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Become An Administration Vice President

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Working As An Administration Vice President

  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Making Decisions and Solving Problems
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $112,000

    Average Salary

What Does An Administration Vice President Do

Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary, but administrative service managers typically maintain facilities and supervise activities that include recordkeeping, mail distribution, and office upkeep. In a small organization, they may direct all support services and may be called the business office manager. Large organizations may have several layers of administrative managers who specialize in different areas.

Duties

Administrative services managers typically do the following:

  • Buy, store, and distribute supplies
  • Supervise clerical and administrative personnel
  • Set goals and deadlines for their department
  • Develop, manage, and monitor records
  • Recommend changes to policies or procedures in order to improve operations, such as changing what supplies are kept or how to improve recordkeeping
  • Plan budgets for contracts, equipment, and supplies
  • Monitor the facility to ensure that it remains safe, secure, and well maintained
  • Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems
  • Ensure that facilities meet environmental, health, and security standards and comply with government regulations

Administrative services managers plan, coordinate, and direct a broad range of services that allow organizations to operate efficiently. An organization may have several managers who oversee activities that meet the needs of multiple departments, such as mail, printing and copying, recordkeeping, security, building maintenance, and recycling.

The work of administrative services managers can make a difference in employees’ productivity and satisfaction. For example, an administrative services manager might be responsible for making sure that the organization has the supplies and services it needs. In addition, an administrative services manager who is responsible for coordinating space allocation might take into account employee morale and available funds when determining the best way to arrange a given physical space.

Administrative services managers also ensure that the organization honors its contracts and follows government regulations and safety standards.

Administrative services managers may examine energy consumption patterns, technology usage, and office equipment. For example, managers may recommend buying new or different equipment or supplies in order to lower energy costs or improve indoor air quality.

Administrative services managers also plan for maintenance and the future replacement of equipment, such as computers. A timely replacement of equipment can help save money for the organization, because eventually the cost of upgrading and maintaining equipment becomes higher than the cost of buying new equipment.

The following are examples of types of administrative services managers:

Contract administrators handle buying, storing, and distributing equipment and supplies. They also oversee getting rid of surplus or unclaimed property.

Facility managers oversee buildings, grounds, equipment, and supplies. Their duties fall into several categories, including overseeing operations and maintenance, planning and managing projects, and dealing with environmental factors.

Facility managers may oversee renovation projects to improve efficiency or ensure that facilities meet government regulations and environmental, health, and security standards. For example, they may influence building renovation projects by recommending energy-saving alternatives or efficiencies that reduce waste. In addition, facility managers continually monitor the facility to ensure that it remains safe, secure, and well maintained. Facility managers also are responsible for directing staff, including maintenance, grounds, and custodial workers.

Records and information managers develop, monitor, and manage an organization’s records. They provide information to executive management, and they ensure that employees throughout the organization follow information and records management guidelines. They may direct the operations of on-site or off-site records facilities. They should be familiar with the technology that is used to manage both physical and electronic records. Records and information managers also work closely with an organization’s attorneys, technology, and business operations personnel.

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How To Become An Administration Vice President

Educational requirements vary by the type of organization and the work performed. Administrative services managers must have related work experience.

Education

A bachelor’s degree is typically required for someone to become an administrative services manager. However, some jobseekers may be able to enter the occupation with a high school diploma. Those with a bachelor’s degree typically study business, engineering, facility management, or information management.

Licenses, Certifications, and Registrations

The International Facility Management Association offers a competency-based professional certification program for administrative services managers. Completing this program may give prospective job candidates an advantage. The program has two levels: the Facilities Management Professional (FMP) certification and the Certified Facility Manager (CFM) certification. People entering the profession can get the FMP as a steppingstone to the CFM. For the CFM, applicants must meet certain educational and experience requirements. The CFM must be renewed every 3 years by completing continuing education and professional development requirements.

For records and information managers, the Institute of Certified Records Managers offers the Certified Records Manager (CRM) certification. For those specializing in information governance, ARMA International offers the Information Governance Professional (IGP) certification.

Work Experience

Administrative services managers must have related work experience reflecting managerial and leadership abilities. For example, contract administrators need experience in purchasing and sales, as well as knowledge of the variety of supplies, machinery, and equipment that their organization uses. Managers who are concerned with supply, inventory, and distribution should be experienced in receiving, warehousing, packaging, shipping, transportation, and related operations.

Advancement

Advancement of facility managers is based on the practices and size of individual organizations. Some facility managers transfer among departments within an organization or work their way up from technical positions. Others advance through a progression of facility management positions that offer additional responsibilities. Advancement is easier in large organizations that employ several levels and types of administrative services managers.

A master’s degree in business administration or a related field can enhance a manager’s opportunities to advance to a higher level position, such as director of administrative services. Some experienced managers may join or establish a management consulting firm to provide administrative management services to other organizations on a contract basis.

Important Qualities

Analytical skills. Administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency.

Communication skills. Much of an administrative services manager’s time is spent working with other people. Therefore, communication is a key quality.

Detail oriented. Administrative services managers must pay attention to details. This quality is necessary across a range of tasks, from ensuring that the organization complies with building codes to managing the process of buying equipment.

Leadership skills. In managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise.

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Administration Vice President Career Paths

Administration Vice President
Vice President
Senior Vice President
13 Yearsyrs
Senior Vice President
Executive Vice President
11 Yearsyrs
President
Chief Executive Officer
8 Yearsyrs
Operations Vice President
Chief Operating Officer
11 Yearsyrs
Operations Vice President
11 Yearsyrs
Vice President And Manager
Chief Finance Officer
13 Yearsyrs
Vice President And Manager
10 Yearsyrs
Chief Finance Officer
Chief Finance And Operating Officer
14 Yearsyrs
Chief Operating Officer
President & Chief Operating Officer
13 Yearsyrs
Executive Director
Founder And Chief Executive Officer
7 Yearsyrs
President/Chief Executive Officer
Co-Owner
6 Yearsyrs
Executive Vice President
Managing Director
11 Yearsyrs
Human Resources Vice President
Corporate Vice President
12 Yearsyrs
Human Resources Vice President
12 Yearsyrs
Chief Executive Officer
Business Director
10 Yearsyrs
Chief Administrative Officer
11 Yearsyrs
Senior Vice President-Operations
14 Yearsyrs
Manager, Assistant Vice President
Operations Director
9 Yearsyrs
Manager, Assistant Vice President
7 Yearsyrs
Vice President & General Manager
Board Of Directors Member
8 Yearsyrs
President & Chief Operating Officer
Business Development Director
11 Yearsyrs
Senior Director
Vice President Of Information Technology
12 Yearsyrs
Senior Director
13 Yearsyrs
Chief Administrative Officer
Chief Of Staff
7 Yearsyrs
Compliance Vice President
Controller, Vice President
11 Yearsyrs
Senior Vice President-Operations
Chief Nursing Officer
13 Yearsyrs
Vice President Of Programming
Development Vice President
10 Yearsyrs
Assistant To The Director
Nursing Director
9 Yearsyrs
Group Vice President
Regional Director
9 Yearsyrs
Regional Director Of Operations
Regional Vice President
11 Yearsyrs
Regional Director Of Operations
11 Yearsyrs
Board Of Directors Member
Director Of Human Resources
10 Yearsyrs
Vice President Of Information Technology
Chief Information Officer
11 Yearsyrs
Business Development Director
Communications Director
6 Yearsyrs
Regional Vice President
Finance Vice President
10 Yearsyrs
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Help others decide if this is a good career for them

Average Length of Employment
Vice President 4.2 years
Director 3.8 years
Top Careers Before Administration Vice President
Internship 7.2%
President 4.3%
Manager 4.0%
Controller 3.8%
Secretary 3.7%
Director 3.6%
Volunteer 3.6%
Top Careers After Administration Vice President
President 9.5%
Internship 6.5%
Consultant 5.5%
Owner 4.4%
Volunteer 3.1%
Manager 2.8%

Do you work as an Administration Vice President?

Administration Vice President Demographics

Gender

Female

53.0%

Male

38.8%

Unknown

8.3%
Ethnicity

White

62.2%

Hispanic or Latino

15.2%

Black or African American

11.2%

Asian

8.1%

Unknown

3.3%
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Foreign Languages Spoken

Spanish

48.4%

French

10.3%

Chinese

5.2%

Mandarin

4.5%

Italian

4.5%

German

3.9%

Portuguese

3.2%

Korean

2.6%

Russian

2.6%

Hindi

1.9%

Armenian

1.9%

Greek

1.9%

Japanese

1.9%

Indonesian

1.3%

Carrier

1.3%

Cantonese

1.3%

Arabic

1.3%

Turkish

0.6%

Zulu

0.6%

Afrikaans

0.6%
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Administration Vice President Education

Schools

University of Phoenix

18.4%

New York University

7.1%

Ohio State University

4.6%

University of Connecticut

4.6%

Florida State University

4.6%

University of Florida

4.3%

Fordham University

4.3%

Pepperdine University

4.3%

DePaul University

4.3%

University of Houston

4.3%

University of South Carolina - Columbia

4.3%

California State University - Los Angeles

4.3%

George Washington University

4.0%

Michigan State University

4.0%

Northern Illinois University

4.0%

Hofstra University

4.0%

Brigham Young University

3.7%

Arizona State University

3.7%

University of Colorado at Boulder

3.7%

Pennsylvania State University

3.7%
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Majors

Business

39.8%

Accounting

9.4%

Finance

8.4%

Management

5.4%

Psychology

3.5%

Law

3.5%

Marketing

3.1%

Political Science

2.9%

Education

2.7%

Health Care Administration

2.7%

Communication

2.5%

Human Resources Management

2.3%

Economics

2.2%

English

1.9%

Computer Science

1.7%

Nursing

1.7%

Liberal Arts

1.7%

Educational Leadership

1.5%

Criminal Justice

1.5%

Sociology

1.5%
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Degrees

Bachelors

44.1%

Masters

23.3%

Other

18.6%

Associate

5.8%

Doctorate

3.9%

Certificate

3.5%

Diploma

0.6%

License

0.2%
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Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$112,000
View Detailed Salary Report
$72,000
Min 10%
$112,000
Median 50%
$112,000
Median 50%
$112,000
Median 50%
$112,000
Median 50%
$112,000
Median 50%
$112,000
Median 50%
$112,000
Median 50%
$174,000
Max 90%
Best Paying Company
Morgan Stanley
Highest Paying City
San Francisco, CA
Highest Paying State
North Dakota
Avg Experience Level
4.5 years
How much does an Administration Vice President make at top companies?
The national average salary for an Administration Vice President in the United States is $112,539 per year or $54 per hour. Those in the bottom 10 percent make under $72,000 a year, and the top 10 percent make over $174,000.

Real Administration Vice President Salaries

Job Title Company Location Start Date Salary
Vice President, Database & Unix Administration The Depository Trust & Clearing Corporation New York, NY Oct 25, 2009 $195,000
Vice President, Administration/Support Morgan Stanley Investment Management, Inc. New York, NY Jun 01, 2010 $190,000
Vice President, Database Administrator Morgan Stanley Services Group Inc. New York, NY Nov 07, 2016 $135,000
Vice President, Admin/Support Morgan Stanley & Co. Inc. New York, NY Jan 15, 2010 $135,000
Vice President of Credit Administration Bank of GUAM San Francisco, CA Jun 11, 2015 $125,000
VP; Consultant II-DB Anlt/Admin Bank of America Charlotte, NC Aug 17, 2016 $124,000
VP; Database Admin Cnslt-Capmkt Bank of America N.A. San Francisco, CA Aug 01, 2011 $120,000 -
$140,000
VP; Cnslt DB Admin/Anly Bank of America N.A. Calabasas, CA Nov 08, 2014 $110,000 -
$130,000
VP; Consultant II-DB Anlt/Admin Bank of America N.A. Charlotte, NC Mar 10, 2014 $110,000 -
$130,000
Vice President, Database Administrator Markit North America, Inc. New York, NY Mar 03, 2014 $108,763 -
$147,084
Vice President, Database Administrator, Capital MA Bank of America N.A. Cranford, NJ Dec 13, 2013 $102,480 -
$122,480
Vice President, Call Center Administration HCI Acquisition Corp. Islandia, NY Oct 01, 2011 $100,000
Vice President, Database Administrator Bank of America N.A. Cranford, NJ Dec 13, 2010 $100,000 -
$120,000
Vice President, Fund Administration Ramius Alternative Solutions LLC New York, NY Sep 01, 2013 $90,100
Vice President of Systems & Network Administration E-Commerce, Inc. Columbus, OH Apr 15, 2010 $85,000
Vice President of Systems & Network Administration Ecommerce, Inc. Columbus, OH May 13, 2010 $85,000

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Top Skills for An Administration Vice President

  1. Financial Statements
  2. Ensure Compliance
  3. Procedures
You can check out examples of real life uses of top skills on resumes here:
  • Monitor customer's financial condition via receipt of financial statements received weekly or monthly.
  • Work closely with six regional administrators to ensure compliance issues were handled appropriately.
  • Created policies and procedures to coordinate with RI Emergency Management System to assure disaster preparedness.
  • Managed weekly/hourly and contractual payroll from four divisions and check for accuracy ensuring timely delivery from 4 divisions.
  • Instituted work procedures and company policies for staff while fostering a positive attitude toward organizational objectives.

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Top 10 Best States for Administration Vice Presidents

  1. New York
  2. Connecticut
  3. Rhode Island
  4. California
  5. Delaware
  6. Nevada
  7. District of Columbia
  8. New Jersey
  9. Maryland
  10. Massachusetts
  • (728 jobs)
  • (108 jobs)
  • (37 jobs)
  • (1,086 jobs)
  • (62 jobs)
  • (60 jobs)
  • (90 jobs)
  • (241 jobs)
  • (131 jobs)
  • (346 jobs)

Top Administration Vice President Employers

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