, flyers, etc.) Provide information to employers and students regarding job opportunities, application processes, etc. Design/develop marketing and promotional material, flyers, presentations, calendar of events and resource materials. Work with Coordinator of Scholarship and Enrollment Programs to review scholarship letters in support of the execution of student offers. Supervise Graduate Assistant and any student employees in the execution of assigned tasks. Coordinate with Human Resources the hiring of student workers and Graduate Assistant contracts as called upon, working with Coordinator of Scholarship and Enrollment Programs. Prepare schedules and approve time sheets as necessary. Process, maintain and track expenses, purchase orders and check requisitions for services related to the Center; order and maintain supplies. Prepare travel and expense vouchers. Arrange transportation as necessary for staff, students or presenters. Participate in all aspects and functions of the School as requested - to include special events and projects as identified by the Director in the interest of objectives of the Greenberg School's strategic plans, and in support of fellow Division personnel. Assist in developing and executing outreach and communication in support of alumni relations. Perform other duties as assigned. In support of Greenberg School Faculty Chairperson: Compile academic department records, including research for reports and website, course enrollments and teacher reviews. Assist with administrative details related to international student exchange programs. Assist with delivery of research conferences. Competencies Successful candidates must be self-motivated and self-directed, demonstrate strong written and verbal communication skills, evidence of strong interpersonal and listening skills, ability to work well with others at various levels and capable use of Microsoft Office suite, Outlook and Internet, student information systems and database programs. Knowledge of Banner student information systems is desired. Role demands excellent organizational, planning and time management skills, along with strong customer service focus and ability to work in a culturally diverse environment. Flexibility and ability to manage multiple processes and projects are key. Supervisory Responsibility Oversight for Graduate Assistant and any student employees assigned to the Center. Work Environment This position operates in a professional office environment and supports meetings and presentations, primarily on campus in Manhattan. This position requires use of standard office equipment such as personal computers, printers, etc. This position utilizes telephone and web based meeting platforms regularly to engage with students and industry contacts. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work and use computer and its controls; and communicate. Environmental Conditions This role is typically conducted in classroom or office environments of the University. Position Type/Expected Hours of Work This position is full-time with expected hours typically to be conducted Monday through Friday, 9:30 a.m. to 5:30 p.m. The work modality designation for this position is fully on-campus. Travel Travel, aside from commutation, is rarely expected for this position. Required Education and Experience: • H.S. Diploma is required • An expressed desire to work with college students Preferred Education and Experience: • 2-3 years related experience strongly preferred Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice. In compliance with NYC's Pay Transparency Act, the hourly salary range for this position is $48,,700 - $54,200. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. *Important Note- St. John's is NOT an E-Verify Employer St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education. St. John's University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

Vacancy #: WF240370 and WF250063 Apply by: December 16, 2025 Title: Plant Utilities Assistant (NY HELPS) Salary: $42,641 Grade: SG-9 (CSEA) Hours: WF240370: 11pm-7am Sun-Thurs (pass days Fri / Sat) - training to be completed M-F 7am-3pm (Downtown) WF250063: 3pm-11:30pm Mon-Fri (pass days Sat / Sun) - training to be completed M-F 7am-3pm (Uptown) Duration: Contingent Permanent Requirements: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS): Either 1. Graduate of heating, HVAC, ventilation, air conditioning, and refrigeration apprenticeship program from the U.S. Air Force; Or 2. Must have been an enlisted machinery technician (MK) with the U.S. Coast Guard OR possession of a certificate as a Marine Engineer issued by the U.S. Coast Guard; Or 3. Must have been an enlisted power generation equipment repairer with the U.S. Army; Or 4. Must have been an enlisted gas turbine systems technician, submarine nuclear propulsion plant operator reactor control, utilities man, machinist mate, or engineman with the U.S. Navy; Or 5. Must have a Merchant Mariner's Document (MMD) and have been a qualified member of the engine department (QMED) as an oiler, fireman/water tender, refrigerating engineer or engineman with the U.S. Merchant Marine; Or 6. Completion of a New York State Department of Labor registered apprenticeship program for stationary engineers, plant maintenance (plumber/steamfitter), HVAC Mechanic or plant maintenance (refrigeration/AC) (See Note #1); Or 7. Possession of a High-Pressure Boiler Operating Engineer License or Stationary Engineer License; Or 8. A bachelor's degree in Facilities Engineering, Mechanical Engineering, Electrical Engineering, or Marine Engineering; Or 9. An associate's degree in HVAC; Or 10. One year of full-time hands on experience in the maintenance and operation of commercial, industrial, institutional facility, computer applications of digital energy platforms and building analytics and/or performing diagnosis, repair of HVAC systems or boilers or auxiliary equipment; Or 11. One year of full-time hands on experience in a residential setting performing diagnosis, operation, maintenance repair of HVAC systems or boilers or auxiliary equipment; Or 12. Completion of an HVAC certificate or diploma from a BOCES program (440 hours) OR completion of an approved certificate in HVAC, electrical, refrigeration, boiler operations and maintenance, or plumbing from an accredited technical school or technology college (See Note #2); Note #1: Information regarding qualifying New York State Department of Labor recognized apprenticeship programs can be found here: ************************************************* Note # 2: Certification programs must be accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC) or recognized by the New York State Education Department Bureau of Proprietary School Supervision (BPSS). Information on ACCSC accredited programs can be found here: ********************* [(External Link)] . Information on BPSS recognized proprietary schools can be found here: *************************************************************************** COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS): Candidates must have a reachable score on the University at Albany Plant Utilities Assistant Exam List OR Be a current NYS employee and have a current permanent appointment with 1 year of service as a Plant Utilities Assistant, or in a title eligible to transfer to Plant Utilities Assistant OR Be a former NYS employee eligible for reinstatement to the title of Plant Utilities Assistant May be filled from a mandatory reemployment list if one is in effect at the time of appointment. Any applications received that do not meet the above requirements as described will be deemed unqualified. PREFERRED QUALIFICATIONS: Operational needs: Valid NYS Driver's License required Candidates are expected to be qualified to use negative pressure respirators Additional Information: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link ********************************** Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Office of Employee Relations at ************** or via email at ***************. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Application Instructions: Applicants must submit the below documents through the online application process. Accommodations can be provided to applicants who need assistance applying online. * Classified Employment Application Form * Employment and Experience Form * Optional: Resume and/or cover letter may be uploaded as an additional document. Please note that the application and employment forms must still be completed in their entirety. Note: The required forms are included in the online application process, which will be found after clicking "apply now" See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

St. John's, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world. Clinic Office Assistant-Temp Center for Psychological Services Job Description: The Center for Psychological Services is the primary training site for the psychology graduate programs in Clinical and School Psychology at St. John's University. The primary responsibilities of this position will include overseeing the reception features of the front desk area at the Center for Psychological Services, a fully functional mental health clinic. This role is complex and requires meticulous thought, organization, planning, problem-solving, and attention to detail. The clinical office assistant is responsible for providing courteous service to clients, student-therapists, faculty, and University administrators and must handle front desk functions efficiently. This includes overseeing all undergraduate student workers who provide front desk support. Evening hours and schedule flexibility are required. Responsibilities: · Oversee the efficient running of the front desk/Center functions · Register clients at the time of appointment, collect fees, and issue receipts; notify therapists of client arrival · Schedule and track all client appointments using the Center's electronic record system · Process mailings of clinical information · Distribute, track, and monitor all testing kits · Classify, index, and oversee the maintenance of client records · Maintain office equipment · Track accounts payable and accounts receivable (as needed) · Maintain the Center calendar and schedules · Liaise with other University staff for the optimal functioning of the Center · Oversee and troubleshoot physical plant concerns · Monitor and replenish inventory of office supplies and center needs · Supervise undergraduate student workers (depending on qualifications) · Maintain standard operating procedures in compliance with Center, University, State, and Federal regulations · Perform other duties as assigned Qualifications: · Associates degree+ preferred. · 3 years+ experience in a medical/mental health office is necessary · Knowledge of HIPAA practices required · Excellent communication skills (written and verbal) · Must be accurate, organized, and detail-oriented · Excellent problem-solving and planning skills · Discretion and tact in handling confidential information · Proficient in Microsoft Excel, Word, and Outlook In compliance with NYC's Pay Transparency Act, the hourly salary for this position is $25. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. *Important Note- St. John's is NOT an E-Verify Employer Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education. St. John's University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

St. John's, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world. Department: Bursar/Operations Staff Specific Job Title: Bursar Assistant Reports to: Office of the Bursar-Associate Bursar Campus: Queens Job Summary: Reporting to the Office of the University Bursar, the Student Services Representative provides cash handling operations in accordance with Business Affairs reconciliation processes, customer service support for Enrollment Management and designated departments and operations. Representatives provide professional in-person customer service when needed and Call Center support. This position is a back office position with frontline service when needed, requiring precise attention to detail, strong customer service skills, understanding of discretion and handling confidential matters, and a professional, courteous work ethic and demeanor. Essential Functions: Skilled in: Interpreting information, making determinations and recommendations. Providing customer service. Report to work as scheduled, adhere to break and lunch schedules and process assignments as delegated by department management. Researching and resolving issues and problems. Maintaining security of confidential student records. Compiling and creating reports. Evaluating documents and applications. Main On-going responsibilities (can include but are not limited to): Processing student refunds within federal guidelines on an ongoing basis and during peak financial aid disbursement periods. Process Late Fee and Interest waiver student account adjustments. Processing Damage Deposit refunds from Residence Life. Assist in running and process daily reports for cash and credit card reconciliation in accordance with Business Affairs reconciliation. Assist in daily cashier work reconciliation. Coordination of bills and process 529 State tuition payments. Review and process housing exceptions and room/board charge pro-rations for Residence Life Research and process credit card chargebacks with Business Affairs. Assist in yearly tuition testing. Process interdepartmental credit cards and journal entries for submission to Business Affairs. University wide Inter departmental deposit cash handling and processing. Student tuition deposit cash handling and processing. Maintain and report attendance and vacation schedule for all of SFS. Assist with 1098-T tax form telephone assistance for students and staff in accordance with IRS regulations. Assist in coordination and negotiation of defaulted tuition student receivable, settlements and assignments to third party AR servicer Recovery Select and four University collection agencies. Assist in coordination of federal Perkins and Health Profession loan documentation on site as regulated by federal standards and working with third party loan servicer ECSI. Coordinate with Business Affairs for uncashed student refund check process to reissue to students if needed. Maintain and distribute attendance and vacation calendar for Student Financial Services. Complete check requisitions, purchase orders and Staples ordering. Provide prompt and courteous service when dealing directly with students and parents either by telephone, electronically or face to face. Respond promptly to customer inquiries. Assist in transitioning new hires to become productive and confident in their role. Assist supervisors with customer service calls from frontline and Call Center. Handle and resolve customer issues using all relative resources. Attend ongoing training to keep current with information and systems. Assist other team members as needed and designated by the department. Report to work as scheduled and process assignments as delegated by department management. Provide financial aid and accounts receivable information. Direct requests and unresolved issues to the designated administrative resource. Keep records of customer interactions and transactions. Record details of inquiries, actions taken, comments and complaints. Communicate and coordinate with internal departments Follow up on customer interactions Other duties and special projects as assigned. Key Competencies Truly enjoys interacting with people Has great written and verbal communication skills Has excellent phone rapport and aptitude for customer service. Knows the definition of empathy and utilizes that skill when appropriate Is intuitive and has a proactive approach to serving others Has a strong work ethic and takes ownership of his/her work Demonstrates honesty, teamwork, and genuine concern for others Excellent interpersonal skills Good communication skills - verbal and written Resourceful in gathering information for first call resolution Proficient in math, specifically addition, subtraction, multiplication and division Good communication skills - verbal and written Keen listening skills Problem analysis and problem-solving Attention to detail and accuracy and ability to type 60 wpm Adaptability Takes initiative High stress tolerance Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as personal computers, printers, telephones, fax machines, photocopiers, scanners, etc. Physical Demands While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work and use controls; reach with hands and arms; climb stairs; communicate; The employee must occasionally lift or move up to 20 lbs. Specific vision abilities required by the employee include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Position Type/Expected Hours of Work This is a full-time position. Standard work days and hours are Monday through Thursday, 8:30 a.m. to 4:30 p.m. Friday 8:30 a.m. to 3:00 p.m. Some late night, holiday and weekend work is required. Travel Travel may include occasional visits to the other NY campuses. Required Education and Experience: A High School Diploma is required Excellent interpersonal, oral and written communication skills Customer Service Experience Experience with Microsoft Excel, Word and PowerPoint Preferred Education and Experience: A Bachelor's degree is preferred Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. In compliance with NYC's Pay Transparency Act, the annual salary for this position is $40,000. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. This position may be relocated to any of St. John's University's physical locations at any time. St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education. St. John's University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.